Konica Minolta bizhub C650 Series User manual

Hard Disk Drive Security
Enabling bizhub HDD Security Features
bizhub C650/C550/C451
bizhub C353/C253/C203
bizhub 501/421/361
bizhub 751/601

1 Enabling bizhub HDD Security - Overview
This guide is intended to assist the bizhub Multi-Function Printer (MFP) Administrator with the steps and
procedures necessary to ensure that the appropriate HDD Security Features are enabled and functioning.
The process and procedure involved in setting up or enabling the HDD Security Functions of a typical
bizhub MFP are outlined as follows;
The first step in MFP security is changing the default Administrator Password to a secure password,
an AlphaNumeric password is highly recommended (no spaces).
Next, it is very critical that the user not forget any of the passwords created using this guide. Some of
the passwords created in this guide will require a service technician, replacement parts and significant
cost and down time to be corrected.
 If the Administrator Password is forgotten, it must be set again by the Service Engineer. Contact
your Technical Representative.
If the MFP in question is being installed for the first time or has been previously sanitized;
•Enable the Encryption Key Setting. See Section 2
•Enable Overwrite Temporary Data. See Section 3
•Enable HDD Lock Password. See Section 4
•Enable User Box/Secure Box Auto Deletion Settings. See Section 5
•Enable Overwrite All HDD Data – End of Life HDD Sanitization. See Appendix A
If the MFP is currently running and has stored information, addresses, on-touch locations, etc already in
use the following is recommended;
•It is highly recommended to back up the HDD using the Konica Minolta HDD Backup Utility
application. See Appendix B
•Enable the Encryption Key Setting. See Section 2
•Enable Overwrite Temporary Data. See Section 3
•Enable HDD Lock Password. See Section 4
•Enable User Box/Secure Box Auto Deletion Settings. See Section 5
•Enable Overwrite All HDD Data – End of Life HDD Sanitization. See Appendix A
•Re-install the HDD Back copy of the MFP
Important Items to Remember…

Do not leave or walk away from the machine when Administrator Settings screen is open and on the
display. If it is absolutely necessary to leave the machine, be sure first to log off from the Administrator
Settings.
 Do not set any number that can easily be guessed from birthdays, employee identification numbers,
and the like for the Encryption Key/Passwords. Try to change the Encryption Key/Passwords at regular
intervals.
 Make sure that nobody but the Administrator of the machine comes to know the Encryption
Key/Passwords.

2 Enabling the Encryption Key Setting
The supported MFP models in this guide can have the HDD Encryption Kit as an optional accessory.
This accessory must be installed and enabled by a service technician prior to following the steps
outlined in this section. This section will demonstrate the steps necessary to enable or change the
Encryption Key. These settings can be completed by the MFP Administrator a service technician is
not required.
Setting the Encryption Key (Encrypting the HDD)
1 Enter the Administrator Mode on the MFP display, Utility/Counter button > Administrator
Settings > Input Admin Password > Security Settings.
2 Touch [HDD Settings].
3 Touch [HDD Encryption Setting].

4
A confirmation message appears. Select [Yes] and touch [OK].
5 Encryption Key, enter the Encryption Key again in [Encryption
Enter the new 20-digit Encryption Key from the keyboard and keypad.
To prevent entry of a wrong
Passphrase Confirmation].
Key
 To go back to the HDD Settings screen Touch [Cancel].
6 
 at tells that there is a
mismatch in the Encryption Keys. Enter the correct Encryption Key.
7

board Operation Notes:

To clear all characters Press the [C] key.
 To delete the last character entered Touch [Delete].
 To show the upper case/symbol screen Touch [Shift].
Touch [OK], Re-Enter the Encryption Key and Touch [OK].
If the Encryption Key entered does not meet the requirements of the Password Rules, a
ssage appears that tells that the Encryption Key entered cannot be used. E
me nter the
correct Encryption Key. For details of the Password Rules, see Appendix C.
If there is a mismatch in the Encryption Keys, a message appears th
Make d then ON the main power
switch. Now, turn OFF and then turn ON the main power switch.
When the main power switch is turned off, then on again, wait at least 10 seconds to turn it
on after turning it off. if there is no wait period between turning the main power switch off,
sure that a message appears prompting you to turn OFF an
then on again, the machine may not function properly. Here is the sequence, through which
the main power switch and sub power switch are turned on and off:

Turn off the sub power switch > Turn off the main power switch > Tu
switch
> Turn on the sub power switch rn on the main power
8 T
he following screen appears after the machine has been restarted.
de on the MFP display, Utility/Counter button > Administrator Settings
10
9 Enter the Administrator Mo
> Input Admin Password > HDD Encryption Settings.
Touch [HDD Format].

11
A confirmation message appears. Select [Yes] and touch [OK].
12

witch are turned on and off: rn on the main power
Make sure that a message appears prompting you to turn OFF and then ON the main power
switch. Now, turn OFF and then turn ON the main power switch.
When the main power switch is turned off, then on again, wait at least 10 seconds to turn it
on after turning it off. if there is no wait period between turning the main power switch off,
then on again, the machine may not function properly. Here is the sequence, through which
the main power switch and sub power s
Turn off the sub power switch > Turn off the main power switch > Tu
switch
> Turn on the sub power switch

Ch
dit
The Encryption Key can be cancelled or released at any time by the Administrator using the
ase Button.
r
Settings > Input Admin Password > HDD Settings > HDD Encryption Settings.
2 nd keypad.
anging the Encryption Key
 The Encryption Key can be changed or modified at any time by the Administrator using the E
Button.
Rele
1 Enter the Administrator Mode on the MFP display, Utility/Counter button > Administrato
Enter the currently registered 20-digit Encryption Key from the keyboard a
Key
To show the upper case/symbol screen Touch [Shift].
DD Settings screen Touch [Cancel].
3 Sel hat tells that there is a
mismatch in the Encryption Keys. Enter the correct Encryption Key.
o prevent entry of a wrong Encryption Key, enter the Encryption Key again in [Encryption
firmation].
5 Tou
ndix C.
 If there is a mismatch in the Encryption Keys, a message appears that tells that there is a
mismatch in the Encryption Keys. Enter the correct Encryption Key.
board Operation Notes:
 To clear all characters Press the [C] key.
 To delete the last character entered Touch [Delete].

 To go back to the H
ect [Edit] and touch [OK].
 If there is a mismatch in the Encryption Keys, a message appears t
4 Enter the new 20-digit Encryption Key from the keyboard and keypad.
T
Passphrase Con
ch [OK].
the Encryption Key entered does not meet the requirements of the Password Ru
 If les, a
message appears that tells that the Encryption Key entered cannot be used. Enter the
correct Encryption Key. For details of the Password Rules, see Appe

Keyboard Operation Notes:
 To clear all characters Press the [C] key.
 To delete the last character entered Touch [Delete].
 To show the upper case/symbol screen Touch [Shift].
 To go back to the HDD Settings screen Touch [Cancel].
6 Touch [OK], Re-Enter the Encryption Key and Touch [OK].
 If the Encryption Key entered does not meet the requirements of the Password Rules, a
message appears that tells that the Encryption Key entered cannot be used. Enter the
correct Encryption Key. For details of the Password Rules, see Appendix C.
 If there is a mismatch in the Encryption Keys, a message appears that tells that there is a
mismatch in the Encryption Keys. Enter the correct Encryption Key.
7 Make sure that a message appears prompting you to turn OFF and then ON the main power
switch. Now, turn OFF and then turn ON the main power switch.
 When the main power switch is turned off, then on again, wait at least 10 seconds to turn it
on after turning it off. if there is no wait period between turning the main power switch off,
then on again, the machine may not function properly. Here is the sequence, through which
the main power switch and sub power switch are turned on and off:
Turn off the sub power switch > Turn off the main power switch > Turn on the main power
switch
> Turn on the sub power switch
8 The following screen appears after the machine has been restarted.

9 Enter the Administrator Mode on the MFP display, Utility/Counter button > Administrator Settings
> Input Admin Password > HDD Encryption Settings.
10 Touch [HDD Format].
11 A confirmation message appears. Select [Yes] and touch [OK].
12 Make sure that a message appears prompting you to turn OFF and then ON the main power
t
on after turning it off. if there is no wait period between turning the main power switch off,
switch. Now, turn OFF and then turn ON the main power switch.
 When the main power switch is turned off, then on again, wait at least 10 seconds to turn i

then on again, the machine may not function properly. Here is the sequence, through which
the main power switch and sub power switch are turned on and off:
Turn off the sub power switch >
Turn off the main power switch > Turn on the main power
switch
> Turn on the sub power switch