Franklin IC-150 User manual

For Use with the Franklin
Digital Book System
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Electronic Publishers
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IC-150
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Electronic Publishers
DIGITAL BOOK
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User’s Manual

1
License Agreement
READ THIS LICENSE AGREEMENT BEFORE USING THE
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DIGITAL BOOK means the software product and documenta-
tion found in this package. FRANKLIN means Franklin Elec-
tronic Publishers, Inc.
LIMITED USE LICENSE
All rights in the DIGITAL BOOK remain the property of FRAN-
KLIN. Through your purchase, FRANKLIN grants you a per-
sonal and nonexclusive license to use the DIGITAL BOOK on
asingleFRANKLINDigitalBookSystematatime.Youmaynot
make any copies of the DIGITAL BOOK or of the data stored
therein, whether in electronic or print format. Such copying
would be in violation of applicable copyright laws. Further, you
may not modify, adapt, disassemble, decompile, translate,
create derivative works of, or in any way reverse engineer the
DIGITAL BOOK. You may not export or re-export, directly or
indirectly, the DIGITAL BOOK without compliance with appro-
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AmericanMedicalAssociationrequiresthatthisDIGITALBOOK
notbeusedinapubliccomputer-basedinformationsystemand
with FRANKLIN disclaims liability for the sequence, accuracy,
and completeness of the information herein.

2
Notices
Disclaimers
Any five-digit numeric Physician’s Current Procedural Terminol-
ogy, Fourth Edition (CPT) codes, service descriptions, instruc-
tions and/or guidelines are Copyright 1994 American Medical
Association (or such other date of publication of CPT as defined
in the federal copyright laws). All rights reserved.
CPT is a listing of descriptive terms and five-digit numeric iden-
tifying codes and modifiers for reporting medical services per-
formed by physicians. This presentation includes only CPT
descriptive terms, numeric identifying codes and modifiers for
reporting medical services and procedures that were selected by
Franklin Electronic Publishers, Inc., for inclusion in this product.
No fee schedules, basic unit values, relative value guides, guide-
lines, conversion factors or scales are included in CPT. Neither
Franklin norAMAassumes responsibility for the consequences
attributable to or related to any use or interpretation of any infor-
mation contained in or not contained in this product.
Neither Franklin norAMAdirectly or indirectly practices medicine
or dispenses medical services.
Copyrights, Trademarks, Patents, ISBN
© 1995 Franklin Electronic Publishers, Inc., Mt. Holly, N.J., 08060
U.S.A.All rights reserved.
Coder’s Choice® 1995, PMIC.
© 1994 by Medicode Inc. See Restricted Rights Notice in this
Product. Use of CPT is subject to the license contained herein.All
rights reserved.
HCPCS 1995; Cross-Coding; Coding Commentary; © 1994
by Medicode Inc. All rights reserved.
Digital Book System and SMARTCODER are registered trade-
marks of Franklin.
Patents: 4,490,811; 4,830,618; 5,113,340; 5,218,536;
5,249,965; DES 348,439; DES 349,281;
Euro. Pat. 0 136 379. Patents Pending.
ISBN 1-56712-182-9.

3
Contents
Key Guide.................................................. 5
Getting Started .............................................7
Installing the Digital Book ........................... 8
Viewing a Demonstration ........................... 9
Changing Settings...................................... 10
Finding Codes ............................................11
Using the Indexes ...................................... 12
Using Word Searches ................................ 14
Narrowing Your Searches .......................... 17
Using the Outlines...................................... 18
Viewing Codes and Notes .........................20
Viewing Descriptions.................................. 21
Viewing Guidelines .................................... 23
Using Crosswalks ...................................... 24
Viewing Instructions ................................... 25
Viewing Figures and References................ 27
Using Your Own Notes ............................... 28
Appendixes.................................................30
Looking Up Words in Other Books ............. 31
Using the Digital Book System®.................. 32
Limited Warranty (U.S. only) ...................... 34
Index ......................................................... 35

4
Congratulations! This SMARTCODER™digital book
provides you with a revolutionary new way to code
medical procedures and diagnoses for health insur-
ance and Medicare forms in less time and with less ef-
fort. SMARTCODER™combines the three coding
references you use most often:
• 1995
Physicians’Current Procedural Terminology ,
4th Edition (CPT);
• 1995
International Classification of Diseases , 9th Re-
vision, Clinical Modification , 4th Edition (ICD-9-CM);
• 1995
Health Care Financing Administration Common
Procedure Coding System
, 7th Edition (HCPCS).
Using SMARTCODER™, you’ll be able to quickly lo-
cate CPT, ICD-9, and HCPCS codes simply by enter-
ing the words and topics that you find in the medical
chart and other medical records. Once you’ve identi-
fied a CPT code, powerful Crosswalks help you find
the ICD-9 and HCPCS codes most frequently related
to that code. Easy-to-view notes help you pinpoint the
correct codes when multiple options apply.And, for
quick reference, you can even place your own notes at
the codes you use again and again.
✓About the Screen Illustrations
Some screen illustrations in this User’s Manual
may vary slightly from what you see on screen.
These variations do not mean that this digital book
or your Digital Book System is malfunctioning.
Introduction

5
Key Guide
Function Keys
CLEAR
Clears to the Default State.
MENU
Displays the main menus.
GAMES
Has no function in this digital book.
Finds more matches after a word search.
LIST
Displays your note list from descriptions.
SPEC
Displays the outline and goes up outline
levels from descriptions.
CARD
Exits the digital book.
ON/OFF
Turns the Digital Book System on or off.
Direction Keys
Scroll, or move the cursor or highlight.
DN/UP Page down or up.
1 + At menus, go to the first or last item.
At descriptions, go to the next or
previous code.
1 +DN/UP At descriptions, go to the next or previous
code.After word searches, display the next
or previous outline location of a match.
Other Keys
BACK
Erases a typed letter, or displays the
previous screen.
ENTER
Selects a menu item, enters search word(s),
or starts the highlight at descriptions.
HELP
Displays an appropriate help message.
SHIFT
Shifts keys to type capitals .
MORE
1
The gold key at the bottom left of the keyboard.

6
Getting Started
Key Guide
Other Keys (cont’d.)
SPACE
Types a space or pages down.
? *
At menus, displays a highlighted item.
At descriptions, displays Outline location.
SHIFT
+
? *
Types an asterisk to stand for unknown
letters in a search word.
Gold Key Combinations2
+
BACK
At an outline level or index entry, go to
the Outline or Index menu.
+
CARD
Sends a word between installed
digital books in order to look it up.
+
ENTER
At any outline level, goes to codes and
descriptions. At codes and descriptions,
highlights the top note symbol.
+
N
Places a note at codes and descriptions.
+
Q
etc. On the DBS-1 or DBS-2, types numbers.
Quick Keys3
A
Displays all the instructions for a code.
D
Displays a Crosswalk to ICD-9 codes.
E
Displays an Exclude instruction.
G
Displays a Guideline.
H
Displays a Crosswalk to HCPCS codes.
I
Displays an Include instruction.
2
Hold the gold key while pressing the other key.
3
Quick Keys can be used only when codes and their descrip-
tions are on screen.

7
If you’re using this digital book
for the first time,
read this section.
You’ll learn how to get started
and become acquainted
with its main features.
Getting Started

8
Installing the Digital Book
You must install this digital book in your Digital Book
System before you can use it.
WARNING: Never install a digital book when the Digi-
tal Book System is on. If you do, information that you
entered in any other installed digital book may be
erased.
1. Turn off the Digital Book System.
2. Install the digital book into a slot on the back.
3. Press
ON/OFF
.
4. If needed, turn the wheel on the side of the Digi-
tal Book System to adjust the screen contrast.
If the screen is still blank, check the batteries.
5. Press
CARD
.
6. Press or to highlight the appropriate icon.
7. Press
ENTER
to select it.
✓Resuming Where You Left Off
Should you forget to turn off the Digital Book Sys-
tem while using this digital book, the Digital Book
System will shut off automatically after a few min-
utes. When you turn the Digital Book System on
again, the screen that you last viewed appears.

9
Viewing a Demonstration
Before you start using this digital book, you may want
to view a demonstration of what it can do.
1. Press
CLEAR
.
2. Press
MENU
.
3. Press the arrow keys to highlight
View Demo on the Other menu.
4. Press
ENTER
to start the demonstration.
5. If you want to stop the demonstration,
press
CLEAR
.
✓Using the Menus
• The flashing arrows at the bottom right of the
screen show which arrow keys you can press to
move through menus or text.
• Slanted arrows to the right of menu items indicate
that submenus exist.
• To view the full text of a menu item that is only par-
tially visible, highlight the item and then press
? *
.
✓Help is Always at Hand
You can view an appropriate help message at virtu-
ally any screen by pressing
HELP
. Then press
or the DN key to read it. Press
BACK
to exit help.

10
Changing Settings
You can change the Type Size, Default State, and
Shutoff Time of this digital book.
1. Press
MENU
.
2. Press the arrow keys to highlight Set Type Size , Set
Default State
, or Set Shutoff on the Other menu.
3. Press
ENTER
to view the settings.
A check marks the current setting.
4. Highlight a setting.
5. Press
ENTER
to select it.
Or press
BACK
to keep the current setting.
✓Understanding Settings
• The Type Size sets how large letters and other
characters appear on screen.
• The Default State sets the screen that appears
whenever you press
CLEAR
. If you select Word
Search as the Default State, the search screen
appears. If you select
Outline menu or Index
menu, that menu is highlighted.
• The Shutoff Time sets how long the Digital Book
System stays on if you forget to turn it off.

11
Finding Codes
This section explains
how to locate
CPT, ICD-9, and HCPCS codes
using the indexes,
word searches, and the outlines.
To fine-tune your coding,
refer to the next section,
“Viewing Codes and Notes.”

12
▲
The fastest way to find codes is to use the indexes.
Entering Topics
If you want to find a code for a procedure, condition, or
topic, enter the word at an index. Try this example.
1. Press
MENU
.
2
. Highlight a book on the Index menu (e.g., CPT ).
3. Press
ENTER
.
4. Start typing a topic (e.g.,
X-Ray ).
5. When the topic is highlighted, press
ENTER
.
6. Highlight a subtopic (e.g.,
Chest )
and then press
ENTER
.
To highlight it, scroll down or type the subtopic.
7. Highlight a sub-subtopic (e.g., 71010-71022 )
and then press
ENTER
.
To view the Outline location of the top code on screen,
press
? *
. Then press
BACK
to go back to the code.
8. Press
CLEAR
when done.
Using the Indexes

13
Using the Indexes
▲
Entering Codes
If you already know a code number and want to view
its description, use the list of codes at the top of each
index. Here is an example.
1. Press
MENU
.
2. Press the arrow keys to highlight a book
on the Index menu (e.g.,
ICD-9 ).
3. Press
ENTER
.
4. Press
ENTER
to select List of ICD-9 Codes .
5. Type a code (e.g.,
465 ).
If you’re using a DBS-1 or DBS-2 model Digital
Book System, hold and press the numbered
keys to type numbers.
6. When the code is highlighted, press
ENTER
.
To go back to the list of codes, press
BACK
.
7. Press
CLEAR
when done.

14
Using Word Searches
You can also find codes by searching for words in their
descriptions. Word searches are useful when you’re
not sure of the full name of a procedure or condition.
After a word search, only outline menu items and index
entries with matches (i.e., occurrences of the search
words) are listed on the menus. The numbers in the
menu titles show how many matches are in each menu.
Note also that you can’t type numbers in a word
search. To learn how to find codes by entering their
numbers, read the “Using the Indexes” chapter.
1. Press
MENU
.
2. Press the arrow keys to highlight
Word Search
on the Search menu.
3. Press
ENTER
.
4. Type one or more words (e.g., amniocentesis ).
You don’t need to type capitals. To erase a letter,
press
BACK
. To move the cursor, press or .
5. Press
ENTER
to search for matches.
This is the location of the first match.

15
Using Word Searches
After you enter a word search, matches in the out-
lines are displayed first.
6. Hold and press the DN key repeatedly to view
the locations of other matches in the outlines.
You can view the match in a code description by
pressing
ENTER
.
To view a menu item that is only partially visible (i.e.,
is followed by ellipses), press
? *
.
7. When
Remaining Matches in Index appears, press
MENU
to view the matches on the Index menu.
8. Press the arrow keys to highlight an Index entry.
9. Press
ENTER
repeatedly to view the item,
subitems, and codes.
To return to the menus, press
MENU
.
10. Press
CLEAR
to clear your search.

16
✓If You Misspell a Search Word
Don’t worry. A list of corrections automatically ap-
pears after you enter the word. Simply highlight a
correction and then press
ENTER
to search for it.
✓Searching for Completions
If you’re not sure which form of a word to search for,
type an asterisk in place of a series of letters (e.g.,
bacter ✻ ). To type an asterisk, hold
SHIFT
and
press
? *
.
Press
ENTER
to view its completions. Then select a
completion to search for its matches.
✓Highlighting Search Words
When codes and descriptions are on screen, you
can also search for words by highlighting them.
First, press
ENTER
to start the highlight. Then press
the arrow keys to highlight the word for which you
want to search.
Then press
ENTER
to search for its matches.
Using Word Searches

17
Narrowing Your Searches
If your word search finds too many matches, it’s easy
to narrow your search by adding more search words.
Try this example.
1. Press
MENU
.
2. Press the arrow keys to highlight
Word Search
on the Search menu and then p ress
ENTER
.
3. Enter a word (e.g., kidney ).
This search finds too many matches to read.
4. Press
BACK
.
Or press
MENU
, highlight Change Search Query
under Search, and then press
ENTER
.
5. Type a space and another word (e.g., dialysis )
6. Press
ENTER
to search for the phrase.
This search finds only one match.
7. Press
ENTER
repeatedly to view it.
✓Expanding Your Searches
You can also expand your word searches by press-
ing
MORE
up to five times (or until No more ap-
pears). Each time that you press
MORE
, the
previous matches are discarded and new matches
of synonyms and similar words are found.

18
Using the Outlines
The Outline menu lists the tables of contents (i.e., out-
lines) for the CPT, ICD-9, HCPCS. If you know which
chapter contains a code that you want, you can use
the outlines to find it.
1. Press
CLEAR
.
2. Press
MENU
.
3. Press the arrow keys to highlight a book
on the Outline menu (e.g.,
HCPCS ).
4. Press
ENTER
.
5. Highlight a chapter (e.g.,
11 Drugs Administered
Orally
) and then press
ENTER
.
To highlight a chapter, scroll down to it or type its
number (e.g.,
11 ). To go to the last or first chapter,
hold and press or .To go directly a chap-
ter title to codes and descriptions, hold and
press
ENTER
.
6. Highlight a section (e.g., Non-Chemotherapeu-
tic
) and then press
ENTER
.
7. To back up through outline levels, press
BACK
.
8. Press
CLEAR
when done.

19
Using the Outlines
✓Viewing CPT Modifiers
CPT modifiers are listed as the last item on the CPT
outline. To view them, first highlight
CPT on the
Outline menu and then press
ENTER
. Then press
M
(for modifiers) and
ENTER
to select M CPT
Modifiers . Then highlight a modifier and press
ENTER
to view it.
✓Viewing ICD-9 V Codes
The codes for Supplementary Classification of Fac-
tors Influencing Health Status and Contact with
Health Services (V01-V82) are listed as the last
item on the ICD-9 outline. To view them, select
ICD-9 on the Outline menu and then press
V
(for V codes). Then highlight a V code and press
ENTER
to view it.
✓Viewing Complete Menu Items
To view the full text of a menu item that is only par-
tially visible, highlight the item and then press
? *
.