DeltaTRAK FlashLink 40527 User manual

Quick Start Guide
Models 40527, 40527-01
Certied Vaccine PDF Data Logger

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Getting Started with the FlashLink Certified Vaccine PDF
Data Logger
Installing the Software
Insert the FlashLink Program Manager ash drive into a USB port of a PC.
There are two les, a license and FlashLink.exe software installation le.
Save these to the PC hard drive. If you do not have a ash drive and only
have the license, download the software from the DeltaTrak web site
http://www.deltatrak.com/support/software-drivers
Note: The license key can be used on two computers.
Navigate to the les on the hard drive. Open the license document and
note the license key number. Double click on FlashLink.exe and follow
instructions in the dialog boxes that appear on the screen. When you get
to the Enter License dialog box, key in the number provided in the license
and select Activate.
The FlashLink shortcut icon will appear on the desktop and
system tray. Double click the icon to open the program.
FlashLink Program Manager runs automatically and detects
when a data logger is connected to the USB port for
programming and downloading.
During software installation, subfolders for PDF and CSV le storage are
created in the main FlashLink folder. When a data logger is downloaded,
PDF and CSV reports are automatically generated and saved in these
folders for record keeping.

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Programming the Logger
Right click on the FlashLink icon to open the
main menu.
• Options - Customize FlashLink software
display, le storage location, report
appearance, enable 21 CFR administration
• Setup - Create/save logger conguration
les, including logging periods, intervals,
alarm thresholds
• Import - Import and reuse saved Setup
conguration les
• ColdTrak File Processing - Send data
les to ColdTrak Server Database (optional cloud service)
• Data Analysis - View trends and details, compare multiple charts from a single
data logger or several loggers
• About - Displays FlashLink software version, provides a link to Help les
• Update - Checks DeltaTrak server for available FlashLink software updates
• Exit - Closes FlashLink application
FlashLink Help is a complete user guide that is accessible from any screen by
clicking on the [ ? ] symbol in the top, right corner. Specic topics can easily be
found in the table of contents or by using the keyword search bar.
Plug the FlashLink Data Logger into the USB port of the computer, select
Setup to open the Logger Configuration Wizard. The current conguration
is displayed. Click on Next to access Logging Options and select desired
conguration parameters. New Configuration window will conrm settings,
select Next and OK to upload the conguration to the data logger. The
Reactivate option will keep the settings currently programmed in the unit.
Once congured, the logger can now be activated, downloaded and reset
without having to use FlashLink Program Manager. The software will be needed
when conguration changes are required.
Alarm Notifications
The alarm and audible buzzer must be enabled during logger conguration,
including buzzer interval and alarm set points.Thebell icon,ashing LEDand
buzzerwill activate with the rst alarm event. The buzzerwill notstop until the
logger is downloaded, LEDs and iconsremain on the LCDuntil the logger is
reset orrecongured.
Options
Setup
Import
ColdTrak File Processing
Data Analysis
About
Update
Exit

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Alarm delay can be programmedto triggeronly when temperature
excursionscontinue beyond theset delayperiodthat starts with
therstalarmevent. The buzzer can be temporarily silenced by pressing the
STOP button and will restart whenthenext temperature readingisrecorded.
Note: The buzzer consumesmore energyand should be stopped as soon
as possible to conservebattery life.
Level 1 High/LowAlarm
Numeral 1 icon
Yellow LED ashes every 5 seconds
High or Low
Buzzer sound 1 beep at set interval
Level 2 Extreme High/LowAlarm
Numeral 2 icon
Red LED ashes every 5 seconds
High or Low
Buzzer sound 3 beeps at set interval
The LCD Screen
The Glycol Bottle
This digital data logger (DDL) features a stainless steel sensor enclosed in a
bottle of propylene glycol. The cable has a stereo jack for quick disconnect
to easily detach the logger and download data. The glycol buffered sensor
emulates products in the storage unit and keeps the sensor from setting off
false alarms due to rapid temperature uctuations caused by frequent door
opening during normal daily use.
Place the glycol bottle sensor in the center of the refrigerator or freezer, attach
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1. Sensor/alarm channel enumerator
2. Shadow logging icon
3. Active mode icon
4. Stop mode icon
5. High and low alarm arrows
6. Alarm icon
7. °C, °F & % scale icons
8. Day, Hours and Minutes icons
9. High and Low Alarm set point icons
10. Statistical icons
11. 4 digit numerical display
12. Battery Capacity Gauge
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the logger to the outside of the unit. Allow at least 1 hour for the sensor to reach
equilibrium before activating the logger. When the sensor doesn’t have enough
time to equilibrate to the internal temperature, it will trigger a false alarm if it is still
above the high alarm set point.
Starting the Logger
Press and hold the START button until a temperature reading appears on the
LCD without ashing. If the glycol bottle is inside the storage unit and was
allowed to acclimate for at least 1 hour, it will be simulating the temperature of
the vaccines vials stored around it. If LLL.L appears on the
LCD, the sensor is not connected. Check the stereo jack to
make sure it is completely inserted.
Daily Statistics on LCD
Temperature statistics from the last 24 hours of recorded data are available for
viewing on-demand at any time without stopping the logger.
A single press of the green START button shows a statistic on the LCD, each
subsequent button-press advances to the next statistic. The LCD automatically
reverts to current reading about ve seconds after button release and showing a
statistic. The LCD scrolls through values in this order:
• Maximum temperature
• Minimum temperature
• Average temperature
If alarms limits are programmed:
• High alarm set point
• Accumulated time above high alarm, if no excursions, 00:00 is displayed
• Low alarm set point
• Accumulated time below low alarm, if no excursions, 00:00 is displayed
Inserting Waypoints
If a temperature reading needs to be conrmed at a check point during
transportation or storage, a waypoint can be inserted as a marker to ag date/
time of this event. The waypoint option must rst be enabled during logger
conguration.
Press and hold the START button until FLA9 appears on the
LCD and release when it stops ashing. The waypoint has
been inserted and the LCD will revert to current temperature
reading. When reports are created at the end of the logging
period, waypoints appear as a vertical line on the graph and have an asterisk in
the data table.
Stopping the Logger
If monitoring needs to continue after the logger is downloaded, do not remove
the sensor from the storage unit.. Press and hold the red STOP button until

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StoP appears on the LCD without ashing. Detach the logger from the
sensor cable, making sure the glycol bottle remains inside with the vaccines.
Downloading Reports
Option 1 - When the STOP button is pressed, FlashLink PDF Data Logger
automatically generates PDF and CSV reports using its onboard software
and saves these les to an internal memory. This allows personnel to
download and save reports on any PC and does not require FlashLink
Program Manager software.
Option 2 - Download data to a PC which is running FlashLink Program
Manager software. When a data logger is plugged into the USB port, the
software automatically detects the logger, generates and saves Adobe®
PDF and CSV reports to the subfolders in the FlashLink main folder.
FlashLink PDF Report

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Succeeding pages list
all data points in table
format
Resetting After Download
Resetting the logger will clear recorded data from its memory. After saving the
PDF and CSV les, remove the logger from the USB port, the LCD should still
display StoP. To restart the unit without changing settings, press and hold down
both the START and STOP buttons at the same time until stops ashing on
the LCD.
Release the buttons and the LCD will ash all icons
while it resets. When you see a blank screen with
rst plug the logger back into the glycol bottle sensor
connector, and then press and hold the START
button until the current temperature reading appears
on the LCD. The logger will now resume recording.
Remaining Battery Voltage
The LCD includes a battery icon to indicate when the
battery is low.
Troubleshooting
Contact Tech Support:
Phone: [phone] Ext 5120 Toll Free 800-962-6776 US & Canada
Email: [email protected]
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6110 20L3

P.O. Box 398 Pleasanton CA 94566

[phone] [phone]
www.deltatrak.com
DeltaTrak Corporate

 Guadalajara, Mexico

 [phone] / 36712190

 www.deltatrakmexico.com
DTI Mexico International

Shenzhen China

[phone]/2837-2741
2837-2664 | 8923-2778
www.deltatrakchina.com.cn
DTI China Limited

NT, Hong Kong

[phone]
www.dtiap.com
DTI Asia Pacific

Auckland, New Zealand

[phone]
www.deltatraksouthpacific.com
DTI South Pacific

Osaka, Japan

[phone]
www.dtijapan.co.jp
DTI Japan Limited

 Antwerp Belgium

 [phone]

 www.deltatrakeurope.be
DTI Europe bvba
DTI South America SA

 Santiago, Chile

 [phone]  [phone]

 www.deltatraksouthamerica.com