HP iPAQ rx4200 Installation and operation manual

HP iPAQ
Product Information Guide
English

© 2006 Hewlett-Packard Development
Company, L.P.
Microsoft, Windows, the Windows logo,
Outlook, and ActiveSync are
trademarks of Microsoft Corporation in
the U.S. and other countries.
HP iPAQ products are powered by
Microsoft® Windows Mobile® 5.0
software for Pocket PC.
SD Logo is a trademark of
its proprietor.
Bluetooth® is a trademark owned by its
proprietor and used by Hewlett-
Packard Development Company, L.P.
under license.
All other product names mentioned
herein may be trademarks of their
respective companies.
Hewlett-Packard Company shall not be
liable for technical or editorial errors or
omissions contained herein. The
information is provided “as is” without
warranty of any kind and is subject to
change without notice. The warranties
for Hewlett-Packard products are set
forth in the express limited warranty
statements accompanying such
products. Nothing herein should be
construed as an additional warranty.
This document contains proprietary
information that is protected by
copyright. No part of this document may
be photocopied, reproduced, or
translated to another language without
the prior written consent of Hewlett-
Packard Development Company, L.P.
HP iPAQ Product Information Guide
First Edition (September 2006)
English

Table of contents
HP iPAQ Product Information Guide
Frequently Asked Questions ...................................................................................... 1
Box Contents ............................................................................................................. 2
Getting Started CD Contents ..................................................................................... 3
Finding More Information ........................................................................................... 4
Components .............................................................................................................. 5
Top Components ............................................................................................... 5
Back Panel Components ................................................................................... 6
Left and Right Side Components ....................................................................... 7
Setting Up Your HP iPAQ .......................................................................................... 8
Step 1: Install the battery ................................................................................... 8
Step 2: Charge the battery ................................................................................. 9
Step 3: Insert the Getting Started CD into the CD drive of your personal
computer ............................................................................................................ 9
Step 4: Follow the on-screen instructions on your personal computer ............ 10
Microsoft ActiveSync ............................................................................... 10
Step 5: Complete the Setup Wizard on your HP iPAQ .................................... 11
Step 6: Synchronize your HP iPAQ with your personal computer ................... 11
Synchronization ....................................................................................... 11
Changing the ActiveSync Connection Mode ........................................... 13
Troubleshooting Help for Synchronization Issues ................................... 13
Protecting Your HP iPAQ with a Password ............................................................. 16
Finding the Serial Number and Model Number ....................................................... 16
Resetting Your HP iPAQ .......................................................................................... 17
Performing a Soft Reset .................................................................................. 17
Performing a Factory Reset ............................................................................. 17
HP Quick Launch ..................................................................................................... 18
Today Screen .......................................................................................................... 18
Status Icons ..................................................................................................... 19
iPAQ Wireless .................................................................................................. 20
Checking the Battery Charge Level ......................................................................... 21
Battery Saving Tips .................................................................................................. 21
Entering Text ........................................................................................................... 22
Entering Text Using Block Recognizer ............................................................ 23
Entering Text Using the On-screen Keyboard ................................................. 24
Entering Text Using Letter Recognizer ............................................................ 25
Writing with Transcriber ................................................................................... 25
Entertainment .......................................................................................................... 26
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Windows Media Player 10 Mobile .................................................................... 26
Listening to Music and Watching Videos ................................................. 27
Clearing the Now Playing List .................................................................. 28
Updating a Library ................................................................................... 28
HP Photosmart Mobile ..................................................................................... 28
Attaching a Voice Note to a Picture ......................................................... 29
E-mailing Pictures .................................................................................... 29
Viewing a Slideshow ................................................................................ 30
Mobile Office ............................................................................................................ 30
Calendar .......................................................................................................... 31
Accessing Calendar ................................................................................. 31
Viewing Today's Agenda ......................................................................... 31
Viewing Appointments ............................................................................. 32
Scheduling an Appointment ..................................................................... 32
Sending a Meeting Request .................................................................... 33
Contacts ........................................................................................................... 33
Accessing Contacts ................................................................................. 33
Creating a Contact ................................................................................... 34
Finding a Contact .................................................................................... 35
Tasks ............................................................................................................... 35
Creating a Task ....................................................................................... 35
Locating a Task ....................................................................................... 36
Messaging ....................................................................................................... 36
Different Ways to Access E-mail Messages ............................................ 36
Setting up an E-mail Account on an Exchange Server ............................ 37
Setting up a POP3, HTTP, or IMAP4 E-mail Account ............................. 38
Composing and Sending Outlook E-mail Messages ............................... 39
Replying to or Forwarding an Outlook E-mail Message .......................... 40
Sorting the Message List ......................................................................... 40
Internet Explorer Mobile ................................................................................... 40
Word Mobile ..................................................................................................... 41
Excel Mobile .................................................................................................... 41
PowerPoint Mobile ........................................................................................... 42
WLAN ...................................................................................................................... 42
Turning WLAN On or Off ................................................................................. 43
Searching for WLAN Networks to Access ....................................................... 43
Configuring Network Security Settings ............................................................ 44
Bluetooth .................................................................................................................. 44
Turning Bluetooth On or Off ............................................................................. 45
Connecting to a Bluetooth Headset ................................................................. 45
Protecting the HP iPAQ Screen from Cracking or Damage ..................................... 46
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Obtaining Services for a Cracked or Damaged Screen ........................................... 47
Additional Guidelines for Using Your HP iPAQ ........................................................ 47
Index ................................................................................................................................ 48
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English

HP iPAQ Product Information Guide
Frequently Asked Questions
How Do I… Find information here…
Install Microsoft ActiveSync and create an
ActiveSync partnership?
Synchronization on page 11
Troubleshoot ActiveSync? Troubleshooting Help for Synchronization
Issues on page 13
Locate the serial and model number for my HP
iPAQ?
Finding the Serial Number and Model
Number on page 16
Set up an e-mail account? Messaging on page 36
Perform a soft or factory reset? Resetting Your HP iPAQ on page 17
Use wireless connections? WLAN on page 42
Use built-in Bluetooth technology? Bluetooth on page 44
Conserve battery power? Battery Saving Tips on page 21
Protect my HP iPAQ from screen damage and
cracking?
Protecting the HP iPAQ Screen from Cracking
or Damage on page 46
Use the entertainment features of my HP
iPAQ?
Entertainment on page 26
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Box Contents
This illustration depicts the items that come in the box with your HP iPAQ. Use
this illustration to become more familiar with your new device.
NOTE Box contents vary by model.
Box Contents
(1) Removable clip cover
(2) HP iPAQ
(3) Stylus
(4) Getting Started CD with special software
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Box Contents
(5) 1,200 mAh Li-Ion removable/rechargeable battery
(6) HP iPAQ documentation
(7) Wired stereo headset
1, 2
(8) Mini-USB synchronization cable
(9) AC adapter with interchangeable plug
3
1
Wired stereo headset is not included with all models.
2
Listening to personal stereo equipment at full volume for long periods can damage hearing. In
order to reduce the risk of hearing loss, decrease the amount of time listening to personal stereo
equipment at full volume. HP recommends use of the headset manufactured by Plantronics, part
number 430219, that is included with your HP iPAQ.
3
Depending on your location, the AC adapter may be provided with more than one
interchangeable plug, which may not be attached. Attach the correct plug for your region.
Getting Started CD Contents
The Getting Started CD includes:
●Microsoft ActiveSync 4.1 or later
●Microsoft Outlook 2002
●Additional Product Information
●Important Safety Information
●Additional software for your HP iPAQ and personal computer
NOTE The contents of the Getting Started CD may vary. Select
models may not have all applications.
All software and documents are designed to be installed on your personal
computer to enable you to use your HP iPAQ to its full potential.
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NOTE All current Microsoft operating systems are supported by
ActiveSync 4.1, except Windows 98SE and Windows ME.
Finding More Information
For information on… See this source…
Using your HP iPAQ Additional Product Information on the Getting
Started CD.
Connecting to and synchronizing with a
computer
ActiveSync Help on your computer. To view
Help, start ActiveSync, then click Help >
Microsoft ActiveSync Help.
Troubleshooting on ActiveSync connections ActiveSync Troubleshooting on your computer.
From ActiveSync, click Help >Microsoft
ActiveSync Help >Troubleshooting.
Programs that are on your HP iPAQ Getting Started CD and Help located on the HP
iPAQ. From the Start menu, tap Help.
Safety precautions Important Safety Information on the Getting
Started CD.
Web sites optimized for your HP iPAQ www.hp.com/go/ipaqmobile
Accessory products www.hp.com/accessories/ipaq
Warranty information www.hp.com/go/handheldwarranty
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Components
NOTE Not all models or features are available in all regions.
Top Components
Component Function
(1) Wireless LED Indicator ●Flashing blue LED—WLAN or Bluetooth is on.
●LED off—WLAN and Bluetooth are off.
(2) Reset Button Press with the stylus to perform a soft reset of your HP
iPAQ.
(3) Record Button Press to record voice or sound.
(4) SD Slot Insert a Secure Digital (SD) storage card for data storage
or a Secure Digital Input/Output card (SDIO) card to
extend the functionality of your HP iPAQ.
(5) Scroll Wheel Roll the scroll wheel to move through documents and
Web pages. Press the scroll wheel to make a selection.
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Back Panel Components
Component Function
(1) Speaker Use the speaker to listen to audio.
(2) Battery Cover Remove to install or remove the battery.
(3) Stylus Use to input information:
●Slide out to remove the stylus.
●Slide in to replace the stylus.
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Left and Right Side Components
Component Function
(1) Internal WLAN Antenna Transmits and receives WLAN signals.
(2) Charging/Communications
Port
Connects to mini-USB synchronization cable.
(3) Headset Connector Plug the headset into this connector to listen to music.
(4) Stylus Use to input information:
●Slide out to remove the stylus.
●Slide in to replace the stylus.
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Component Function
(5) Scroll Wheel Roll the scroll wheel to move through documents and
Web pages. Press the scroll wheel to make a selection.
(6) Microphone Speak into the microphone to record voice notes.
(7) OK Button Press to close the current window or application. Press
and hold to launch Calendar.
(8) Messaging Button Press to launch Messaging. Press and hold to launch
Contacts.
(9) Windows Media Player
Button
Press to launch Windows Media Player. Press and hold
to launch Internet Explorer Mobile.
(10) Rotate Screen Button Press to rotate the screen to portrait or landscape
orientation. Press and hold to launch iPAQ Wireless.
(11) Internal Bluetooth Antenna Transmits and receives Bluetooth signals.
(12) Power Button Press to turn the unit on and off.
Setting Up Your HP iPAQ
Use the following steps to quickly set up your HP iPAQ and connect it to your
personal computer. The illustrations in the previous sections display the
specific location of the HP iPAQ components.
Step 1: Install the battery
1. Remove the battery cover by pressing the open button and sliding the
battery cover away from the HP iPAQ.
2. Align the battery connectors on the battery with the housing pins in the
battery compartment and insert the battery.
3. Slide the battery cover on until it clicks into place.
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Step 2: Charge the battery
CAUTION To avoid damaging your HP iPAQ or the AC adapter, be
sure all connectors are properly aligned before connecting.
The battery provides power for your HP iPAQ to operate. Your HP iPAQ
comes with a mini-USB synchronization cable, which must be used to charge
the device.
It takes approximately 2 to 4 hours to fully charge the battery the first time.
Subsequent charges may take longer.
1. Insert the USB end of the mini-USB cable into the port on the AC adapter.
2. Install the appropriate head onto the AC adapter.
3. Connect the AC adapter to an electrical outlet.
4. Connect the mini-USB cable to the charging/communications port on
your HP iPAQ. The cable connector only fits one way, so do not force it.
If the connector does not insert easily, turn it over.
Step 3: Insert the Getting Started CD into the CD drive of your
personal computer
Use the Getting Started CD to complete the setup of your HP iPAQ and to
synchronize the HP iPAQ with your personal computer.
The HP Install Wizard automatically opens, and the application starts to run.
NOTE Do you have administrative rights on your personal
computer? If not, you may have problems installing the applications
from the Getting Started CD. The administrator needs to install the
applications.
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Step 4: Follow the on-screen instructions on your personal
computer
The HP Install Wizard installs:
●Microsoft ActiveSync
●Other optional software applications
Microsoft ActiveSync
Connect your HP iPAQ when instructed.
1. Connect the USB end of the synchronization cable to a USB port on your
personal computer.
2. Connect the mini-USB end of the synchronization cable to the charging/
communications port on your HP iPAQ. The connector only fits one way
so do not force it. If the connector does not insert easily, turn it over.
When instructed, check the items to synchronize between your HP iPAQ and
your personal computer. Do one or both of the following:
●Select the check box for any items you want to synchronize. If you cannot
select a check box, you may have to clear the check box for the same
information type elsewhere in the list.
●Clear the check box for any items you want to stop synchronizing.
To change available synchronization settings, select the type of information
and tap Settings.
NOTE Does your company use a Microsoft Exchange server? If not,
during setup, uncheck the box marked Synchronize directly with a
server running Microsoft Exchange Server. To sync to your
personal computer now, you need to have the server address and your
logon credentials.
After completing the ActiveSync installation, return to the HP Install Wizard
for more software programs and additional product and setup information.
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Step 5: Complete the Setup Wizard on your HP iPAQ
When turning on your HP iPAQ for the first time, follow the instructions on the
screen. Use the stylus to enter information. (See the product component
illustrations for the location of the stylus.)
Step 6: Synchronize your HP iPAQ with your personal
computer
Synchronization
Microsoft ActiveSync software, located on the Getting Started CD, allows your
HP iPAQ and your personal computer to communicate with each other.
For synchronization to work properly, install Microsoft ActiveSync on your
personal computer before connecting your HP iPAQ to your computer.
Use Microsoft ActiveSync to:
●Synchronize information between your HP iPAQ and up to two
computers or one server so that the latest information is in all locations.
●Change synchronization settings and the synchronization schedule.
●Copy files between your HP iPAQ and computer.
●Install applications on your HP iPAQ.
●Synchronize links.
●Send and receive e-mail.
●Request meetings.
Synchronizing your HP iPAQ with a personal computer keeps the same
information (such as calendar, contacts, and e-mails) on both units, making it
available when you work on your personal computer or when you take your
HP iPAQ on the go. Synchronize your HP iPAQ with a personal computer
using one of the following methods:
●Mini-USB synchronization cable
●Bluetooth
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To synchronize your HP iPAQ and a personal computer using the mini-USB
synchronization cable:
1. Be sure ActiveSync 4.1 or later is installed on your personal computer.
2. Plug the USB end of the synchronization cable into your personal
computer.
3. Connect the mini-USB end on the synchronization cable to the charging/
communications port on your HP iPAQ.
CAUTION To avoid damaging your HP iPAQ or the AC
adapter, check to be sure all connectors are properly aligned
before connecting them.
Synchronization begins automatically.
4. Click Next on the Synchronization Setup Wizard screen.
5. Perform one of the following:
●By default, the check box is selected to synchronize directly with a
Microsoft Exchange Server. Clear this check box if you do not want
to synchronize directly with a Microsoft Exchange server, and then
click Next.
●Click Next to synchronize directly with a Microsoft Exchange server.
6. When the Synchronization Options screen displays, select the items
to synchronize between your HP iPAQ and your computer, and then
click Next.
7. After the items have been synchronized, click Finish. The
Synchronization Setup Wizard starts synchronizing the items you
checked.
If ActiveSync does not begin synchronizing, start it manually:
▲
On your personal computer, open ActiveSync by selecting the Start
menu >Programs >Microsoft ActiveSync.
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Changing the ActiveSync Connection Mode
You can change the type of ActiveSync connection being used between your
HP iPAQ and your PC (personal computer) to meet your specific needs.
You should use USB Serial Sync Mode if you:
●Are having general problems with the ActiveSync connection between
your HP iPAQ and your personal computer.
●Need to connect your HP iPAQ to your PC while you are using a virtual
private network (VPN) tunnel from your personal computer.
●Are running personal or company-enforced firewall software on your
personal computer.
You should use RNDIS Sync Mode if you are transferring large files and do
not experience any firewall connection issues between your HP iPAQ and
your personal computer.
To change the ActiveSync mode on your HP iPAQ:
1. Tap Start >Settings >Connections tab >ActiveSync Mode.
2. Select RNDIS Sync Mode or USB Serial Sync Mode.
3. Tap OK to change the ActiveSync mode.
Troubleshooting Help for Synchronization Issues
Following is a list of symptoms that may indicate synchronization issues are
occurring:
●No ActiveSync chimes sound (or a gray icon displays), and there is no
activity in the ActiveSync window on your personal computer.
●ActiveSync chimes sound, and the ActiveSync icon on your personal
computer changes to a swirling green icon. The “retrieving settings”
message appears on your personal computer, but the ActiveSync
connection drops prior to establishing the partnership.
●ActiveSync is searching for a connection but none occurs. (The green
icon on your personal computer continues to spin.)
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●Synchronization has been established between your HP iPAQ and
personal computer but connection is dropped. (The green icon on your
personal computer stops spinning and grays out.)
●Firewall or other network protection software message box is displayed
for ActiveSync to access the network or Internet.
If you experience difficulty while synchronizing your HP iPAQ and personal
computer, try the following solutions to troubleshoot any synchronization
issues:
●Confirm that you are running ActiveSync on your personal computer with
a supported operating system (OS).
●To get more information about the supported OS versions, visit:
www.microsoft.com/windowsmobile.
●The latest version of ActiveSync is at: www.microsoft.com/
windowsmobile/downloads.
●If you are running ActiveSync 4.1 or later and personal firewall software
on your personal computer, please add ActiveSync to the firewall
program’s exception list.
(Firewall software, such as Sygate Personal Firewall, TrendMicro PC-
cillin Internet Security, Norton Personal Firewall, McAfee Personal
Firewall, or Zone Alarm Security Suite may block synchronization.) Refer
to the documentation that came with your firewall program to determine
how to add ActiveSync 4.1 or later to the program’s exception list. To
further troubleshoot a firewall application and enable ActiveSync 4.1 or
later, visit: www.microsoft.com/windowsmobile/help/activesync.
●During the ActiveSync installation, if you inadvertently left the Microsoft
Exchange Server option box checked and are not planning to connect to
an Exchange server, follow these steps:
●Connect your HP iPAQ to your personal computer. Be sure an
ActiveSync connection is established.
●On your personal computer, click Start >All Programs >Microsoft
ActiveSync.
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