Canon imageRUNNER 2545i User instructions

System Settings Guide
System Settings Guide
Please read this guide before operating this product.
After you finish reading this guide, store it in a safe place for future reference.
ENG

imageRUNNER
2545i/2545
2535i/2535
2530i/2530
2525i/2525
2520i/2520
System Settings Guide

Manuals for the Machine
The manuals for this machine are organized as shown below. Please refer to them for detailed
information. Some manuals may not be needed for certain system configurations and products
purchased.
Guides with this symbol are printed manuals.
CD-ROM
Guides with this symbol are PDF manuals included on the
accompanying CD-ROM.
•Quick Reference for Basic OperationsEasy Operation Guide
CD-ROM
•Legal Notices
•Setup InstructionsUser’s Guide
•Basic Operations
•TroubleshootingReference Guide
CD-ROM
•CopyingInstructionsCopying Guide
CD-ROM
•Sendingand Fax InstructionsSending and Facsimile Guide
CD-ROM
•Remote User Interface InstructionsRemote UI Guide
CD-ROM
•Network Connectivity
•Security Management System Settings Guide
(This Document)
CD-ROM
•Color Network ScanGear InstructionsNetwork ScanGear Guide
CD-ROM
•USB Memory Media PrintingInstructions
•PS/PCL/UFRII LT Printer InstructionsPrinter Guide
CD-ROM
•WindowsPrinter Driver InstructionsWindows Printer Driver Guide
CD-ROM
•WindowsFax Driver InstructionsWindows Fax Driver Guide
CD-ROM
•Macintosh Printer Driver InstructionsMac Printer Driver Guide
CD-ROM
To view the manual in PDF format, Adobe Reader/Adobe Acrobat Reader is required. If Adobe Reader/Adobe Acrobat Reader is not installed on your
system, please download it from the Adobe Systems Incorporated website.

How This Manual Is Organized
Before You Start
Connecting the Machine to a TCP/IP Network
Setting up the Machine for Your Network Environment
Setting the Send Function
Setting up Computers to Use Print and Send Functions
Protecting the Machine from Unauthorized Access
Other System Settings
Troubleshooting
Appendix
Includes the list of System Setting items, description about utility software, glossary,
and index.
Chapter 1
Chapter 2
Chapter 3
Chapter 4
Chapter 5
Chapter 6
Chapter 7
Chapter 8
Chapter 9
Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions. However, as we are constantly improving our
products, if you need an exact specification, please contact Canon.

iv
Contents
Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix
How to Use ThisManual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix
Symbols Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix
Keys and Buttons Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix
Illustrations Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x
Displays Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x
Abbreviations Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi
Trademarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi
Legal Notices. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xii
Copyright . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xii
Disclaimers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xii
Chapter 1 Before You Start
System Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2
SettingSystem Management Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-4
Specifying the System Manager Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-4
Operating the Machine in System Management Mode . . . . . . . . . . . . . . . . . .1-7
When Department ID Management Is Enabled and
User ID Management Is Disabled . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-7
When Both Department ID Management and
User ID Management Are Disabled . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-8
When User ID Management Is Enabled. . . . . . . . . . . . . . . . . . . . . . . . . . .1-9
License Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-11
Obtaining a License Key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-11
Registering a License Key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-12
System Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-14
Printing or Sending a Fax from a Computer. . . . . . . . . . . . . . . . . . . . . . . . . .1-14
Using E-Mail/I-Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-15
Sending Data to a File Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-16
Checking Your Network Environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-18
Setup Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-19
Connecting the Machine to a Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-19
Setting up the Machine for Printing/Sending Faxes from a Computer . . . . . .1-20
Setting up the Machine to Use the E-Mail/I-Fax Functions . . . . . . . . . . . . . .1-21
Setting up the Machine for Sending Data to a File Server . . . . . . . . . . . . . . .1-22

v
Chapter 2 Connectingthe Machine to a TCP/IP Network
Interface Settings (Ethernet Driver). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2
Communication Environment Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5
IEEE802.1X Authentication Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9
Selecting the IEEE802.1X Authentication Method. . . . . . . . . . . . . . . . . . . . . 2-10
Specifyingthe Machine’sIP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-15
Setting IPv4 Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-15
Setting IPv6 Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-18
Checking the Network Connection. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-22
Checking TCP/IPv4 Network Connection . . . . . . . . . . . . . . . . . . . . . . . . 2-22
Checking TCP/IPv6 Network Connection . . . . . . . . . . . . . . . . . . . . . . . . 2-23
Chapter 3 Settingup the Machine for Your Network Environment
SettingDNSServer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2
IPv4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2
IPv6 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6
SettingWINS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-11
SettingSNTP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13
Setting SNTP Server Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-13
Confirming SNTP Server Connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-15
SettingPASV Mode for FTP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-16
SettingFTP Extension . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-18
ManagingKey Pairsand Digital Certificates. . . . . . . . . . . . . . . . . . . . . . . . . . 3-20
Generating a Key Pair for SSL Communications. . . . . . . . . . . . . . . . . . . . . . 3-21
Registering a Key and Certificate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-25
Checking/Deleting a Key and Certificate . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-26
Registering a CA Certificate. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-29
Checking/Deleting a CA Certificate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-31
Settingthe Use of HTTP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-33
Settingthe Default Key for SSL Communications. . . . . . . . . . . . . . . . . . . . . 3-35
SettingPort Numbers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-38
SpecifyingProxy Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-41
Confirmingthe Department ID and Password . . . . . . . . . . . . . . . . . . . . . . . . 3-43
SettingApplication Protocolsfor Printing. . . . . . . . . . . . . . . . . . . . . . . . . . . 3-45
Settingup the Send FilesFunction of the Machine (SMB Settings). . . . . . . 3-49
Settingup E-Mail/I-Fax Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-52
Settingup LDAP Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-62
Registering LDAP Server. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-63
Changing LDAP Server Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-70
Deleting LDAP Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-71
Registering/Editing LDAP Search Attributes . . . . . . . . . . . . . . . . . . . . . . . . . 3-72
Printing LDAP Server Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-74

vi
Chapter 4 Settingthe Send Function
SpecifyingCommunicationsSettings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-2
E-Mail/I-Fax Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-2
Fax Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-4
Setting Sending/Receiving Start Speed . . . . . . . . . . . . . . . . . . . . . . . . . . .4-4
R-Key Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-5
Memory Lock Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-8
Selecting Country or Region . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-12
StoringForwardingSettings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-14
Storing Forwarding Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-15
Setting Forwarding without Conditions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-23
Checking/Changing Forwarding Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . .4-28
Turning Forwarding ON/OFF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-29
Erasing Forwarding Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-30
Printing Forwarding Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-31
HandlingForwardingDocuments. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-32
Restrictingthe Send Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-35
Setting a Password for the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . .4-35
Restricting New Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-37
Enabling Fax Transmission via the Fax Driver. . . . . . . . . . . . . . . . . . . . . . . .4-38
Restricting Recall . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-40
Entering a Fax Number Twice to Confirm It . . . . . . . . . . . . . . . . . . . . . . . . . .4-41
Restricting Sequential Broadcast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-42
Restricting Sending Documents to a USB Memory Media Device. . . . . . . . .4-43
Chapter 5 Settingup Computersto Use Print and Send Functions
Settingup a Computer for Printing/Sendinga Fax. . . . . . . . . . . . . . . . . . . . . .5-2
Printer Connection Method (LPD/Raw) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-3
Installing a New Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-3
Changing the Port after Installing the Driver . . . . . . . . . . . . . . . . . . . . . . .5-3
SettingFile Server (FTP) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-7
Windows 2000/XP/Vista/7/Server 2003/Server 2008. . . . . . . . . . . . . . . . . . . .5-8
UNIX/Linux . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-12
Mac OS X. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-14
FTP Server for iW Gateway . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-16

vii
SettingFile Server (File Sharing) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-18
Confirming Computer Name and Necessary Components for File Sharing
(Windows 2000/XP/Vista/7/Server 2003/Server 2008) . . . . . . . . . . . . . . . . . 5-19
Setting Shared Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-22
Setting Shared Folder without Access Restriction
(Windows 2000/XP/Server 2003) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-23
Setting Shared Folder without Access Restriction (Public Folder)
(Windows Vista/7/Server 2008) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-25
Setting Shared Folder with Access Restriction
(Windows 2000/XP/Server 2003) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-27
Setting Shared Folder with Access Restriction
(Windows Vista/7/Server 2008) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-32
Setting Shared Folder (Mac OS X). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-34
Setting Shared Folder (Samba (UNIX/Linux)) . . . . . . . . . . . . . . . . . . . . . 5-35
Specifying Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-36
File Sharing without Access Restriction
(Windows 2000/XP/Vista/7/Server 2003/Server 2008) . . . . . . . . . . . . . . .5-37
File Sharing with Access Restriction
(Windows 2000/XP/Vista/7/Server 2003/Server 2008) . . . . . . . . . . . . . . .5-38
File Sharing (Mac OS X). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-39
File Sharing (UNIX/Linux). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-40
Chapter 6 Protectingthe Machine from Unauthorized Access
SettingDepartment ID Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2
Registering the Department ID, Password, and Page Limit. . . . . . . . . . . . . . .6-4
Changing the Password and Page Limit . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-8
Erasing the Department ID and Password. . . . . . . . . . . . . . . . . . . . . . . . . . . 6-11
Checking and Printing Counter Information. . . . . . . . . . . . . . . . . . . . . . . . . . 6-12
Clearing Page Totals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-15
Accepting Print and Scan Jobs with Unknown IDs . . . . . . . . . . . . . . . . . . . . 6-17
SettingUser ID Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-19
RestrictingAccess from Computerson the Network . . . . . . . . . . . . . . . . . . 6-21
Setting the IP Address Range . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-21
Setting IPv4 Address Range . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-21
Setting IPv6 Address Range . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-25
Setting the MAC Address Filter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-29
AuthenticatingUsersBefore SendingDocuments(Authorized Send). . . . . 6-32
Restrictingthe Use of Remote UI. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-34
Restrictingthe Display of Job Log. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-37
Displayingthe Current Department ID/User Name. . . . . . . . . . . . . . . . . . . . . 6-39

viii
Chapter 7 Other System Settings
SpecifyingDevice Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-2
SettingStartup Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-3
SettingAuto Online/Offline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-5
Auto Online . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-5
Auto Offline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-6
RetainingSend Logto Memory Media. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-8
Restrictingthe USB Interface Port . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-10
InstallingDriverswith Plugand Play . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-12
Usingthe Inner 2 Way Tray-G1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-14
RestrictingPrintingImagesfrom a USB Memory Media Device . . . . . . . . . .7-16
Settingthe Secure PrintingFunction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-18
Displayingan Alert Message When the Available Memory GetsLow . . . . .7-21
Chapter 8 Troubleshooting
Identifyingand IsolatingProblems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-2
Network Connection Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-2
Printing Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-5
Data Sending/File Sharing Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-7
Chapter 9 Appendix
System SettingItems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-2
Managingthe Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-11
Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-12
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9-21

ix
Preface
Thank you for purchasing the Canon imageRUNNER 2545i/2545/2535i/2535/2530i/2530/
2525i/2525/2520i/2520. Please read this manual thoroughly before operating the machine to
familiarize yourself with its capabilities, and to make the most of its many functions. After
reading this manual, store it in a safe place for future reference.
How to Use This Manual
Symbols Used in This Manual
The following symbols are used in this manual to explain procedures, restrictions,
handling precautions, and instructions that should be observed for safety.
IMPORTANT Indicates operational requirements and restrictions. Be sure to read
these items carefully to operate the machine correctly, and avoid
damage to the machine or property.
NOTE Indicates a clarification of an operation, or contains additional
explanations for a procedure. Reading these notes is highly
recommended.
Keys and Buttons Used in This Manual
The following tables provide a few examples of how keys, buttons, and other user
interfaces such as icons displayed on the screen are expressed in this manual:
•Keys on the machine’s control panel and touch panel display:
•Buttons, icons and other user interfaces on computer operation screens:
KeysExample
Control Panel Key icon + (Key Name) (Additional Functions)
Touch Panel Display [Key Name] [OK], [Cancel], etc.
[Key Icon] [ ], [ ], etc.
Buttons, Icons, and OthersExample
[Button Name] [OK]
[Name] + icon, menu, etc. [CD-ROM] icon, [Start] menu, etc.

x
Illustrations Used in This Manual
The machine illustrations used in this manual are those of the imageRUNNER
2545i with the following optional equipment attached: the Inner Finisher-B1, Inner
Finisher Additional Tray-B1, and CST. Feeding Unit-AE1.
Displays Used in This Manual
Screen shots used in this manual may differ from actual displays depending on the
machine configuration.
The keys and buttons to be pressed or clicked are marked with a , as shown
below.
When multiple keys or buttons can be pressed or clicked, all of them will be marked.
Select the keys or buttons best suited to your needs.

xi
Abbreviations Used in This Manual
In this manual, product names are abbreviated as follows:
Trademarks
Adobe and Adobe Acrobat are trademarks of Adobe Systems Incorporated.
Macintosh and Mac OS are trademarks of Apple Inc., registered in the U.S. and
other countries.
PCL, PCL5, and PCL6 are trademarks of Hewlett-Packard Company.
IBM is a trademark of International Business Machines Corporation.
Microsoft, Windows, Windows Vista, Windows Server, and Internet Explorer are
either registered trademarks or trademarks of Microsoft Corporation in the United
States and/or other countries.
Other product and company names herein may be the trademarks of their
respective owners.
Microsoft Windows 2000 operating system: Windows 2000
Microsoft Windows 2000 Professional operating
system:
Windows 2000
Professional
Microsoft Windows XP Professional Edition operating
system:
Windows XP Professional
Microsoft Windows XP operating system: Windows XP
Microsoft Windows Vista operating system: Windows Vista
Microsoft Windows 7 operating system: Windows 7
Microsoft Windows 2000 Server operating system: Windows 2000 Server
Microsoft Windows Server 2003 operating system: Windows Server 2003
Microsoft Windows Server 2008 operating system: Windows Server 2008
Microsoft Windows Server 2008 R2 operating system: Windows Server 2008 R2
Microsoft Windows operating system: Windows

xii
Legal Notices
Copyright
Copyright 2012 by Canon Inc. All rights reserved.
No part of this publication may be reproduced or transmitted in any form or by any
means, electronic or mechanical, including photocopying and recording, or by any
information storage or retrieval system without the prior written permission of
Canon Inc.
Disclaimers
The information in this document is subject to change without notice.
CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS
MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN,
INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO
MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR
PURPOSE OR USE OR NON-INFRINGEMENT. CANON INC. SHALL NOT BE
LIABLE FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF
ANY NATURE, OR LOSSES OR EXPENSES RESULTING FROM THE USE OF
THIS MATERIAL.

CHAPTER
1-1
1
Before You Start
This chapter describes information you need to know before you start using the menu and how
to set the System Management mode to protect the System Settings from unexpected
changes. This chapter also includes on how to register the license keys to activate certain
functions. System requirements and setup procedures for using the machine’s functions are
also explained.
System Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Setting System Management Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4
Specifying the System Manager Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-4
Operating the Machine in System Management Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-7
License Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11
Obtaining a License Key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-11
Registering a License Key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-12
System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-14
Printing or Sending a Fax from a Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-14
Using E-Mail/I-Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-15
Sending Data to a File Server. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-16
Checking Your Network Environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-18
Setup Procedure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-19
Connecting the Machine to a Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-19
Setting up the Machine for Printing/Sending Faxes from a Computer. . . . . . . . . . . . . . . . . . . .1-20
Setting up the Machine to Use the E-Mail/I-Fax Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-21
Setting up the Machine for Sending Data to a File Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-22

System Settings
1-2
Before You Start
1
System Settings
The System Settings includes important settings that affect the management of
machine operations. It is recommended that the administrator set the System
Settings to ensure proper operation of the machine.
To make changes to the System Settings, you should log in to the System
Management Mode by entering the System Management ID and System
Password.
NOTE
•The System Management ID and System Password are both set to ‘7654321’ at
purchase. Change them before using the machine. For help, see “Specifying the
System Manager Settings,” on p. 1-4.
•If User ID Management is enabled, you can log in to System Management Mode only
by entering the User ID and password of a user registered as “System Manager.” For
help, see “When User ID Management Is Enabled,” on p. 1-9.
This guide provides instructions on how to configure the System Settings and how
to set up computers to use the machine on a network.
Chapter 1 explains how to limit access to the System Settings and how to activate
certain functions by registering license keys. It also contains information you should
know before setting up a network.
Chapters 2 and 3 help you to connect the machine to a network and set it up for
your network environment. Also refer to Chapter 5 for information on how to set up
computers in order to use the machine’s print and send functions on the network.
Chapter 4 describes the System Settings items that are related to the send
function, such as Memory Lock and Forwarding, and how to set restrictions on the
send function.
Chapter 6 describes how to control access to the machine, both from computers on
the network and from the machine’s control panel.

System Settings 1-3
Before You Start
1
Chapter 7 describes the rest of System Settings items.
Chapter 8 and the Appendix describe troubleshooting tips and include the System
Settings table, glossary, and index.

Setting System Management Mode
1-4
Before You Start
1
Setting System Management Mode
The System Management mode enables the administrator to restrict access to the
System Settings by setting the System Manager ID and System Password.
IMPORTANT
If User ID Management is enabled, only users registered as “System Manager” can
change the System Settings by logging in to the machine with their User ID and
password. In this case, you cannot log in as the System Manager by entering the
System Manager ID and System Password.
Specifying the System Manager Settings
Follow the procedure below to set the System Manager ID and System Password.
IMPORTANT
•Attaching the optional Copy Card Reader-F1 and specifying the card IDs to be used
restore the System Manger ID and System Password to their defaults (‘7654321’).
•You must set both System Manager ID and System Password to manage the
operations of the machine.
•If the Language Switch setting is set to ‘On’, some characters are restricted and
cannot be entered. To enter all characters, set the Language Switch setting to ‘Off’.
(See Chapter 3, “Configuring the Machine’s Basic Settings,” in the Reference Guide.)
Displayed when the machine isin the System Management mode

Setting System Management Mode 1-5
Before You Start
1
NOTE
•If the optional Copy Card Reader-F1 is attached, 1000 sequential numbers used as
the card IDs cannot be used for the System Manager ID.
•For instructions on how to enter characters using the on-screen keyboard, see
Chapter 2, “Basic Operations,” in the Reference Guide.
•The default settings are as follows:
- System Manager ID: 7654321
- System Password: 7654321
3 Press (LogIn/Out) on the machine’scontrol panel.
1 Press (Additional Functions)
➞[System Settings].
2 Enter the System Manager ID and
System Password using-
(numeric keys).
❑Press [System Manager ID] ➞enter the
System Manager ID.
❑Press [System Password] ➞enter the
System Password.

Setting System Management Mode
1-6
Before You Start
1
NOTE
If you make a mistake when entering the ID, press (Clear) ➞enter the correct
number.
4 Press [System Manager
Settings].
5 Press [System Manager] ➞enter
the System Manager’sname ➞
press [OK].
NOTE
You can enter a maximum of 32
characters for the name.
6 Press [System Manager ID] ➞
enter a number (up to seven
digits) using- (numeric
keys).
You cannot store a System Manager ID that
only consists of zeros, such as <0000000>.
If you enter fewer than seven digits, the
machine stores the System Manager ID
with leading zeros.
Example: If <02> or <002> is entered,
<0000002> is stored.

Setting System Management Mode 1-7
Before You Start
1
To cancel storing the System Manager Settings, press [Cancel].
NOTE
If you make a mistake when entering the password, press (Clear) ➞enter the
correct password.
8 Press (Reset) to return to the top screen.
Operating the Machine in System Management Mode
This section describes how to operate the machine in the System Management
mode.
NOTE
•When the operation is complete, be sure to press (Log In/Out) to log out of the
System Management mode.
•The machine automatically logs out of the System Management mode after the Auto
Clear time has elapsed. For details about the Auto Clear mode, see Chapter 3,
“Configuring the Machine’s Basic Settings,” in the Reference Guide.
When Department ID Management Is Enabled and User ID
Management Is Disabled
When Department ID Management is enabled, the System Manager ID is handled as one of
the departments. Follow the procedure below to log in as the System Manager.
7 Press [System Password] ➞
enter a number (up to seven
digits) using- (numeric
keys) ➞press [OK].
You cannot store a password that only
consists of zeros, such as <0000000>.
If you enter fewer than seven digits, the
machine stores the password with leading
zeros.
Example: If <02> or <002> is entered,
<0000002> is stored.