Canon imageRUNNER ADVANCE C5255 Assembly instructions

ENG
Basic Operation Guide
After you finish reading this guide, store it in a safe place for future reference.

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Flow of Basic Operations
Flow of Basic Operations
How to Make a Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Things You Can Do with the Copy Functions . . . . . . . . . . . . . . . . . . . . . . . . 28
Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Things You Can Do with the Fax Functions. . . . . . . . . . . . . . . . . . . . . . . . . . 34
Sending Scanned Data (E-Mail/I-Fax/File Servers). . . . . . . . . . . . . . . . . . . 38
Things You Can Do with the Scan and Send Functions . . . . . . . . . . . . . . . 40
Storing Scanned Data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Things You Can Do with the Scan and Store Functions. . . . . . . . . . . . . . . 46
Printing Stored Data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Sending Stored Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Things You Can Do with the Access Stored Files Functions
(File Operation) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Things You Can Do with the Access Stored Files Functions (Print) . . . . 53
Things You Can Do with the Access Stored Files Functions (Send) . . . . 56
Operating the Machine from a Computer (Remote UI). . . . . . . . . . . . . . . 58
Printing from a Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

26
1
Placing Originals
Place the original on the feeder or the platen glass.
Placing originals in the feeder
Adjust the slide guides to t the size of your originals. Neatly place
your originals with the side to be copied face up.
Placing originals on the platen glass
Open the feeder/platen cover.
Place your originals face down.
Gently close the feeder/platen cover.
2
Selecting Function
Select [Copy] from the Main Menu screen.
Press [Copy].
Copy Basic Features Screen is displayed.
You can set various copying functions. For more
information, see from p. 28 to p. 31 in this manual.
This section describes the ow of basic copy operations.
How to Make a Copy
• If a log in screen for Department ID Management or SSO-H appears, you must enter the applicable authentication information (ID, password/
PIN). If the Copy Card Reader-F1 is attached, rst insert a control card.
• If a login service, such as Department ID Management or SSO-H has been set, press (Log In/Out) to log out.

27
Flow of Basic Operations
3
Setting the Number of Copies
Enter the number of copies.
Press the numeric keys to enter the desired copy quantity (1 to 999).
4
Start Copying
After specifying the settings, press (Start).
Press (Start).
If you make a mistake when entering values, press
(Clear) enter the correct value.
The specied copy quantity appears on the screen,
as shown below.
If the following screen appears, press (Start) to
scan the next original. After all of the originals are
scanned, press [Start Copying].
When copying is complete, remove your originals.

28
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Regular Copy Basic Features Screen
To use Copy functions, press [Copy] on the Main Menu screen. This section describes the functions you can use on the Copy Basic Features
screen and the [Options] (1/3) screen. The [Options] screen is divided into three screens. Pressing or on the bottom right of the
screen displays the next or previous screen.
Things You Can Do with the Copy Functions
Quickly Make Settings and Copy
You can set the settings on the Regular Copy Basic
Features screen quickly by using the Express Copy
Basic Features screen. For instructions on displaying
the Express Copy Basic Features Screen, see e-Manual >
Settings/Registration.
1[Direct]/[Copy Ratio]
You can specify the copy ratio for a copy job. You can change
the zoom ratio by reducing/enlarging a scanned document to
a preset paper size, or by entering a value to specify a desired
scan ratio.
2[Select Color]
You can select the color mode for copying.
3[Select Paper]
You can select the paper size/type and the paper source.
You can also set the machine to automatically recognize the
original size and the copy ratio, and then copy.
4[Copy Sample]
You can check the copy result of one set before making
multiple sets of copies. You can also copy a specied page.
5[Check Settings]
You can check, edit, or clear the current copy settings.
6[Favorite Settings]
You can register frequently used copy settings. You can recall
the registered frequently used settings for future use.
7[Previous Settings]
You can recall the three most recent copy jobs, and make
copies using the recalled copy settings.
8Shortcuts to [Options]
Press to select a [Options] mode. [Finishing], [2-Sided],
[Density], and [Original Type] are set as default.
9[Interrupt]
You can temporarily stop the current copy job and give
priority to a rush copy.

29
Flow of Basic Operations
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[Options] 1/3
1[Book 2 Pages]
You can copy facing pages in a book onto separate sheets of
paper.
2[2-Sided]
You can make one-sided copies from two-sided originals, or
make two-sided copies of your originals.
3[Finishing]
You can collate copies in page order or into groups of the
same page.
You can staple the printed sheets.
* To staple printed sheets, optional products are required.
4[Booklet]
You can layout the scanned documents to make a booklet.
You can also print a cover sheet or make a saddle stitch
booklet.
* To make a saddle stitch booklet, optional products are required.
5[Insert Sheets]
Press to insert blank sheets or chapter pages between
specied pages.
6[Transparency Cover Sheets]
The machine automatically interleaves a sheet of
paper between each transparency when copying onto
transparencies.
7[Original Type]
Image quality for scanning is adjusted according to the type
of original, such as [Text/Photo], [Map], [Printed Image],
[Photo Printout], or [Text].
8[Density]
Change the exposure. You can press to make the
exposure darker or to make the exposure lighter. You
can set the machine to automatically adjust the exposure.
9[Dierent Size Originals]
You can make copies of dierent size originals at the same
time without separating the documents. If the paper setting is
set to Auto, the machine automatically selects the appropriate
paper size.
10
[Job Build]
You can scan originals that are too many to be placed at once,
by dividing them into multiple batches. After all originals are
scanned, copying is started.
11
[N on 1]
You can reduce multiple pages of the original to copy onto a
single page. You can also change the order of the page layout.
12
[Add Cover]
You can add covers.

30
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[Options] 2/3
This section describes the functions you can use on the [Options] (2/3 and 3/3) screen of the Copy function. The [Options] screen is
divided into three screens. Pressing or on the bottom right of the screen displays the next or previous screen.
Things You Can Do with the Copy Functions
1[Secure Watermark]
You can embed hidden text, such as “CONFIDENTIAL” in the
background of copies. The embedded text appears when the
copies are printed, helping prevent unauthorized copying and
information leakage.
2[Document Scan Lock]
You can embed tracking information in copies. This increases
security by preventing unauthorized copies.
3[Color Balance]
This mode enables you to make color balance adjustments.
4[Adjust One-Touch Color]
This mode enables you to make ne adjustments to the image
quality on copies.
5[Erase Frame]
This mode enables you to erase shadows that appear when
scanning various types of originals. You can also erase
shadows of the punch holes.
6[Gutter]
This mode enables you to make copies with the entire original
image shifted by a designated width to create a margin on the
copies. You can set dierent width values for the each side of
the paper.
7[Shift]
This mode enables you to make copies with the entire image
shifted to the center or a corner. You can use the numeric keys
to specify the location.
8[Print Date]
You can copy the date (day, month, and year) onto the output.
You can specify the size, position, or direction of the date.
9[Watermark]
This mode enables you to copy a watermark and user-dened
text onto the output. You can specify the size, position, or
direction of the watermark.
10
[Page Numbering]
You can copy with page numbers. You can also specify the
size, position, or direction of the page number.
11
[Copy Set Numbering]
This mode enables you to print copy set numbers. You can
specify the size, position, or direction of the copy set number.
12
[Sharpness]
This mode enables you to adjust image quality for copying.
You can use this mode when you want to soften and sharpen
text, lines, or the outline of the image.
Functions with this mark require an optional product(s).

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Flow of Basic Operations
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[Options] 3/3
How to Make a Copy
1[Print & Check]
This mode enables you to conrm scanned images page by
page before copying when you scan originals on the platen
glass.
2[Nega/Posi]
This mode enables you to copy the original image with the
hues and gradations inverted.
3[Repeat Images]
This mode enables you to repeatedly copy the entire original
image in either the vertical or horizontal direction.
4[Merge Job Blocks]
This mode enables you to scan multiple batches of originals
with dierent copy settings and copy them as one document.
5[Print on Tab]
This mode enables you to copy onto the tabs on tab paper.
6[Area Designation]
This mode enables you make copies of a designated area.
7[Superimpose Image]
This mode superimposes an image (image form) previously
scanned, registers it in the memory of the machine, and then
places it on the image of the original.
8[Store in Mail Box]
You can store the scanned originals in the User Inbox. The
specied copy mode is also stored.
9[Job Done Notice]
Press to have the machine notify the user through e-mail
when the copy job is done.
10
[Mirror Image]
This mode enables you to copy the original image reversed, as
if it were a reection in a mirror.

32
This section describes the ow of basic fax operations.
An optional product is required to use the Fax function.
Sending a Fax
2
Selecting Function
Select [Fax] from the Main Menu screen.
Press [Fax].
Fax Basic Features screen is displayed.
1
Placing Originals
Place the original on the feeder or the platen glass.
Placing originals in the feeder
Adjust the slide guides to t the size of your originals. Neatly place
your originals with the side to be copied face up.
Placing originals on the platen glass
Open the feeder/platen cover.
Place your originals face down.
Gently close the feeder/platen cover.
You can set various facsimile functions. For more
information, see from p. 34 to p. 37 in this manual.
• If a log in screen for Department ID Management or SSO-H appears, you must enter the applicable authentication information (ID, password/
PIN). If the Copy Card Reader-F1 is attached, rst insert a control card.
• If a login service, such as Department ID Management or SSO-H has been set, press (Log In/Out) to log out.
• The send settings for the last send job may be retained.
- To cancel the settings, press (Reset).
- The specied destinations are not retained.

33
Flow of Basic Operations
3
Specify the destination.
Enter the fax number.
Enter the fax number using the numeric keys.
4
Start Sending the Fax
After specifying the settings, press (Start).
Press (Start).
When sending is complete, remove your originals.
If you want to enter two or more fax numbers, press
[OK] enter the next destination.
You can specify the destination using the
one-touch buttons or [Address Book]. For more
information on storing the destination, see
e-Manual > Fax.
If the following screen appears, press (Start)
to scan the next original. After all of the originals
are scanned, press [Start Sending].
After a job is sent, the send settings may be
retained except the specied destinations.
To cancel the settings, press (Reset).
To send other jobs with the same settings,
specify destinations for the jobs as the
destination specied for the previous job is not
retained.

34
To use the Fax functions, press [Fax] on the Main Menu screen. This section describes the main functions on the Fax Basic Features screen. An
optional product is required to use the Fax function.
Things You Can Do with the Fax Functions
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Fax Basic Features Screen
1[Details]
You can check the detailed information for the destination
selected from the Address Book. You can also change the new
destination.
2[Delete Dest.]
You can delete the displayed destination.
3[Tone]
Press when you want to directly call an extension line that is
connected to a PBX (Private Branch eXchange) which accepts
only tone signals. If you press [Tone], the letter <T> appears.
4[PIN Code]
Press to enter the PIN (Personal Identication Number) code.
You can press this key only if [Option] is selected for PIN code
position. If [Prex], [Sux], or [O] is selected for PIN code
position, this key is grayed out.
5[To Remote Add. Book]
You can specify destinations registered in the one-touch
buttons of a server machine by accessing from a client
machine on the network.
6[Previous Settings]
You can recall the three most recent destinations or fax
settings. You can send a fax using the recalled destination or
settings.
7Resolution
If the resolution is high, you can send ne text and images
clearly. If the resolution is low, the data size becomes smaller
and you can reduce the time it takes to send.
8Scan Size
You can select the original scanning size. If you press [Auto],
the machine automatically recognizes the size of the original
when scanning.
9Register One-Touch Button
Press to register destinations in one-touch buttons.
10
[Direct Send]
Check that the recipient can receive the facsimile, and then
start scanning the originals. You can directly send without
storing the original in the memory.
11
[On-Hook]
When using the fax information service, you can perform
operation, such as entering number while listening to the
automated audio response from the speaker of the machine.
12
[Address Book]
Press to select a destination from the Address Book. You can
also register frequently used destinations in the Address Book.
13
One-Touch Buttons
Press to recall the destinations stored in a one-touch button.

35
Flow of Basic Operations
1
2
3
4
Screen for Specifying the Fax Destination
1[Pause]
Press to insert a pause of several seconds in the fax number
that you are dialing. If you insert a pause, the letter <p>
appears between the numbers, and the letter <P> appears
at the end of the number. When dialing an overseas number,
insert a pause after the country code, and at the end of the
telephone number.
2[Backspace]
Press when you enter an incorrect number to delete the
number before the cursor.
3[Set Details]
Displayed when multiple lines are set to be used. Press to set
the subaddress and password, or to select the telephone line
to use for transmission.
4[Subaddress]
You can send or receive fax documents with increased
security by attaching a subaddress and a password to your fax
transactions.
Functions with this mark require an optional product(s).

36
Things You Can Do with the Fax Functions
This section describes the functions you can use on the [Options] (1/2 and 2/2) screen of the Fax function. The [Options] screen is divided
into two screens. Pressing or on the bottom right of the screen displays the next or previous screen. An optional product is required
to use the Fax function.
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[Options] 1/2
1[Original Type]
Image quality for scanning is adjusted according to the type
of original, such as [Text], [Map], or [Photo].
2[2-Sided Original]
Set to send two-sided originals. You can select [Book Type] or
[Calendar Type].
3[Book 2 Pages]
You can scan facing pages, such as in a book one sheet at a
time.
4[Dierent Size Originals]
You can scan originals of dierent size fed together in one
group.
5[Erase Frame]
This mode enables you to erase shadows that appear when
scanning various types of originals. You can also erase
shadows of the punch holes.
6[Direct Send]
Check that the recipient can receive the facsimile, and then
start scanning the originals. You can directly send without
storing the original in the memory.
7[Select Line]
You can select the telephone line to use for sending a
facsimile.
8[Sender Name (TTI)]
You can register a department name or personal name in
advance, and show this on the destination fax machine.
* Set the Sender Name after specifying the destination.
9[Job Build]
You can scan originals that are too many to be placed at once,
by dividing them into multiple batches. After all originals are
scanned, sending is started.
10
[Density]
Change the exposure. You can press to make the
exposure darker or to make the exposure lighter. You
can set the machine to automatically adjust the exposure.
11
[Sharpness]
This mode enables you to scan the originals with a sharper
or softer contrast. You can use this mode when you want to
soften and sharpen text, lines, or the outline of the image.
12
[Copy Ratio]
Specify the desired zoom ratios. You can change the zoom
ratio by reducing/enlarging a scanned document to a preset
paper size, or by entering a value to specify a desired scan
ratio.
Functions with this mark require an optional product(s).

37
Flow of Basic Operations
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[Options] 2/2
1[Delayed Send]
This mode enables you to store a send job in memory, and
have it sent at a later time.
2[Preview]
This mode enables you to preview the scanned data of your
originals and to check the page count before sending a fax.
You can also delete a specied page.
3[Finished Stamp]
You can print a stamp (approximately 1/8”(3 mm) in diameter)
on the front side of scanned and sent originals.
4[Job Done Notice]
Press to have the machine notify the user through e-mail
when the fax job is done.

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• If a log in screen for Department ID Management or SSO-H appears, you must enter the applicable authentication information (ID,
password/PIN). If the Copy Card Reader-F1 is attached, rst insert a control card.
• If a login service, such as Department ID Management or SSO-H has been set, press (Log In/Out) to log out.
• The send settings for the last send job may be retained.
- To cancel the settings, press (Reset).
- The specied destinations are not retained.
This section describes the ow of basic scan and send operations.
Sending Scanned Data (E-Mail/I-Fax/File Servers)
1 2
Selecting Function
Select [Scan and Send] from the Main Menu screen.
Press [Scan and Send].
Scan and Send Basic Features screen is displayed.
Placing Originals
Place the original on the feeder or the platen glass.
Placing originals in the feeder
Adjust the slide guides to t the size of your originals. Neatly place
your originals with the side to be copied face up.
Placing originals on the platen glass
Open the feeder/platen cover.
Place your originals face down.
Gently close the feeder/platen cover.
You can set various send functions. For more
information, see from p. 40 to p. 43 in this manual.

39
Flow of Basic Operations
3 4
Specify the Destination
Press [Address Book] select destination press [OK].
Press [Address Book].
If you are sending to only one destination, select a destination. If you
are sending to multiple destinations, select the destinations press
[OK].
Start Sending
After specifying the settings, press (Start).
Press (Start).
When sending is complete, remove your originals.
You can specify the destination using the one-
touch buttons or frequently used settings. Also,
if you want to send to a new destination not
yet stored, press [New Destination] enter the
destination.
If the following screen appears, press (Start)
to scan the next original. After all of the originals
are scanned, press [Start Sending].
For more information on storing the destination
in the address book, see e-Manual > Scan and
Send.
After a job is sent, the send settings may be
retained except the specied destinations.
To cancel the settings, press (Reset).
To send other jobs with the same settings,
specify destinations for the jobs as the
destination specied for the previous job is not
retained.

40
To use the Send functions, press [Scan and Send] on the Main Menu screen. This section describes the main functions on the Scan and
Send Basic Features screen.
Things You Can Do with the Scan and Send Functions
1
4
32
3
5
6
Scan and Send Basic Features Screen
1[Address Book]
Press to select a destination from the Address Book. You
can also register frequently used e-mail, I-fax, or le server
destinations in the Local Address Book.
2[One-Touch]
If a frequently used destination is stored in a one-touch
button, you can specify the destination quickly. Press [To
Remote Add. Book] to specify destinations registered in the
one-touch buttons of a server machine by accessing from a
client machine on the network.
3[New Destination]
Press to specify a new destination not stored in the Address
Book or one-touch buttons.
4[Send to Myself]
You can specify your own e-mail address as the destination.
The administrator can restrict general users to send e-mail
only to their addresses.
5[Specify Destinations]
Press to display the methods for specifying destinations or the
destination list.
6[Personal Folder]
You can specify your personal folder as the destination. You
need to specify settings before using personal folders. The
administrator can restrict destination for le transmission to
the operator’s personal folder.

41
Flow of Basic Operations
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2
3
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Scan and Send Basic Features Screen (Destination Set)
1[Previous Settings]
You can recall the three most recent destinations or send
settings. You can send using the recalled destination or
settings.
2[Favorite Settings]
You can register frequently used destination and settings. You
can recall the registered frequently used settings for future
use.
3[Select Color]
You can select the Full Color, Grayscale, or Black-and-White
mode. You can also set the machine to automatically select a
color mode according to the original.
4[Resolution]
If the resolution is high, you can send ne text and images
clearly. If the resolution is low, the data size becomes smaller
and you can reduce the time it takes to send.
5[Scan Size]
You can select the original scanning size. If you press [Auto
Size], the machine automatically recognizes the size of the
original when scanning.
6[File Format]
If you are sending to an e-mail address or le server, you can
specify the le format. You can select from PDF, XPS, OOXML
(pptx, docx), JPEG, or TIFF.
7[Cc Bcc]
In addition to the destination for the documents, you can
specify e-mail address destinations for the Cc and Bcc
addresses.
8[Delete Dest.]
You can delete the selected destination from the destination
list.
9[Details]
You can check the detailed information for the destination
selected from the destination list. You can also change the
new destination.

42
Things You Can Do with the Scan and Send Functions
This section describes the functions you can use on the [Options] (1/2 and 2/2) screen of the Scan and Send function. The [Options] screen is
divided into two screens. Pressing or on the bottom right of the screen displays the next or previous screen.
5
4
1
23
6
7
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[Options] 1/2
1[Original Type]
Image quality for scanning is adjusted according to the type
of original, such as [Text], [Map], or [Photo].
2[2-Sided Original]
Set to send two-sided originals. You can select [Book Type] or
[Calendar Type].
3[Book 2 Pages]
You can scan facing pages, such as in a book one sheet at a
time.
4[Dierent Size Originals]
You can scan originals of dierent size fed together in one
group.
5[Erase Frame]
This mode enables you to erase shadows that appear when
scanning various types of originals. You can also erase
shadows of the punch holes.
6[Copy Ratio]
Specify the desired zoom ratios. You can change the zoom
ratio by reducing/enlarging a scanned document to a preset
paper size, or by entering a value to specify a desired scan
ratio.
7[Sharpness]
This mode enables you to scan the originals with a sharper
or softer contrast. You can use this mode when you want to
soften and sharpen text, lines, or the outline of the image.
8[Job Build]
You can scan originals that are too many to be placed at once,
by dividing them into multiple batches. After all originals are
scanned, sending is started.
9[Density]
Change the exposure. You can press to make the
exposure darker or to make the exposure lighter. You
can set the machine to automatically adjust the exposure.

43
Flow of Basic Operations
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4
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23
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6
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8
[Options] 2/2
Useful Send Functions (Last Page)
1[Delayed Send]
This mode enables you to store a send job in memory, and
have it sent at a later time. You can specify from the current
time to 23:59.
2[Preview]
This mode enables you to preview the scanned data of your
originals and to check the page count before sending your
document. You can also delete a specied page.
3[Finished Stamp]
You can print a stamp (approximately 1/8”(3 mm) in diameter)
on the front side of scanned and sent originals.
4[Job Done Notice]
Press to have the machine notify the user through e-mail
when the send job is done.
5[E-Mail Priority]
You can set a priority level when sending e-mail.
6[Reply-to]
You can specify a reply-to address when sending an e-mail or
I-fax.
7[Subject/Message]
You can specify a subject and enter a message when sending
an e-mail or I-fax. If you do not specify a subject, it will be
specied automatically.
8[File Name]
If you set PDF(OCR), XPS(OCR), or OOXML(OCR) as the le
format, you can set [Auto (OCR)] to‘On’ to automatically
extract the rst text block in the document for use as its
lename.