Fuji Xerox DocuCentre 1085 User manual

DocuCentre 1085/1055
User Guide

Microsoft, Windows, Windows NT, Windows Server, and Windows Vista are trademarks or
registered trademarks of Microsoft Corporation in the U.S. and other countries.
NetWare and NDS are registered trademarks of Novell, Inc. in the United States. and other
countries.
Adobe, Acrobat, PostScript, and Adobe PostScript 3 are trademarks of Adobe Systems Incorporated.
EtherTalk, Macintosh, Mac OS, and TrueType are registered trademarks of Apple Computer, Inc.
UNIX is a registered trademark in the United States and other countries, licensed exclusively
through X/Open Company Ltd.
PCL is a registered trademark of Hewlett-Packard Corporation.
All product/brand names are trademarks or registered trademarks of the respective holders.
Permission has been obtained from Microsoft Corporation for use of software screen shots.
For information on license, refer to About License.
XEROX, THE DOCUMENT COMPANY, Ethernet, CentreWare, and the stylized X are registered
trademarks of Xerox Corporation. DocuWorks is a trademark of Xerox Corporation or Fuji Xerox
Co., Ltd. All Xerox and Fuji Xerox product names are either registered trademarks or trademarks
of Xerox Corporation or Fuji Xerox Co., Ltd.
Fuji Xerox is not responsible for any breakdown of machines due to infection of computer
virus or computer hacking.
In this manual, safety instructions are preceded by the symbol .
Always read and follow the instructions before performing the required procedures.
Important
1. This manual is copyrighted with all rights reserved. Under the copyright laws, this manual
may not be copied or modified in whole or part, without the written consent of the
publisher.
2. Parts of this manual are subject to change without prior notice.
3. We welcome any comments on ambiguities, errors, omissions, or missing pages.
4. Never attempt any procedure on the machine that is not specifically described in this
manual. Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for
any problems resulting from unauthorized operation of the equipment.
An export of this product is strictly controlled in accordance with Laws concerning Foreign
Exchange and Foreign Trade of Japan and/or the export control regulations of the United
States.

Table of Contents
3
Table of Contents
1 Before Using the Machine ...................................................................11
Preface ...................................................................................................11
Related Information Sources..................................................................12
Using This Guide....................................................................................12
Organization ......................................................................................12
Conventions ...........................................................................................13
Safety Notes...........................................................................................15
Electrical Safety.................................................................................16
Machine Installation...........................................................................17
Operational Safety.............................................................................19
Consumable.......................................................................................21
Location of warning and caution labels..............................................23
Regulation ..............................................................................................24
Radio Frequency Emissions (Class B) ..............................................24
Product Safety Certification (CB).......................................................24
Environment ...........................................................................................24
About License.........................................................................................25
Legal Notice ...........................................................................................27
2 Product Overview.................................................................................29
Identifying the Machine Components .....................................................29
System controls......................................................................................31
Character Input.......................................................................................33
How to Input Characters....................................................................33
Power On/Off..........................................................................................34
Powering On......................................................................................34
Powering Off......................................................................................35
Ground Fault Interrupter (GFI) ...............................................................35
Power Saver Modes ...............................................................................35
Changing the Default Time Settings.......................................................36
Modes.....................................................................................................37
Copy ..................................................................................................38
Fax.....................................................................................................38
E-mail.................................................................................................39
Log In/Out..........................................................................................39

4
Job Status..........................................................................................39
Machine Status..................................................................................41
Auditron Access Screen.........................................................................47
3 Copy ......................................................................................................49
Copying Procedure ................................................................................49
1. Load the Documents .....................................................................49
2. Select the Features .......................................................................52
3. Enter the Quantity..........................................................................52
4. Start the Copy Job.........................................................................53
5. Confirm the Copy Job in the Job Status........................................53
Stop the Copy Job.............................................................................54
Copying Features...................................................................................54
Paper Supply.....................................................................................55
Reduce/Enlarge.................................................................................56
Lighten/Darken ..................................................................................57
Original Type .....................................................................................57
Multiple-Up ........................................................................................58
2 Sided ..............................................................................................58
Output................................................................................................60
Mixed Size Originals..........................................................................61
4 Fax .........................................................................................................63
Fax Procedure........................................................................................63
1. Load the Documents .....................................................................63
2. Select the Features .......................................................................64
3. Specify the Destination..................................................................65
4. Start the Fax Job ...........................................................................66
5. Confirm the Fax Job in the Job Status ..........................................66
Stop the Fax Job ...............................................................................67
Specifying Destinations..........................................................................67
Address Enter/Next ...........................................................................68
Address Book ....................................................................................68
Speed Dial.........................................................................................69
One Touch Dial..................................................................................70
Relay Broadcast ................................................................................70
Fax Features ..........................................................................................71
Resolution..........................................................................................72
Lighten/Darken ..................................................................................73
Scan Size ..........................................................................................73

Table of Contents
5
Reduce/Enlarge.................................................................................74
Send Header......................................................................................74
Transmission Report..........................................................................75
F Code...............................................................................................75
Overseas Communication .................................................................77
Delayed Start.....................................................................................77
Multiple-Up.........................................................................................78
Priority Send ......................................................................................78
Recipient Print Sets ...........................................................................78
Direct Send........................................................................................79
2 Sided Originals ...............................................................................79
Stamp ................................................................................................80
Polling................................................................................................80
Bulletin Board ....................................................................................82
Mailbox ..............................................................................................83
Chain Dialing .....................................................................................84
On-Hook ............................................................................................84
5 E-mail.....................................................................................................87
E-mail Procedure....................................................................................87
1. Load the Documents......................................................................87
2. Select the Features........................................................................89
3. Specify the Destination..................................................................89
4. Start the E-mail Job .......................................................................90
5. Confirm the E-mail Job in the Job Status ......................................90
Stop the E-mail Job ...........................................................................91
Specifying Destinations ..........................................................................92
E-mail Address ..................................................................................92
Address Book ....................................................................................93
Speed Dial .........................................................................................94
One Touch Dial..................................................................................94
E-mail Features ......................................................................................95
Resolution..........................................................................................95
Lighten/Darken ..................................................................................96
Scan Size...........................................................................................96
Reduce/Enlarge.................................................................................97
File Format.........................................................................................97
Transmission Report..........................................................................98
2 Sided Originals ...............................................................................98
Sender ...............................................................................................99

6
6 Print .....................................................................................................101
Print Driver Features ............................................................................101
7 CentreWare Internet Services ...........................................................103
Target Computers............................................................................103
Accessing CentreWare Internet Services........................................104
Standard Features - CentreWare Internet Services.............................104
Interface Options .............................................................................104
Jobs......................................................................................................105
Job List ............................................................................................105
Job History List................................................................................106
Status ...................................................................................................107
General............................................................................................107
Trays................................................................................................107
Consumables...................................................................................108
Properties.............................................................................................108
Properties Features.........................................................................109
Maintenance.........................................................................................121
Support.................................................................................................121
8 Paper and Other Media......................................................................123
Loading Paper......................................................................................123
Preparing Paper for Loading ...........................................................123
Loading Paper into the Paper Trays................................................123
Tray 5 (Bypass Tray).......................................................................125
Auto Tray Switching.........................................................................126
Storing and Handling Paper .................................................................127
Supported Paper Sizes and Types ......................................................127
Supported Paper Sizes....................................................................127
Supported Paper Types...................................................................129
9 Setups .................................................................................................131
Setups Procedure ................................................................................131
System Settings ...................................................................................132
Change Password................................................................................132
Common Settings.................................................................................133
Screen Default.................................................................................133
Timer Settings .................................................................................133
Audio Tones ....................................................................................134

Table of Contents
7
Notification Tone..............................................................................135
Auto Repeat.....................................................................................136
Offset Stacking ................................................................................136
Auditron Administration ........................................................................136
Copy Settings .......................................................................................138
Original Type ...................................................................................138
Lighten/Darken ................................................................................139
Paper Supply ...................................................................................139
Reduce/Enlarge...............................................................................139
2 Sided ............................................................................................140
Output..............................................................................................140
Paper Type ......................................................................................141
Auto Tray Switch..............................................................................141
Image Rotation ................................................................................141
Tray Priority .....................................................................................141
Customize Screens..........................................................................141
Print Settings ........................................................................................142
Network/Port....................................................................................142
System Settings...............................................................................147
Printer Settings ................................................................................149
Allocate Memory..............................................................................150
Initialize/Delete Data........................................................................151
Report/List .......................................................................................152
Software Option...............................................................................152
Fax Settings .........................................................................................152
Date/Time ........................................................................................153
Daylight Savings..............................................................................153
Fax Send Settings ...........................................................................154
Receive Settings..............................................................................156
F Code.............................................................................................158
Local Terminal Information ..............................................................159
Direct Send......................................................................................160
Fax Receiving Mode........................................................................160
Report Settings................................................................................161
Customize Screens..........................................................................162
E-mail Settings .....................................................................................162
Resolution........................................................................................162
Lighten/Darken ................................................................................163
Reduce/Enlarge...............................................................................163

8
Scan Size ........................................................................................164
File Format ......................................................................................164
Transmission Report .......................................................................165
Customize Screens .........................................................................165
Screen Contrast ...................................................................................165
Create/Delete .......................................................................................166
Speed Dial.......................................................................................166
Fax Program....................................................................................168
Bulletin Board ..................................................................................169
Mailbox ............................................................................................170
10 Maintenance .......................................................................................173
Cleaning the Machine ..........................................................................173
The Document Glass and Document Feeder Glass........................173
The Control Panel and Screen ........................................................173
The Document Feeder and Output Trays........................................174
About Consumables/Maintenance Parts..............................................174
Handling Consumables/Maintenance Parts ....................................175
Replacing the Drum Cartridge..............................................................175
Removing the Old Drum Cartridge ..................................................176
Inserting the New Drum Cartridge...................................................177
Replacing the Toner Cartridge .............................................................178
Removing the Old Toner Cartridge..................................................179
Inserting the New Toner Cartridge ..................................................179
Replacing the Stamp Cartridge ............................................................180
Removing the Old Stamp Cartridge.................................................180
Inserting the new Stamp Cartridge..................................................181
11 Problem Solving.................................................................................183
Fault Clearance Procedure ..................................................................183
Paper Jams ..........................................................................................184
Paper Jams in Cover A....................................................................185
Paper Jams in Cover B....................................................................187
Paper Jams in Cover C ...................................................................187
Paper Jams in Cover D ...................................................................188
Paper Jams in Exit...........................................................................188
Paper Jams in Trays 1, 2, 3, and 4 (2–4 are Optional)....................189
Paper Jams in Tray 5 (Bypass Tray)...............................................189
Document Jams ...................................................................................190

Table of Contents
9
Paper Jams in the Document Feeder Cover ...................................190
Paper Jams in the Document Exit ...................................................191
Troubleshooting Tables........................................................................193
Fault Codes ..........................................................................................198
Output Quality ......................................................................................207
12 Appendix .............................................................................................209
Specifications .......................................................................................209
Document Size Detection Table...........................................................214
When Using the Copy Feature ........................................................214
When Using the Fax Feature...........................................................216
When Using the E-mail Feature.......................................................219
Possible Combination of Features .......................................................221
Concurrency Matrix ..............................................................................223
Optional Accessories............................................................................225
Cautions and Limitations ......................................................................226
Paper Selection for Fax Reception.......................................................229
13 Glossary ..............................................................................................231
Terms Defined......................................................................................231
14 Index ....................................................................................................239

10

11
1 Before Using the Machine
Preface
Thank you for selecting the Fuji Xerox DocuCentre 1085/1055 Series.
This guide provides all the necessary copy/print/e-mail/fax operating procedures,
maintenance information like how to clear paper jams, daily care, setting various items,
and precautions.
This guide assumes that an operator has a basic knowledge of the operating
environment of the personal computer in use, networking environments, and how to
operate a personal computer. For information on the environment of the personal
computer in use, basic knowledge of networking environments, and how to operate a
personal computer, refer to the manuals provided with the personal computer,
operating system, and network system.
Please read this guide thoroughly to obtain the best performance on this product. After
reading this guide, be sure to keep it handy for quick reference. It will be useful in case
you forget how to perform operations or if a problem occurs with the machine.
For instructions on configuring your network environment, refer to the Network
Administrator Guide. For information about optional accessories for the printer
functionality, also refer to the guide provided with each optional accessory.
The equipment is certified by NEMKO in compliance with [IEC60950-1 (AS/NZS 3260)]. The
equipment is manufactured under an ISO 9001 Quality System. The equipment is also
certified in compliance with applicable standards by various national bodies.
NOTE: Machines intended for use in South Korea and Taiwan have been certified separately
in compliance with their requirements.
Any unauthorized alteration, which includes the addition of new functions or the connection of
external devices, may impact this certification.
Contact your local Xerox representative for a list of approved accessories.

1 Before Using the Machine
12
Related Information Sources
The following additional sources of information are available for the machine.
• Quick Reference Guide
• Network Administrator Guide
• The On-line Help systems (Print Drivers and Utilities contained in the CD-ROM of
the Driver CD Kit)
• The Documentation contained in the CD-ROM of the Driver CD Kit
NOTE: Please note that the screens shown in this guide apply to a fully configured
machine and therefore may not exactly represent the configuration being used.
Using This Guide
This section describes the organization of this guide.
This guide was produced for users who operate the DocuCentre 1085/1055 Series on
a regular basis. When reading this guide, refer to the chapter most relevant to the
operation you are performing.
Organization
This guide consists of the following chapters.
Chapter 1 Before Using the Machine
Explains how to use this guide, safety information, and legal notices.
Chapter 2 Product Overview
Describes machine components and how to perform basic operations, such as
switching on and off, using the control panel, and setting power saver modes.
Chapter 3 Copy
Explains how to use the copy features.
Chapter 4 Fax
Describes the fax features.
Chapter 5 E-mail
Describes the e-mail features.
Chapter 6 Print
Describes the print features.

Conventions
13
Chapter 7 CentreWare Internet Services
Explains how to use CentreWare Internet Services.
Chapter 8 Paper and Other Media
Describes the sizes and types of paper that can be used with the machine, precautions
when handling paper, and how to load paper in the machine.
Chapter 9 Setups
Explains how to set machine settings.
Chapter 10 Maintenance
Explains how to replace consumables and clean the machine.
Chapter 11 Problem Solving
Explains how to troubleshoot machine problems.
Chapter 12 Appendix
Lists the main specifications of the machine, and the optional components available for
the machine.
Chapter 13 Glossary
Explains the terms used in this guide.
Conventions
This section describes the conventions used throughout this User Guide. In this guide,
you will find that some terms are used interchangeably:
• Paper is synonymous with media.
• Document is synonymous with original.
• DocuCentre 1055/1085 Series is synonymous with the machine.
Orientation
Orientation is used to mean the direction of images on the page. When the image is
upright, the paper (or other media) can be either long edge feed or short edge feed.
Long Edge Feed (LEF)
When loading documents long edge feed into the document feeder, load with one of
the long edges facing into the document feeder. The short edges appear at the top and
bottom of the paper, facing the front and back of the document feeder. When loading
paper long edge feed into a paper tray, place the paper with one of the long edges on
the left-hand side and one of the short edges toward the front of the tray.

1 Before Using the Machine
14
Short Edge Feed (SEF)
When loading documents short edge feed into the document feeder, load with one of
the short edges facing into the document feeder. The long edges appear on the top and
bottom of the paper, facing the front and back of the document feeder. When loading
paper short edge feed into a paper tray, place the paper with one of the short edges on
the left-hand side and one of the long edges toward the front of the tray.
Text in [Square Brackets]
Indicate that these are names of the screens, tabs, buttons, features and option
categories on the screen. They are also used when referring to file and folder names
on a computer.
For example:
• Select [Common Settings] on the [System Settings] screen.
• Select [Confirm].
Text in <Angle Brackets>
Indicate that these are names of the hard buttons, numeric or symbol buttons, lights on
the control panel or symbols on the power switch label.
For example:
• Press the <Machine Status> button to display the [Machine Status] screen.
• Press the <C> button on the control panel to clear the suspended job.
Italic Typeface
The Italic Typeface is used to indicate references to other sections, chapters.
For example:
• For information on cleaning the document glass, refer to the Maintenance chapter
on page 173.
•Paper Supply – page 55.
Notes
Notes are statements that provide additional information.
For example:
NOTE: If the document feeder is not fitted to the machine, this feature is not available.
LEF Orientation SEF Orientation
Paper feed direction Paper feed direction

Safety Notes
15
Safety Notes
Before using this product, read "Safety Notes"carefully for safety use.
This product and recommended supplies have been tested and found to comply with
strict safety requirements including safety agency approvals and compliance with
environmental standards. Follow the following instructions for safety use.
Follow all warning instructions marked on this product. The warning marks stand for the
followings:
WARNING
Any unauthorized alteration including an addition of new functions or
connection to external devices may not be covered by the product warranty.
Contact your local Fuji Xerox representative for more information.
Used for item that if not followed strictly, can lead death or severe or
fatal injuries and the possibility to do it is comparatively high.
Used for items that if not followed strictly, can lead to severe or fatal
injuries.
Used for items that if not followed strictly, can cause injuries to user or
damages to machine.
A symbol for items to pay attention to when handling machine.
Follow instructions carefully to use machine safely.
A symbol for prohibited items. Follow instructions carefully to avoid
any dangerous acts.
A symbol for items that must be performed. Follow instructions
carefully to carry out these essential tasks.
Caution Flammable Explodable Electric
shock
Heated
surface
Moving
object
Pinched
fingers
Prohibited No fire Do not
touch
Do not use
in bathroom
Do not
tear down
Keep away
from wet
Never touch
with wet hand
Instructions Unplug Ground/
Earth

1 Before Using the Machine
16
Electrical Safety
This product shall be operated by the power source as indicated on the product's data
plate. Consult your local power company to check if your power source meets the
requirements.
This product is supplied with a plug that has a protective earth pin. The plug fits only
into an earthed electrical outlet. If the plug doesn't fit to the outlet, contact an electrician
to replace the outlet to avoid risk of electric shock. Never use an earthed adapter plug
to connect the product to the electrical outlet that has no earth connection terminal.
Improper connection of a grounding conductor may cause electric shock.
Plug the power cord directly into a grounded electrical outlet. To prevent
overheat and a fire accident, do not use an extension cord, a multi-plug
adaptor or a multiple connector. Consult your local Fuji Xerox representative
to check if an outlet is grounded.
Connect this product to a branch circuit or an outlet that has larger capacity
than the rated ampere and voltage of this product. See the data plate on the
rear panel of this product for its rated ampere and voltage.
Never touch the power cord with wet hand. It may cause electric shock.
Do not place an object on the power cord.
Always keep the plug connection free of dust. The dusty and damp
environment may bring about minute electric current in a connector. It may
generate heat and eventually cause a fire accident.
To avoid the risk of electric shock and a fire accident, only use the power cord
supplied with this product or the ones designated by Fuji Xerox.
The power cord is exclusive use for this product. Do not use it for any other
product.
Do not damage or alter the power cord. Damage and alteration may generate
heat and eventually cause electric shock or a fire accident.
If the power cord is damaged or insulated wires are exposed, contact your local
Fuji Xerox representative for its replacement. Do not use a damaged or
uninsulated cord to avoid the risk of electric shock and a fire accident.
WARNING
Connect this product to a protective earth circuit.

Safety Notes
17
When cleaning this product, always switch off and unplug it. Access to a live
machine interior may cause electric shock.
Do not unplug or re-plug this product with the switch on. Plugging and
unplugging a live connector may deform the plug and generate heat, and
eventually cause a fire accident.
Hold the plug not the cord when unplugging this product, or it may damage the
cord and cause electric shock or a fire accident.
Switch off and unplug the product when it is not used over weekends or long
holidays. It may cause deterioration of insulations and eventually electric
shock or a fire accident.
Once a month, switch off this product and check if
- the power cord is plugged firmly into an electrical outlet;
- the plug is not excessively heated, rusted or bent;
- the plug and electrical outlet are free of dust; and
- the power cord is not cracked or worn down.
Once you notice any unusual condition, switch off and unplug this product first
and contact your local Fuji Xerox representative.
Machine Installation
Do not locate this product where people might step on or trip over the power
cord. Friction or excessive pressure may generate heat and eventually cause
electric shock or a fire accident.
Never locate this product in the following places:
- Near radiators or any other heat sources
- Near volatile flammable materials such as curtains
- In the hot, humid, dusty or poorly ventilated environment
- In the place receiving direct sunlight
- Near cookers or humidifiers
Locate this product on the level and sturdy surface that can withstand a weight
of 80.9 Kg. Otherwise, if tilted, the product may fall over and cause injuries.

1 Before Using the Machine
18
Locate this product in a well-ventilated area. Do not obstruct ventilation
openings of the product.
Keep the minimum clearance as follows for ventilation.
Do not incline the product at more than 10 degree angle. Otherwise, it may fall
over and cause injuries.
Always lock the wheels of this product after installation. Otherwise, it may fall
over or slide and cause injuries.
To keep this product in a good performance and condition, always use it in the
following environment:
- Temperature: 10 - 32 °C
- Humidity: 15 - 85%
When the product is left in a chilly room and the room is rapidly warmed up by
heater, dew condensation may form inside the product and cause a partial
deletion on printing.
1319.8
520
75
1055
（mm）
580 539.8 200
460
10°10°10°10°

Safety Notes
19
Operational Safety
The operator's product maintenance procedures are described in the customer
documentation supplied with this product. Do not carry out any other
maintenance procedures not described in the documentation.
This product features safety design not to allow operators access to hazard
areas. The hazard areas are isolated from operators by covers or protectors
which require a tool to remove. To prevent electric shock and injuries, never
remove those covers and protectors.
To avoid the risk of electric shock and a fire accident, switch off and unplug the
product promptly in the following conditions, then contact your local Fuji Xerox
representative.
- The product emits smoke or its surface is unusually hot.
- The product emits unusual noise or odor.
- The power cord is cracked or worn down.
- A circuit breaker, fuse or any other safety device is activated.
- Any liquid is spilled into the product.
- The product is soaked in water.
- Any part of the product is damaged.
Do not insert any object into slots or openings of this product.
Do not place any of the followings on the product:
- Liquid container such as flower vases or coffee cups
- Metal parts such as staples or clips
- Heavy objects
If liquid is spilled over or metal parts are slipped into the product, it may cause
electric shock or a fire accident.
Do not use conductive paper such as carbonic paper or coated paper. When
paper jam occurs, it may cause short-circuit and eventually a fire accident.
When cleaning this product, use the designated cleaning materials exclusive
to it. Other cleaning materials may result in poor performance of the product.
Never use aerosol cleaners, or it may catch fire and cause explosion.
Never play the CD-ROM supplied with the product on an audio player. Always
use a CD-ROM player. Otherwise, large sound may damage audio players or
your ears.

1 Before Using the Machine
20
Laser Safety
CAUTION: Any operations or adjustments not stated in the operation manual
may cause hazardous light exposure and eventually burn injuries or loss of
eyesight.
This product has been tested and found to comply with the Class 1 Laser
Equipment requirements defined by the international standard IEC60825 and
has no light exposure hazard. The product has no hazardous light emission as
it features light protection components and covers to shut in all light beam
during operation and maintenance.
Always follow all warning instructions marked on or supplied with this product.
To avoid the risk of burn injuries and electric shock, never touch the area with
the "High Temperature" or "High Voltage" marks on.
Keep electrical and mechanical safety interlocks active. Keep the safety
interlocks away from magnetic materials. Magnetic materials may accidentally
activate the product and cause injuries or electric shock.
A ground fault interrupter is embedded in this product. If current leakage
occurs, the ground fault interrupter automatically cuts off power circuit to
prevent electric shock and a fire accident. The ground fault interrupter is
normally ON. Check once a month if the ground fault interrupter works properly
in accordance with the following procedures:
(1) Turn off the power of the product.
(2) Push the RESET button of the ground fault interrupter and make sure the
button is kept retracted even after the pushing force is released.
(3) Push the TEST button lightly with sharp edges such as pen tip and make
sure that the RESET button returns to the projected position.
This is the end of the check procedure.
(4) Push the RESET button again and make sure the button is kept retracted.
Do not attempt to remove a paper jammed deeply inside the product,
particularly a paper wrapped around a fuser or a heat roller. Otherwise, it may
cause injuries or burns. Switch off the product promptly and contact your local
Fuji Xerox representative.