Fuji Xerox DocuPrint M218 fw User manual

User Guide
DocuPrint M218 fw

1Contents
Contents
Preface....................................................................................................................... 9
Trademarks and Document Disclaimer.................................................................... 10
Types of Manuals..................................................................................................... 11
Using This Guide...................................................................................................... 12
Organization ................................................................................................ 13
Conventions................................................................................................. 14
Safety Notes............................................................................................................. 15
Electrical Safety........................................................................................... 16
Machine Installation..................................................................................... 18
Operational Safety....................................................................................... 20
Consumable ................................................................................................ 22
Warning and Caution Labels ....................................................................... 23
Environment ............................................................................................................. 24
Regulation ................................................................................................................ 25
Radio Frequency Emissions (Class B) ........................................................ 25
Product Safety Certification (CB)................................................................. 25
Illegal Copies and Printouts...................................................................................... 26
Security Precautions for Using Wireless LAN Products........................................... 27
Product Features...................................................................................................... 28
1 Specifications............................................................................. 31
Copy Function ............................................................................................. 32
Print Function .............................................................................................. 34
Scan Function.............................................................................................. 35
Fax Function................................................................................................ 37
Direct Fax Function ..................................................................................... 38
2 Basic Operation ......................................................................... 39
Main Components ....................................................................................... 40
Front View....................................................................................... 41
Rear View ....................................................................................... 42
Automatic Document Feeder (ADF) ............................................... 43
Operator Panel ............................................................................... 44
Turning On the Printer ................................................................................. 46
Setting Initial Settings on the Operator Panel.............................................. 47
Printing a Panel Settings Page.................................................................... 48
The Operator Panel ........................................................................ 49
The Printer Setting Utility ................................................................ 50
Power Saver Mode ...................................................................................... 51
Exiting the Power Saver Mode ....................................................... 52

Contents 2
3 Printer Management Software ................................................... 53
Print and Scan Drivers................................................................................. 54
CentreWare Internet Services .................................................................... 55
Creating an Administrative Password............................................. 56
Printer Setting Utility (Windows Only)..........................................................57
SimpleMonitor (Windows Only) ................................................................... 58
Launcher (Windows Only) ........................................................................... 59
Address Book Editor ................................................................................... 61
Express Scan Manager ............................................................................... 62
DocuWorks (Windows Only) ....................................................................... 63
4 Printer Connection and Software Installation............................. 65
Overview of Network Setup and Configuration ........................................... 66
Connecting Your Printer .............................................................................. 67
Connecting Printer to Computer or Network................................... 68
Setting the IP Address ................................................................................ 70
TCP/IP and IP Addresses............................................................... 71
Automatically Setting the Printer’s IP Address ............................... 72
Dynamic Methods of Setting the Printer’s IP Address ....................73
Assigning an IP Address (for IPv4 Mode)....................................... 74
Verifying the IP Settings ................................................................. 77
Printing and Checking the System Settings Page .......................... 78
Installing Print Driver on Computers Running Windows.............................. 79
Identifying Print Driver Pre-install Status
(for Network Connection Setup) ............................................ 80
Inserting the Software Pack CD-ROM ............................................ 82
USB Connection Setup................................................................... 83
Network Connection Setup ............................................................ 84
Configuring Wireless Settings ........................................................ 85
Setting Up for Shared Printing ..................................................... 118
Installing Print Driver on Computers Running Mac OS X .......................... 130
Configuring Wireless Settings on the Operator Panel .................. 131
Installing the Drivers and Software ...............................................136
Adding a Printer ............................................................................ 137
5 Printing Basics ......................................................................... 141
About Print Media...................................................................................... 142
Print Media Usage Guidelines ...................................................... 143
Automatic Document Feeder (ADF) Guidelines .......................... 144
Print Media That Can Damage Your Printer .................................145
Print Media Storage Guidelines .................................................... 146
Supported Print Media............................................................................... 147
Usable Print Media ....................................................................... 148
Loading Print Media................................................................................... 151
Capacity........................................................................................ 152

3Contents
Print Media Dimensions................................................................ 153
Loading Print Media in the Multipurpose Feeder (MPF) ............... 154
Loading Print Media in the Priority Sheet Inserter (PSI) ............... 162
Manual Duplex Printing................................................................. 167
Using the Output Tray Extension.................................................. 172
Setting Paper Sizes and Types ................................................................. 173
Setting Paper Sizes ...................................................................... 174
Setting Paper Types ..................................................................... 175
Printing ...................................................................................................... 176
Printing from the Computer........................................................... 177
Canceling a Print Job.................................................................... 178
Selecting Printing Options ............................................................ 180
Printing Custom Size Paper.......................................................... 185
Checking Status of Print Job ........................................................ 187
Printing a Report Page ................................................................. 188
Printer Settings ............................................................................. 189
Printing with Web Services on Devices (WSD) ........................................ 192
Adding Roles of Print Services ..................................................... 193
Printer Setup................................................................................. 195
6 Copying.................................................................................... 197
Loading Paper for Copying........................................................................ 198
Preparing a Document............................................................................... 199
Making Copies From the Document Glass................................................200
Making Copies From the ADF .................................................................. 202
Setting Copy Options................................................................................. 203
Number of Copies......................................................................... 204
Document Size ............................................................................. 205
Output Paper Size ........................................................................ 206
Reduce/Enlarge ............................................................................ 208
Collated......................................................................................... 210
Document Type ............................................................................ 211
Lighten/Darken ............................................................................. 212
Sharpness..................................................................................... 213
Auto Exposure .............................................................................. 214
Multiple Up.................................................................................... 215
Margin Top/Bottom ....................................................................... 217
Margin Left/Right .......................................................................... 218
Margin Middle ............................................................................... 219
Changing the Default Settings................................................................... 220
7 Scanning.................................................................................. 221
Scanning Overview.................................................................................... 222
Scanning to a USB Connected Computer................................................. 223
Scanning From the Operator Panel .............................................. 224

Contents 4
Scanning Using the TWAIN Driver ...............................................225
Scanning Using the WIA Driver .................................................... 227
Using a Scanner on the Network .............................................................. 228
Overview....................................................................................... 229
Confirming a Login name and Password...................................... 231
Specifying a Destination to Store the Document .......................... 234
Configuring the Printer Settings.................................................... 250
Sending the Scanned File to the Network .................................... 256
Scanning to a USB Storage Device........................................................... 257
Sending an E-Mail With the Scanned Image ............................................ 258
Setting a Fax/E-mail Address Book .............................................. 259
Sending an E-mail With the Scanned File .................................... 261
Adjusting Scanning Options ...................................................................... 262
Adjusting the Default Scan Settings ............................................. 263
Changing the Scan Settings for an Individual Job ........................ 265
8 Faxing ..................................................................................... 267
Connecting the Telephone Line.................................................................268
Configuring Fax Initial Settings.................................................................. 271
Setting Your Region...................................................................... 272
Setting the Printer ID .................................................................... 273
Setting the Time and Date ............................................................ 274
Changing the Clock Mode ............................................................275
Sending a Fax ........................................................................................... 276
Loading an Original Document on the ADF .................................. 277
Loading an Original Document on the Document Glass...............278
Resolution..................................................................................... 279
Document Type ............................................................................ 280
Lighten/Darken ............................................................................. 281
Inserting a Pause.......................................................................... 282
Sending a Fax Automatically ........................................................ 283
Sending a Fax Manually ............................................................... 284
Confirming Transmissions ............................................................ 285
Automatic Redialing...................................................................... 286
Sending a Delayed Fax ............................................................................. 287
Sending a Fax from the Driver (Direct Fax)............................................... 288
For Windows................................................................................. 289
For Mac OS X ............................................................................... 292
Receiving a Fax......................................................................................... 294
About Receiving Modes................................................................ 295
Loading Paper for Receiving Faxes..............................................296
Receiving a Fax Automatically in the FAX Mode.......................... 297
Receiving a Fax Manually in the TEL Mode ................................. 298
Receiving a Fax Automatically in the TEL/FAX Mode or Ans/FAX
Mode .................................................................................... 299
Receiving a Fax Manually Using an External Telephone ............. 300

5Contents
Receiving Faxes Using the DRPD Mode...................................... 301
Receiving Faxes in the Memory ................................................... 302
Polling Receive ............................................................................. 303
Automatic Dialing....................................................................................... 304
Speed Dialing ............................................................................... 305
Storing a Number for Speed Dialing ............................................. 306
Sending a Fax Using a Speed Dial............................................... 307
Group Dialing................................................................................ 308
Setting Group Dial ........................................................................ 309
Editing Group Dial......................................................................... 310
Sending a Fax Using Group Dialing
(Multi-address Transmission)............................................... 311
Printing an Address Book List....................................................... 312
Other Ways to Fax..................................................................................... 313
Using the Secure Receiving Mode ............................................... 314
Using an Answering Machine ....................................................... 315
Using a Computer Modem............................................................ 316
Setting Sounds .......................................................................................... 317
Speaker Volume ........................................................................... 318
Ringer Volume .............................................................................. 319
Specifying the Fax Settings ....................................................................... 320
Changing the Fax Settings Options .............................................. 321
Available Fax Setting Options....................................................... 322
Changing Setting Options.......................................................................... 325
Printing a Report........................................................................................ 326
9 Using the Operator Panel Menus and Keypad ........................ 327
Understanding the Printer Menus.............................................................. 328
Report / List .................................................................................. 329
Meter Reading .............................................................................. 330
Admin Menu.................................................................................. 331
Defaults Settings........................................................................... 354
Tray Settings................................................................................. 363
Panel Language............................................................................ 365
Panel Lock Function.................................................................................. 366
Enabling the Panel Lock ............................................................... 367
Disabling the Panel Lock .............................................................. 368
Limiting Access to Printer Operations .......................................................369
Setting the Time for the Power Saver Mode.............................................. 370
Resetting to Factory Defaults .................................................................... 371
Using the Numeric Keypad........................................................................ 372
Entering Characters ..................................................................... 373
Changing Numbers or Names ...................................................... 374
10 Troubleshooting ....................................................................... 375

Contents 6
Clearing Jams............................................................................................ 376
Avoiding Jams .............................................................................. 377
Identifying the Location of Paper Jams......................................... 378
Clearing Paper Jams From the ADF ............................................ 379
Clearing Paper Jams From the Front of the Printer...................... 383
Clearing Paper Jams From the Back of the Printer ...................... 384
Clearing Paper Jams From the Center Output Tray ..................... 386
Jam Problems............................................................................... 389
Basic Printer Problems .............................................................................. 390
Display Problems....................................................................................... 391
Printing Problems ...................................................................................... 392
Print Quality Problems...............................................................................394
The Output Is Too Light ................................................................ 395
Toner Smears or Print Comes Off/Stain on Back Side................. 396
Random Spots/Blurred Images..................................................... 397
The Entire Output Is Blank............................................................ 398
Streaks Appear on the Output ...................................................... 399
Mottle ............................................................................................ 400
Ghosting ....................................................................................... 401
Fog................................................................................................ 402
Bead-Carry-Out (BCO) ................................................................. 403
Auger Mark ................................................................................... 404
Wrinkled/Stained Paper ................................................................ 405
The Top Margin Is Incorrect.......................................................... 406
Protrudent/Bumpy Paper .............................................................. 407
Copy Problem............................................................................................ 408
Copy Quality Problems.............................................................................. 409
Fax Problems ........................................................................................... 410
Scanning Problems ................................................................................... 412
Scan Driver/Printer Utility Problems .......................................................... 414
Other Problems ......................................................................................... 415
Understanding Printer Messages ..............................................................416
Contacting Service .................................................................................... 424
Getting Help............................................................................................... 425
LCD Panel Messages ................................................................... 426
SimpleMonitor Alerts..................................................................... 427
Obtaining the Product Information ................................................ 428
Non-Genuine Mode ................................................................................... 429
The Operator Panel ...................................................................... 430
The Printer Setting Utility .............................................................. 431
11 Maintenance ............................................................................ 433
Cleaning the Printer................................................................................... 434
Cleaning the Scanner ................................................................... 435
Cleaning the ADF Feed Roller ..................................................... 437
Replacing the Toner Cartridge ..................................................................438

7Contents
Overview....................................................................................... 439
Removing the Toner Cartridge ..................................................... 440
Installing a Toner Cartridge .......................................................... 442
Ordering Supplies...................................................................................... 445
Consumables................................................................................ 446
When to Order a Toner Cartridge ................................................. 447
Recycling Supplies ....................................................................... 448
Storing Consumables ................................................................................ 449
Managing the Printer ................................................................................. 450
Checking or Managing the Printer with
CentreWare Internet Services ............................................. 451
Checking Printer Status with SimpleMonitor (Windows Only) ...... 452
Checking Printer Status Through E-mail .....................................453
Conserving Supplies.................................................................................. 454
Checking Page Counts.............................................................................. 455
Moving the Printer ..................................................................................... 456
Contacting Fuji Xerox ......................................................................... 459
Technical Support...................................................................................... 460
Online Services ......................................................................................... 461

Contents 8

9Preface
Preface
Thank you for purchasing the DocuPrint M218 fw.
This guide is intended for users who use the printer for the first time, and provides all the necessary
operating information about the print, copy, scan, and facsimile functions.
Please read this guide to achieve the best performance from this printer.
This guide assumes you are familiar with computers and the basics of network operation and
configuration.
After reading this guide, keep it safe and handy for future reference.
DocuPrint M218 fw User Guide Help
Copyright
©
2013 by Fuji Xerox Co., Ltd.
Fuji Xerox Co., Ltd.
August 2013 (Edition 1)
No. ME6464E3-1

Trademarks and Document Disclaimer 10
Trademarks and Document Disclaimer
Apple®, Bonjour®, ColorSync®, Macintosh®, and Mac OS®are trademarks of Apple Inc. in the United
States and/or other countries.
Microsoft®, Windows Vista®, Windows®, and Windows Server®are trademarks of
Microsoft Corporation in the United States and/or other countries.
All product/brand names are trademarks or registered trademarks of the respective holders.
XEROX, the sphere of connectivity design, and DocuPrint are trademarks or registered trademarks of
Xerox Corporation in the U.S. or Fuji Xerox Co., Ltd.
DocuWorks is a trademark of Fuji Xerox Co., Ltd.
All Xerox and Fuji Xerox product names are either registered trademarks or trademarks of Xerox
Corporation or Fuji Xerox Co., Ltd.
In this manual, safety instructions are preceded by the symbol . Always read and follow the instructions
before performing the required procedures.
Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or computer
hacking.
WARNING:
This equipment will be inoperable when mains power fails.
IMPORTANT:
1. This manual is copyrighted with all rights reserved. Under the copyright laws, this manual may not be copied
or modified in whole or part, without the written consent of the publisher.
2. Parts of this manual are subject to change without prior notice.
3. We welcome any comments on ambiguities, errors, omissions, or missing pages.
4. Never attempt any procedure on the machine that is not specifically described in this manual. Unauthorized
operation can cause faults or accidents. Fuji Xerox is not liable for any problems resulting from unauthorized
operation of the equipment.
5. Decompiling this manual is prohibited.
An export of this product is strictly controlled in accordance with Laws concerning Foreign Exchange and
Foreign Trade of Japan and/or the export control regulations of the United States.

11 Types of Manuals
Types of Manuals
Safety Guide Describes the information you need to know before using the printer
and to operate the printer safely.
Setup Guide Provides step-by-step instructions on how to set up your printer
including the initial settings of the Fax and Scan functions.
Also describes how to setup wireless network.
User Guide (HTML files)
(this guide)
Describes how to get ready to print and set various features. It also
covers the operator panel menus, troubleshooting tips, and
maintenance information.
This guide is on the Software Pack CD-ROM.

Using This Guide 12
Using This Guide
This section includes:
• "Organization" on page 13
• "Conventions" on page 14

13 Using This Guide
Organization
This guide is organized into the following chapters. The summary of each chapter is as follows:
1Specifications Describes the printer specifications.
2Basic Operation Describes the main components of the printer, the power saver mode,
and how to turn on the printer.
3Printer Management Software Describes the software available for the printer.
4Printer Connection and
Software Installation
Describes the basic information about how to connect the printer to
your computer and how to install the print driver.
5Printing Basics Describes the supported paper, how to load paper, and how to print
data using various print features.
6Copying Describes how to copy documents and the adjustment features.
7Scanning Describes how to set and use the Scan features.
8Faxing Describes how to set and use the Fax features.
9Using the Operator Panel
Menus and Keypad
Describes the setting items available on the operator panel, their
setup procedures, and how to use the numeric keypad.
10Troubleshooting Describes the troubleshooting tips for printer problems such as paper
jams.
11 Maintenance Describes how to clean the printer, how to replace toner cartridges,
and how to see the printer status.
12Contacting Fuji Xerox Describes support information.

Using This Guide 14
Conventions
1 In this guide, personal computers and workstations are collectively called “computers”.
2 The following terms are used throughout this guide:
IMPORTANT:
•Important information that must be read and followed.
NOTE:
•Additional information that merits emphasis.
See also:
•References within this guide.
3 Orientation of documents or paper is described in this guide as follows:
, ,Long Edge Feed (LEF): Loading the document or paper with the long edge into the
machine as shown in the illustration below.
, ,Short Edge Feed (SEF): Loading the document or paper with the short edge into the
machine as shown in the illustration below.
LEF Orientation SEF Orientation
Paper feed direction Paper feed direction

15 Safety Notes
Safety Notes
Before using this product, read “Safety Notes” carefully for safety use.
This product and recommended supplies have been tested and found to comply with strict safety
requirements including safety agency approvals and compliance with environmental standards. Follow
the following instructions for safety use.
Follow all warning instructions marked on this product. The warning marks stand for the followings:
WARNING:
•Any unauthorized alteration including an addition of new functions or connection to external devices
may not be covered by the product warranty. Contact your local Fuji Xerox representative for more
information.
Used for item that if not followed strictly, can lead death or severe or
fatal injuries and the possibility to do it is comparatively high.
Used for items that if not followed strictly, can lead to severe or fatal
injuries.
Used for items that if not followed strictly, can cause injuries to user or
damages to machine.
: A symbol for items to pay attention to when handling machine.
Follow instructions carefully to use machine safely.
: A symbol for prohibited items. Follow instructions carefully to avoid
any dangerous acts.
: A symbol for items that must be performed. Follow instructions
carefully to carry out these essential tasks.
Caution Flammable Explodable Electric
shock
Heated
surface
Moving
object
Pinched
fingers
Prohibited No fire Do not touch Do not use in
bathroom
Do not tear
down
Keep away
from wet
Never touch
with wet hand
Instructions Unplug Ground/
Earth

Safety Notes 16
Electrical Safety
WARNING
This product shall be operated by the power source as indicated on the product's data plate. Consult
your local power company to check if your power source meets the requirements.
CAUTION
WARNING:
•Connect this product to a protective earth circuit.
This product is supplied with a plug that has a protective earth pin. The plug fits only into an
earthed electrical outlet. This is a safety feature. If the plug doesn't fit to the outlet, contact an
electrician to replace the outlet to avoid risk of electric shock. Never use an earthed adapter
plug to connect the product to the electrical outlet that has no earth connection terminal.
Improper connection of a grounding conductor may cause electric shock.
Plug the power cord directly into a grounded electrical outlet. To prevent overheat and a fire
accident, do not use an extension cord, a multi-plug adaptor or a multiple connector. Consult
your local Fuji Xerox representative to check if an outlet is grounded.
Connect this product to a branch circuit or an outlet that has larger capacity than the rated
ampere and voltage of this product. See the data plate on the rear panel of this product for its
rated ampere and voltage.
Never touch the power cord with wet hands. It may cause electric shock.
Do not put an object on the power cord.
Always keep the plug connection free of dust. The dusty and damp environment may bring
about minute electric current in a connector. It may generate heat and eventually cause a fire
accident.
To avoid the risk of electric shock and a fire accident, only use the power cord supplied with this
product or the ones designated by Fuji Xerox.
The power cord is exclusive use for this product. Do not use it for any other product.
Do not damage or alter the power cord. Damage and alteration may generate heat and
eventually cause electric shock or a fire accident.
If the power cord is damaged or insulated wires are exposed, contact your local Fuji Xerox
representative for its replacement. Do not use a damaged or uninsulated cord to avoid the risk
of electric shock and a fire accident.
When cleaning this product, always switch off and unplug it. Access to a live machine interior
may cause electric shock.
Do not unplug or re-plug this product with the switch on. Plugging and unplugging a live
connector may deform the plug and generate heat, and eventually cause a fire accident.
Hold the plug not the cord when unplugging this product, or it may damage the cord and cause
electric shock or a fire accident.

17 Safety Notes
Switch off and unplug the product when it (i.e., fax function) is not used over weekends or long
holidays.
Please note that it cannot receive fax message during switch-off.
Once a month, switch off this product and check if
•the power cord is plugged firmly into an electrical outlet;
•the plug is not excessively heated, rusted or bent;
•the plug and electrical outlet are free of dust; and
•the power cord is not cracked or worn down.
Once you notice any unusual condition, switch off and unplug this product first and contact your
local Fuji Xerox representative.

Safety Notes 18
Machine Installation
WARNING
CAUTION
Do not locate this product where people might step on or trip over the power cord.
Friction or excessive pressure may generate heat and eventually cause electric shock or a fire
accident.
Never locate this product in the following places:
•Near radiators or any other heat sources
•Near volatile flammable materials such as curtains
•In the hot, humid, dusty or poorly ventilated environment
•In the place receiving direct sunlight
•Near cookers or humidifiers
Locate this product on a level and sturdy surface that can withstand a weight of 9.9 Kg
(DocuPrint M218 fw). Otherwise, if tilted, the product may fall over and cause injuries.
Locate this product in a well-ventilated area. Do not obstruct ventilation openings of the
product.
Keep the minimum clearance as follows for ventilation and an access to the power plug.
Unplug the product if an abnormal condition is noted.
DocuPrint M218 fw
Do not incline the product at more than 10 degree angle. Otherwise, it may fall over and cause
injuries.
To bundle wires and cables, always use the cable ties and spiral tubes that Fuji Xerox supplies.
Otherwise, it may cause some defects.
642 mm
682 mm
200 mm
200 mm
100 mm
100 mm
100 mm
100 mm
100 mm
905 mm 905 mm
10° 10° 10° 10°
Left FrontRight BackLeft FrontRight Back

19 Safety Notes
Others
To keep this product in a good performance and condition, always use it in the following
environment:
•Temperature: 10 – 32 °C
•Humidity: 10 – 85%
When the product is left in a chilly room and the room is rapidly warmed up by heater, dew
condensation may form inside the product and cause a partial deletion on printing.