Fujitsu ScanSnap S1300i Manual

Operator's Guide
P3PC-3662-03ENZ0

2
Introduction
Thank you for purchasing the color image scanner ScanSnap S1300i (hereinafter referred to
as "the ScanSnap").
This manual explains how to handle and operate the ScanSnap.
Be sure to read this manual, "Safety Precautions", and "Getting Started" thoroughly before
using the ScanSnap to ensure correct use.
We hope that this manual will provide you with useful information in order to utilize the
ScanSnap.
If you are using a Windows® operating system, either Adobe®Acrobat®(7.0 or later) or
Adobe®Reader®(7.0 or later) is required to display or print this manual.
Safety Information
The attached "Safety Precautions" manual contains important information about the safe
and correct use of the ScanSnap. Make sure that you read and understand it before using
the ScanSnap.
Trademarks
Microsoft, Windows, Windows Vista, Excel, PowerPoint, Outlook, SharePoint, Windows
Live, Internet Explorer, and Entourage are either registered trademarks or trademarks of
Microsoft Corporation in the United States and/or other countries.
Word is the product of Microsoft Corporation in the United States.
Apple, the Apple logo, Mac, Mac OS, OS X, iPhoto, iTunes, and App Store are trademarks
of Apple Inc.
Adobe, the Adobe logo, Acrobat, and Reader are either registered trademarks or trade
names of Adobe Systems Incorporated in the United States and/or other countries.
Intel and Intel Core are registered trademarks or trademarks of Intel Corporation in the
United States and other countries.
ABBYYFineReaderEngine ABBYY. OCR by ABBYY
ABBYY and FineReader are trademarks of ABBYY Software, Ltd. which may be registered
in some jurisdictions.
Evernote is a registered trademark or trademark of Evernote Corporation.

Introduction
3
Google, Google Docs, Android, and Google Play are registered trademarks or trademarks of
Google Inc.
Salesforce, the Salesforce logo, and Salesforce CRM are registered trademarks or
trademarks of salesforce.com, inc. in the United States and other countries.
ScanSnap, the ScanSnap logo, ScanSnap Manager, ScanSnap Organizer, CardMinder,
and Rack2-Filer are registered trademarks or trademarks of PFU LIMITED in Japan.
Other company names and product names are the registered trademarks or trademarks of
the respective companies.
Manufacturer
PFU LIMITED
YOKOHAMA i-MARK PLACE, 4-4-5 Minatomirai Nishi-ku,
Yokohama, Kanagawa 220-8567, Japan.
PFU LIMITED 2012-2014

Introduction
4
Manuals
Read the following manuals as needed when using the ScanSnap.
Manual Description Location
Safety Precautions Read this manual before you
start using the product because
it contains important information
about the safe use of the
ScanSnap.
Included in the package.
You can also refer to this manual by
following the procedure below when the
software has been installed.
Select [Start] menu →[All Programs] →
[ScanSnap Manager] → [Safety
Precautions] (for Windows 8.1/Windows
8, select [Safety Precautions] under
[ScanSnap Manager] on the All apps
screen).
From the sidebar in Finder, select
[Applications] → [ScanSnap] → [Manual],
and then double-click [Safety
Precautions].
ScanSnap S1300i
Getting Started
This manual explains about the
ScanSnap package contents,
software installation, connecting
the ScanSnap, and checking
the operation.
Select [Start] menu →[All Programs] →
[ScanSnap Manager] →[Getting Started]
(for Windows 8.1/Windows 8, select
[Getting Started] under [ScanSnap
Manager] on the All apps screen).
From the sidebar in Finder, select
[Applications] →[ScanSnap] →[Manual],
and then double-click [Getting Started].
ScanSnap S1300i
Operator's Guide
(this manual)
Read this manual for
information about the basic
operations of the ScanSnap,
software installation, scanning
methods, various settings, and
handling of the ScanSnap.
Select [Start] menu →[All Programs] →
[ScanSnap Manager] →[Operator's
Guide] (for Windows 8.1/Windows 8,
select [Operator's Guide] under
[ScanSnap Manager] on the All apps
screen).
From the sidebar in Finder, select
[Applications] →[ScanSnap] →[Manual],
and then double-click [Operator's Guide].

Introduction
5
Troubleshooting
(installation)
Read this manual when you
failed to install the software or
when the ScanSnap does not
operate normally after software
installation. It explains about the
resolutions for such troubles.
Click [Manuals] →[Troubleshooting
(installation)] in the [ScanSnap Setup]
dialog box that appears when you
insert the Setup DVD-ROM into the
DVD-ROM drive.
Select [Start] menu →[All Programs]
→[ScanSnap Manager] →
[Troubleshooting (installation)] (for
Windows 8.1/Windows 8, select
[Troubleshooting (installation)] under
[ScanSnap Manager] on the All apps
screen).
Double-click the [Troubleshooting
(installation)] icon in the [ScanSnap]
window that appears when you insert
the Setup DVD-ROM into the DVD-
ROM drive.
From the sidebar in Finder, select
[Applications] →[ScanSnap] →
[Manual], and double-click
[Troubleshooting (installation)].
ScanSnap Connect
Application User's Guide
(iOS)
Read this manual for
information about connecting
the mobile device and the
computer, ScanSnap Connect
Application operations on the
mobile device, settings and
receiving files.
Start ScanSnap Connect Application on
the iOS mobile device, tap [ ] on the
[File List] screen, and then tap [Help] on
the [Information] screen that appears.
ScanSnap Connect
Application User's Guide
(Android)
Start ScanSnap Connect Application on
the Android mobile device, and when the
[File List] screen is displayed, press the
[Menu] button on the device or tap the
software [Menu] to display the menu. Tap
[ ] in the menu, and then tap [Help] on
the [Information] screen that appears.
Manual Description Location

Introduction
6
ScanSnap Organizer
User's Guide
Read these manuals when
using this product for the first
time, or when you need more
information in general, on
product features and operating
environment.
Select [Start] menu →[All Programs] →
[ScanSnap Organizer] →[Manual] (for
Windows 8.1/Windows 8, select [Manual]
under [ScanSnap Organizer] on the All
apps screen).
CardMinder User's Guide
Select [Start] menu →[All Programs] →
[CardMinder] →[Manual] (for Windows
8.1/Windows 8, select [Manual] under
[CardMinder] on the All apps screen).
From the sidebar in Finder, select
[Applications] →[CardMinder] →
[Manual], and then double-click [User's
Guide].
Scan to Microsoft
SharePoint User Guide
Read these manuals when
using this product for the first
time, or when you need more
information on product features,
dialog boxes/windows,
operating environment and
functions.
Select [Start] menu →[All Programs] →
[KnowledgeLake] →[Scan to Microsoft
SharePoint User Guide] (for Windows 8.1/
Windows 8, select [Scan to Microsoft
SharePoint User Guide] under
[KnowledgeLake] on the All apps screen).
ABBYY FineReader for
ScanSnap User's Guide
Read this manual when
questions or problems
regarding operations (e.g. when
setting items) arise.
Select [Start] menu →[All Programs] →
[ABBYY FineReader for ScanSnap(TM)
5.0] →[User's Guide] (for Windows 8.1/
Windows 8, select [User's Guide] under
[ABBYY FineReader for ScanSnap(TM)
5.0] on the All apps screen).
Manual Description Location

Introduction
7
ScanSnap Manager
Help
Read this Help file when
questions or problems
regarding operations (e.g. when
setting items) arise.
This Help file explains about
scanner operations, operational
troubles and their resolution,
dialog boxes/windows and
messages.
Refer to this Help by one of the following
methods:
The ScanSnap Manager icon or
is displayed in the menu that
appears when you click on in the
notification area located at the far right
of the task bar. Right-click the
ScanSnap Manager icon or ,
and then select [Help] →[Help] from
the menu that appears.
Select [Start] menu →[All Programs]
→[ScanSnap Manager] →[ScanSnap
Manager Help] (for Windows 8.1/
Windows 8, select [ScanSnap
Manager Help] under [ScanSnap
Manager] on the All apps screen).
Click the Help button ( ) for
ScanSnap Manager.
Press the [F1] key on the keyboard
when a dialog box is displayed.
Click the [Help] button in each dialog
box.
Click the ScanSnap Manager icon
or in the Dock while pressing the
[control] key on the keyboard, and
then select [Help] →[Help] from the
menu that appears.
Click the Help button ( ) for
ScanSnap Manager.
From the menu bar, select [Help] →
[ScanSnap Manager Help].
Manual Description Location

Introduction
8
ScanSnap Online Update
Help
Read this Help file when
questions or problems
regarding operations arise.
This Help file explains about
operations, dialog boxes/
windows and messages.
Refer to this Help by either of the following
methods:
Select [Start] menu →[All Programs]
→[ScanSnap Online Update] →
[Help] (for Windows 8.1/Windows 8,
select [Help] under [ScanSnap Online
Update] on the all Apps screen).
Press the [F1] key on the keyboard
when a dialog box is displayed.
Click the [Help] button in each dialog
box.
Click the Help button ( ) for
ScanSnap online update.
From the menu bar, select [Help] →
[ScanSnap Online Update Help].
ScanSnap Organizer
Help
Read these Help files when
questions or problems
regarding operations (e.g. when
setting items) arise.
These Help files explain about
operations, dialog boxes/
windows and messages.
For details about how to start up the Help,
refer to the User's Guide for each product.
CardMinder Help
ABBYY FineReader for
ScanSnap Help
Read these Help files when
questions or problems
regarding operations (e.g. when
setting items) arise.
From the menu bar, select [Help] →
ABBYY FineReader for ScanSnap Help.
Manual Description Location

Introduction
9
Structure of This Manual
This manual consists of the following:
ScanSnap Overview
This chapter explains the features of the ScanSnap, the overview of ScanSnap Manager,
and basic operations.
Installing the Software
This chapter explains about the software bundled with the ScanSnap, system requirements
and installation procedures.
Using the ScanSnap (for Windows Users)/Using the ScanSnap (for Mac OS Users)
This chapter explains how to perform scanning and how to set the ScanSnap Manager.
Troubleshooting
This chapter provides references for resolving troubles such as removing jammed
documents.
Daily Care
This chapter explains about the cleaning materials and how to clean the ScanSnap.
Consumables
This chapter explains how to replace the consumables.
Appendix
This appendix explains how to update ScanSnap Manager, how to uninstall the software,
settings that differ by scanning methods, and the ScanSnap installation specifications.
About Maintenance
Contact your FUJITSU scanner dealer or an authorized FUJITSU scanner service provider
for repairs on this product.
Read this manual in order starting from "ScanSnap Overview" through "Using the
ScanSnap" for a better understanding of ScanSnap operations.

Introduction
10
Symbols Used in This Manual
The following indications are used in this manual to obviate any chance of accident or
damage to you and people near you, and your property. Warning labels indicate the warning
level and statements. The symbols indicating warning levels and their meanings are as
follows.
Besides warning indicators, the following symbols are also used in this manual.
Arrow Symbols in This Manual
Right-arrow symbols [→] are used to connect icons or menu options you should select in
succession.
Example: Select [Start] menu →[Computer].
Indication Description
This indication alerts operators to an operation that, if not
strictly observed, may result in severe injury or death.
This indication alerts operators to an operation that, if not
strictly observed, may result in safety hazards to personnel or
damage to the product.
Symbol Description
This symbol indicates operations using Windows.
This symbol indicates operations using Mac OS.
WARNING
CAUTION

Introduction
11
Screen Examples in This Manual
Windows screen
Microsoft product screenshots are reprinted with permission from Microsoft Corporation.
The screenshots used in this manual are of Windows 7.
The actual windows and operations may differ depending on the operating system.
Icon in the notification area
The ScanSnap Manager icon or is displayed in the menu that appears when you click on
in the notification area located at the far right of the task bar.
To have the ScanSnap Manager icon or always displayed in the notification area, drag the icon
or , and drop it onto the notification area.
The explanations in the manual use the case in which the ScanSnap Manager icon or is always
displayed in the notification area.
Mac OS screen
The screenshots used in this manual are of Mac OS X v10.7.
The actual windows and operations may differ depending on the operating system.
The screen examples in this manual are subject to change without notice in the interest of
product development.
If the actual screen differs from the screen examples in this manual, operate by following the
actual displayed screen.

Introduction
12
For Windows 8.1/Windows 8 Users
To start ScanSnap applications or display Control Panel, use the All apps screen.
The All apps screen is displayed by following the procedure below.
For Windows 8.1
1. Click on the lower left side of the Start screen.
To display , move the mouse cursor.
For Windows 8
1. Right-click the Start screen.
2. Click [All apps] on the app bar.

Introduction
13
Abbreviations Used in This Manual
The following abbreviations are used in this manual:
Abbreviation Used Designation
Windows 8.1 Windows®8.1 operating system, English Version
Windows®8.1 Pro operating system, English Version
Windows®8.1 Enterprise operating system, English Version
Windows 8 Windows®8 operating system, English Version
Windows®8 Pro operating system, English Version
Windows®8 Enterprise operating system, English Version
Windows 7 Windows®7 Starter operating system, English Version
Windows®7 Home Premium operating system, English Version
Windows®7 Professional operating system, English Version
Windows®7 Enterprise operating system, English Version
Windows®7 Ultimate operating system, English Version
Windows Vista Windows Vista®Home Basic operating system, English Version
Windows Vista®Home Premium operating system, English Version
Windows Vista®Business operating system, English Version
Windows Vista®Enterprise operating system, English Version
Windows Vista®Ultimate operating system, English Version
Windows XP Windows®XP Home Edition operating system, English Version
Windows®XP Professional operating system, English Version
Windows Windows 8.1, Windows 8, Windows 7, Windows Vista, or Windows XP
operating system
Microsoft Office Microsoft®Office
Word Microsoft®Word 2013
Microsoft®Word 2010
Microsoft®Office Word 2007
Microsoft®Office Word 2003
Microsoft®Word for Mac 2011
Microsoft®Word 2008 for Mac
Microsoft®Word 2004 for Mac

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14
Excel Microsoft®Excel®2013
Microsoft®Excel®2010
Microsoft®Office Excel®2007
Microsoft®Office Excel®2003
Microsoft®Excel®for Mac 2011
Microsoft®Excel®2008 for Mac
Microsoft®Excel®2004 for Mac
PowerPoint Microsoft®PowerPoint®2013
Microsoft®PowerPoint®2010
Microsoft®Office PowerPoint®2007
Microsoft®Office PowerPoint®2003
Microsoft®PowerPoint®for Mac 2011
Microsoft® PowerPoint® 2008 for Mac
Microsoft® PowerPoint® 2004 for Mac
SharePoint Microsoft®SharePoint®Server 2010, English Version
Microsoft®Office SharePoint®Server 2007, English Version
Microsoft®Office SharePoint®Portal Server 2003, English Version
Microsoft®SharePoint®Foundation 2010, English Version
Microsoft®Windows®SharePoint®Services 2.0/3.0, English Version
Internet Explorer Windows®Internet Explorer®
Microsoft®Internet Explorer®
Windows Live Mail Windows Live™ Mail
Windows Mail Microsoft®Windows®Mail
Outlook Microsoft®Outlook®2013
Microsoft®Outlook®2010
Microsoft®Office Outlook®2007
Microsoft®Office Outlook®2003
Outlook Express Microsoft®Outlook®Express
Outlook for Mac Microsoft®Outlook®for Mac
.NET Framework Microsoft®.NET Framework
Entourage Microsoft®Entourage®
Mac OS OS X v10.9, OS X v10.8, Mac OS X v10.7, or Mac OS X v10.6
Adobe Acrobat Adobe®Acrobat®
Adobe Reader Adobe®Reader®
Abbreviation Used Designation

Introduction
15
ABBYY FineReader for
ScanSnap
ABBYY FineReader for ScanSnap™
All the descriptions in this manual assume the usage of ABBYY FineReader
for ScanSnap bundled with the ScanSnap. Unless otherwise specified, the
term ABBYY FineReader for ScanSnap refers to the ABBYY FineReader for
ScanSnap bundled with the ScanSnap.
Note that ABBYY FineReader for ScanSnap may be upgraded without notice.
If the descriptions differ from the actual displayed screens, refer to ABBYY
FineReader for ScanSnap Help.
Google Docs Google Docs™
Android Android™
ScanSnap Color Image Scanner ScanSnap S1300i
Abbreviation Used Designation

16
Table of Contents
Introduction ....................................................................................2
Safety Information.......................................................................... 2
Trademarks ..................................................................................... 2
Manufacturer................................................................................... 3
Manuals ........................................................................................... 4
Structure of This Manual ............................................................... 9
Symbols Used in This Manual..................................................... 10
Arrow Symbols in This Manual ................................................... 10
Screen Examples in This Manual................................................ 11
For Windows 8.1/Windows 8 Users ............................................ 12
Abbreviations Used in This Manual............................................ 13
ScanSnap Overview .................................................................... 22
Features of the ScanSnap ........................................................... 23
Simple ...................................................................................................... 23
Speedy..................................................................................................... 23
Compact................................................................................................... 24
Use in a Manner That Best Suits Your Intended Use .............................. 25
Linkage Functions to Increase Range of Useful Applications.................. 25
Save Data Easily to Mobile Devices ........................................................ 26
Easy Linkage with Cloud Services........................................................... 26
Creating Data According to Intended Application .................................... 27
Scan Easily Using Automatic Functions .................................................. 29
Bundled Software Can Be Used with Various Applications ..................... 30
Other Useful Functions ............................................................................ 31

Table of Contents
17
Parts and Functions..................................................................... 32
Front......................................................................................................... 32
Back ......................................................................................................... 33
ScanSnap Manager Overview ..................................................... 34
ScanSnap Manager Icon ......................................................................... 34
Right-Click Menu (Windows).................................................................... 36
ScanSnap Manager Menu (Mac OS)....................................................... 38
Quick Menu.............................................................................................. 40
How to Perform a Scan ................................................................ 41
Scanning using the Quick Menu .............................................................. 41
Scanning using a profile........................................................................... 42
Scanning using ScanSnap Folder............................................................ 42
Turning the ScanSnap ON/OFF................................................... 43
Turning the ScanSnap ON....................................................................... 43
Turning the ScanSnap OFF ..................................................................... 45
Sleep Mode.............................................................................................. 46
Automatic Power OFF.............................................................................. 47
Documents for Scanning............................................................. 48
Standard office paper, postcards, and business cards ............................ 48
Picture postcards ..................................................................................... 49
How to Load Documents ............................................................. 50
Installing the Software ................................................................ 53
Bundled Software Overview........................................................ 54
System Requirements.................................................................. 56
Windows .................................................................................................. 56
Mac OS .................................................................................................... 59
Installing in Windows................................................................... 61
How to Install the Software ...................................................................... 61
ScanSnap Software ................................................................................. 63
Dropbox for Windows............................................................................... 67
Evernote for Windows.............................................................................. 69
SugarSync Manager for Windows ........................................................... 72
Scan to Microsoft SharePoint .................................................................. 74
Trial Software........................................................................................... 76

Table of Contents
18
Installing in Mac OS ..................................................................... 78
How to Install the Software ...................................................................... 78
ScanSnap Software ................................................................................. 80
Dropbox for Mac ...................................................................................... 84
Evernote for Mac...................................................................................... 86
SugarSync Manager for Mac ................................................................... 89
Using the ScanSnap (for Windows Users) ................................ 91
Basic Scanning Operation Flow ................................................. 92
Selecting a Profile Depending on the Document ..................................... 92
Scanning .................................................................................................. 94
Stopping the Scan.................................................................................... 96
Using ScanSnap with the Quick Menu ....................................... 97
Saving Data in ScanSnap Organizer ..................................................... 102
Storing Business Cards in CardMinder.................................................. 105
Saving Data in a Specified Folder.......................................................... 109
Attaching Files to E-Mail ........................................................................ 115
Using the ScanSnap as a Copy Machine .............................................. 120
Saving Data in Rack2-Filer Smart.......................................................... 124
Saving Data in Magic Desktop............................................................... 128
Saving Data to a Mobile Device............................................................. 130
Saving Data to Your Dropbox Folder ..................................................... 139
Saving Documents to Evernote ............................................................. 143
Saving Handwritten Notes to Evernote .................................................. 147
Saving Documents to Google Docs ....................................................... 150
Posting to Salesforce Chatter ................................................................ 155
Saving Data to Your SugarSync Folder ................................................. 161
Converting into Word/Excel/PowerPoint Documents............................. 166
Saving Data in SharePoint..................................................................... 173
Saving Data to Picture Folder ................................................................ 177
Profile .......................................................................................... 181
How to Configure Scan Settings ............................................................ 182
Profile Management............................................................................... 182
How to Perform a Scan.......................................................................... 191
ScanSnap Folder Operations .................................................... 194
How to Configure Scan Settings ............................................................ 195
How to Perform a Scan.......................................................................... 195

Table of Contents
19
Creating Scanned Images Depending on Intended Use......... 200
Scanning Only One Side of a Document ............................................... 200
Scanning Color Documents in Gray or Black & White ........................... 202
Scanning Color Documents in High Compression................................. 204
Deleting Blank Pages............................................................................. 206
Correcting Skewed Character Strings.................................................... 208
Rotating the Scanned Image to its Correct Orientation ......................... 210
Reducing Bleed-Through ....................................................................... 212
Scanning Documents of Different Widths or Lengths in One Batch ...... 214
Long Page Scanning.............................................................................. 218
Saving Scanned Images in Multiple PDF Files ...................................... 220
Creating Searchable PDF Files ............................................................. 222
Setting Keywords in PDF Files .............................................................. 225
Setting Passwords for PDF Files ........................................................... 231
Creating PDF/A Files ............................................................................. 235
Configuring ScanSnap Manager............................................... 237
How to Configure Scan Settings ............................................................ 237
Quick Menu Settings.............................................................................. 240
Automatic Linkage with Applications...................................................... 245
ScanSnap's Communication Status....................................................... 249
Showing the Scanning Progress............................................................ 251
Using the ScanSnap (for Mac OS Users)................................ 253
Basic Scanning Operation Flow ............................................... 254
Selecting a Profile Depending on the Document ................................... 254
Scanning ................................................................................................ 256
Stopping the Scan.................................................................................. 258
Using ScanSnap with the Quick Menu ..................................... 259
Saving Data in a Specified Folder.......................................................... 263
Attaching Files to E-Mail ........................................................................ 267
Using the ScanSnap as a Copy Machine .............................................. 272
Creating Searchable PDF Files ............................................................. 276
Storing Business Cards in CardMinder.................................................. 284
Saving Data to a Mobile Device............................................................. 288
Saving Data to Your Dropbox Folder ..................................................... 301
Saving Documents to Evernote ............................................................. 305
Saving Handwritten Notes to Evernote .................................................. 309
Saving Documents to Google Docs ....................................................... 312

Table of Contents
20
Posting to Salesforce Chatter ................................................................ 317
Saving Data to Your SugarSync Folder ................................................. 323
Converting into Word/Excel/PowerPoint Documents............................. 327
Saving Scanned Images in iPhoto ......................................................... 334
Profile .......................................................................................... 337
How to Configure Scan Settings ............................................................ 338
Profile Management............................................................................... 338
How to Perform a Scan.......................................................................... 347
Creating Scanned Images Depending on Intended Use......... 349
Scanning Only One Side of a Document ............................................... 349
Scanning Color Documents in Gray or Black & White ........................... 351
Deleting Blank Pages............................................................................. 353
Correcting Skewed Character Strings.................................................... 355
Rotating Scanned Image to its Correct Orientation ............................... 357
Reducing Bleed-Through ....................................................................... 359
Scanning Documents of Different Widths or Lengths in One Batch ...... 361
Long Page Scanning.............................................................................. 365
Saving Scanned Images in Multiple PDF Files ...................................... 367
Creating Searchable PDF Files ............................................................. 369
Setting Keywords in PDF Files .............................................................. 373
Saving Two Files or Pages into One Double-Page Spread Image ........ 379
Configuring ScanSnap Manager............................................... 380
How to Configure Scan Settings ............................................................ 380
Quick Menu Settings.............................................................................. 383
Automatic Linkage with Applications...................................................... 389
ScanSnap's Communication Status....................................................... 391
Showing the Scanning Progress............................................................ 393
Troubleshooting ........................................................................ 395
Daily Care ................................................................................... 396
Cleaning Materials...................................................................... 397
Cleaning the Outside of the ScanSnap .................................... 398
Cleaning the Inside of the ScanSnap ....................................... 399