Konica Minolta bizhub 223 User manual

User’s Guide [Box Operations]

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Table of contents
1 Introduction
1.1 Welcome .......................................................................................................................................... 1-2
1.1.1 User's guides ..................................................................................................................................... 1-2
1.1.2 User's Guide ...................................................................................................................................... 1-3
1.2 Conventions used in this manual .................................................................................................. 1-4
1.2.1 Symbols used in this manual ............................................................................................................. 1-4
To use this machine safely................................................................................................................. 1-4
Procedural instruction........................................................................................................................ 1-4
Key symbols....................................................................................................................................... 1-5
1.2.2 Original and paper indications ........................................................................................................... 1-5
Original and paper sizes .................................................................................................................... 1-5
Original and paper indications ........................................................................................................... 1-5
1.3 To check the function you want to use......................................................................................... 1-6
Understanding Operation Flow.......................................................................................................... 1-6
Using Menu Tree................................................................................................................................ 1-6
2 User Box Function Overview
2.1 User Box functions ......................................................................................................................... 2-2
2.1.1 Available User Box functions ............................................................................................................. 2-3
Saving documents ............................................................................................................................. 2-3
Using documents............................................................................................................................... 2-4
Organizing documents....................................................................................................................... 2-5
2.1.2 Configuring settings for using the User Box functions ...................................................................... 2-7
Registering a User Box ...................................................................................................................... 2-7
When using this machine as a relay device ....................................................................................... 2-7
The User Box to which data is saved for memory reception............................................................. 2-7
2.2 Information ...................................................................................................................................... 2-8
2.2.1 User authentication............................................................................................................................ 2-8
MFP authentication............................................................................................................................ 2-8
External server authentication ........................................................................................................... 2-8
Account track authentication ............................................................................................................. 2-9
2.2.2 Restriction of box registration............................................................................................................ 2-9
Public/Personal/Group User Boxes................................................................................................... 2-9
Bulletin Board User Box..................................................................................................................... 2-9
Polling TX User Box ........................................................................................................................... 2-9
Memory RX User Box ...................................................................................................................... 2-10
Relay User Box ................................................................................................................................ 2-10
Confidential RX User Box ................................................................................................................ 2-10
2.2.3 Restriction of file name .................................................................................................................... 2-10
2.3 Authentication and accessible User Boxes................................................................................ 2-11
2.3.1 When User Authentication or Account Track is not enabled........................................................... 2-11
2.3.2 When only user authentication is enabled ....................................................................................... 2-11
2.3.3 When only account track is enabled................................................................................................ 2-12
2.3.4 When user authentication and account track are enabled and synchronized................................. 2-12
2.3.5 When user authentication and account track are enabled but not synchronized ........................... 2-13
3 Control Panel/Liquid Crystal Display
3.1 Control panel ................................................................................................................................... 3-2
3.2 Touch panel ..................................................................................................................................... 3-4
3.2.1 Screen component............................................................................................................................. 3-4
Icons that appear in the touch panel ................................................................................................. 3-4

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3.2.2 Display and operation of Left panel ................................................................................................... 3-5
Job List .............................................................................................................................................. 3-6
Job List - Delete................................................................................................................................. 3-6
Job List - Job Details ......................................................................................................................... 3-7
User Box information ....................................................................................................................... 3-13
Use/File - Detail................................................................................................................................ 3-13
Use/File - Check Job Settings ......................................................................................................... 3-13
Use/File - Check Job Settings - Destination Settings ..................................................................... 3-14
Use/File - Check Job Settings - Document Setting Contents ......................................................... 3-14
Use/File - Check Job Settings - Communication Settings .............................................................. 3-15
Use/File - Check Job Settings - Check E-Mail Settings.................................................................. 3-15
Preview ............................................................................................................................................ 3-15
Preview ............................................................................................................................................ 3-16
Preview (Print/Combine) .................................................................................................................. 3-16
Preview (Send/Bind TX) ................................................................................................................... 3-17
4 User Box Operation Flow
4.1 Saving documents in User Boxes.................................................................................................. 4-2
4.2 Printing documents from a User Box............................................................................................ 4-4
4.3 Sending documents from a User Box ........................................................................................... 4-7
4.4 Saving a document in an external memory ................................................................................ 4-10
4.5 Saving a Document from the External Memory into a User Box.............................................. 4-12
4.6 Printing a document from an external memory ......................................................................... 4-14
4.7 Filing documents in a User Box................................................................................................... 4-16
4.8 Printing a Document Saved in a Cellular Phone or PDA ........................................................... 4-18
4.9 Saving a Document Stored in a Cellular Phone or PDA to a User Box.................................... 4-20
4.10 Menu tree of the User Box mode ................................................................................................ 4-22
4.10.1 Save Document................................................................................................................................ 4-22
Public, Personal, or Group User Box............................................................................................... 4-22
System User Box ............................................................................................................................. 4-23
4.10.2 Use/File ............................................................................................................................................ 4-25
Print (for Public/Personal/Group User Boxes) ................................................................................. 4-25
Send (for Public/Personal/Group User Boxes) ................................................................................ 4-28
Filing Settings (for public/personal/group User Boxes) ................................................................... 4-31
Application (for Public/Personal/Group User Boxes)....................................................................... 4-32
System User Box ............................................................................................................................. 4-33
5 Accessing the User Box mode
5.1 Accessing the User Box mode ...................................................................................................... 5-2
5.2 User Box Operation Menu.............................................................................................................. 5-3
5.2.1 Save Document.................................................................................................................................. 5-3
5.2.2 Use/File .............................................................................................................................................. 5-3
6 Save Document
6.1 Save Document Overview .............................................................................................................. 6-2
6.1.1 Functions ........................................................................................................................................... 6-2
Public/Personal/Group User Boxes................................................................................................... 6-2
Annotation User Box.......................................................................................................................... 6-2
External Memory................................................................................................................................ 6-2
6.1.2 Initial Window of Save Document ...................................................................................................... 6-3
Public/Personal/Group User Boxes................................................................................................... 6-3
System User Box ............................................................................................................................... 6-3
6.1.3 Save Document window .................................................................................................................... 6-4
6.2 Scan Settings .................................................................................................................................. 6-5
6.2.1 Basic - Original Type.......................................................................................................................... 6-5
6.2.2 Basic - Simplex/Duplex ..................................................................................................................... 6-6
6.2.3 Basic - Resolution.............................................................................................................................. 6-6

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6.2.4 Basic - File Type ................................................................................................................................ 6-7
File Type............................................................................................................................................. 6-7
Encryption.......................................................................................................................................... 6-8
Encryption - Detail Settings ............................................................................................................... 6-8
Outline PDF...................................................................................................................................... 6-10
Scan Setting..................................................................................................................................... 6-10
6.2.5 Basic - Density................................................................................................................................. 6-11
6.2.6 Basic - Color .................................................................................................................................... 6-11
6.2.7 Scan Size ......................................................................................................................................... 6-12
Standard size ................................................................................................................................... 6-12
Custom Size..................................................................................................................................... 6-12
Photo Size........................................................................................................................................ 6-12
6.2.8 Image Adjustment............................................................................................................................ 6-13
Background Removal ...................................................................................................................... 6-13
Sharpness ........................................................................................................................................ 6-14
6.2.9 Application - Frame Erase ............................................................................................................... 6-14
6.2.10 Application - Book Copy.................................................................................................................. 6-15
Book copy method .......................................................................................................................... 6-15
Book Erase - Frame Erase............................................................................................................... 6-15
Book Erase - Center Erase .............................................................................................................. 6-16
Binding Position............................................................................................................................... 6-16
6.2.11 Separate Scan ................................................................................................................................. 6-17
6.3 Original Settings............................................................................................................................ 6-18
6.3.1 Special Original ................................................................................................................................ 6-18
6.3.2 Direction Settings - Original Direction ............................................................................................. 6-18
6.3.3 Direction Settings - Binding Position ............................................................................................... 6-19
6.3.4 Despeckle ........................................................................................................................................ 6-19
7Use/File
7.1 Overview of the Use/File operations............................................................................................. 7-2
7.1.1 Functions of Use/File ......................................................................................................................... 7-2
Printing a document........................................................................................................................... 7-2
Sending.............................................................................................................................................. 7-2
Filing................................................................................................................................................... 7-2
Application settings ........................................................................................................................... 7-2
7.1.2 Detail of the Use Document screen ................................................................................................... 7-2
7.1.3 If a password is specified for a User Box .......................................................................................... 7-3
7.2 Print .................................................................................................................................................. 7-4
7.2.1 Overview of the Print tab ................................................................................................................... 7-4
Description of the Print tab ................................................................................................................ 7-4
Print.................................................................................................................................................... 7-4
Combine............................................................................................................................................. 7-5
7.2.2 Print.................................................................................................................................................... 7-5
7.2.3 Combine............................................................................................................................................. 7-6
Document Order ................................................................................................................................ 7-6
Configurable items to combine and print documents ....................................................................... 7-6
7.3 Print - Basic (Public, Personal, or Group User Box) .................................................................... 7-7
7.3.1 Copies................................................................................................................................................ 7-7
7.3.2 1-Sided/2-Sided................................................................................................................................. 7-7
7.3.3 Finishing............................................................................................................................................. 7-8
Sort/Group ......................................................................................................................................... 7-8
Offset ................................................................................................................................................. 7-8
Staple................................................................................................................................................. 7-8
Staple - Position Setting .................................................................................................................... 7-9
Punch................................................................................................................................................. 7-9
Punch - Position Setting .................................................................................................................... 7-9
Fold/Bind.......................................................................................................................................... 7-10
7.3.4 Combine........................................................................................................................................... 7-11
7.3.5 Zoom................................................................................................................................................ 7-11

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7.3.6 Continuous Print .............................................................................................................................. 7-12
7.4 Print - Application (Public, Personal, or Group User Box) ........................................................ 7-13
7.4.1 Page Margin..................................................................................................................................... 7-13
Page Margin..................................................................................................................................... 7-13
Image Shift....................................................................................................................................... 7-13
Image Shift - Change Back Shift ..................................................................................................... 7-14
7.4.2 Sheet/Cover/Chapter Insert............................................................................................................. 7-14
7.4.3 Sheet/Cover/Chapter Insert - Cover Sheet...................................................................................... 7-15
7.4.4 Sheet/Cover/Chapter Insert - Insert Sheet ...................................................................................... 7-16
7.4.5 Sheet/Cover/Chapter Insert - Chapters........................................................................................... 7-17
7.4.6 Stamp/Composition......................................................................................................................... 7-18
7.4.7 Stamp/Composition - Date/Time..................................................................................................... 7-18
7.4.8 Stamp/Composition - Page Number ............................................................................................... 7-19
Settings ............................................................................................................................................ 7-19
Insert Sheet Setting ......................................................................................................................... 7-20
7.4.9 Stamp/Composition - Stamp........................................................................................................... 7-20
7.4.10 Stamp/Composition -Copy Security -Copy Protect ........................................................................ 7-21
Copy Protect Type........................................................................................................................... 7-22
Detail Settings.................................................................................................................................. 7-22
Position ............................................................................................................................................ 7-22
7.4.11 Stamp/Composition - Copy Security - Copy Guard........................................................................ 7-23
Copy Guard Type............................................................................................................................. 7-23
Detail Settings.................................................................................................................................. 7-24
7.4.12 Stamp/Composition - Copy Security - Password Copy.................................................................. 7-24
Stamp Type...................................................................................................................................... 7-25
Detail Settings.................................................................................................................................. 7-25
7.4.13 Stamp/Composition - Stamp Repeat .............................................................................................. 7-25
Stamp Repeat Type ......................................................................................................................... 7-26
Detail Settings.................................................................................................................................. 7-27
Position ............................................................................................................................................ 7-27
7.4.14 Stamp/Composition - Header/Footer .............................................................................................. 7-27
Check/Change Temporarily ............................................................................................................. 7-28
7.4.15 Stamp/Composition - Registered Overlay ....................................................................................... 7-29
Settings ............................................................................................................................................ 7-29
Overlay Setting................................................................................................................................. 7-30
7.5 Send ............................................................................................................................................... 7-31
7.5.1 Overview of the Transmission Settings............................................................................................ 7-31
Description of the Send tab ............................................................................................................. 7-31
Send................................................................................................................................................. 7-32
Bind TX............................................................................................................................................. 7-32
7.5.2 Transmission Settings...................................................................................................................... 7-33
7.5.3 Combine........................................................................................................................................... 7-34
Document Order .............................................................................................................................. 7-34
7.6 Send (Public, Personal, or Group User Box)............................................................................... 7-35
7.6.1 Address Book - Search.................................................................................................................... 7-35
Address Type................................................................................................................................... 7-35
Index ................................................................................................................................................ 7-36
Detail Search.................................................................................................................................... 7-36
Detail Search - Search options ........................................................................................................ 7-37
7.6.2 Direct Input ...................................................................................................................................... 7-37
7.6.3 Direct Input - Fax ............................................................................................................................. 7-38
Next Destination............................................................................................................................... 7-38
When the Confirm Address (TX) function is specified: .................................................................... 7-38
7.6.4 Direct Input - E-mail......................................................................................................................... 7-38
Next Destination............................................................................................................................... 7-38
7.6.5 Direct Input - Internet Fax................................................................................................................ 7-39
Next Destination............................................................................................................................... 7-39
Receiver RX Ability........................................................................................................................... 7-39
7.6.6 Direct Input - IP Address Fax........................................................................................................... 7-39

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7.6.7 Direct Input - PC (SMB) ................................................................................................................... 7-40
Host Name ....................................................................................................................................... 7-40
File Path ........................................................................................................................................... 7-40
User Name ....................................................................................................................................... 7-40
Password ......................................................................................................................................... 7-40
Reference......................................................................................................................................... 7-40
Next Destination............................................................................................................................... 7-40
7.6.8 Direct Input - FTP............................................................................................................................. 7-41
Host Name ....................................................................................................................................... 7-41
File Path ........................................................................................................................................... 7-41
User Name ....................................................................................................................................... 7-41
Password ......................................................................................................................................... 7-41
Detail Settings.................................................................................................................................. 7-41
Next Destination............................................................................................................................... 7-41
7.6.9 Direct Input - WebDAV..................................................................................................................... 7-42
Host Name ....................................................................................................................................... 7-42
File Path ........................................................................................................................................... 7-42
User Name ....................................................................................................................................... 7-42
Password ......................................................................................................................................... 7-42
Detail Settings.................................................................................................................................. 7-42
Next Destination............................................................................................................................... 7-42
7.6.10 Job History....................................................................................................................................... 7-43
7.6.11 Address Search................................................................................................................................ 7-43
7.6.12 LDAP Search - Search..................................................................................................................... 7-44
7.6.13 LDAP Search - Advanced Search.................................................................................................... 7-44
Name................................................................................................................................................ 7-44
E-mail Addr. ..................................................................................................................................... 7-44
Fax Number ..................................................................................................................................... 7-44
Last Name........................................................................................................................................ 7-44
First Name........................................................................................................................................ 7-44
City................................................................................................................................................... 7-44
Company Name ............................................................................................................................... 7-45
Department ...................................................................................................................................... 7-45
OR/AND/STARTS WITH/ENDS WITH.............................................................................................. 7-45
7.6.14 Overview of the Document Settings ................................................................................................ 7-45
7.6.15 Document Settings - Resolution...................................................................................................... 7-45
7.6.16 Document Settings - File Type ........................................................................................................ 7-46
File Type........................................................................................................................................... 7-46
Encryption........................................................................................................................................ 7-47
Encryption - Detail Settings ............................................................................................................. 7-47
Stamp Composition ......................................................................................................................... 7-49
Outline PDF...................................................................................................................................... 7-49
Scan Setting..................................................................................................................................... 7-50
7.6.17 Document Settings - Color .............................................................................................................. 7-50
7.6.18 Overview of the Communication Settings ....................................................................................... 7-51
7.6.19 Communication Settings - Line Setting ........................................................................................... 7-51
Description of Line Settings............................................................................................................. 7-51
Overseas TX..................................................................................................................................... 7-51
ECM OFF ......................................................................................................................................... 7-52
V.34 OFF .......................................................................................................................................... 7-52
Check Dest. & Send......................................................................................................................... 7-52
Select Line ....................................................................................................................................... 7-52
7.6.20 Communication Settings - E-Mail Settings...................................................................................... 7-53
E-mail Settings................................................................................................................................. 7-53
Document Name .............................................................................................................................. 7-53
Subject............................................................................................................................................. 7-53
From................................................................................................................................................. 7-54
Body................................................................................................................................................. 7-54
7.6.21 Communication Settings - URL Notification Setting ....................................................................... 7-55
URL Notification............................................................................................................................... 7-55
Detail Search.................................................................................................................................... 7-55
Direct Input ...................................................................................................................................... 7-55

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7.6.22 Communication Settings - Communication Method Settings ......................................................... 7-56
Timer transmission (Timer TX).......................................................................................................... 7-56
Password transmission (Password TX)............................................................................................ 7-57
F-Code transmission (F-Code TX) ................................................................................................... 7-57
7.6.23 Communication Settings - E-mail Encryption.................................................................................. 7-58
7.6.24 Communication Settings - Digital Signature.................................................................................... 7-58
7.6.25 Communication Settings - Fax Header Settings ............................................................................. 7-58
7.6.26 Overview of the Application settings ............................................................................................... 7-59
7.6.27 Application - Stamp/Composition - Date/Time ............................................................................... 7-59
7.6.28 Application - Stamp/Composition - Page Number.......................................................................... 7-59
7.6.29 Application - Stamp/Composition - Stamp ..................................................................................... 7-59
7.6.30 Application - Stamp/Composition - Header/Footer......................................................................... 7-60
7.6.31 Application - Send & Print................................................................................................................ 7-60
7.7 Filing Settings (Public, Personal, or Group User Boxes) ........................................................... 7-61
7.7.1 Overview of the Filing Settings ........................................................................................................ 7-61
Description of the Filing Settings tab............................................................................................... 7-61
7.7.2 Deleting documents ......................................................................................................................... 7-62
7.7.3 Edit Name ........................................................................................................................................ 7-62
7.7.4 Moving documents .......................................................................................................................... 7-62
7.7.5 Copy................................................................................................................................................. 7-63
7.7.6 Save in external memory ................................................................................................................. 7-63
Document Settings .......................................................................................................................... 7-64
Document Settings - Resolution...................................................................................................... 7-64
Document Settings -File Type ......................................................................................................... 7-64
Document Settings - Color .............................................................................................................. 7-65
7.7.7 Document Details............................................................................................................................. 7-65
Displaying detailed information........................................................................................................ 7-65
Preview ............................................................................................................................................ 7-66
7.8 Application..................................................................................................................................... 7-67
7.8.1 Overview of the Application settings ............................................................................................... 7-67
Description of the Application tab ................................................................................................... 7-67
7.8.2 Edit Document ................................................................................................................................. 7-68
Edit Document - Delete Page .......................................................................................................... 7-68
Edit Document - Rotate Page.......................................................................................................... 7-69
Edit Document - Move Page............................................................................................................ 7-71
Preview/Set Range .......................................................................................................................... 7-72
Preview/Specify by Input ................................................................................................................. 7-73
7.8.3 Register Overlay............................................................................................................................... 7-74
Register Overlay - New .................................................................................................................... 7-75
Register Overlay - Overwrite............................................................................................................ 7-76
Detail Settings.................................................................................................................................. 7-77
7.9 Bulletin Board User Box (System User Box)............................................................................... 7-78
7.9.1 Overview of the Bulletin Board User Boxes..................................................................................... 7-78
7.9.2 Bulletin Board User Box screen....................................................................................................... 7-78
7.9.3 Printing a document in a Bulletin Board User Box .......................................................................... 7-78
7.9.4 Deleting a document in the Bulletin Board User Box ...................................................................... 7-78
7.10 Polling TX User Box (System User Box)...................................................................................... 7-79
7.10.1 Overview of the Polling Transmission User Boxes .......................................................................... 7-79
7.10.2 Printing a document in the Polling TX User Box.............................................................................. 7-79
7.10.3 Deleting a document in the Polling TX User Box ............................................................................. 7-79
7.11 Secure Document User Box (System User Box) ........................................................................ 7-80
7.11.1 Overview of the Secure Document User Box .................................................................................. 7-80
7.11.2 Authentication procedure 1 ............................................................................................................. 7-80
7.11.3 Authentication procedure 2 ............................................................................................................. 7-80
7.11.4 Print - Printing .................................................................................................................................. 7-81
Copies.............................................................................................................................................. 7-81
Print.................................................................................................................................................. 7-81
Finishing........................................................................................................................................... 7-81
Combine........................................................................................................................................... 7-81

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Zoom................................................................................................................................................ 7-81
Page Margin..................................................................................................................................... 7-81
Sheet/Cover/Chapter Insert............................................................................................................. 7-81
Stamp/Composition......................................................................................................................... 7-81
7.11.5 Filing Settings .................................................................................................................................. 7-82
7.12 Memory RX User Box (System User Box)................................................................................... 7-83
7.12.1 Overview of the Memory RX User Box ............................................................................................ 7-83
7.12.2 Print.................................................................................................................................................. 7-83
7.12.3 Filing Settings .................................................................................................................................. 7-84
7.13 Annotation User Box (System User Box) .................................................................................... 7-85
7.13.1 Overview of the Annotation User Box.............................................................................................. 7-85
7.13.2 Print - Basic ..................................................................................................................................... 7-85
7.13.3 Print - Page Margin.......................................................................................................................... 7-85
7.13.4 Print - Sheet/Cover/Chapter Insert - Cover Sheet........................................................................... 7-86
7.13.5 Print - Sheet/Cover/Chapter Insert - Insert Sheet ........................................................................... 7-86
7.13.6 Print - Sheet/Cover/Chapter Insert - Chapters................................................................................ 7-86
7.13.7 Print - Stamp/Composition - Date/Time .......................................................................................... 7-86
7.13.8 Print - Stamp/Composition - Page Number .................................................................................... 7-86
7.13.9 Print - Stamp/Composition - Stamp ................................................................................................ 7-86
7.13.10 Printing Preferences - Stamp/Composition - Copy Security - Copy Protect .................................. 7-86
7.13.11 Printing Preferences - Stamp/Composition - Copy Security - Copy Guard.................................... 7-86
7.13.12 Print - Stamp/Composition - Copy Security - Password Copy....................................................... 7-86
7.13.13 Print - Stamp/Composition - Stamp Repeat ................................................................................... 7-86
7.13.14 Print - Stamp/Composition - Registered Overlay ............................................................................ 7-86
7.13.15 Description of the Send tab ............................................................................................................. 7-86
7.13.16 Send - Direct Input - E-mail ............................................................................................................. 7-86
7.13.17 Send - Direct Input - PC (SMB)........................................................................................................ 7-86
7.13.18 Send - Direct Input - FTP................................................................................................................. 7-87
7.13.19 Send - Direct Input - WebDAV......................................................................................................... 7-87
7.13.20 Send - Job History........................................................................................................................... 7-87
7.13.21 Send - LDAP Search - Search ......................................................................................................... 7-87
7.13.22 Send - LDAP Search - Advanced Search ........................................................................................ 7-87
7.13.23 Send - Document Settings - Resolution .......................................................................................... 7-87
7.13.24 Send - Document Settings - File Type............................................................................................. 7-87
7.13.25 Send - Document Settings - Color .................................................................................................. 7-87
7.13.26 Send - Communication Settings - E-mail Settings .......................................................................... 7-87
7.13.27 Send - Communication Settings - URL Notification Setting............................................................ 7-87
7.13.28 Send - Communication Settings - E-mail Encryption ...................................................................... 7-87
7.13.29 Send - Communication Settings - Digital Signature ........................................................................ 7-87
7.13.30 Send - Application - Stamp/Composition - Date/Time.................................................................... 7-87
7.13.31 Send - Application - Stamp/Composition - Page Number .............................................................. 7-87
7.13.32 Send - Application - Stamp/Composition - Stamp.......................................................................... 7-88
7.13.33 Send - Application - Send & Print.................................................................................................... 7-88
7.13.34 Send - Application - Stamp Element ............................................................................................... 7-88
Secondary Field ............................................................................................................................... 7-88
Date/Time......................................................................................................................................... 7-88
Density ............................................................................................................................................. 7-89
Number Type ................................................................................................................................... 7-89
Print Position.................................................................................................................................... 7-89
7.13.35 Filing Settings .................................................................................................................................. 7-90
7.13.36 Application - Register Overlay ......................................................................................................... 7-90
7.14 Fax Retransmit User Box (System User Box)............................................................................. 7-91
7.14.1 Overview of the Fax Retransmit User Box....................................................................................... 7-91
7.14.2 Print - Proof Print ............................................................................................................................. 7-91
7.14.3 Send - Fax........................................................................................................................................ 7-91
7.14.4 Filing Settings - Delete..................................................................................................................... 7-92
7.15 Password Encrypted PDF User Box (System User Box) ........................................................... 7-93

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7.15.1 Overview of the Password Encrypted PDF User Box...................................................................... 7-93
7.15.2 Print/Save −Print/Save..................................................................................................................... 7-93
7.15.3 Filing Settings - Delete..................................................................................................................... 7-93
7.16 ID & Print User Box (System User Box)....................................................................................... 7-94
7.16.1 Overview of the ID & Print User Box ................................................................................................ 7-94
Viewing documents.......................................................................................................................... 7-94
7.16.2 Print - Print....................................................................................................................................... 7-95
7.16.3 Filing Settings - Delete..................................................................................................................... 7-95
7.17 External Memory (System User Box) .......................................................................................... 7-96
7.17.1 External memory device .................................................................................................................. 7-96
Supported external memory devices............................................................................................... 7-96
Connecting the external memory device ......................................................................................... 7-96
7.17.2 External memory screen .................................................................................................................. 7-97
Entering a file path ........................................................................................................................... 7-97
Selecting a file.................................................................................................................................. 7-97
Printing encrypted PDF data............................................................................................................ 7-97
Moving to the parent folder.............................................................................................................. 7-97
Opening a folder .............................................................................................................................. 7-98
Print.................................................................................................................................................. 7-98
Document Details............................................................................................................................. 7-98
7.17.3 Print - Basic ..................................................................................................................................... 7-98
Copies.............................................................................................................................................. 7-98
Print.................................................................................................................................................. 7-98
Binding Position............................................................................................................................... 7-98
Finishing........................................................................................................................................... 7-98
Paper................................................................................................................................................ 7-99
7.17.4 Print- Application ............................................................................................................................. 7-99
Stamp/Composition - Date/Time..................................................................................................... 7-99
Stamp/Composition - Page Number ............................................................................................... 7-99
Stamp/Composition - Stamp........................................................................................................... 7-99
Stamp/Composition - Copy Security - Copy Protect ...................................................................... 7-99
Stamp/Composition - Copy Security - Copy Guard........................................................................ 7-99
Stamp/Composition - Copy Security - Password Copy.................................................................. 7-99
Stamp/Composition - Stamp Repeat .............................................................................................. 7-99
7.17.5 Filing Settings−Save in User Box................................................................................................... 7-100
7.18 Mobile/PDA (System User Box) ................................................................................................. 7-101
7.18.1 Operating environment .................................................................................................................. 7-101
7.18.2 Mobile/PDA - Print ......................................................................................................................... 7-102
Entering the PIN code.................................................................................................................... 7-102
Check printing preferences............................................................................................................ 7-102
7.18.3 Mobile/PDA - Save........................................................................................................................ 7-103
Entering the PIN code.................................................................................................................... 7-103
7.19 Confidential RX User Box (System User Box) .......................................................................... 7-104
7.19.1 Overview of the Confidential RX User Box .................................................................................... 7-104
7.19.2 Print................................................................................................................................................ 7-104
7.19.3 Filing Settings ................................................................................................................................ 7-105
8 User Box Settings
8.1 Menu tree of User Box Settings..................................................................................................... 8-2
8.1.1 User mode ......................................................................................................................................... 8-2
8.1.2 Administrator Settings ....................................................................................................................... 8-3
8.2 User mode settings......................................................................................................................... 8-5
8.2.1 Creating a User Box........................................................................................................................... 8-5
Public, Personal, or Group User Box................................................................................................. 8-5
Delete Empty User Box(es) (Administrator Settings) ......................................................................... 8-6
Bulletin Board User Box..................................................................................................................... 8-6
Relay User Box .................................................................................................................................. 8-8
Confidential RX User Box .................................................................................................................. 8-8

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8.2.2 Custom Display Settings - User Box Setting................................................................................... 8-10
Default Tab....................................................................................................................................... 8-10
Shortcut key..................................................................................................................................... 8-10
8.2.3 Cellular Phone/PDA Setting - Link File Error Notification ................................................................ 8-11
8.2.4 Cellular Phone/PDA Setting - Proxy Server Use.............................................................................. 8-11
8.2.5 Cellular Phone/PDA Setting - Print Settings .................................................................................... 8-12
Basic - Print ..................................................................................................................................... 8-12
Basic - Paper ................................................................................................................................... 8-12
Basic - Finishing............................................................................................................................... 8-12
Application - Margin......................................................................................................................... 8-13
Application - Stamp/Composition - Date/Time ............................................................................... 8-13
Application - Stamp/Composition - Page Number.......................................................................... 8-13
Application - Stamp/Composition - Stamp ..................................................................................... 8-13
Application - Stamp/Composition - Copy Security - Copy Protect................................................. 8-13
Application - Stamp/Composition - Copy Security - Copy Guard .................................................. 8-13
Application - Stamp/Composition - Copy Security - Password Copy ............................................ 8-13
Application - Stamp/Composition - Stamp Repeat......................................................................... 8-13
8.3 Administrator Settings.................................................................................................................. 8-14
8.3.1 User Box permissions...................................................................................................................... 8-14
User types........................................................................................................................................ 8-14
Public User Box and Personal or Group User Box.......................................................................... 8-14
8.3.2 Creating a User Box......................................................................................................................... 8-15
8.3.3 Creating Public, Personal, or Group User Box ................................................................................ 8-15
8.3.4 Creating Bulletin Board User Box.................................................................................................... 8-15
8.3.5 Creating Relay User Box.................................................................................................................. 8-15
8.3.6 Creating Annotation User Box ......................................................................................................... 8-16
8.3.7 Creating Confidential RX User Box.................................................................................................. 8-17
8.3.8 Maximum Number of User Boxes.................................................................................................... 8-18
Public, Personal, or Group User Box............................................................................................... 8-18
Max. No. Of Use Boxes ................................................................................................................... 8-18
Maximum Number of User Boxes.................................................................................................... 8-18
8.3.9 User Box Setting.............................................................................................................................. 8-19
Delete Unused User Box.................................................................................................................. 8-19
Delete Secure Print Documents....................................................................................................... 8-19
Auto Delete Secure Document ........................................................................................................ 8-20
Encrypted PDF Delete Time............................................................................................................. 8-20
ID & Print Delete Time...................................................................................................................... 8-21
Document Hold Setting.................................................................................................................... 8-21
External Memory Function Settings................................................................................................. 8-22
Allow/Restrict User Box ................................................................................................................... 8-22
ID & Print Delete after Print Setting.................................................................................................. 8-23
Document Delete Time Setting........................................................................................................ 8-23
ID & Print Settings............................................................................................................................ 8-24
8.3.10 Cellular Phone/PDA Setting ............................................................................................................. 8-24
8.3.11 User Box Administrator Setting ....................................................................................................... 8-25
Setting User Box administrator........................................................................................................ 8-25
Logging in to this machine as the User Box administrator.............................................................. 8-25
Administrator's available functions .................................................................................................. 8-25
8.3.12 Security Details ................................................................................................................................ 8-26
Security Print Only ........................................................................................................................... 8-26
8.3.13 HDD Settings/SSD Settings............................................................................................................. 8-26
Check HDD Capacity....................................................................................................................... 8-26
Check SSD Capacity ....................................................................................................................... 8-27
Overwrite HDD Data......................................................................................................................... 8-27
Overwrite All Data ............................................................................................................................ 8-28
HDD Lock Password........................................................................................................................ 8-29
Format HDD ..................................................................................................................................... 8-30
Format SSD...................................................................................................................................... 8-31
HDD Encryption Setting................................................................................................................... 8-31
8.3.14 Stamp Settings ................................................................................................................................ 8-32
Apply Stamps................................................................................................................................... 8-32

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9 PageScope Web Connection
9.1 Using PageScope Web Connection .............................................................................................. 9-2
9.1.1 Operating environment ...................................................................................................................... 9-2
9.1.2 Accessing PageScope Web Connection ........................................................................................... 9-2
9.1.3 Web browser cache ........................................................................................................................... 9-3
For Internet Explorer .......................................................................................................................... 9-3
For Netscape Navigator ..................................................................................................................... 9-3
For Mozilla Firefox.............................................................................................................................. 9-3
9.1.4 Online help function ........................................................................................................................... 9-3
9.2 Login and logout ............................................................................................................................. 9-4
9.2.1 Login and logout flows....................................................................................................................... 9-4
When user authentication or account track is not enabled ............................................................... 9-4
When User Authentication or Account Track is enabled ................................................................... 9-6
9.2.2 Logout................................................................................................................................................ 9-7
9.2.3 Login .................................................................................................................................................. 9-8
Login options ..................................................................................................................................... 9-8
Logging in as a public user ................................................................................................................ 9-9
Logging in as a registered user........................................................................................................ 9-10
Logging in to administrator mode.................................................................................................... 9-11
Display mode in administrator mode ............................................................................................... 9-12
Logging in as a User Box administrator........................................................................................... 9-13
9.3 Page Configuration ....................................................................................................................... 9-14
9.4 User Mode Overview .................................................................................................................... 9-16
9.4.1 Information....................................................................................................................................... 9-16
9.4.2 Job ................................................................................................................................................... 9-17
9.4.3 User Boxes....................................................................................................................................... 9-17
9.4.4 Direct Print ....................................................................................................................................... 9-18
9.4.5 Store Address .................................................................................................................................. 9-19
9.4.6 Customize ........................................................................................................................................ 9-20
9.5 Handling a document in a User Box............................................................................................ 9-21
9.5.1 Listing the documents saved in a User Box .................................................................................... 9-21
Open User Box ................................................................................................................................ 9-21
File List............................................................................................................................................. 9-22
9.5.2 Printing a document......................................................................................................................... 9-23
9.5.3 Sending a document to another machine........................................................................................ 9-26
9.5.4 Downloading document data to your computer .............................................................................. 9-28
9.5.5 Moving or copying a document to another User Box...................................................................... 9-31
9.5.6 Deleting a document........................................................................................................................ 9-32
9.6 Administrator Mode Overview ..................................................................................................... 9-34
9.6.1 Maintenance .................................................................................................................................... 9-34
9.6.2 System Settings ............................................................................................................................... 9-35
9.6.3 Security ............................................................................................................................................ 9-36
9.6.4 User Authentication/Account Track................................................................................................. 9-37
9.6.5 Network............................................................................................................................................ 9-38
9.6.6 User Boxes....................................................................................................................................... 9-39
9.6.7 Printer Settings ................................................................................................................................ 9-40
9.6.8 Store Address .................................................................................................................................. 9-41
9.6.9 Fax Settings ..................................................................................................................................... 9-42
9.6.10 Setting for each purpose ................................................................................................................. 9-43
10 Appendix
10.1 Error message list......................................................................................................................... 10-2
10.2 Glossary ......................................................................................................................................... 10-3

bizhub 423/363/283/223 Contents-11
11 Index
11.1 Index by item ................................................................................................................................. 11-2
11.2 Index by button.............................................................................................................................. 11-5

1Introduction

bizhub 423/363/283/223 1-2
1.1 Welcome 1
1 Introduction
1.1 Welcome
Thank you for purchasing this machine.
This User's Guide describes the functions, operating instructions, precautions for correct operation, and sim-
ple troubleshooting guidelines of this machine. In order to obtain maximum performance from this product
and use it effectively, please read this User's Guide as necessary.
1.1.1 User's guides
Printed manual Overview
[Quick Guide Copy/Print/Fax/Scan/Box Opera-
tions]
This manual describes operating procedures and the
functions that are most frequently used in order to en-
able you to begin using this machine immediately.
This manual contains notes and precautions that
should be followed to ensure safe usage of this ma-
chine.
Please be sure to read this manual before using this
machine.
User's guide CD manuals Overview
[User's Guide Copy Operations] This manual describes details on copy mode operations
and the settings of this machine.
• Specifications of originals and copy paper
• Copy function
• Maintaining this machine
• Troubleshooting
[User's Guide Enlarge Display Operations] This manual describes details on operating procedures
of the enlarge display mode.
• Copy function
• Scanning function
• G3 fax function
• Network fax function
[User's Guide Print Operations] This manual describes details on printer functions.
• Printer function
• Setting the printer driver
[User's Guide Box Operations] This manual describes details on user box functions.
• Saving data in user boxes
• Retrieving data from user boxes
• Transferring and printing data from user boxes
[User's Guide Network Scan/Fax/Network Fax
Operations]
This manual describes details on transmitting scanned
data.
• E-mail TX, FTP TX, SMB TX, Save in User Box, Web-
DAV TX, Web Services
• G3 fax
• IP Address Fax, Internet Fax
[User's Guide Fax Driver Operations] This manual describes details on the fax driver function
that transmits faxes directly from a computer.
•PC-FAX
[User's Guide Network Administrator] This manual describes details on setting methods for
each function using the network connection.
• Network settings
• Settings using PageScope Web Connection

bizhub 423/363/283/223 1-3
1.1 Welcome 1
1.1.2 User's Guide
This User's Guide is intended for users ranging from those using this machine for the first time to administra-
tors.
It describes basic operations, functions that enable more convenient operations, simple troubleshooting op-
erations, and various setting methods of this machine.
Note that basic technical knowledge about the product is required to enable users to perform maintenance
work or troubleshooting operations. Limit your troubleshooting operations to the areas explained in this man-
ual.
Should you experience any problems, please contact our service representative.
[User's Guide Advanced Function Operations] This manual describes details on functions that become
available by registering the optional license kit and by
connecting to an application.
• Web browser function
• Image panel
• PDF Processing Function
• Searchable PDF
• My panel and My address functions
[Trademarks/Copyrights] This manual describes details on trademarks and copy-
rights.
• Trademarks and copyrights
User's guide CD manuals Overview

bizhub 423/363/283/223 1-4
1.2 Conventions used in this manual 1
1.2 Conventions used in this manual
1.2.1 Symbols used in this manual
Symbols are used in this manual to express various types of information.
The following describes each symbol related to correct and safe usage of this machine.
To use this machine safely
7 WARNING
-This symbol indicates that a failure to heed the instructions may lead to death or serious injury.
7 CAUTION
-This symbol indicates that negligence of the instructions may lead to mishandling that may cause injury
or property damage.
NOTICE
This symbol indicates a risk that may result in damage to this machine or documents.
Follow the instructions to avoid property damage.
Procedural instruction
0This check mark indicates an option that is required in order to use conditions or functions that are pre-
requisite for a procedure.
1This format number "1" represents the first step.
2This format number represents the order of serial steps.
%This symbol indicates a supplementary explanation of a pro-
cedural instruction.
%This symbol indicates transition of the control panel to access a desired menu item.
This symbol indicates a desired page.
The operation
procedures are
described using
illustrations.

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1.2 Conventions used in this manual 1
dReference
This symbol indicates a reference.
View the reference as required.
Key symbols
[ ]
Key names on the touch panel or computer screen, or a name of user's guide are indicated by these brackets.
Bold text
This presents a key name, part name, product name or option name on the control panel.
1.2.2 Original and paper indications
Original and paper sizes
The following explains the indication for originals and paper described
in this manual.
When indicating the original or paper size, the Y side represents the
width and the X side the length.
Original and paper indications
windicates the paper size with the length (X) being longer than the
width (Y).
vindicates the paper size with the length (X) being shorter than the
width (Y).

bizhub 423/363/283/223 1-6
1.3 To check the function you want to use 1
1.3 To check the function you want to use
This manual contains details on setting up the functions.
Understanding Operation Flow
This manual provides a chapter "User Box Operation Flow" that describes how to use the major functions of
this machine. The flow charts in the chapter will help you understand the general flow of operations such as
saving and printing data. Clicking the link in the flow chart takes you to the relevant function setting pages
where you can see more detail.
Using Menu Tree
Various functions can be configured for this machine. For information on what button to select to find specific
setting items and the list of items that can be configured, refer to the Menu tree pages. In the menu tree pag-
es, there is a hierarchy of functions under each button. Clicking the link in the menu tree takes you to the
relevant function setting pages where you can see more details.

2User Box Function Overview

bizhub 423/363/283/223 2-2
2.1 User Box functions 2
2 User Box Function Overview
2.1 User Box functions
The User Box functions allow you to save document data to the machine's internal hard disk and later print
them. Documents that can be saved are data scanned for copying and saved scan data. To save data to a
box, create the box, and then save the data to the specified box. The saved data can be printed, sent by E-
mail, transferred via FTP, or sent to a computer as may be necessary. Using the User Box functions enables
you to save the effort involved in scanning originals repeatedly or saving data to each computer.
Reference
-A Hard Disk must be installed in order to use the functions described in this manual.
-Some User Boxes are available even when no Hard Disk is installed.
-If no Hard Disk is installed, data is saved in the internal memory (SSD: Solid State Drive) installed in
this machine.
-A Hard Disk is installed as a standard feature in bizhub 423. A hard disk is installed as a standard fea-
ture or offered as an option for bizhub 363 depending on the area they are sold in. A hard disk can be
installed as an option in bizhub 283/223.
-The following shows whether or not each function is available when no Hard Disk is installed. For de-
tails, refer to the explanation of each function.
Functions Available o /
Unavailable e
with no HDD in-
stalled
Note
User Box −
Public/Personal/Group User Boxes e
Bulletin Board User Box o
Polling TX User Box o
Secure Document User Box e
Memory RX User Box o
Annotation User Box e
Fax Retransmit User Box o
Password Encrypted PDF User
Box
e
ID & Print User Box e
External Memory oUnavailable for some operations
Cellular Phone/PDA oUnavailable for some operations
Confidential RX User Box o