Konica Minolta bizhub 42 User manual

Quick Guide [Copy/Print/Fax/Scan Operations]
1. Introduction
2. Basic operations
3. Useful copy operations
4. Useful printing operations
5. Useful fax operations
6. Useful scan operations
7. Troubleshooting
8. User Settings parameters
9. Glossary
10. Index
INDEX
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Contents
1 Introduction
1.1 Environmental Information............................................................................................................. 1-2
Energy Star®...................................................................................................................................... 1-2
What is an ENERGY STAR®Product? .............................................................................................. 1-2
Environmental benefits of power management ................................................................................. 1-2
Recycled Paper.................................................................................................................................. 1-2
Duplex printing................................................................................................................................... 1-2
1.2 Trademarks and copyrights ........................................................................................................... 1-3
OpenSSL Statement .......................................................................................................................... 1-3
NetSNMP License.............................................................................................................................. 1-4
Kerberos............................................................................................................................................. 1-6
WPA Supplicant ................................................................................................................................. 1-9
Copyright ........................................................................................................................................... 1-9
Note ................................................................................................................................................... 1-9
1.3 SOFTWARE LICENSE AGREEMENT ........................................................................................... 1-10
1.4 Safety information......................................................................................................................... 1-11
Warning and precaution symbols .................................................................................................... 1-11
Meaning of symbols......................................................................................................................... 1-11
1.5 Regulation notices ........................................................................................................................ 1-16
CE Marking (Declaration of Conformity) for users of the European Union (EU)............................... 1-16
USER INSTRUCTIONS FCC PART 15 - RADIO FREQUENCY DEVICES (for U.S.A. users)............ 1-16
INTERFERENCE-CAUSING EQUIPMENT STANDARD (ICES-003 ISSUE 4) (for Canada users) .... 1-16
For users in countries not subject to class B regulations................................................................ 1-16
GS Certfication................................................................................................................................. 1-16
Telephone Cable (For users in countries subject to class B regulations) ........................................ 1-17
USB Host ......................................................................................................................................... 1-17
Laser safety...................................................................................................................................... 1-18
Internal laser radiation...................................................................................................................... 1-18
CDRH regulations ............................................................................................................................ 1-18
For European users.......................................................................................................................... 1-19
For Denmark users........................................................................................................................... 1-19
For Finland, Sweden users .............................................................................................................. 1-19
For Norway users............................................................................................................................. 1-19
Laser safety label ............................................................................................................................. 1-20
Ozone release .................................................................................................................................. 1-20
Acoustic noise (for European users only)......................................................................................... 1-20
Notification for California Customers............................................................................................... 1-20
For EU member states only ............................................................................................................. 1-21
For EU member states only ............................................................................................................. 1-21
1.6 Caution notations and labels ....................................................................................................... 1-22
1.7 Special Notice to User.................................................................................................................. 1-23
For Canada ...................................................................................................................................... 1-23
For U.S.A.......................................................................................................................................... 1-23
For New Zealand.............................................................................................................................. 1-24
For Singapore .................................................................................................................................. 1-24
For Europe ....................................................................................................................................... 1-25
1.8 Space requirements...................................................................................................................... 1-26
1.9 Operation precautions.................................................................................................................. 1-27
Power source................................................................................................................................... 1-27
Operating environment .................................................................................................................... 1-27
Storage of copies............................................................................................................................. 1-27
Data stored in this machine ............................................................................................................. 1-27
1.10 Legal restrictions on copying ...................................................................................................... 1-28
1.11 Introduction to the User’s Guides ............................................................................................... 1-29
Introduction to the book .................................................................................................................. 1-29
Introduction to the User’s Guide CD ............................................................................................... 1-29
How to open the User Guide CD Main Menu .................................................................................. 1-30

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1.12 Available features.......................................................................................................................... 1-31
Copy operations............................................................................................................................... 1-32
Print operations................................................................................................................................ 1-32
Fax operations ................................................................................................................................. 1-32
Network operations.......................................................................................................................... 1-32
Scan operations............................................................................................................................... 1-32
1.13 Control panel ................................................................................................................................. 1-33
1.14 Turning the machine on/off.......................................................................................................... 1-35
Turning on the machine ................................................................................................................... 1-35
Turning off the machine ................................................................................................................... 1-35
1.15 Help function ................................................................................................................................. 1-36
1.16 Consumables................................................................................................................................. 1-37
1.17 Job.................................................................................................................................................. 1-38
1.18 Meter Count................................................................................................................................... 1-40
1.19 Loading paper ............................................................................................................................... 1-42
Loading paper into the tray 1........................................................................................................... 1-42
Loading paper into tray 2/tray 3/tray 4/tray 5.................................................................................. 1-44
1.20 Clearing paper jams and staple jams.......................................................................................... 1-46
Paper jam/staple jam locations........................................................................................................ 1-46
Clearing paper jams (ADF) ............................................................................................................... 1-47
Clearing paper jams (right-side door) .............................................................................................. 1-48
Clearing paper jams (paper tray)...................................................................................................... 1-49
Clearing paper jams (Finisher FS-529)............................................................................................. 1-50
Clearing staple jams (Finisher FS-529) ............................................................................................ 1-51
1.21 Replacing consumables ............................................................................................................... 1-52
Replacing the toner bottle................................................................................................................ 1-54
Replacing the staple cartridge (Finisher FS-529)............................................................................. 1-55
1.22 Options........................................................................................................................................... 1-56
2 Basic operations
2.1 Basic copy operation...................................................................................................................... 2-2
2.2 Basic print operation ...................................................................................................................... 2-5
Sending print data.............................................................................................................................. 2-5
Before printing ................................................................................................................................... 2-6
Printing............................................................................................................................................... 2-6
2.3 Basic fax operation......................................................................................................................... 2-9
2.4 Basic scan operation.................................................................................................................... 2-12
Scan data transmissions/storage .................................................................................................... 2-12
2.4.1 Scan to E-mail.................................................................................................................................. 2-12
2.4.2 Scan to Folder.................................................................................................................................. 2-15
2.5 Using external memory ................................................................................................................ 2-17
Printing a document in external memory......................................................................................... 2-17
3 Useful copy operations
3.1 Reducing paper use while copying ............................................................................................... 3-2
Double-sided copying........................................................................................................................ 3-2
Combined copies............................................................................................................................... 3-3
3.2 Copying a large number of document pages at one time........................................................... 3-4
Separate Scan ................................................................................................................................... 3-4
3.3 Printing copies enlarged/reduced on paper with a different size .............................................. 3-6
Auto zoom.......................................................................................................................................... 3-6
3.4 Binding with staples in copies ....................................................................................................... 3-8
Staple................................................................................................................................................. 3-8
3.5 Copying onto envelopes............................................................................................................... 3-10
Tray 1 ............................................................................................................................................... 3-10
3.6 Easily recalling frequently used functions.................................................................................. 3-12
Registering/recalling programs........................................................................................................ 3-12

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3.7 Checking the printing history until now ...................................................................................... 3-15
Printing history ................................................................................................................................. 3-15
3.8 Reducing electricity usage........................................................................................................... 3-16
Low Power mode and Sleep mode.................................................................................................. 3-16
Auto Power OFF Setting .................................................................................................................. 3-16
4 Useful printing operations
4.1 Selecting the paper......................................................................................................................... 4-2
Original Orientation ............................................................................................................................ 4-2
Original Size and Paper Size.............................................................................................................. 4-2
Zoom.................................................................................................................................................. 4-3
Paper Tray (Paper Type) .................................................................................................................... 4-3
Copies and Collate/Offset.................................................................................................................. 4-4
4.2 Managing and limiting printing ...................................................................................................... 4-5
Secured Job....................................................................................................................................... 4-5
Store Job ........................................................................................................................................... 4-5
Proof then Print.................................................................................................................................. 4-6
User Authentication/Account Track................................................................................................... 4-6
ID & Print ............................................................................................................................................ 4-7
4.3 Reducing paper use while printing................................................................................................ 4-8
Combination....................................................................................................................................... 4-8
Double-sided printing/booklet printing .............................................................................................. 4-8
4.4 Adjusting the print position............................................................................................................ 4-9
Binding Direction and Binding Margin ............................................................................................... 4-9
Image Shift......................................................................................................................................... 4-9
4.5 Finishing documents .................................................................................................................... 4-10
Stapling............................................................................................................................................ 4-10
4.6 Adding different paper.................................................................................................................. 4-11
Cover Mode ..................................................................................................................................... 4-11
4.7 Adding text and images when printing ....................................................................................... 4-12
Watermark........................................................................................................................................ 4-12
Overlay............................................................................................................................................. 4-12
Copy Security .................................................................................................................................. 4-12
4.8 Adjusting the image quality.......................................................................................................... 4-13
Quality Adjustment........................................................................................................................... 4-13
Quick Settings - Custom (Details).................................................................................................... 4-13
4.9 Using printer fonts ........................................................................................................................ 4-14
Font Settings.................................................................................................................................... 4-14
4.10 Configuring an easy-to-use printer driver .................................................................................. 4-15
My Tab ............................................................................................................................................. 4-15
5 Useful fax operations
5.1 Registering frequently used fax numbers..................................................................................... 5-2
Address book destinations - Fax (G3) ............................................................................................... 5-2
Registering the internet fax destination ............................................................................................. 5-4
Registering the group destination...................................................................................................... 5-4
Registering the program destination.................................................................................................. 5-4
5.2 Checking fax operations performed until now............................................................................. 5-5
Transmission history .......................................................................................................................... 5-5
Fax Report ......................................................................................................................................... 5-6
5.3 Transmitting to multiple recipients at the same time.................................................................. 5-7
Broadcast transmission ..................................................................................................................... 5-7
5.4 Scanning the documents to be sent ............................................................................................. 5-9
Scan Settings..................................................................................................................................... 5-9
5.5 Reducing communication costs.................................................................................................. 5-11
Transmitting to multiple long-distance recipients (relay distribution) .............................................. 5-11
Transmitting using late-night transmission cost (timer transmission).............................................. 5-11
5.6 Reducing communication costs (using the Internet/Intranet).................................................. 5-12
Internet faxing .................................................................................................................................. 5-12

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5.7 Transmitting document by operating on receiving side............................................................ 5-15
Polling RX......................................................................................................................................... 5-15
5.8 Reducing printing costs ............................................................................................................... 5-17
Memory RX ...................................................................................................................................... 5-17
5.9 Sending confidential documents................................................................................................. 5-19
F-Code transmission........................................................................................................................ 5-19
5.10 Forwarding received data ............................................................................................................ 5-21
Fax forwarding ................................................................................................................................. 5-21
5.11 Faxing data directly from a computer......................................................................................... 5-22
PC-FAX ............................................................................................................................................ 5-22
6 Useful scan operations
6.1 Registering frequently used destinations..................................................................................... 6-2
Address book destinations - E-mail................................................................................................... 6-2
Address book destinations - SMB..................................................................................................... 6-4
Registering the FTP destination/WebDAV destination ...................................................................... 6-7
Registering the group destination...................................................................................................... 6-7
Registering the program destination.................................................................................................. 6-7
6.2 Transmitting fine text and clean images....................................................................................... 6-8
Adjusting the resolution ..................................................................................................................... 6-8
Selecting an Original Type setting ..................................................................................................... 6-9
6.3 Transmitting with the selected Color Mode and File Type settings......................................... 6-11
Color Mode ...................................................................................................................................... 6-11
File Type........................................................................................................................................... 6-12
Selecting File Type and Color Mode settings.................................................................................. 6-14
6.4 Transmitting with the background color adjusted .................................................................... 6-15
Background Removal ...................................................................................................................... 6-15
6.5 Transmitting to multiple recipients ............................................................................................. 6-17
Searching for a registered destination............................................................................................. 6-17
6.6 Sending documents by e-mail ..................................................................................................... 6-19
E-mail transmissions........................................................................................................................ 6-19
Changing the e-mail subject or name of the attached file............................................................... 6-19
6.7 Checking transmissions performed until now ........................................................................... 6-22
Transmission history ........................................................................................................................ 6-22
7 Troubleshooting
7.1 Troubleshooting .............................................................................................................................. 7-2
Why can’t the machine be turned on?............................................................................................... 7-2
Why does no screen appear in the touch panel? .............................................................................. 7-2
Why does a message such as consumable replacement appear? ................................................... 7-4
Why does the jam message remain displayed? ................................................................................ 7-5
Why did an error message appear?................................................................................................... 7-5
8 User Settings parameters
8.1 Displaying the User Settings screen ............................................................................................. 8-2
8.2 Settings that can be specified ....................................................................................................... 8-3
Machine Settings ............................................................................................................................... 8-3
Copy Settings .................................................................................................................................... 8-4
Scan Settings..................................................................................................................................... 8-4
Print Settings...................................................................................................................................... 8-4
Fax Settings ....................................................................................................................................... 8-5

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9Glossary
9.1 Glossary ........................................................................................................................................... 9-2
10 Index

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1
Introduction Chapter 1
Introduction

Environmental Information
1
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1.1
Introduction Chapter 1
1 Introduction
This [Quick Guide Copy/Print/Fax/Scan Operations] uses illustrations to describe operating procedures for
the most commonly used functions in an easy-to-understand way.
Start by using this manual to become proficient with the useful functions that this machine offers.
For details on the various functions, refer to the User’s Guides on the User’s Guide CD included with this
machine.
In order to operate the machine safely and properly, be sure to read the safety information on page 1-11 of
this manual before use.
For details on trademarks and copyrights, refer to "Trademarks and copyrights" on page 1-3 of this manual.
In addition, this manual contains the following information. Be sure to read the manual before using the
machine.
-Items that must be observed to use the machine safely
-Information regarding product safety
-Precautions when using the machine
The illustrations used in this manual may appear slightly different from views of the actual equipment.
1.1 Environmental Information
Energy Star®
As an ENERGY STAR®Partner, this machine meets the ENERGY STAR®Guidelines for energy efficiency.
What is an ENERGY STAR®Product?
An ENERGY STAR®product has a special feature that allows it to automatically switch to a "low-power
mode" after a period of inactivity. An ENERGY STAR®product uses energy more efficiently, saves you money
on utility bills and helps protect the environment.
Environmental benefits of power management
Electricity consumption of a device depends on both its properties and the way of using the device.
Suitable power management setting offers you resource saving usage way. By setting the time to go into
power saving modes (e.g. sleep mode) shorter (or optimal), electricity consumption can be reduced.
Recycled Paper
This product can print on recycled paper and environmental stewardship initiatives certified paper which
complies with European standard EN 12281 as well as virgin paper. In addition it can print on lighter paper,
64g/m2for example. Using such light paper contributes to resources-saving.
Duplex printing
With a product which has a duplex unit, you can print on both sides of paper automatically.
Using this function leads to reducing consumption of natural resources and your cost.
Attached printer driver provides this duplex printing function as initial setting in your computer (The setting
can be changed after installation manually).

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1.2 Trademarks and copyrights 1
Introduction Chapter 1
1.2 Trademarks and copyrights
KONICA MINOLTA, the KONICA MINOLTA logo, and The essentials of imaging are registered trademarks of
KONICA MINOLTA HOLDINGS, INC.
PageScope and bizhub are registered trademarks or trademarks of KONICA MINOLTA BUSINESS
TECHNOLOGIES INC.
Netscape is a registered trademark of Netscape Communications Corporation in the United States and other
countries.
Mozilla and Firefox are trademarks of the Mozilla Foundation.
Novell and Novell NetWare are registered trademarks of Novell, Inc. in the United States and other countries.
Microsoft, Windows and Windows Vista are either registered trademarks or trademarks of Microsoft
Corporation in the United States and/or other countries.
PowerPC is a trademark of IBM Corporation in the United States, or other countries, or both.
In regard to the Citrix Technology Member
KONICA MINOLTA BUSINESS TECHNOLOGIES, Inc. is a Citrix Technology Member
The Citrix Technology Member is a program that, in combination with a solution of Citrix, promotes and
develops solutions in order to be an industry leader in providing customers with better solutions.
XenAppTM, Citrix XenServerTM and Citrix Presentation ServerTM are trademarks of Citrix®
Apple, Macintosh and Mac OS are registered trademarks of Apple Computer, Inc. Safari is a trademark of
Apple Computer, Inc.
Adobe, the Adobe logo, Acrobat and PostScript are either registered trademarks or trademarks of Adobe
Systems Incorporated in the United States and/or other countries.
Ethernet is a registered trademark of Xerox Corporation.
PCL is a registered trademark of Hewlett-Packard Company Limited.
CUPS and CUPS logo are registered trademark of Easy Software Products.
OpenSSL Statement
OpenSSL License
Copyright © 1998-2006 The OpenSSL Project. All rights reserved.
Redistribution and use in source and binary forms, with or without modification, are permitted provided that
the following conditions are met:
1. Redistributions of source code must retain the above copyright notice, this list of conditions and the
following disclaimer.
2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the
following disclaimer in the documentation and/or other materials provided with the distribution.
3. All advertising materials mentioning features or use of this software must display the following
acknowledgment:
"This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit.
(http://www.openssl.org/)"
4. The names "OpenSSL Toolkit" and "OpenSSL Project" must not be used to endorse or promote
products derived from this software without prior written permission. For written permission, please
contact [email protected].
5. Products derived from this software may not be called "OpenSSL" nor may "OpenSSL" appear in their
names without prior written permission of the OpenSSL Project.
6. Redistributions of any form whatsoever must retain the following acknowledgment:
"This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit
(http://www.openssl.org/)"
THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT "AS IS" AND ANY EXPRESSED OR IMPLIED
WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY
AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OpenSSL
PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL,
EXEMPLARY, OR CONSEQENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF
SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION)
HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY,
OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS
SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.