GAI-Tronics Red Alert 300 Series User manual

Pub. 42004-438K
GAI-Tronics Corporation 400 E. Wyomissing Ave. Mohnton, PA 19540 USA
610-777-1374 800-492-1212 Fax: [phone]
VISIT WWW.GAI-TRONICS.COM FOR PRODUCT LITERATURE AND MANUALS
GAI-TRONICS® CORPORATION
A HUBBELL COMPANY
300 Series Emergency Telephone
Manual
TABLE OF CONTENTS
Confidentiality Notice.....................................................................................................................1
Product Overview............................................................................................................................1
Telephones...............................................................................................................................................1
Telephone Management Application (TMA) .......................................................................................5
Standard Operation.........................................................................................................................6
Emergency Call Operation.....................................................................................................................6
Non-Emergency Call Operation............................................................................................................6
Non-Emergency Assistance Operation (Model 396-00x).....................................................................7
Receiving a Call.......................................................................................................................................7
Disconnecting a Call ...............................................................................................................................7
Location Identification Code Dialing....................................................................................................7
Installation ......................................................................................................................................8
Safety Guidelines.....................................................................................................................................8
General Installation Guidelines.............................................................................................................9
Security Hardware..................................................................................................................................9
Conduit Installation Details...................................................................................................................9
Models 393-00x, 393AL-00x, and 394AL-00x.....................................................................................11
Models 397-00x, 396-00x, 398-00xand 392-001 .................................................................................13
Stanchion or Flush-Mount Applications .............................................................................................................13
Retro-fit Models....................................................................................................................................16
External Power for -003 and -004 Models..........................................................................................20
Connecting a Model 530 Series Strobe................................................................................................20
Setup..............................................................................................................................................21
Hardware Configuration......................................................................................................................21
Auto-answer Configuration ................................................................................................................................21
Polarity Configuration ........................................................................................................................................21
DTMF Gain Select Configuration.......................................................................................................................21

PUB.42004-438K
300 SERIES EMERGENCY TELEPHONE MANUAL
GAI-Tronics Corporation 400 E. Wyomissing Ave. Mohnton, PA 19540 USA
610-777-1374 800-492-1212 Fax: [phone]
VISIT WWW.GAI-TRONICS.COM FOR PRODUCT LITERATURE AND MANUALS
Password Enable Configuration..........................................................................................................................22
Command Select Configuration..........................................................................................................................22
Low-Power Mode Configuration ........................................................................................................................22
Hardware Settings...............................................................................................................................................22
Auxiliary Outputs.................................................................................................................................23
Extreme Cold Temperature Option....................................................................................................24
Voice Annunciation Option..................................................................................................................25
Initial Recording .................................................................................................................................................25
Change Recorded Message .................................................................................................................................26
Voice Annunciation Activation ..........................................................................................................................27
Auxiliary Output Control.....................................................................................................................28
Standard Mode Programming......................................................................................................30
Set-up Sequence ....................................................................................................................................30
Remote................................................................................................................................................................30
Local ...................................................................................................................................................................30
Programming Sequence........................................................................................................................31
Password Disabled Programming.......................................................................................................31
Programming Sequences......................................................................................................................32
Dialing Options...................................................................................................................................................32
Password Protection............................................................................................................................................34
Auto-Answer Alert Feature.................................................................................................................................34
Off-Hook Ringing...............................................................................................................................................35
Disconnect Options.............................................................................................................................................36
Americans with Disabilities Act (ADA) Programming ......................................................................................37
Extended Strobe Operation (Requires External Power Supply)..........................................................................37
Output 4 Control Setup .......................................................................................................................................38
Early Microphone Option ...................................................................................................................................39
SMART Mode Programming........................................................................................................41
Maintenance..................................................................................................................................41
Battery Replacement (Voice Annunciation Option Only).................................................................41
Service....................................................................................................................................................41
Preventive Maintenance for Flush-Mount Phones.............................................................................41
Cleaning..............................................................................................................................................................41
Prevention ...........................................................................................................................................................41
Specifications ................................................................................................................................42

PUB.42004-438K
GAI-Tronics Corporation 400 E. Wyomissing Ave. Mohnton, PA 19540 USA
610-777-1374 800-492-1212 Fax: [phone]
VISIT WWW.GAI-TRONICS.COM FOR PRODUCT LITERATURE AND MANUALS
GAI-TRONICS® CORPORATION
A HUBBELL COMPANY
300 Series Emergency
Telephone Manual
Confidentiality Notice
This manual is provided solely as an operational, installation, and maintenance guide and contains
sensitive business and technical information that is confidential and proprietary to GAI-Tronics. GAI-
Tronics retains all intellectual property and other rights in or to the information contained herein, and
such information may only be used in connection with the operation of your GAI-Tronics product or
system. This manual may not be disclosed in any form, in whole or in part, directly or indirectly, to any
third party.
Product Overview
Telephones
RED ALERT®300 Series Emergency Telephones have been designed for maximum environmental
sustainability, high audio quality and unparalleled monitoring capability. In addition to providing hands-
free, two-way communications, a RED ALERT®telephone can tell you its location, report call activity,
activate up to two peripheral devices, and let you know when it is experiencing problems. When used
with our TMA (Telephone Management Application) software, RED ALERT®telephones will reduce
system test and maintenance time while greatly decreasing liability issues associated with undetected,
faulty equipment. All models are weatherproof rated Type 3R.
All RED ALERT®Emergency Telephone models incorporate SMART (Self-Monitoring and Reporting
Telephone) Technology. This leading-edge technology becomes active only when connected to GAI-
Tronics TMA (Telephone Management Application) software for system monitoring. The actual
operation of the RED ALERT®Emergency Telephone is the same regardless of whether or not TMA is
installed. With TMA installed, the telephones will be polled and will report their health status. Without
TMA installed, no polling (or data collection) will occur.
RED ALERT®Emergency Telephones also comply with the Americans with Disabilities Act (ADA) in
both physical and operational characteristics. Each Emergency Telephone includes a Braille label for
vision-impaired individuals for identifying the “emergency” functions of the telephone and a visual CALL
RECEIVED WHEN LIT LED for hearing-impaired individuals. The LED will flash when either the
HELP or CALL (if equipped) buttons are depressed. The LED will become a steady illumination when
the call has been answered. This LED will remain illuminated until the call has been terminated.

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The HELP push button on each emergency telephone can be programmed to dial three different telephone
numbers. These include a primary telephone number and two “rollover” telephone numbers. In the event
an emergency call cannot connect to the primary telephone number (i.e., a busy signal or no answer), the
emergency telephone will automatically dial the first rollover number. If the first rollover number is busy
or no answer, the telephone will automatically dial the second rollover telephone number.
All RED ALERT®Emergency Telephones are line-powered and can be connected to any of the following
networks:
Central Office (C.O.) line to the Public Switched Telephone Network (PSTN)
24 V dc or 48 V dc analog station port of a Private Branch Exchange (PBX), Private Automatic
Branch Exchange (PABX), or Key Service Unit (KSU).
NOTE: Connection to pay telephone extensions or shared service (party) lines should be avoided.
Each telephone requires a minimum line current of 24 mA for proper operation. For operation below
−4º F (−20° C), GAI-Tronics offers an Extreme Cold Weather Option that includes a plug-in power
supply (120 V ac required). This option will allow operation to −40° C.
The RED ALERT®Emergency Telephones provide the flexibility to address a diverse range of
applications. A wide variety of functions can be achieved by altering the configuration data stored in the
telephone’s non-volatile memory. These configuration options include:
Pre-programmed auto-dial telephone numbers
Call termination method (automatic or manual)
Maximum call duration
Answering options
Values for these functions are initially programmed during factory testing. These settings can be changed
remotely from a touch-tone telephone, manually (with an integral or portable keypad), or via TMA.
Emergency auto-dial telephone numbers are typically programmed in accordance with existing security
plans. Most applications will require very little additional programming, as factory defaults are typically
sufficient.

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The following RED ALERT®300 Series Telephone models are detailed in this manual:
Table 1. Model Chart
Model Description
392-001
Flush-Mount Telephone with a heavy-gauge, brushed stainless steel front panel; includes
a CALL (off-hook) push button and a 12-button Braille keypad. This telephone is simply
a rugged, hands-free telephone and is not intended for emergency use. It can,
however, still be used in a TMA controlled system.
393-00xSurface-Mount Emergency Telephone housed in a glass-reinforced polyester enclosure;
includes a HELP autodial push button.
393AL-00xSurface-Mount Emergency Telephone housed in a cast-aluminum enclosure painted
safety yellow; includes a HELP autodial push button.
394AL-00x
Surface-Mount Emergency Telephone housed in a cast-aluminum enclosure painted
safety yellow; includes a HELP autodial push button, a CALL (off-hook) button and a 12-
button Braille keypad.
396-00xFlush-Mount Emergency Telephone with a heavy-gauge brushed stainless steel front
panel; includes a HELP autodial push button and an ASSISTANCE autodial push button.
397-00xFlush-Mount Emergency Telephone with a heavy-gauge brushed stainless steel front
panel; includes a HELP autodial push button.
397-00xCB
Flush-Mount Emergency Telephone with a heavy-gauge brushed stainless steel front
panel designed to retrofit a Code Blue flush-mount telephone (six-hole); includes a HELP
autodial push button.
397-00xRT
Flush-Mount Emergency Telephone with a heavy-gauge brushed stainless steel front
panel designed to retrofit a Ramtel flush-mount telephone (six-hole); includes a HELP
autodial push button.
397-00xTP
Flush-Mount Emergency Telephone with a heavy-gauge brushed stainless steel front
panel designed to retrofit a Talk-A-Phone flush-mount telephone (six-hole); includes a
HELP autodial push button.
398-00x
Flush-Mount Emergency Telephone with a heavy-gauge brushed stainless steel front
panel; includes a HELP autodial push button, a CALL (off-hook) button and a 12-button
Braille keypad.
398-00xCB
Flush-Mount Emergency Telephone with a heavy-gauge, brushed stainless steel front
panel designed to retrofit a Code Blue flush-mount telephone (six-hole); includes a HELP
autodial push button, a CALL (off-hook) button and a 12-button Braille keypad.
398-00xRT
Flush-Mount Emergency Telephone with a heavy-gauge, brushed stainless steel front
panel designed to retrofit a Ramtel flush-mount telephone (six-hole); includes a HELP
autodial push button, a CALL (off-hook) button and a 12-button Braille keypad.
398-00xTP
Flush-Mount Emergency Telephone with a heavy-gauge, brushed stainless steel front
panel designed to retrofit a Talk-A-Phone flush-mount telephone (six-hole); includes a
HELP autodial push button, a CALL (off-hook) button and a 12-button Braille keypad.
Code Blue is a registered trademark of Code Blue Corporation.
Ramtel is a registered trademark of Ramtel Corporation
Talk-A-Phone is a registered trademark of Talk-A-Phone Co.
RED ALERT®Telephones are available with two different factory-installed options (or both options
installed). These options are:

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Voice Annunciation Option allows local or remote speech programming for location identification
purposes, instructions, or any other desired messaging requirement. The message can be programmed
locally at the telephone or remotely via dial-up. The recorded message will be activated when the called
party transmits a DTMF command.
Extreme Cold Weather Option allows the telephone to operate in temperatures as low as −40° C
(standard operating temperature is −20° C). This option includes a plug-in power supply and non-tactile
(non-moveable) HELP and/or CALL (if equipped) push buttons.
All RED ALERT®Telephones are ordered for standard operation (no options) by using a “-001” suffix
(example: 393-001 or 397-001CB). Telephones with factory-installed options are ordered based on the
following chart.
Table 2. Option Model Chart
Option Suffix Description
-002 or -002xx Voice Annunciation Option, factory-installed (examples: 393-002 or 397-002CB)
-003 or -003xx Extreme Cold Temperature Option, factory-installed (examples: 393-003 or
397-003CB
-004 or -004xx Voice Annunciation and Extreme Cold Temperature Options, factory-installed
(examples: 393-004 or 397-004CB)
Each RED ALERT®Telephone is capable of providing two isolated control outputs in the form of a dry
(volt-free) contact closure rated at 125 mA. One output is controlled by the telephone’s emergency call
activation and the other is remotely controlled by a called party activation DTMF code.

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Telephone Management Application (TMA)
GAI-Tronics’ TMA software is a maintenance data collection and reporting tool that allows users to view
and report the health of the RED ALERT®Emergency Telephones. RED ALERT®Telephones can
function with or without the TMA software application installed. The decision to use TMA can be made
at any time and is not needed for telephone operation. Installation of TMA is not required until system
monitoring is desired.
When used with TMA, each telephone will typically be polled to determine the health of the unit and
report the following:
Stuck push buttons
Microphone failure
Speaker failure
Microprocessor health
Line interrupt (power)
Low battery life (Voice Annunciation option only)
The basic TMA package (Model 12509-037) includes a single line transceiver for polling a single
telephone at a time. With each telephone requiring approximately 90 seconds to relay its health status to
TMA, the ability to poll multiple telephones simultaneously may become very important in larger
systems. A TMA expansion kit (Model 12509-036) is available and is required for each additional
connected telephone line, with a maximum of eight lines allowed. This allows a maximum of eight
telephones to be polled simultaneously. A dedicated PC is strongly recommended for TMA operation.
A dedicated telephone line per RED ALERT®Telephone is required when using TMA in its typical
“polling” operation. Although it is not recommended, RED ALERT®Telephones can share a telephone
line with the understanding that if two or more telephones are put into use simultaneously, the line current
could drop sufficiently to disconnect the telephone call completely. This will depend on the line current,
the length of the cable run, and the condition of the telephone cable. When sharing a telephone line using
TMA, the telephone must be scheduled to “call-in” instead of being polled by TMA.
TMA users can schedule auto-dial maintenance calls to alert maintenance personnel of any unusual sensor
or fault conditions that exist. RED ALERT®Telephones can also be programmed to generate an auto-dial
maintenance call when certain sensor events are discovered. Access to the RED ALERT®Telephone
settings is restricted through the use of the maintenance access PIN, which should be disclosed only to
trained maintenance personnel.

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Standard Operation
Four types of telephones are described in this manual:
Single emergency push-button operation (autodial)
Emergency push button and call push button with keypad
Emergency push button and assistance push button (both autodial)
Call push button with keypad (hands-free standard telephone operation)
This section describes the general operation of each telephone type.
Emergency Call Operation
NOTE:Applicable to telephones equipped with a HELP push button.
1. Press the HELP push button to place an immediate call to a pre-programmed emergency telephone
number; typically a security office, campus police, or 911.
2. The CALL RECEIVED WHEN LIT indicator (LED) operates as follows:
The indicator will begin to flash when the HELP push button is pressed and will light (steadily)
when the telephone detects audio after the call is answered.
- or -
The indicator will begin to flash when the HELP push button is pressed and will light (steadily)
when the called party acknowledges receiving the call by transmitting a DTMF “#” or “*” after
answering the call.
3. Two-way, hands-free conversation can now occur.
Non-Emergency Call Operation
NOTE:Applicable to telephones equipped with a CALL push button and keypad, with or without a HELP
push button.
The telephone models with keypads can also be used to make non-emergency type calls as follows:
1. Press the CALL push button (dial tone can be heard over the speaker).
2. Use the keypad to dial the desired number.
3. Press the CALL push button upon completion of the call (hang up).
NOTE:The CALL push button can be configured to auto-dial, thereby overriding the keypad dialing
feature. This operation can be used to call a central telephone number and use the keypad to make feature
selections.

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Non-Emergency Assistance Operation (Model 396-00 x )
1. Press the ASSISTANCE push button to place an immediate call to a pre-programmed assistance
telephone number; typically a dormitory, garage, or general assistance/information office).
2. The CALL RECEIVED WHEN LIT indicator (LED) operates as follows:
The indicator will begin to flash when the ASSISTANCE push button is pressed and will light
(steadily) when the telephone detects audio after the call is answered.
- or -
The indicator will begin to flash when the ASSISTANCE push button is pressed and will light
(steadily) when the called party acknowledges receiving the call by transmitting a DTMF “#” or
“*” after answering the call.
3. Two-way hands-free conversation can now occur.
Receiving a Call
Each RED ALERT®Telephone can be programmed to auto-answer an incoming call. When the
emergency telephone extension is dialed, the unit will automatically answer, generate a pair of triple
“beep” tones, and two-way, hands-free conversation can occur.
Disconnecting a Call
There are several methods by which a RED ALERT®Emergency Telephone can both manually and
automatically disconnect calls. The disconnect methods include the following:
Remote disconnect of an emergency call – Called party transmits either a “ ## ” or “ *99 ” DTMF
control command.
Manual disconnect of an emergency call – Press the HELP push button approximately 15 seconds
after the initial activation.
NOTE: Pressing the HELP push button a second time within 10 seconds of initially activating the
call will have no effect on the telephone’s operation. This prevents an anxious or hurried user from
disconnecting the call prematurely (this feature can be disabled).
Manual disconnect of a non-emergency call – Press the CALL or ASSISTANCE button a second
time.
Automatic disconnect:
-All calls; loop current-drop disconnect
-All calls; maximum call duration timeout (configurable from 1 minute to 4.5 hours)
-All voice calls; call progress tones (i.e., busy signal/fast busy, or reorder, tone) and, when enabled,
dial tone.
Refer to the “Programming” section of this manual for factory defaults and available options.
Location Identification Code Dialing
The Location Identification Code feature enables the called party to quickly and easily locate the source
of the emergency call. When the calling individual presses the HELP push button, the called party
(typically the security operator) presses the “*”button on their phone. The RED ALERT®Telephone
detects the “*” signal and transmits a three-digit, DTMF, location identification code. This location code
can be displayed on a customer-provided DTMF decoder/display.
Please refer to the “Americans with Disabilities Act (ADA) Programming” section on page 37.

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Installation
ATTENTION Installation should be performed by qualified personnel and only in
accordance with the National Electrical Code or applicable local codes.
Safety Guidelines
When installing any GAI-Tronics telephone equipment, please adhere to the following guidelines to
ensure the safety of all personnel:
Do not install telephone wiring during a lightning storm.
Electrostatic Discharge (ESD) Protection: Your telephone may have an earth ground terminal
provision. If so, ensure that it is connected to ground in accordance with all local safety regulations
and the National Electrical Code (NEC). Grounding has to be ensured for safe and stable
communications. Do not use long and coiled ground wires. Trim ground wires to the required
length. Use a star configuration whenever possible. Please note proper grounding does not eliminate
the need for lightning protection for the telephone or the telephone system.
Install a UL Listed lightning arrestor on any telephone installed where the telephone or telephone
cable is at risk of being exposed to lightning strikes. The lightning arrestor must be installed as close
to the telephone as possible to maximize the protection. It must not be installed within the enclosure
supplied with the phone.
Do not install telephone jacks in wet locations unless the jack is specifically designed for wet
locations.
Do not touch uninsulated telephone wires or terminals unless the telephone line has been
disconnected at the network interface.