Epson WF-3620 Series User manual

User’s Guide
NPD4893-05 EN

Copyright and Trademarks
Copyright and Trademarks
No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form or by any
means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of Seiko
Epson Corporation. No patent liability is assumed with respect to the use of the information contained herein. Neither
is any liability assumed for damages resulting from the use of the information herein. The information contained
herein is designed only for use with this Epson product. Epson is not responsible for any use of this information as
applied to other products.
Neither Seiko Epson Corporation nor its affiliates shall be liable to the purchaser of this product or third parties for
damages, losses, costs, or expenses incurred by the purchaser or third parties as a result of accident, misuse, or abuse of
this product or unauthorized modifications, repairs, or alterations to this product, or (excluding the U.S.) failure to
strictly comply with Seiko Epson Corporation’s operating and maintenance instructions.
Seiko Epson Corporation and its affiliates shall not be liable for any damages or problems arising from the use of any
options or any consumable products other than those designated as Original Epson Products or Epson Approved
Products by Seiko Epson Corporation.
Seiko Epson Corporation shall not be held liable for any damage resulting from electromagnetic interference that
occurs from the use of any interface cables other than those designated as Epson Approved Products by Seiko Epson
Corporation.
EPSON
®
is a registered trademark, and EPSON EXCEED YOUR VISION or EXCEED YOUR VISION is a trademark
of Seiko Epson Corporation.
SDXC Logo is a trademark of SD-3C, LLC.
Memory Stick Duo, Memory Stick PRO Duo, Memory Stick PRO-HG Duo, Memory Stick Micro, and MagicGate
Memory Stick Duo are trademarks of Sony Corporation.
Intel
®
is a registered trademark of Intel Corporation.
PowerPC
®
is a registered trademark of International Business Machines Corporation.
Epson Scan software is based in part on the work of the Independent JPEG Group.
libtiff
Copyright © 1988-1997 Sam Leffler
Copyright © 1991-1997 Silicon Graphics, Inc.
User’s Guide
Copyright and Trademarks
2

Permission to use, copy, modify,distribute, and sell this software and its documentation for any purpose is
hereby granted without fee, provided that (i) the above copyright notices and this permission notice
appear in all copies of the software and related documentation, and (ii) the names of Sam Leffler and
Silicon Graphics may not be used in any advertising or publicity relating to the software without the
specific, prior written permission of Sam Leffler and Silicon Graphics.
THE SOFTWARE IS PROVIDED "AS-IS" AND WITHOUT WARRANTY OF ANY KIND, EXPRESS,
IMPLIED OR OTHERWISE, INCLUDING WITHOUT LIMITATION, ANY WARRANTY OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.
IN NO EVENT SHALL SAM LEFFLER OR SILICON GRAPHICS BE LIABLE FOR ANY SPECIAL,
INCIDENTAL, INDIRECT OR CONSEQUENTIAL DAMAGES OF ANY KIND, OR ANY DAMAGES
WHATSOEVER RESULTING FROM LOSS OF USE, DATA OR PROFITS, WHETHER OR NOT
ADVISED OF THE POSSIBILITY OF DAMAGE, AND ON ANY THEORY OF LIABILITY, ARISING
OUT OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THIS SOFTWARE.
Microsoft
®
, Windows
®
, and Windows Vista
®
are registered trademarks of Microsoft Corporation.
Apple, Macintosh, Mac OS, and OS X are trademarks of Apple Inc., registered in the U.S. and other countries.
AirPrint is a trademark of Apple Inc.
Google Cloud Print
™
is a registered trademark of Google Inc.
Adobe, Adobe Reader, Acrobat, and Photoshop are trademarks of Adobe systems Incorporated, which may be
registered in certain jurisdictions.
General Notice: Other product names used herein are for identification purposes only and may be trademarks of their
respective owners. Epson disclaims any and all rights in those marks.
© 2013 Seiko Epson Corporation. All rights reserved.
The contents of this manual and the specifications of this product are subject to change without notice.
User’s Guide
Copyright and Trademarks
3

Contents
Copyright and Trademarks
CopyrightandTrademarks...................2
Introduction
WheretoFindInformation...................8
AvailableFeatures..........................8
Caution,ImportantandNote.................9
OperatingSystemVersions...................9
UsingEpsonConnectService................10
Important Instructions
SafetyInstructions........................11
ProductAdvisoriesandWarnings.............12
Settingup/usingtheproduct...............12
Using the product with a wireless connection
....................................14
Usingmemorycards.....................14
UsingtheLCDscreen....................14
Handlinginkcartridges...................14
RestrictionsonCopying....................14
ProtectingYourPersonalInformation..........15
Getting to Know Your Product
ProductParts............................16
WF-7610 Series/WF-7620 Series............16
WF-3620 Series/WF-3640 Series............19
GuidetotheControlPanel..................21
Statusicons............................23
Iconsforeachmode.....................24
StatusMenu...........................25
Icons on the Software Keyboard for the LCD
Screen...............................25
Paper and Media Handling
Introduction to Using, Loading, and Storing
Media..................................27
Storingpaper..........................27
SelectingPaper...........................27
PapertypesettingsontheLCDscreen........31
Paper type settings from the printer driver. . . . . 32
LoadingPaperintothePaperCassette..........33
Loading Envelopes into the Paper Cassette. . . . . . . 36
Loading Paper and Envelopes into the Rear Paper
FeedSlot................................39
PlacingOriginals..........................42
AutomaticDocumentFeeder(ADF).........42
Scannerglass..........................44
InsertingaMemoryCard...................44
Copying
CopyingDocuments.......................47
Basiccopying..........................47
CopyModeMenuList......................47
Printing
PrintingfromtheControlPanel..............48
PrintingaJPEGfile......................48
PrintingaTIFFfile......................49
PrintingfromYourComputer................49
PrinterDriverandStatusMonitor...........49
BasicOperations..........................51
Basicprinting..........................51
Cancelingprinting......................55
OtherOptions...........................57
Printingphotostheeasyway...............57
Product presets (For Windows Only). . . . . . . . . 58
2-sidedprinting........................58
Fittopageprinting......................60
PagesperSheetprinting..................61
Anti-Copy Pattern printing (for Windows
Only)................................62
Watermarkprinting(ForWindowsOnly).....63
Header/Footer printing (For Windows Only)
....................................64
Administrator Settings for Printer Driver (for
WindowsOnly)..........................65
Scanning
ScanningfromtheControlPanel..............67
Scanningtoamemorydevice..............67
Scanningtoafolder.....................68
Scanningtoanemail.....................68
Scanningtoacomputer...................69
Scanmodemenulist.....................70
User’s Guide
Contents
4

ScanningfromYourComputer...............70
ScanninginOfficeMode..................70
ScanninginProfessionalMode.............72
ImageAdjustmentFeatures................74
Previewing and Adjusting the Scan Area. . . . . . 77
SoftwareInformation......................79
StartingEpsonScanDriver................79
StartingOtherScanningSoftware...........79
Faxing
ConnectingtoaPhoneLine..................81
Compatible telephone lines and phone cables
....................................81
Connectingtheproducttothephoneline......81
Connectingaphonedevice................82
SettingUpforFaxing......................83
Basicsettings..........................83
Advancedsettings.......................87
SendingFaxes............................88
Basicoperations........................88
Otheroptions..........................90
ReceivingFaxes...........................94
Settingupthereceivemode................94
Outputtingreceivedfaxes.................95
Viewing received faxes on the LCD screen. . . . . 97
Receivingafaxbypolling.................98
Receivingafaxmanually..................98
Savingreceivedfaxesonacomputer.........99
CheckingFaxJobStatusandHistory...........99
Usingthestatusmenu....................99
Printingafaxreport.................... 100
FaxModeMenuList...................... 101
Making Contact List Settings
CreatingaContact....................... 102
CreatingaGroup........................ 103
Menu List of Control Panel
CopyMode.............................105
MemoryDeviceMode.....................106
FaxMode.............................. 107
ScanMode............................. 107
SetupMode.............................110
SystemAdministrationSettings............ 111
Contacts...............................116
Presets................................ 116
StatusMenu............................ 117
Ink Cartridge and Consumable
Information
InkCartridges...........................118
MaintenanceBox........................ 118
Replacing Ink Cartridges
Ink Cartridge Safety Instructions, Precautions,
andSpecifications........................ 120
Safetyinstructions......................120
Precautions on ink cartridge replacement. . . . . 121
InkCartridgeSpecifications...............122
CheckingtheInkCartridgeStatus............ 122
ForWindows......................... 122
ForMacOSX.........................123
Usingthecontrolpanel.................. 124
Temporary Printing with Black Ink When Color
InkCartridgesareExpended................ 125
ForWindows......................... 125
ForMacOSX.........................127
Conserving Black Ink When the Cartridge Is Low
(ForWindowsOnly)......................128
Replacinganinkcartridge.................. 129
Maintaining Your Product and
Software
CheckingthePrintHeadNozzles.............133
Using the Nozzle Check utility for Windows
................................... 133
Using the Nozzle Check utility for Mac OS X
................................... 133
Usingthecontrolpanel.................. 134
CleaningthePrintHead................... 134
Using the Head Cleaning utility for Windows
................................... 135
Using the Head Cleaning utility for Mac OS X
................................... 135
Usingthecontrolpanel.................. 136
AligningthePrintHead....................136
Using the Print Head Alignment utility for
Windows............................ 136
Using the Print Head Alignment utility for
MacOSX............................137
Usingthecontrolpanel.................. 137
MakingNetworkServiceSettings.............138
WebConfig.......................... 138
User’s Guide
Contents
5

EmailServerSettings....................139
SharingtheProductforPrinting............. 141
CleaningtheProduct......................141
Cleaning the exterior of the product. . . . . . . . . 141
Cleaningtheinterioroftheproduct.........142
ReplacingMaintenanceBox.................143
Checkingthemaintenanceboxstatus........143
Precautionsonthemaintenancebox........143
Replacingamaintenancebox..............143
TransportingtheProduct.................. 145
CheckingandInstallingYourSoftware.........147
Checking the software installed on your
computer............................ 147
Installingthesoftware................... 148
UninstallingYourSoftware................. 148
ForWindows......................... 148
ForMacOSX.........................149
Transferring Data Using an External
Storage Device
PrecautionsonStorageDevices.............. 151
Copying Files Between a Storage Device and Your
Computer..............................151
Copyingfilestoyourcomputer............ 151
Savingfilestoastoragedevice............. 152
Error Indicators
ErrorMessagesontheControlPanel.......... 154
ErrorCodeontheStatusMenu.............. 155
Troubleshooting for Printing/Copying
DiagnosingtheProblem................... 158
Checkingproductstatus................. 159
PaperJams............................. 161
Removing jammed paper from the rear cover
................................... 162
Removing jammed paper from inside the
product..............................167
Removing jammed paper from the paper
cassette..............................169
Removing jammed paper from the Automatic
DocumentFeeder(ADF).................171
Preventingpaperjams...................173
Reprinting after a paper jam (for Windows
only)................................173
PrintQualityHelp........................174
Horizontalbanding.....................175
Verticalbandingormisalignment..........175
Incorrectormissingcolors............... 176
Blurryorsmearedprint..................176
MiscellaneousPrintoutProblems.............177
Incorrectorgarbledcharacters.............177
Incorrectmargins...................... 178
Printouthasaslightslant.................178
Size or position of copied image is incorrect. . . 178
Invertedimage........................ 179
Blankpagesprint...................... 179
Printed side is smeared or scuffed. . . . . . . . . . 179
Printingistooslow..................... 179
PaperDoesNotFeedCorrectly.............. 180
Paperdoesnotfeed.....................180
Multiplepagesfeed..................... 180
Paperisimproperlyloaded...............181
Paper is not ejected fully or is wrinkled. . . . . . . 181
TheProductDoesNotPrint................ 181
Alllightsareoff........................181
Lightscameonandthenwentout.......... 181
Thecontrolpanelorlightsareon...........181
An ink error is indicated after you replace the
cartridge.............................182
OtherProblem.......................... 183
Printingplainpapersquietly.............. 183
Thememorycardisnotrecognized......... 183
Rear paper feed slot is removed (Only for
WF-7610 Series/WF-7620 Series)...........184
Troubleshooting for Scanning
Problems Indicated by Messages on the LCD
ScreenorStatusLight..................... 185
ProblemsWhenStartingaScan.............. 185
HowtounblockEpsonEventManager.......185
Using the Automatic Document Feeder (ADF)
................................... 186
Using scanning software other than Epson
Scandriver........................... 186
ProblemsWhenFeedingPaper..............187
Thepapergetsdirty.....................187
Multiple sheets of paper are fed. . . . . . . . . . . . 187
The paper jams in the Automatic Document
Feeder(ADF).........................187
ProblemsWithScanningTime..............187
ProblemsWithScannedImages..............187
Scanqualityisunsatisfactory.............. 187
The scanning area or direction is
unsatisfactory......................... 188
OtherProblems..........................190
User’s Guide
Contents
6

Scanningquietly....................... 190
Cannot send the scanned image by email. . . . . 190
Problems Remain After Trying All Solutions. . . . 190
Troubleshooting for Faxing
Cannotsendandreceivefax.................191
“Nodialtonedetected.”erroroccurs........ 191
Memoryfullerroroccurs.................192
Qualityproblems........................ 192
Insentfaxes.......................... 192
Inreceivedfaxes....................... 192
Otherproblems..........................192
Answering machine cannot answer voice calls
................................... 192
The time and date of sent or received fax jobs is
incorrect.............................193
Cannot store received faxes in an external
storagedevice......................... 193
Faxesaresentatthewrongsize............ 193
Cannotforwardreceivedfaxesbyemail...... 193
Product Information
SystemRequirements..................... 194
ForWindows......................... 194
ForMacOSX.........................194
TechnicalSpecifications....................194
Printerspecifications....................194
Scannerspecifications................... 197
Automatic Document Feeder (ADF)
specifications......................... 197
Faxspecifications...................... 198
Networkinterfacespecification............ 198
Memorycard......................... 199
Mechanical...........................200
Electrical.............................201
Environmental........................ 203
Standardsandapprovals................. 203
Interface.............................204
ExternalUSBdevice.................... 204
Where To Get Help
TechnicalSupportWebSite.................205
ContactingEpsonSupport..................205
BeforeContactingEpson.................205
HelpforUsersinEurope.................206
HelpforUsersinTaiwan.................206
HelpforUsersinAustralia............... 207
HelpforUsersinSingapore...............207
HelpforUsersinThailand................208
HelpforUsersinVietnam................208
HelpforUsersinIndonesia...............208
HelpforUsersinHongKong..............209
HelpforUsersinMalaysia................210
HelpforUsersinthePhilippines........... 211
Index
User’s Guide
Contents
7

Introduction
Where to Find Information
The latest version of the following manuals are available on the Epson support website.
http://www.epson.eu/Support (Europe)
http://support.epson.net/ (outside Europe)
❏Start Here (paper):
Provides you with an introduction to the product and services.
❏Basic Guide (paper):
Provides you with basic information when you are using the product without a computer. This manual may not be
included depending on model and region.
❏Important Safety Instructions (paper):
Provides you with instructions to ensure the safe use of this product. This manual may not be included depending
on model and region.
❏User’s Guide (PDF):
Provides you with detailed operating, safety, and troubleshooting instructions. See this guide when using this
product with a computer, or when using advanced features such as 2 sided copying.
❏Network Guide (PDF):
Provides instructions on network settings for your computer, smartphone or product, and solving problems.
❏Administrator’s Guide (PDF):
Provides the system administrator with information on security management and product settings.
Available Features
Check what is available for your product.
WF-7610 WF-7611 WF-7620 WF-7621 WF-3620 WF-3621 WF-3640
Print ✓✓✓✓✓✓✓
Copy ✓✓✓✓✓✓✓
Fax ✓✓✓✓✓✓✓
Scan to a
computer
Scan to a
memory device
✓✓✓✓✓✓✓
User’s Guide
Introduction
8

WF-7610 WF-7611 WF-7620 WF-7621 WF-3620 WF-3621 WF-3640
Scan to a
network folder
Scan to an email
Forward fax to a
network folder
Forward fax to
an email
✓✓✓✓
Australia
and New
Zealand
only
✓
Australia
and New
Zealand
only
LDAP
*
✓✓✓✓ ---
Paper cassette 2 - - ✓✓ --✓
* For more details, see the online Administrator’s Guide.
Caution, Important and Note
Caution, Important, and Note in this manual are indicated as below and have the following meaning.
!
Caution
must be followed carefully to avoid bodily injury.
c
Important
must be observed to avoid damage to your equipment.
Note
contain useful tips and restrictions on product operation.
Operating System Versions
In this manual, the following abbreviations are used.
❏Windows 8 refers to Windows 8, Windows 8 Pro, Windows 8 Enterprise.
❏Windows 7 refers to Windows 7 Home Basic, Windows 7 Home Premium, Windows 7 Professional, and
Windows 7 Ultimate.
❏Windows Vista refers to Windows Vista Home Basic Edition, Windows Vista Home Premium Edition, Windows
Vista Business Edition, Windows Vista Enterprise Edition, and Windows Vista Ultimate Edition.
❏Windows XP refers to Windows XP Home Edition, Windows XP Professional x64 Edition, and Windows XP
Professional.
❏Windows Server 2012 refers to Windows Server 2012 Essentials Edition, Server 2012 standard Edition.
❏Windows Server 2008 refers to Windows Server 2008 Standard Edition, Windows Server 2008 Enterprise Edition,
Windows Server 2008 x64 Standard Edition, and Windows Server 2008 x64 Enterprise Edition.
User’s Guide
Introduction
9

❏Windows Server 2008 R2 refers to Windows Server 2008 R2 Standard Edition and Windows Server 2008 R2
Enterprise Edition.
❏Windows Server 2003 refers to Windows Server 2003 Standard Edition and Windows Server 2003 Enterprise
Edition, Windows Server 2003 x64 Standard Edition and Windows Server 2003 x64 Enterprise Edition.
❏Mac OS X refers to Mac OS X 10.5.8, 10.6.x, 10.7.x, 10.8.x.
Using Epson Connect Service
Using Epson Connect and other companies’ services, you can easily print directly from your smartphone, tablet PC or
laptop, anytime and practically anywhere even across the globe! For more information about the printing and other
services, visit the following URL;
https://www.epsonconnect.com/ (Epson Connect portal site)
http://www.epsonconnect.eu (Europe only)
Note:
You can make network service settings using a Web browser on your computer, smartphone, tablet PC, or laptop that is
connected to the same network as the product.
&“Making Network Service Settings” on page 138
User’s Guide
Introduction
10

Important Instructions
Safety Instructions
Read and follow these instructions to ensure safe use of this product. Make sure you keep this guide for future
reference. Also, be sure to follow all warnings and instructions marked on the product.
❏Use only the power cord supplied with the product and do not use the cord with any other equipment. Use of other
cords with this product or the use of the supplied power cord with other equipment may result in fire or electric
shock.
❏Be sure your AC power cord meets the relevant local safety standard.
❏Never disassemble, modify, or attempt to repair the power cord, plug, printer unit, scanner unit, or options by
yourself, except as specifically explained in the product’s guides.
❏Unplug the product and refer servicing to qualified service personnel under the following conditions:
The power cord or plug is damaged; liquid has entered the product; the product has been dropped or the casing
damaged; the product does not operate normally or exhibits a distinct change in performance. Do not adjust
controls that are not covered by the operating instructions.
❏Place the product near a wall outlet where the plug can be easily unplugged.
❏Do not place or store the product outdoors, near excessive dirt or dust, water, heat sources, or in locations subject
to shocks, vibrations, high temperature or humidity.
❏Take care not to spill liquid on the product and not to handle the product with wet hands.
❏Keep this product at least 22 cm away from cardiac pacemakers. Radio waves from this product may adversely
affect the operation of cardiac pacemakers.
❏If the LCD screen is damaged, contact your dealer. If the liquid crystal solution gets on your hands, wash them
thoroughly with soap and water. If the liquid crystal solution gets into your eyes, flush them immediately with
water. If discomfort or vision problems remain after a thorough flushing, see a doctor immediately.
❏Avoid using a telephone during an electrical storm. There may be a remote risk of electric shock from lightning.
❏Do not use a telephone to report a gas leak in the vicinity of the leak.
User’s Guide
Important Instructions
11

❏For WF-7610 Series/WF-7620 Series: The product is heavy and should not be lifted or carried by fewer than two
persons. When lifting the product, the two persons should assume the correct positions (see below).
Note:
The following provides safety instructions for ink cartridges.
&“Replacing Ink Cartridges” on page 120
Product Advisories and Warnings
Read and follow these instructions to avoid damaging the product or your property. Make sure you keep this guide for
future reference.
Setting up/using the product
❏Do not block or cover the vents and openings in the product.
❏Use only the type of power source indicated on the product’s label.
❏Avoid using outlets on the same circuit as photocopiers or air control systems that regularly switch on and off.
❏Avoid electrical outlets controlled by wall switches or automatic timers.
❏Keep the entire computer system away from potential sources of electromagnetic interference, such as
loudspeakers or the base units of cordless telephones.
❏The power-supply cords should be placed to avoid abrasions, cuts, fraying, crimping, and kinking. Do not place
objects on top of the power-supply cords and do not allow the power-supply cords to be stepped on or run over. Be
particularly careful to keep all the power-supply cords straight at the ends and the points where they enter and
leave the transformer.
User’s Guide
Important Instructions
12

❏If you use an extension cord with the product, make sure that the total ampere rating of the devices plugged into
the extension cord does not exceed the cord’s ampere rating. Also, make sure that the total ampere rating of all
devices plugged into the wall outlet does not exceed the wall outlet’s ampere rating.
❏If you plan to use the product in Germany, the building installation must be protected by a 10 or 16 amp circuit
breaker to provide adequate short-circuit protection and over-current protection for the product.
❏When connecting the product to a computer or other device with a cable, ensure the correct orientation of the
connectors. Each connector has only one correct orientation. Inserting a connector in the wrong orientation may
damage both devices connected by the cable.
❏Place the product on a flat, stable surface that extends beyond the base of the product in all directions. The product
will not operate properly if it is tilted at an angle.
❏When storing or transporting the product, avoid tilting it, placing it vertically, or turning it upside down;
otherwise ink may leak.
❏Allow spaces behind the product for the cables, and space above the product so that you can fully raise the
document cover.
❏Leave enough space in front of the product for the paper to be fully ejected.
❏Avoid places subject to rapid changes in temperature and humidity. Also, keep the product away from direct
sunlight, strong light, or heat sources.
❏Do not insert objects through the slots in the product.
❏Do not put your hand inside the product or touch the ink cartridges during printing.
❏Do not touch the white flat cable inside the product.
❏Do not use aerosol products that contain flammable gases inside or around the product. Doing so may cause
fire.
❏Do not move the ink cartridge holder by hand; otherwise, you may damage the product.
❏Always turn the product off using the Pbutton. Do not unplug the product or turn off the power at the outlet until
the LCD screen has turned off completely.
❏Before transporting the product, make sure that the print head is in the home (far right) position and the ink
cartridges are in place.
❏Be careful not to trap your fingers when closing the scanner unit.
❏If you are not going to use the product for a long period, be sure to unplug the power cord from the electrical
outlet.
❏Do not press too hard on the scanner glass when placing the originals.
User’s Guide
Important Instructions
13

Using the product with a wireless connection
❏Radio waves from this product may negatively affect the operation of medical electronic equipment, causing them
to malfunction. When using this product inside medical facilities or near medical equipment, follow directions
from the authorized personnel representing the medical facilities, and follow all posted warnings and directions
on the medical equipment.
❏Radio waves from this product may negatively affect the operation of automatically controlled devices such as
automatic doors or fire alarms, and could lead to accidents due to malfunction. When using this product near
automatically controlled devices, follow all posted warnings and directions on these devices.
Using memory cards
❏Do not remove a memory card or turn off the product while the memory card light is flashing.
❏The methods for using memory cards vary according to card type. Be sure to refer to the documentation packaged
with your memory card for details.
❏Use only memory cards compatible with the product.
&“Memory card” on page 199
Using the LCD screen
❏The LCD screen may contain a few small bright or dark spots, and because of its features it may have an uneven
brightness. These are normal and do not indicate that it is damaged in any way.
❏Only use a dry, soft cloth to clean the LCD screen or touchscreen. Do not use liquid or chemical cleaners.
❏The exterior cover of the LCD screen could break if it receives a heavy impact. Contact your dealer if the panel
surface chips or cracks, and do not touch or attempt to remove the broken pieces.
❏Press the touchscreen gently with your finger. Do not press force or operate with your nails.
❏Do not operate by a sharp edge thing such as a ball point pen, sharp pencil, stylus pen and so on.
❏Condensation inside the panel due to abrupt changes in temperature or humidity may cause performance to
deteriorate.
Handling ink cartridges
We will provide ink-related safety instructions and product advice/warnings in the linked section (before “Replacing
Ink Cartridges” section).
&“Replacing Ink Cartridges” on page 120
Restrictions on Copying
Observe the following restrictions in order to ensure the responsible and legal use of the product.
User’s Guide
Important Instructions
14

Copying of the following items is prohibited by law:
❏Bank bills, coins, government-issued marketable securities, government bond securities, and municipal securities
❏Unused postage stamps, pre-stamped postcards, and other official postal items bearing valid postage
❏Government-issued revenue stamps, and securities issued according to legal procedure
Exercise caution when copying the following items:
❏Private marketable securities (stock certificates, negotiable notes, checks, etc.), monthly passes, concession
tickets, etc.
❏Passports, driver’s licenses, warrants of fitness, road passes, food stamps, tickets, etc.
Note:
Copying these items may also be prohibited by law.
Responsible use of copyrighted materials:
❏Products can be misused by improperly copying copyrighted materials. Unless acting on the advice of a
knowledgeable attorney, be responsible and respectful by obtaining the permission of the copyright holder before
copying published material.
Protecting Your Personal Information
This product allows you to store names and telephone numbers in its memory even when the power is turned off.
Use the following menu to erase the memory if you give the product to someone else or dispose of it.
Setup > System Administration > Restore Default Settings > Clear All Data and Settings
User’s Guide
Important Instructions
15

Getting to Know Your Product
Note:
The illustrations in this manual are from a similar product model. Although they may differ from your actual product, the
method of operation is the same.
Product Parts
WF-7610 Series/WF-7620 Series
a. ADF cover
b. ADF lever
c. Automatic Document Feeder (ADF)
d. Edge guide
e. ADF input tray (place your originals here to be copied)
f. ADF output tray (your originals are ejected here as they are copied)
g. Paper cassette 1
h. Paper cassette 2
*
* Paper cassette 2 is only available for the WF-7620 Series.
User’s Guide
Getting to Know Your Product
16

a. Edge guides
b. Rear paper feed slot
c. Output tray
d. Output tray extension
e. Stopper
f. Edge guides
g. Paper cassette
h. Paper cassette cover
a. Document cover
b. Scanner glass
c. Control panel
d. Memory card slot
e. Memory card light
f. External interface USB port
User’s Guide
Getting to Know Your Product
17

a. Scanner unit
b. Ink cartridge cover
c. Ink cartridge holder
d. Print head (under the ink cartridge holder)
a. Maintenance box
b. Rear cover 1
c. Rear cover 2 (Auto Duplexer)
d. AC inlet
e. LINE port
f. EXT. port
g. LAN port
h. USB connector
User’s Guide
Getting to Know Your Product
18

WF-3620 Series/WF-3640 Series
a. ADF cover
b. Automatic Document Feeder (ADF)
c. Edge guide
d. ADF input tray (place your originals here to be copied)
e. ADF output tray (your originals are ejected here as they are copied)
f. Paper cassette 1
g. Paper cassette 2
*
* Paper cassette 2 is only available for the WF-3640 Series.
a. Edge guides
b. Rear paper feed slot
c. Output tray
d. Output tray extension
e. Stopper
f. Edge guides
g. Paper cassette
User’s Guide
Getting to Know Your Product
19

a. Document cover
b. Scanner glass
c. Control panel
d. Memory card slot
e. Memory card light
f. External interface USB port
a. Scanner unit
b. Ink cartridge cover
c. Ink cartridge holder
d. Print head (under the ink cartridge holder)
User’s Guide
Getting to Know Your Product
20