Fuji Xerox apeosport-IV 7080 Service manual

ApeosPort-IV 7080
ApeosPort-IV 6080
DocuCentre-IV 7080
DocuCentre-IV 6080

Microsoft, Windows, Windows NT, Windows Server, Windows Vista, Internet Explorer, and Microsoft
Network are trademarks or registered trademarks of Microsoft Corporation in the U.S. and other
countries.
Novell, NetWare, and NDS are trademarks of Novell, Inc. in the United States and other countries.
Adobe, Acrobat, PostScript, and Adobe PostScript 3 are trademarks of Adobe Systems Incorporated.
AppleTalk, EtherTalk, Macintosh, and Mac OS are trademarks of Apple Inc.
PCL, HP-GL, and HP-GL/2 are trademarks of Hewlett-Packard Corporation.
ThinPrint is a registered trademark of ThinPrint GmbH in Germany and other countries.
Unicode is a registered trademark of Unicode, Inc.
All product/brand names are trademarks or registered trademarks of the respective holders.
Microsoft product screen shot(s) reprinted with permission from Microsoft Corporation.
For information on license, refer to About License in the User Guide.
XEROX, the sphere of connectivity design, PDF Bridge, ContentsBridge, ApeosWare, CentreWare,
and DocuShare are trademarks or registered trademarks of Xerox Corporation in the U.S. or Fuji
Xerox Co., Ltd.
DocuWorks is a trademark of Fuji Xerox Co., Ltd.
In this manual, safety instructions are preceded by the symbol .
Always read and follow the instructions before performing the required procedures.
The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk.
Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data
loss.
Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or
computer hacking.
Important
1. This manual is copyrighted with all rights reserved. Under the copyright laws, this manual may not
be copied or modified in whole or part, without the written consent of the publisher.
2. Parts of this manual are subject to change without prior notice.
3. We welcome any comments on ambiguities, errors, omissions, or missing pages.
4. Never attempt any procedure on the machine that is not specifically described in this manual.
Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for any problems
resulting from unauthorized operation of the equipment.
An export of this product is strictly controlled in accordance with Laws concerning Foreign
Exchange and Foreign Trade of Japan and/or the export control regulations of the United States.

Table of Contents
3
Table of Contents
Table of Contents ........................................................................................................ 3
1 Before Using the Machine ...................................................................................... 15
Preface ...................................................................................................................... 16
Types of Manuals ...................................................................................................... 17
Using This Guide ....................................................................................................... 18
Organization of This Guide ................................................................................... 18
Conventions .......................................................................................................... 19
Interface Cables ........................................................................................................ 21
Using the USB Interface ....................................................................................... 21
Using the Ethernet Interface ................................................................................. 21
Energy Saver Mode................................................................................................... 23
Changing the Interval for Entering Energy Saver Mode ....................................... 24
Customizing the Control Panel .................................................................................. 26
Changing the Screen Default................................................................................ 26
Setting the Screen After Auto Clear...................................................................... 27
Customizing the Button Layout ............................................................................. 28
Assigning Services to the Custom Buttons ........................................................... 32
Adjusting Screen Brightness................................................................................. 33
Entering Text ............................................................................................................. 34
2 Paper and Other Media ........................................................................................... 35
Paper Types .............................................................................................................. 36
Loadable Quantity and Weight for Supported Paper ............................................ 36
Supported Paper Type.......................................................................................... 38
Loading Paper ........................................................................................................... 42
Loading Paper in Trays 1 and 2............................................................................ 43
Loading Tab Paper in Trays 1 and 2..................................................................... 43
Loading Paper in Tray 3........................................................................................ 44
Loading Paper in Tray 4........................................................................................ 45
Loading Paper in Tray 5 (Bypass) ........................................................................ 46
Loading Tab Paper in Tray 5 (Bypass) ................................................................. 47
Loading Paper in Tray 6 (HCF (A4 1 Tray)) (Optional) ......................................... 48
Loading Paper in Trays 6 and 7 (HCF (A4 2 Tray)) (Optional) ............................. 48
Loading Paper in Tray 8 (Inserter) (Optional) ....................................................... 49
Loading Tab Paper in Tray 8 (Inserter) (Optional) ................................................ 50
Changing the Paper Size........................................................................................... 51
Changing the Paper Size for Trays 1 and 2.......................................................... 51
Changing the Paper Size for Tray 6 (HCF (A4 1 Tray)) (Optional) ....................... 52
Changing the Paper Size for Trays 6 and 7 (HCF (A4 2 Tray)) (Optional) ........... 54
Changing the Paper Settings..................................................................................... 55

4
3 Maintenance..............................................................................................................57
Replacing Consumables ............................................................................................58
Replacing Toner Cartridge.....................................................................................60
Replacing Waste Toner Bottle ...............................................................................62
Replacing Staple Cartridge (for Finisher-C1 or Finisher-C1 with
Booklet Maker).......................................................................................................64
Replacing Staple Cartridge (for D2-Staple-Finisher or D2-Staple-Finisher with
Booklet Maker).......................................................................................................65
Replacing Booklet Staple Cartridge (for Finisher-C1 with Booklet Maker or D2-
Staple-Finisher with Booklet Maker) ......................................................................67
Emptying the Hole Punch Waste Container (for Finisher-C1 or Finisher-C1 with
Booklet Maker).......................................................................................................69
Emptying the Hole Punch Waste Container (for D2-Staple-Finisher or D2-Staple-
Finisher with Booklet Maker) .................................................................................70
Replacing the Staple Waste Container (for D2-Staple-Finisher or D2-Staple-
Finisher with Booklet Maker) .................................................................................71
Cleaning the Machine.................................................................................................73
Cleaning the Exterior .............................................................................................73
Cleaning the Touch Screen ...................................................................................73
Cleaning the Document Cover and Document Glass ............................................74
Cleaning the Narrow Glass Strip and Document Presser......................................74
Cleaning the Document Feeder Rollers.................................................................75
Printing a Report/List..................................................................................................76
Deleting a Private Charge Print Job with an Invalid User ID ......................................77
Setting Restore Tool...................................................................................................78
4 Machine Status .........................................................................................................79
Overview of Machine Status.......................................................................................80
Machine Information...................................................................................................81
General Information ...............................................................................................81
Paper Tray Status..................................................................................................83
Print Reports..........................................................................................................83
Automatically Printed Reports/Lists .......................................................................92
Overwrite Hard Disk...............................................................................................93
Print Mode .............................................................................................................93
Fax Receiving Mode ..............................................................................................96
Faults..........................................................................................................................97
Supplies......................................................................................................................98
Billing Information.......................................................................................................99
Billing Information ..................................................................................................99
User Account Billing Information..........................................................................100
5 Tools........................................................................................................................103
System Settings Procedure......................................................................................104
Step 1 Entering System Administration Mode .....................................................104
Step 2 Entering the System Administrator User ID and Passcode......................104

Table of Contents
5
Step 3 Selecting [Tools] ...................................................................................... 105
Step 4 Selecting a Setting Item on the [Tools] Screen ....................................... 105
Step 5 Setting a Feature ..................................................................................... 107
Step 6 Exiting System Administration Mode ....................................................... 107
Tools Menu List ....................................................................................................... 108
Common Service Settings ....................................................................................... 122
Machine Clock/Timers ........................................................................................ 122
Energy Saver Settings ........................................................................................ 125
Audio Tones........................................................................................................ 125
Screen/Button Settings ....................................................................................... 127
Paper Tray Settings ............................................................................................ 129
Image Quality...................................................................................................... 132
Reports ............................................................................................................... 132
Maintenance ....................................................................................................... 134
Watermark .......................................................................................................... 136
Secure Watermark .............................................................................................. 138
Force Annotation................................................................................................. 140
Print Universal Unique ID (ApeosPort Series Models Only) ............................... 141
Image Log Control (ApeosPort Series Models Only) .......................................... 142
Notify Job Completion by E-mail......................................................................... 144
Other Settings ..................................................................................................... 144
Copy Service Settings ............................................................................................. 153
Copy Tab - Features Allocation .......................................................................... 153
Preset Buttons .................................................................................................... 154
Copy Defaults ..................................................................................................... 154
Copy Control ....................................................................................................... 158
Original Size Defaults ......................................................................................... 160
Reduce/Enlarge Presets ..................................................................................... 160
Annotations - Create Comments......................................................................... 160
Connectivity & Network Setup ................................................................................. 161
Port Settings ....................................................................................................... 161
Protocol Settings................................................................................................. 166
Machine's E-mail Address/Host Name................................................................ 169
Proxy Server Settings (ApeosPort Series Models Only) ..................................... 169
EP Proxy Server Setup ....................................................................................... 170
SIP Settings ........................................................................................................ 171
T.38 Settings....................................................................................................... 174
Outgoing/Incoming E-mail Settings..................................................................... 174
Remote Authentication/Directory Service ........................................................... 176
Security Settings ................................................................................................. 180
Other Settings ..................................................................................................... 184
Print Service Settings .............................................................................................. 185
Allocate Memory ................................................................................................. 185
Delete Form ........................................................................................................ 187
Other Settings ..................................................................................................... 187

6
Scan Service Settings ..............................................................................................192
Screen Defaults ...................................................................................................192
Scan Defaults ......................................................................................................193
Scan to PC Defaults ............................................................................................196
Original Size Defaults ..........................................................................................196
Output Size Defaults............................................................................................197
Reduce/Enlarge Presets......................................................................................197
Other Settings......................................................................................................197
Fax Service Settings ................................................................................................200
Screen Defaults ...................................................................................................200
Fax Defaults.........................................................................................................201
Fax Control ..........................................................................................................202
Fax Received Options .........................................................................................207
Reduce/Enlarge Presets......................................................................................208
Original Size Defaults ..........................................................................................208
Local Terminal Information ..................................................................................208
Internet Fax Control .............................................................................................210
E-mail/Internet Fax Service Settings ........................................................................212
E-mail Control ......................................................................................................212
Address Book Settings .............................................................................................215
Folder Service Settings ............................................................................................216
Job Flow Service Settings (ApeosPort Series Models Only)....................................217
Media Print Service Settings ....................................................................................218
Stored File Settings ..................................................................................................219
Web Applications Service Setup (ApeosPort Series Models Only)..........................221
Server Certificate Verification Settings ................................................................221
Server Setup........................................................................................................223
Other Settings......................................................................................................224
Web Browser Setup .................................................................................................225
Setup ........................................................................................................................227
Create Folder.......................................................................................................227
Stored Programming............................................................................................229
Create Job Flow Sheet ........................................................................................229
Create Job Flow Sheet Keyword .........................................................................237
Add Address Book Entry......................................................................................237
Create Fax Group Recipients ..............................................................................244
Add Fax Comment...............................................................................................245
Paper Tray Attributes...........................................................................................245
Accounting................................................................................................................246
Create/View User Accounts.................................................................................246
View Accounts .....................................................................................................249
Reset User Accounts ...........................................................................................249
System Administrator's Meter (Copy Jobs)..........................................................250
Accounting Type ..................................................................................................250

Table of Contents
7
Accounting Login Screen Settings ...................................................................... 251
Fax Billing Data................................................................................................... 252
Accounting/Billing Device Settings...................................................................... 253
Authentication/Security Settings.............................................................................. 255
System Administrator Settings............................................................................ 255
Authentication ..................................................................................................... 256
Allow User to Disable Active Settings ................................................................. 263
Job Status Default............................................................................................... 264
Overwrite Hard Disk............................................................................................ 264
6 CentreWare Internet Services Settings ............................................................... 267
Installation of CentreWare Internet Services ........................................................... 268
Preparations........................................................................................................ 268
Configuration on the Machine ............................................................................. 268
Starting CentreWare Internet Services.................................................................... 270
Configuring Machine Settings Using CentreWare Internet Services ....................... 271
7 Printer Environment Settings............................................................................... 275
Print Overview ......................................................................................................... 276
Installation When Using USB Port........................................................................... 279
Step 1 Preparations ............................................................................................ 279
Step 2 Configuration on the Machine.................................................................. 279
Step 3 Configuration on the Computer ............................................................... 280
CentreWare Internet Services Setting Items....................................................... 280
Installation When Using TCP/IP (LPD/Port 9100) ................................................... 281
Step 1 Preparations ............................................................................................ 281
Step 2 Configuration on the Machine.................................................................. 281
Step 3 Configuration on the Computer ............................................................... 282
CentreWare Internet Services Setting Items....................................................... 283
Installation When Using NetWare............................................................................ 284
Step 1 Preparations ............................................................................................ 284
Step 2 Configuration on the Machine.................................................................. 284
Step 3 Configuration on the Computer ............................................................... 286
CentreWare Internet Services Setting Items....................................................... 286
Installation When Using Microsoft Network (SMB).................................................. 287
Step 1 Preparations ............................................................................................ 287
Step 2 Configuration on the Machine.................................................................. 287
Step 3 Configuration on the Computer ............................................................... 288
CentreWare Internet Services Setting Items....................................................... 288
Installation When Using Internet Printing Protocol (IPP) ......................................... 290
Step 1 Preparations ............................................................................................ 290
Step 2 Configuration on the Machine.................................................................. 290
Step 3 Configuration on the Computer ............................................................... 291
CentreWare Internet Services Setting Items....................................................... 291

8
Installation When Using EtherTalk ...........................................................................292
Step 1 Preparations .............................................................................................292
Step 2 Configuration on the Machine ..................................................................292
Step 3 Configuration on the Computer ................................................................293
CentreWare Internet Services Setting Items .......................................................293
8 E-mail Environment Settings ................................................................................295
E-mail Overview .......................................................................................................296
Preparations .............................................................................................................298
Installation Procedures.............................................................................................300
Step 1 Enabling Port and Setting up TCP/IP .......................................................300
Step 2 Configuring E-mail Environment...............................................................301
CentreWare Internet Services Setting Items .......................................................302
9 Scanner Environment Settings .............................................................................303
Scan Service Overview ............................................................................................304
Configuration of Store to Folder ...............................................................................306
Step 1 Enabling Port and Setting up TCP/IP .......................................................306
Step 2 Registering a Folder .................................................................................307
Step 3 Configuring a Computer ...........................................................................307
Configuration of Scan to PC.....................................................................................308
Step 1 Preparations .............................................................................................308
Step 2 Enabling Port and Setting up TCP/IP .......................................................309
Step 3 Configuration on the Computer ................................................................310
Configuration of Store to USB ..................................................................................311
Step 1 Available USB Memory Devices...............................................................311
CentreWare Internet Services Setting Items .......................................................311
Configuration of Network Scanning (Job Template Scanning).................................312
Step 1 Preparations .............................................................................................312
Step 2 Enabling Ports and Setting up TCP/IP .....................................................312
Step 3 Configuring the SNMP Port ......................................................................313
Step 4 Configuration on the Computer ................................................................314
Configuration of Scan to Home (ApeosPort Series Models Only)............................315
Step 1 Preparations .............................................................................................315
Step 2 Enabling SMB Port and Setting up TCP/IP ..............................................315
Step 3 Configuring Remote Authentication..........................................................316
Step 4 Configuring Scan to Home .......................................................................317
Step 5 Configuration on the Computer ................................................................319
Configuration of Job Flow Sheets ............................................................................320
Step 1 Enabling Ports and Setting up TCP/IP .....................................................320
Step 2 Configuring the SNMP Port ......................................................................321
Step 3 Configuration on the Computer ................................................................321
Configuration of Store & Send Link ..........................................................................322
Step 1 Configuring E-mail....................................................................................322

Table of Contents
9
Step 2 Enabling Authentication........................................................................... 322
Step 3 Other Settings.......................................................................................... 322
CentreWare Internet Services Setting Items....................................................... 323
Configuration of Store to WSD ................................................................................ 324
Step 1 Preparations ............................................................................................ 324
Step 2 Enabling Port ........................................................................................... 324
Step 3 Confirmation on the Computer ................................................................ 325
10 Using IP Fax (SIP).................................................................................................. 327
IP Fax (SIP) Overview ............................................................................................. 328
Preparations ............................................................................................................ 328
System Requirements for the Machine............................................................... 328
Settings by System Configuration....................................................................... 328
Installation Procedures ............................................................................................ 329
Step 1 Enabling Port and Setting up TCP/IP ...................................................... 329
Step 2 Configuring the SIP User Name .............................................................. 330
Step 3 Configuring Fax Environment .................................................................. 331
Step 4 Configuring the SIP Server...................................................................... 332
Step 5 Registering the VoIP Gateway ................................................................ 333
11 Using the Internet Fax Service ............................................................................. 335
Internet Fax Overview ............................................................................................. 336
Preparations ............................................................................................................ 336
System Requirements for the Machine............................................................... 336
E-Mail Environment............................................................................................. 336
Installation Procedures ............................................................................................ 338
Step 1 Enabling Port and Setting up TCP/IP ...................................................... 338
Step 2 Configuring E-mail Environment.............................................................. 339
Step 3 Testing the Internet Fax........................................................................... 340
12 Using the Server Fax Service ............................................................................... 341
Server Fax Overview ............................................................................................... 342
Preparations ............................................................................................................ 342
System Requirements for the Machine............................................................... 342
Installation Procedure.............................................................................................. 343
Installation Overview........................................................................................... 343
Step 1 Fax Settings............................................................................................. 343
Step 2 Setting the Server Fax Feature ............................................................... 344
13 Encryption and Digital Signature Settings.......................................................... 347
Encryption and Digital Signature Overview ............................................................. 348
Types of Certificate ............................................................................................. 348
Encryption Features for Communication............................................................. 349
Encryption and Digital-Signature Features for Scan Files .................................. 350
Configuration of HTTP Communications Encryption ............................................... 351

10
Installation Overview............................................................................................351
Step1 Configuration on the Machine ...................................................................351
Step2 Configuration on the Computer .................................................................352
Configuration of Encryption using IPSec..................................................................353
Installation Overview............................................................................................353
Step1 Import and Configuration of a Certificate...................................................353
Step2 Configuration on the Machine (Configuration of IPSec) ............................354
Step3 Configuration on the Computer .................................................................355
Configuration of E-mail Encryption/Digital Signature ...............................................356
Installation Overview............................................................................................356
Step1 Configuration on the Machine ...................................................................356
Step2 Configuration on Sender and Recipient ....................................................358
Configuration of PDF/DocuWorks/XPS Signature
(ApeosPort Series Models Only) ..............................................................................361
Installation Overview............................................................................................361
Step1 Configuration on the Machine ...................................................................361
Step2 Configuration on the Computer .................................................................363
14 Authentication and Accounting Features ............................................................365
Overview of Authentication and Accounting Feature ...............................................366
Overview of Authentication Feature.....................................................................366
Overview of Accounting Feature..........................................................................367
Authentication...........................................................................................................368
User Types Managed by Authentication Feature ................................................368
User Roles and Authorization Groups .................................................................369
Types of Authentication .......................................................................................370
Types of Account Administration .........................................................................371
Authentication and Accounting Relationship .......................................................372
Services Controlled by Authentication......................................................................373
Overview..............................................................................................................373
Services Restricted by User ID Authentication ....................................................373
Services Restricted by the Combined Use of Smart Card Authentication and
User ID Authentication.........................................................................................376
Authentication for Job Flow Sheets and Folders......................................................379
Overview..............................................................................................................379
When the Authentication Feature is Disabled......................................................381
When the Authentication Feature is Enabled ......................................................384
Jobs Manageable by Account Administration ..........................................................387
Configuration for Authentication ...............................................................................390
Installation Overview............................................................................................390
Enabling Authentication .......................................................................................390
Changing the Default Authorization Group Settings ............................................393
Creating an Authorization Group .........................................................................394
Configuration for IC Card Reader (Optional)............................................................395
Step 1 Preparations .............................................................................................395

Table of Contents
11
Step 2 Logout Method Using the Smart Card ..................................................... 395
Step 3 Registering Smart Card Information ........................................................ 396
Configuration for Account Administration ................................................................ 397
Step 1 Selecting an Accounting Type ................................................................. 397
Step 2 Registering User Information................................................................... 397
User Authentication Operations.............................................................................. 399
Authenticating Login Users ................................................................................. 399
Changing Passcode............................................................................................ 400
15 Problem Solving ................................................................................................... 403
Troubleshooting....................................................................................................... 404
Machine Trouble...................................................................................................... 405
Image Quality Trouble ............................................................................................. 410
Trouble during Copying ........................................................................................... 415
Unable to Copy ................................................................................................... 415
The Copy Result is Not What was Expected ...................................................... 416
Trouble during Printing ............................................................................................ 418
Unable to Print .................................................................................................... 418
The Print Result is Not What was Expected ....................................................... 419
Trouble during Faxing.............................................................................................. 420
Sending Problems............................................................................................... 420
Receiving Problems ............................................................................................ 425
Trouble during Scanning ......................................................................................... 429
Unable to Scan with the Machine ....................................................................... 429
Unable to Import Scanned Documents to the Computer .................................... 430
Unable to Send a Scanned Document over the Network (FTP/SMB) ................ 431
Unable to Send E-mail ........................................................................................ 432
The Image is not What was Expected ................................................................ 432
Network-related Problems ....................................................................................... 434
When using SMB ................................................................................................ 434
When using NetWare.......................................................................................... 436
When using TCP/IP ............................................................................................ 440
When using EtherTalk......................................................................................... 441
CentreWare Internet Services Problems ............................................................ 442
E-mail Features Problems .................................................................................. 443
Internet/Intranet Connection Problems ............................................................... 444
IPv4 and IPv6 Connection Problems .................................................................. 445
Media Print - Text Trouble ....................................................................................... 448
Error Code ............................................................................................................... 449
Other Errors ........................................................................................................ 532
Paper Jams ............................................................................................................. 533
Paper Jams in Trays 1 and 2 .............................................................................. 534
Paper Jams in Trays 3 and 4 .............................................................................. 534
Paper Jams in Tray 5 (Bypass)........................................................................... 535

12
Paper Jams in Tray 6 (HCF (A4 1 Tray)) (Optional) ............................................537
Paper Jams in Trays 6 and 7 (HCF (A4 2 Tray)) (Optional) ................................539
Paper Jams at the Trays 6 and 7 (HCF (A4 2 Tray)) (Optional) ..........................539
Paper Jams in the Transfer Module.....................................................................542
Paper Jams in the Lower Left Door .....................................................................547
Paper Jams in the Output Tray............................................................................547
Paper Jams in the Finisher-C1 / Finisher-C1 with Booklet Maker .......................548
Paper jams in the D2-Staple-Finisher and the D2-Staple-Finisher with Booklet
Maker...................................................................................................................556
Document Jams .......................................................................................................567
Stapler Faults ...........................................................................................................570
Staple Jams in Staple Cartridge
(for Finisher-C1 or Finisher-C1 with Booklet Maker) ...........................................571
Staple Jams in Staple Cartridge
(for D2-Staple-Finisher or D2-Staple-Finisher with Booklet Maker).....................572
Staple Jams in Booklet Staple Cartridge
(for Finisher-C1 with Booklet Maker or D2-Staple-Finisher with
Booklet Maker).....................................................................................................574
Staple Cartridge Taken Off from the Unit (for D2-Staple-Finisher or
D2-Staple-Finisher with Booklet Maker) ..............................................................576
Solving Curled Output (for D2-Staple-Finisher or D2-Staple-Finisher with Booklet
Maker) ......................................................................................................................578
16 Appendix .................................................................................................................581
Specifications ...........................................................................................................582
Printable Area...........................................................................................................597
Standard Printable Area ......................................................................................597
Extended Printable Area......................................................................................597
Internal Fonts ...........................................................................................................598
Optional Components...............................................................................................600
ESC/P-K Emulation ..................................................................................................603
Emulation.............................................................................................................603
Fonts....................................................................................................................604
Output Feature.....................................................................................................604
ESC/P-K Emulation Print Features......................................................................605
ESC/P-K Emulation Settings ...............................................................................606
Magnification Table..............................................................................................613
Paper Size and Number of Printable Characters.................................................617
PDF Direct Print .......................................................................................................619
PDF Direct Print Settings.....................................................................................619
DocuWorks Direct Print ............................................................................................621
DocuWorks Direct Print Settings .........................................................................621
PCL Emulation .........................................................................................................623
Emulation.............................................................................................................623
Fonts....................................................................................................................624

Table of Contents
13
Output Feature.................................................................................................... 625
PCL Emulation Settings ...................................................................................... 626
HP-GL/2 Emulation.................................................................................................. 631
Emulation ............................................................................................................ 631
Fonts ................................................................................................................... 631
Output Feature.................................................................................................... 632
Factory Default Settings...................................................................................... 632
HP-GL/2 Emulation Settings ............................................................................... 633
Hard Clip Area .................................................................................................... 640
Printable Area ..................................................................................................... 641
Auto Layout......................................................................................................... 642
Notes and Restrictions ............................................................................................ 649
Notes and Restrictions on the Use of the Machine............................................. 649
Notes and Restrictions on the Use of the Copy Feature..................................... 653
Notes and Restrictions on the Use of the Print Feature...................................... 653
Notes and Restrictions on the Use of the Scan Features ................................... 656
Notes and Restrictions on the Use of the Fax Feature ....................................... 662
Notes and Restrictions on the Use of the E-mail/Internet Fax Feature............... 664
Notes and Restrictions for IP Fax (SIP) .............................................................. 669
Notes and Restrictions when Connecting with Internet Service Provider ........... 670
Notes and Restrictions on the Interrupt Mode .................................................... 673
Notes and Restrictions on Folders...................................................................... 674
Notes and Restrictions when Connecting to Internet or Intranet ........................ 675
Notes and Restrictions when Operating from Computers................................... 675
Notes and Restrictions on Job Flows.................................................................. 677
Notes and Restrictions on the Security Features................................................ 678
Notes and Restrictions on the Authentication and Accounting Features ............ 678
Notes and Restrictions for Using SMB................................................................ 679
Notes and Restrictions for Using TCP/IP............................................................ 681
Notes and Restrictions for Using EtherTalk ........................................................ 682
Notes and Restrictions for Using Bonjour ........................................................... 683
Notes and Restrictions for IPv6 Connection ....................................................... 683
Notes and Restrictions for Print E-mail ............................................................... 685
Notes and Restrictions for Custom Paper........................................................... 685
Notes and Restrictions for USB Cable Distribution............................................. 686
Using the Telephone ............................................................................................... 687
Placing a Call ...................................................................................................... 687
Activity Report ......................................................................................................... 689
EP System............................................................................................................... 692
Glossary .................................................................................................................. 693
Index.............................................................................................................................. 695

14

1 Before Using the Machine
This chapter describes the organization of this guide and conventions used in
this guide.
zPreface .......................................................................................................16
zTypes of Manuals .......................................................................................17
zUsing This Guide ........................................................................................18
zInterface Cables.......................................................................................... 21
zEnergy Saver Mode ....................................................................................23
zCustomizing the Control Panel ...................................................................26
zEntering Text ..............................................................................................34

1 Before Using the Machine
16
Before Using the Machine
1
Preface
Thank you for selecting ApeosPort-IV 7080/6080, DocuCentre-IV 7080/6080 (hereafter
referred to as "the machine").
This guide is intended for system administrators, and provides maintenance
information such as how to replace consumables, how to configure network, and
troubleshooting procedures.
The guide assumes that you are familiar with a personal computer and knowledgeable
of computer networks. When you need additional information, refer to the manuals
provided with the personal computer, operating system, and network products.
After reading this guide, be sure to keep it handy for quick reference. It will be useful in
case you forget how to perform operations or if a problem occurs with the machine.
For more information on how to copy, print, scan, and fax, refer to the User Guide. For
information about optional components for the Print feature, refer to the guide provided
with each optional component.
Warning:
This equipment will be inoperable when mains power fails.

Types of Manuals
17
Before Using the Machine
1
Types of Manuals
The following guides are provided with the machine.
Accompanying Manuals
User Guide (Document CD-ROM)
The guide describes all the necessary steps for copy, print, scan, and fax.
Administrator Guide (this guide) (Document CD-ROM)
The guide is intended for system administrators, and describes how to configure
network and how to solve problems that may occur with the machine. This guide also
describes daily maintenance and the system settings procedures.
Quick Reference Guide (Booklet)
The guide describes the basic operations of the machine, as well as daily management
and maintenance.
Manual (HTML)
The manual describes installation and configuration procedures for print drivers and
the printer environment. This manual is included in the Driver CD Kit.
Print Driver Help
The help describes the Print features and operations.
CentreWare Internet Services Help
The help describes how to change various settings of the machine using a Web
browser, and how to import scanned data to a computer from the machine.
Important • To display the online help for CentreWare Internet Services, users need to have the
environment to connect to the internet. The communication fee shall be borne by you.
Guides for Optional Components
Optional components are available for the machine. Some of them come with user
guides. The guides for optional components describe all the necessary steps for using
the optional components and for installing the software.

1 Before Using the Machine
18
Before Using the Machine
1
Using This Guide
This guide is intended for system administrators, and provides maintenance
information such as how to replace consumables, how to configure network, and
troubleshooting procedures.
Organization of This Guide
This guide consists of the following chapters.
1 Before Using the Machine
Describes the organization of this guide and conventions.
2 Paper and Other Media
Describes the types of paper and other media that you can use on the machine and
how to load media in a tray.
3 Maintenance
Describes how to replace consumables and to clean the machine.
4 Machine Status
Describes how to check the faults that occurred on the machine and to print various
reports/lists.
5 Tools
Describes the procedures to set up the system.
6 CentreWare Internet Services Settings
Describes how to use CentreWare Internet Services.
7 Printer Environment Settings
Describes the settings to use the Print feature on the machine.
8 E-mail Environment Settings
Describes the settings to use various services via e-mail on the machine.
9 Scanner Environment Settings
Describes the settings to use the Scan services on the machine.
10 Using IP Fax (SIP)
Describes the settings to use the IP fax (SIP) feature on the machine.
11 Using the Internet Fax Service
Describes the settings to use the services via the Internet Fax service on the machine.
12 Using the Server Fax Service
Describes how to use the Server Fax service on the machine.
13 Encryption and Digital Signature Settings
Describes how to configure the machine to use the Encryption and the Digital Signature
features with your communications and documents.

Using This Guide
19
Before Using the Machine
1
14 Authentication and Accounting Features
The machine has the Authentication feature to restrict the availability of services for
each feature and the Accounting feature to manage the use of each feature based on
the Login Type selected.
15 Problem Solving
Describes troubleshooting procedures to solve the problems with the machine.
16 Appendix
Describes the specifications of the machine, optional accessories, and cautions/
restrictions.
Conventions
zThe screen shots and illustrations used in this guide vary depending on the machine
configuration and optional components installed. Some of the items in the screen
shots may not be displayed or available depending on your machine configuration.
zThe procedures in this guide may vary depending on the driver and utility software
being used due to the upgrades.
zIn this document, "Computer" refers to a personal computer or workstation.
zThe following terms are used in this guide:
Important : Important information that you should read.
Note : Additional information on operations or features.
zThe following symbols are used in this guide:
" " : • A cross-reference included in this guide.
• Names of CD-ROM, features, and touch screen messages
and input text.
[ ] : • Folders, files, applications, button or menu names displayed
on the touch screen.
• Names of menus, commands, windows, or dialog boxes
displayed on the computer screen and their buttons and
menu names.
< > button : Hardware buttons on the control panel.
< > key : Keys on the keyboard of the computer.
> : • Path to a certain item within a procedure on the control panel.
For example: When you see the procedure "select [Tools] >
[Setup] > [Create Folder]", this means that you need to select
[Tools], select [Setup], and then select [Create Folder].
• Path to a certain item within a procedure on a computer.
For example: When you see the procedure "to search for files
and folders, click [Start] > [Search] > [For Files or Folders]",
this means that you need to click [Start], click [Search], and
then click [For Files or Folders] to search for files and folders.

1 Before Using the Machine
20
Before Using the Machine
1
• Cross-reference
For example: "Refer to "5 Tools" > "Common Service
Settings" > "Audio Tones" in the Administrator Guide.
The sentence above means that you need to refer to the
section "Audio Tone", which can be found under "Common
Service Settings" in chapter 5 Tools of the Administrator
Guide.
zOrientation of documents or paper is described in this guide as follows:
, ,Long Edge Feed (LEF): Loading the document or paper in portrait orientation
when viewed from the front of the machine.
, ,Short Edge Feed (SEF): Loading the document or paper in landscape
orientation when viewed from the front of the machine.
LEF Orientation
Paper feed direction
SEF Orientation
Paper feed direction