Epson Stylus Scan 2500 User manual

All in One Product
All rights reserved. No part of this publication may be reproduced, stored in a retrieval
system, or transmitted in any form or by any means, electronic, mechanical, photocopying,
recording, or otherwise, without the prior written permission of SEIKO EPSON
CORPORATION. The information contained herein is designed only for use with this EPSON
product. EPSON is not responsible for any use of this information as applied to other
products.
Neither SEIKO EPSON CORPORATION nor its affiliates shall be liable to the purchaser of
this product or third parties for damages, losses, costs, or expenses incurred by the purchaser
or third parties as a result of: accident, misuse, or abuse of this product or unauthorized
modifications, repairs, or alterations to this product, or (excluding the U.S.) failure to strictly
comply with SEIKO EPSON CORPORATION's operating and maintenance instructions.
SEIKO EPSON CORPORATION shall not be liable for any damages or problems arising from
the use of any options or any consumable products other than those designated as Original
EPSON Products or EPSON Approved Products by SEIKO EPSON CORPORATION.
SEIKO EPSON CORPORATION shall not be held liable for any damage resulting from
electromagnetic interference that occurs from the use of any interface cables other than
EPSON Approved Products by SEIKO EPSON CORPORATION.
EPSON is a registered trademark and EPSON ESC/P and EPSON Stylus are trademarks of
SEIKO EPSON CORPORATION.
Microsoft and Windows are registered trademarks of Microsoft Corporation.
General Notice: Other product names used herein are for identification purposes only and may be
trademarks of their respective owners. EPSON disclaims any and all rights in those marks.
Copyright © 2000 by SEIKO EPSON CORPORATION, Nagano, Japan.

Where to Find Information
Setup Guide
❏Read this first to set up and begin using your EPSON Stylus
Scan. This guide includes information on setting up your
Stylus Scan and installing the EPSON Stylus Scan software.
Daily Use guide
❏Provides information on daily operation. Also, contains
troubleshooting tips and information on contacting customer
support.
Reference Guide (on the CD-ROM)
The reference guide included on the CD-ROM offers easy-to-
access information about all aspects of the EPSON Stylus Scan,
including
❏Using the printer, scanner and copy features
❏Using the software
❏Working with special paper and other media
❏Maintenance
❏Problem-solving
To read the reference guide, you must have a Web browser
installed on your computer. For more information on using this
CD-ROM, see the included CD-ROM Booklet.

Contents
Safety Instructions
Safety InstructionsSafety Instructions
Safety Instructions . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . 1
11
1
Important Safety Instructions . . . . . . . . . . . . . . . . . . . . . . . . 1
A Few Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
ENERGY STAR Compliance . . . . . . . . . . . . . . . . . . . . . . . . . 4
Warnings, Cautions, and Notes . . . . . . . . . . . . . . . . . . . . . . . 4
Releasing the Transportation Lock . . . . . . . . . . . . . . . . . . . . 5
Attaching the Paper Support . . . . . . . . . . . . . . . . . . . . . . . . . 6
Plugging in the Stylus Scan . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Connecting the Stylus Scan to Your Computer . . . . . . . . . 7
Installing the Drivers and Other Software in Your PC . . . 9
Installing Ink Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Checking the Stylus Scan . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
After Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Stylus Scan Parts and Functions
Stylus Scan Parts and FunctionsStylus Scan Parts and Functions
Stylus Scan Parts and Functions . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . 41
4141
41
Stylus Scan Parts and Control Panel Functions . . . . . . . . . 42
Printing Your Page
Printing Your PagePrinting Your Page
Printing Your Page . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . 47
4747
47
Loading Special Paper and Other Media . . . . . . . . . . . . . . . 47
Loading Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Using the Printer Software for Windows . . . . . . . . . . . . . . . 53
Printer Software Introduction . . . . . . . . . . . . . . . . . . . . . . . . 53
Making Changes to Printer Driver Settings . . . . . . . . . . . . . 54
Previewing your printout . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Getting Information With Online Help . . . . . . . . . . . . . . . . 63
Using the Printer Software for Macintosh . . . . . . . . . . . . . . 65
Printer Software Introduction . . . . . . . . . . . . . . . . . . . . . . . . 65
Making Changes to Printer Driver Settings . . . . . . . . . . . . . 65
Previewing Your Printout . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Saving Print Data in Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Scanning
ScanningScanning
Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
7777
77
Placing a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Scanning Basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Using the Scan Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Copying
CopyingCopying
Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .93
9393
93
About the Copy Feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93
Loading the Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Placing a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
How to Make Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98
Using the Optional Automatic Document Feeder . . . . . . . 100
Using the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Changing the Control Panel Settings . . . . . . . . . . . . . . . . . 107
Using the Copy Utility (from EPSON SMART PANEL) . 109
Replacing Ink Cartridges
Replacing Ink CartridgesReplacing Ink Cartridges
Replacing Ink Cartridges . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . .115
115115
115
Maintenance
MaintenanceMaintenance
Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .123
123123
123
Checking the Print Head Nozzles . . . . . . . . . . . . . . . . . . . . 123
Cleaning the Print Head . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125
Aligning the Print Head . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130
Troubleshooting
TroubleshootingTroubleshooting
Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .133
133133
133
Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133
Typical Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . 135
Options and Consumable Products
Options and Consumable ProductsOptions and Consumable Products
Options and Consumable Products . . . . . . . . . . . . .
. . . . . . . . . . . . .. . . . . . . . . . . . .
. . . . . . . . . . . . .139
139139
139
Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139
Consumable products . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140

1
Safety Instructions
Important Safety Instructions
Read all of these instructions before starting to use your Stylus
Scan. Also be sure to follow all warnings and instructions marked
on the Stylus Scan.
❏Unplug the Stylus Scan before cleaning. Clean with a damp
cloth only. Do not use cleaning fluid or detergents on the
Stylus Scan.
❏Do not place the Stylus Scan on an unstable surface, or near a
radiator or heat source.
❏Do not block or cover the openings in the Stylus Scan’s
cabinet.
❏Do not insert objects through the slots. Do not spill liquid on
the Stylus Scan.
❏Use only the type of power source indicated on the Stylus
Scan’s label.
❏Connect all equipment to properly grounded power outlets.
Avoid using outlets on the same circuit as air control systems
or other high- load office devices that regularly switch on and
off.
❏Avoid electrical outlets controlled by wall switches or
automatic timers.
❏Keep the entire computer system away from potential sources
of electromagnetic interference, such as loudspeakers and the
base units of cordless telephones.
❏Do not use a damaged or frayed power cord.

2
❏If you use an extension cord with the Stylus Scan, make sure
the total amperage of the devices plugged into the extension
cord does not exceed the cord’s ampere rating. Also, make
sure the total ampere rating of all devices plugged into the
wall outlet does not exceed the wall outlet’s ampere rating.
❏Do not attempt to service the Stylus Scan yourself.
Unplug the Stylus Scan and refer servicing to qualified service
personnel under any of the following conditions:
❏The power cord or plug is damaged; liquid has entered the
Stylus Scan; the Stylus Scan has been dropped or the cabinet
damaged; the Stylus Scan does not operate normally or
exhibits a distinct change in performance.
A Few Precautions
When using the Stylus Scan
❏Do not put your hand inside the Stylus Scan or touch the ink
cartridges during operation.
❏Do not move the print head by hand. Doing so may damage
the Stylus Scan.
❏Always use the
Ppower button to turn off the Stylus Scan.
When this button is pressed, the Operate light flashes briefly
then goes off. Do not unplug the Stylus Scan or turn off the
power to the outlet until the Operate light stops flashing.
The scanner carriage must be secured with the Transportation
Lock.
❏Before transporting the Stylus Scan, make sure the print head
is in the home (far right) position and the ink cartridges are
in place. The scanner carriage must be secured with the
Transportation Lock.

3
When handling the ink cartridges
❏Keep ink cartridges out of the reach of children. Do not allow
children to drink the ink or otherwise handle the cartridges.
❏If ink gets on your skin, wash it off with soap and water. If
ink gets into your eyes, flush your eyes immediately with
water. If a discomfort or vision problems remain after a
thorough flushing, see a doctor immediately.
❏Do not shake the ink cartridges. Cartridges may leak if
shaken.
❏Install the ink cartridge immediately after you remove it from
its package. Leaving the cartridge unpacked for a long time
before use may result in reduced print quality.
❏Once you install an ink cartridge, do not open the clamp or
remove the cartridge except to replace it with a new one. The
cartridge becomes unusable when you open the clamp.
❏Do not use an ink cartridge beyond the date printed on the
cartridge carton. For best results, use the ink cartridges
completely within six months of installing them.
❏Do not dismantle the ink cartridges or try to refill them. Doing
so may damage the print head.
When choosing a place for the Stylus Scan
❏Place the Stylus Scan on a flat, stable surface that extends
beyond the base of the machine in all directions. The Stylus
Scan will not operate properly if it is tilted or at an angle.
❏Avoid places subject to rapid changes in temperature and
humidity. Also keep the Stylus Scan away from direct
sunlight, strong light, and heat sources.
❏Avoid places subject to shocks and vibrations.

4
❏Leave enough room around the Stylus Scan to allow for
sufficient ventilation.
❏Place the Stylus Scan near a wall outlet where the power cord
can be easily unplugged.
ENERGY STAR Compliance
As an ENERGY STAR Partner, EPSON has
determined that this product meets the ENERGY
STAR guidelines for energy efficiency.
The International ENERGY STAR Office Equipment Program is
a voluntary partnership with the computer and office equipment
industry to promote the introduction of energy-efficient personal
computers, monitors, printers, fax machines, and copiers in an
effort to reduce air pollution caused by power generation.
Warnings, Cautions, and Notes
wWarnings
must be followed carefully to avoid bodily injury.
cCautions
must be observed to avoid damage to your equipment.
Notes
contain important information and useful tips on the operation of your
Stylus Scan.

5
Setup Guide
Releasing the Transportation Lock
Before connecting the Stylus Scan to a power source, you must
release the transportation lock. To release the transportation lock,
follow the steps below.
1. Open the document cover.
2. Open the maintenance cover.

6
3. Slide the transportation lock, as shown in the illustration
below, to release the scanner carriage.
Note:
Be sure to lock the transportation lock again before moving the
Stylus Scan.
4. Close the maintenance cover and document cover.
Attaching the Paper Support
Insert the paper support into the slots at the rear of the Stylus Scan.

7
Plugging in the Stylus Scan
1. Make sure that the Stylus Scan is turned off.
2. Check the label on the back of the Stylus Scan to make sure
the voltage required by the Stylus Scan matches that of the
your electrical outlet. Also, make sure that you have the
correct power cable for your power source.
cCaution:
It is not possible to change the Stylus Scan's voltage. If the
rated voltage and your outlet voltage do not match, contact
your dealer for assistance. Do not plug in the power cord.
3. If the power cord is not attached to the Stylus Scan, connect it
to the AC inlet at the back of the Stylus Scan.
4. Plug the power cord into a properly grounded electrical
outlet.
Connecting the Stylus Scan to Your Computer
Your Stylus Scan has two ports through which it can be connected
to a computer; a parallel port and a USB port. Use the port
appropriate for your computer.
Note:
❏If your computer has both a parallel and USB port, be sure to follow
the correct steps to connect to the port you choose.
❏Do not use the Stylus Scan’s parallel port and USB port
simultaneously. Connect the Stylus Scan to one computer at a time.

8
Using the parallel port (for Windows 98 and 95)
To connect the Stylus Scan to your PC using the parallel port, you
need a shielded, twisted-pair parallel cable. Follow the steps
below to connect your Stylus Scan to your PC via the parallel port.
1. Make sure both the Stylus Scan and computer are turned off.
2. Plug the cable connector securely into the parallel interface
connector at the rear of the Stylus Scan. Squeeze the wire clips
together until they lock in place on both sides. If there is a
ground wire at the end of the cable, connect it to the ground
connector at the back of the Stylus Scan.
3. Plug the other end of the cable into the computer’s parallel
interface.
You are now ready to install the Stylus Scan drivers. For
installation instructions, see “For Windows 98 or 95with a parallel
connection” on page 10.
Using the USB port (for Windows 98 and Macintosh)
To connect the Stylus Scan to your computer using the USB port,
you must first install the Stylus Scan drivers.

9
To install the drivers and connect the Stylus Scan to a computer
running Windows 98 and using the USB port, see “For Windows
98 with a USB connection” on page 15.
To install the software and connect the Stylus Scan to your
Macintosh, see “Installing the software in your Macintosh” on
page 24.
Installing the Drivers and Other Software in Your PC
Your Stylus Scan comes with the EPSON Stylus Scan 2500
Software for Windows CD-ROM which includes software for
your Stylus Scan.
To print and scan with your Stylus Scan, you need to install the
following software included on the CD-ROM.
❏EPSON SMART PANEL
Provides easy access to the Stylus Scan’s scanning, printing,
and copying features.
❏EPSON Stylus Scan 2500 Drivers
Printer Driver
Allows you to use the Stylus Scan’s printer function.
EPSON Stylus Scan FB TWAIN
EPSON Stylus Scan FB TWAIN controls the Stylus Scan's
scanner function.
EPSON Scanner Monitor (except Windows 98 USB)
This software detects when the "Scan Button" is pressed on
the Stylus Scan panel. The "Scan Button" automatically starts
the software selected in the EPSON Scanner Monitor.

10
The included CD-ROM also contains the following software.
❏Acrobat Reader
This software enables you to read the manuals for EPSON
SMART PANEL and WinFAX, and any other files that are in
the Portable Document Format (PDF).
❏WinFax BASIC EDITION
Includes applications that support the Stylus Scan’s fax
features and other special operations.
For Windows 98 or 95 with a parallel connection
After connecting the Stylus Scan to your computer as described
in “Using the parallel port (for Windows 98 and 95)” on page 8,
follow the steps below to install the drivers and other software.
Note for users with a parallel connection:
❏Before installing the software on your computer, make sure there is
not a Stylus Scan driver already installed on your computer. If there
is, see “Uninstalling the parallel driver” on page 40 and uninstall
the software before following the steps below.
❏Make sure the ECP mode is turned on in your computer’s BIOS.
For details, see your computer documentation.
1. Turn on the computer and start Windows.
Note:
If you turn on the Stylus Scan before turning on your PC, the computer
may detect the Stylus Scan and display the New Hardware Found dialog
box or a similar wizard, following start-up. If this occurs, click the
Cancel button to close the dialog box, and continue with installation
as described below.

11
2. Insert the EPSON Stylus Scan 2500 Software for Windows
CD-ROM in the CD-ROM drive. The Select Language dialog
box appears.
3. Select the language you want and click OK.
4. Click the Add Software button.

12
5. The EPSON Software Setup dialog box appears. Make sure
there is a check mark next to EPSON SMART PANEL and
EPSON Stylus Scan 2500 Drivers. Clear the check marks next
to the names of any software that you do not want to install.
6. Click OK.
7. Follow the on-screen instructions to install EPSON SMART
PANEL.
8. When installation is complete, the EPSON Stylus Scan Setup
dialog box appears. Click Next.

13
9. In Windows 98, the following dialog box appears. Select LPT
(Printer Port), then click Next to begin installation. (If this
dialog box does not appear, go to the next step.)
10. When installation is complete, click OK to start the EPSON
Screen Calibration utility.
Note:
Be sure to calibrate your screen and Stylus Scan to ensure that the
colors of reproduced images closely match the originals.

14
11. In the following window, move the slider to the right or left
until the two shades of gray horizontal stripes match.
Note:
The gray stripes will not perfectly blend together; however, try to
make the two tones match as closely as possible.
12. Click OK to register the calibration setting.
13. When the EPSON Stylus Scan Drivers installation is complete,
installation of otherapplications beginsautomatically. Follow
the on-screen instructions.
14. After all applications have been installed, a message appears
asking you to restart your computer. Click OK.
15. Restart the computer, then turn on the Stylus Scan by pressing
the
Ppower button.
Note:
Do not change the printer name (leave it as EPSON Stylus Scan
2500), otherwise your Stylus Scan will not work correctly.
s
d

15
For Windows 98 with a USB connection
Before connecting the Stylus Scan to your Windows 98 computer
using the USB port, you must first install the Stylus Scan software.
This section guides you through the software installation and also
includes instructions on connecting the Stylus Scan to your
computer using the USB port. Follow the steps below.
Note:
Your computer must be a Windows 98 pre-installed model. You cannot
install or run the USB Printer Driver on a computer which is not
equipped with a USB port or which is upgraded from Windows 95 to 98.
1. Make sure the Stylus Scan is off, and that it is not connected
to your computer. Then turn on the computer and start
Windows 98.
Note:
If you turn on the Stylus Scan before turning on your computer, the
computer may detect the Stylus Scan and display the New Hardware
Found dialog box, or a similar wizard. If this occurs, click the Cancel
button to close the dialog box, and remove the USB cable. Then continue
with installation as described below.
2. Insert the EPSON Stylus Scan 2500 Software for Windows
CD-ROM in the CD-ROM drive. The Select Language dialog
box appears.
3. Select the language you want and click OK.

16
4. Click the Add Software button.
5. The EPSON Software Setup dialog box appears. Make sure
there is a check mark next to EPSON SMART PANEL and
EPSON Stylus Scan 2500 Drivers. Clear the check marks next
to the names of any other software that you do not want to
install.
6. Click OK.
7. Follow the on-screen instructions to install EPSON SMART
PANEL.