Epson A4 User manual

How to use the Epson
A4 scanner
User guide

2
If you require technical assistance, please ask a member of staff on Level 1 counter
Contents
1. Scanning images and documents……… page 3-7
2. Scanning direct to PDF……………………. page 8-14
3. Scanning and editing text………………… page 15-19
4. Troubleshooting…………………………..…. page 20-21

3
If you require technical assistance, please ask a member of staff on Level 1 counter
Scanning images and documents
1. Open ‘Epson Scan’ by Double left clicking on desktop
icon
If this error message appears, make sure scanner is
switched on.
To switch on scanner follow troubleshooting instructions on
page 20, then left click on ‘No’ and repeat step 1

4
If you require technical assistance, please ask a member of staff on Level 1 counter
Check that you are in ‘Professional Mode’ by using the ‘Mode’
drop down window
2. Left click on ‘Scan’

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If you require technical assistance, please ask a member of staff on Level 1 counter
3. Choose your ‘File Save Settings’ by:
a.) Selecting ‘Location’ of scanned files (you can scan
direct to a USB device by clicking on ‘Browse’)
b.) Creating a ‘File Name’
c.) Selecting an ‘Image Format’ (recommend JPEG)
Note: You can save direct to PDF format. See ‘ Scanning
direct to PDF ’ section on page 8 for more information
4. Left click on ‘OK’

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If you require technical assistance, please ask a member of staff on Level 1 counter
A ‘Progress’ window will appear while your image/ document
is being scanned

7
If you require technical assistance, please ask a member of staff on Level 1 counter
Once scanning is complete the file save location folder will
automatically appear
Note: If you already have this window open you may need to
refresh it to see your saved files by pressing F5 on keyboard
To scan more images/ documents, repeat steps 2-4
5. Once you have finished scanning, close ‘Epson Scan’

8
If you require technical assistance, please ask a member of staff on Level 1 counter
Scanning images and documents direct to
PDF
1. Follow ‘Scanning images/ documents’ section
steps 1 –2 on pages 3 - 4
2. Choose your ‘File Save Settings’ by:
d.) Selecting ‘Location’ of scanned files (you can scan
direct to a USB device by clicking on ‘Browse’)
e.) Creating a ‘File Name’

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If you require technical assistance, please ask a member of staff on Level 1 counter
3. Select PDF (*.pdf) ‘Image Format’ using the drop down
tab
4. Left click on ‘Options’

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If you require technical assistance, please ask a member of staff on Level 1 counter
6. Make sure ‘Paper Size’ is set to A4 (you can change paper
size using drop down tab)
7. Select desired ‘Orientation’
8. Left click on ‘OK’
9. Left click on ‘OK’ again (‘File Save Settings’ window)

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If you require technical assistance, please ask a member of staff on Level 1 counter
A ‘Progress’ window will appear while your image/ document
is being scanned

12
If you require technical assistance, please ask a member of staff on Level 1 counter
Once scanning is complete an ‘Epson Scan’ window will
appear giving you three options
Option 1: Saving your file
a)Left click on ‘Save File’
Option 2: Adding more scanned pages
a)Left click on ‘Add Page’
b)Left click on ‘Scan’
To add more pages, repeat steps a) and b)
c) Left click on ‘Save File’

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If you require technical assistance, please ask a member of staff on Level 1 counter
Option 3: Editing your scanned page/s
In this edit mode, you can either rotate or delete pages
To rotate a page:
a)Highlight page you want to edit by left clicking on it
b)Left click on green arrow icons
To delete a page:
a)Highlight page you want to edit by left clicking on it
b)Left click on rubbish bin icon
To save your edited pages, left click on ‘OK’

14
If you require technical assistance, please ask a member of staff on Level 1 counter
Once you have saved your scanned pages the file save
location folder will automatically appear
Note: If you already have this window open you may need to
refresh it to see your saved files by pressing F5 on keyboard
1. Once you have finished scanning, close ‘Epson Scan’

15
If you require technical assistance, please ask a member of staff on Level 1 counter
Scanning and editing text
1. Open Abbyy FineReader by left clicking on ‘Start’ –
‘Programs’ – ‘Abbyy FineReader’ – Abbyy FineReader’
If this error message appears, make sure scanner is
switched on.
To switch on scanner follow troubleshooting instructions on
page 20, then left click on ‘No’ and repeat step 1

16
If you require technical assistance, please ask a member of staff on Level 1 counter
If ‘Abbyy FineReader’ ‘Improved recognition accuracy’
window appears, close it by left clicking on ‘Cancel’
2. Left Click on ‘Scan & Read’
Check that you are in ‘Professional Mode’ by using the ‘Mode’
drop down window
3. Left Click on ‘Scan’

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If you require technical assistance, please ask a member of staff on Level 1 counter
A ‘Progress’ window will appear while your text is being
scanned

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If you require technical assistance, please ask a member of staff on Level 1 counter
Once progress is complete you will see your text displayed
in both Image (left) and text (right) format
4. Left click on ‘Save’ and select ‘Send to Microsoft Word’
5. Left click on ‘OK’

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If you require technical assistance, please ask a member of staff on Level 1 counter
Microsoft Word will automatically launch
(Note: There will be varying degrees of success with regard to
formatting)
6. Use Microsoft Word to edit text and adjust formatting
7. Once you have finished editing your scanned text, Save
your file
8. Close Abbyy FineReader

20
If you require technical assistance, please ask a member of staff on Level 1 counter
Troubleshooting
If this error message appears, make sure scanner is switched
on by:
1. Switching on power button at side of scanner