Muratec MFX-2350 D User manual

MFP User’ s Guide MFP User’ s Guide ENG
031981 92690 4
MFP User’s Guide
3301 East Plano Parkway, Suite 100
Plano, Texas 75074
Muratec America, Inc.
http://www.muratec.com
Murata Machinery, Ltd. 2006
Printed in Japan 2006-09
Part Number: DA1-90270-61
MAI order number: OMMFX2850MFP

Welcome
Thank you for choosing the Muratec MFX-2350/MFX-2850.
This MFP User’s Guide describes the standard operating procedures for the Muratec MFX-2350/MFX-2850.
Before using this machine, be sure to read the MFP User’s Guide thoroughly in order to ensure that you use the
machine efficiently. After you have gone through the manual, keep it handy at all times.
Note that some of the illustrations of the machine used in this manual may be different from what you actually
see on your machine.
The Manuals
There are six manuals for this machine. The description for each manual is as follows:
· MFP User’s Guide (this book)
Explains all the functions of your machine and the information of maintenance.
· PC User’s Guide
Explains the network settings.
· Quick Reference
Explains the basic operations of the machine’s major functions.
· OfficeBridge Reference Manual [HTML]
Explains the network settings, the OfficeBridge functions, and how to use other utility programs. This is an
electronic instruction manual, included in the Installation Disk attached to the MFP.
· Local Printer Manual [PDF]
Explains how to connect the MFP to a PC with USB cable for using the MFP as a printer. To read the PDF
manual, Adobe Acrobat Reader should be installed on your PC.
· Installation Manual
Includes the necessary information for installing the MFP. This manual is for a qualified service technician to
install the MFP.

Main Features
COPY
SCAN
Single pass duplex scanner
Scan two-sided documents quickly and
reduce machine wear by taking advantage
of the single-pass duplex scanner (SPDF). A
function not found on most competing units,
the SPDF can scan and process two-sided
documents in a single pass thus increasing
efficiency and reducing the wear on feed
rollers. (see pages 2-64, 3-154, 4-60)
12
COPY
Finishing Options
No surprises here! The MFX-2350/MFX-2850
feature the finishing options you’ve come
to expect from your copier such as stapling,
hole-punching, sorting and offset stacking.
(see page 2-87)
COPY
Card Copy
Need to copy both sides of an ID card, driver’
s license or check? Select the “Card Copy”
mode and quickly copy both sides of a card or
check-sized document onto a single page.
(see page 2-82)
■■ ●●
■■●●
COPY
FAX
SCAN
100-sheet Automatic Document Feeder
The standard 100-sheet automatic document
feeder allows you to quickly and easily copy,
fax or scan large jobs without breaking
them into multiple sets. The feeder supports
up to 11 × 17 originals and mixed original
detection for letter and legal size paper,
meaning the machine can automatically
detect that different size documents are in
the feeder and will reproduce them on the
correct media size.
Letter
Legal
Legal
Letter
COPY
FAX
Voice Guidance
Using a native English speaker the
MFX-2350 and MFX-2850 will audibly direct
you through machine programming functions,
troubleshooting methods and basic machine
maintenance. By combining this function
with our intuitive touchscreen operation we
have created the most user friendly MFP on
the market. (see page 1-69)
To Remove
PAPER JAM....

Main Features
COPY
FAX
SCAN
Customizable Operation
The MFX-2350 and MFX-2850 offer a variety
of custom features and operations to help you
work more efficiently. Each default screen
on the devices feature “soft keys” which
offer one-touch access to important machine
functions. These soft keys can be changed in
order to provide easy access to the features
you use most often. “Macro keys” are also
available on the device and allow you to
program long programming sequences into a
single executable command. (see pages 5-2,
5-10)
LTR
LTR
LGL
11x17
DuplexCopy
OFF
Contrast
Auto
Doc.Type
Auto
Zoom 100%
Finishing
No Sort
Others
Memory 100%
Copy Ready 001
Set
SCAN
Color Scanner (MFX-2850 only)
The MFX-2850 features a high-resolution
color scanner that allows you to electronically
capture color originals for seamless delivery
to e-mail addresses, PC folders and/or FTP
sites. (see page 4-34)
Color
B/W
SCAN
Scan to folder (SMB)
Digitally capture and deliver documents to
a network file with the touch of a button! Up
to 300 folder shortcuts can be registered on
the MFX-2350/MFX-2850 that allow you to
preprogram locations for one-touch delivery
or you can browse your network from the
machines touchscreen, a process that mirrors
a Windows Explorer file search. Scan to
folder supports SMB protocol and Windows
simple sharing. (see page 4-22)
Contrast
Normal
Doc.Type
Auto
Scan Size
Auto
File Name
Others
Scan Ready
Color OFF
Sep 29 2006 01:30pm Memory 100%
Browse
001:Folder 1
002:Folder 2
003:Folder 3
004:Folder 4
005:Folder 5
006:Folder 6
1
/
2
Browsing
Share
ABC
DEF
W1111
Select folder destination and press [Enter].
Specify folder
GHI
JKL
Bookmark EnterCancelBackRoot
01
/
35
SCAN
Scan to e-mail
The MFX-2350/MFX-2850 feature one of
the most powerful scan to e-mail systems
on the market. Each e-mail transmission
can contain a custom file name (document
name), e-mail subject line and text message
to prevent the recipient from confusing the
document as spam. These data fields can be
entering using either the intuitive QWERTY
keypad or through pre-registered templates.
(see page 4-9)
0/ 50
Delete
EnterCancel
_
Upper Symbol Space
1 2 3 4 5 6 7 8 9 0
q w e r t y u i o p
_z x c v b n m . @
a s d f g h j k l
Mail Address

Main Features
SCAN
Scan to FTP
Documents can be uploaded from the
MFX-2350/MFX-2850 to an FTP site for
secure sharing and storage. (see page 4-28)
Shortcut Name:
Link :
User Name :
Password :
EnterBack
Enter the host information and select [Enter]
Host
Register
FAX
Powerful Walk-Up Faxing
An expensive option on most competing
devices the MFX-2350/MFX-2850 feature
standard walk-up faxing capabilities such as
broadcasting, speed dialing, group dialing,
batch transmissions, coverpage insertion
and secure reception. For high-volume fax
applications these machines can be outfitted
with an additional modem, which can be
used for simultaneous sending and receiving,
high-volume sending and/or high-volume
receiving.
FAX
PC & Internet Faxing
Standard fax software allows you to
seamlessly route documents from your
desktop to a remote fax machine. The PC fax
function allows you to use your address book
and coverpage templates, and reduces paper/
toner waste by not requiring you to print out
documents prior to faxing. These devices also
support T.37 Internet faxing which allows
you to send documents to remote Internet-
enabled fax terminals or e-mail addresses.
FAX
Address Books
The MFX-2350/MFX-2850 feature two
separate address books to help simplify
communications. The MFP address book
organizes your fax contacts, while the
OfficeBridge Address Book organizes e-mail
addresses. (see page 3-17)
Fax Ready Mode
1/2
Numeric
List
Search
All AB
Atlanta
Office New York Office Los Angels Office
Chicago
Office Houston Office Seattle Office
London
Office Paris Office Hong Kong Office
Tokyo
Office Domestic Sales Dep Overseas Sales Dep
Contrast
Normal
Resolution
Normal
OB Pro
Index
I-Fax
Others
Fax Ready
Index Type
Shared
Sep 29 2006 01:30pm Memory 100%
Contrast
Normal
Doc.Type
Auto
Index Type
Shared
OB Address
Book Tx
Others
Scan Ready
Color OFF
Sep 29 2006 01:30pm Memory 100%
Numeric
List
All AB
Head Quart
ers branch off ice A branch off ice B
branch off
ice C branch off ice D Group MAIL
Search Location
FAX
QuadAccess
The MFX-2350/MFX-2850 boast a powerful
feature called QuadAccess, found only on
Muratec equipment. This feature allows your
machine to perform a host of functions at
once, such as a fax transmission, printing,
scanning documents for transmission and
menu programming.
Scan
Print
Menu
Fax Tx

Main Features
Network & Local PC Printing
Both devices are ready to print from either
the high-speed Ethernet or USB ports.
Realize cost savings by centralizing your
workgroup(s) printing needs onto a single
high-speed device rather than a fleet of
ineffective desktop inkjets or single function
laser printers. The USB port can be used as
a local print solution or as a back-up in case
of a network interruption. Easy to install
drivers (client or server based support)
insure that anyone can get connected quickly
and easily.
High Speed PCL Support
Users needing a higher-speed printing
device can upgrade to the PCL 5e/6 option
which installs easily and increases the print
performance of the MFX-2350/MFX-2850.
■
■
Color Scan to Print Monitor
Looking for a color copying solution but
don’t want to invest in a high-speed, high-
cost color MFP? Using the color scan to print
monitor you can create crisp color copies
using the MFX-2850 and a networked color
printer (usually one that is already hanging
around in your work area). The process is
seamless and the results are solid “business
color” copies without the overhead.
Paper Output Options
The MFX-2350/MFX-2850 can be customized
to meet your output needs. Whether you
print thousands of documents per week on
letter, or you need to print on various media,
the MFX-2350/MFX-2850 are flexible enough
to match your printing requirements.
■
■

CONTENTS
Getting Started
This chapter provides an overview of safety precautions, preparations before using, and
operating tips before communication, copying and other operations.
Precautions about the document ...........1-48
How to load the document......................1-49
How to Enter Characters...........................1-50
Character entry screen...........................1-50
Entering alphabet characters ................1-51
Entering symbols and special characters ...1-52
Entering numbers/spaces.......................1-53
Deleting/Inserting characters................1-54
Basic Settings (User Install) .....................1-56
User install .............................................1-57
Setting the language ..............................1-58
Setting the current time.........................1-58
Setting the daylight saving time ...........1-59
Setting the communication line.............1-59
Setting the fax reception mode ..............1-60
How to select the reception mode ..........1-61
Setting the dial tone detection...............1-62
Setting the sender name (TTI) ..............1-62
Setting the standard TTI .......................1-63
Setting the TTI number .........................1-63
Setting the time zone .............................1-64
Programs to be Installed ...........................1-65
Utility programs .....................................1-65
Drivers ....................................................1-66
Displaying the manuals .........................1-67
Installing/Deleting the utility programs ...1-68
Voice Guidance ...........................................1-69
<Voice Guidance> key ............................1-69
Voice guidance items ..............................1-70
Operation guidance mode ......................1-70
Voice guidance settings ..........................1-71
Situations when voice guidance is given ...1-73
Getting Started ....................... 1-1
Getting Started ............................................1-2
Regulatory information............................1-2
Limited warranty .....................................1-4
Safety information....................................1-5
Before using your Muratec machine .......1-7
Symbol and terms (Operating tips) .......1-10
Part Names and Functions........................1-12
Part names and functions ......................1-12
Device configuration...............................1-15
Control panel part names and functions ...1-19
Touch Screen Display.................................1-20
To change the screen ..............................1-20
Part names and functions ......................1-21
Key displays and functions ....................1-27
Power Switch and <Energy Save> Key.....1-28
Power switch...........................................1-28
<Energy Save> key and energy save mode ...1-29
Turning OFF the POWER.........................1-30
Loading Paper ............................................1-31
Acceptable paper ....................................1-31
Unacceptable paper................................1-33
Printing area...........................................1-34
Automatic paper supply function ..........1-34
How to load paper...................................1-35
Loading paper in the paper cassette .....1-36
Loading paper in the large capacity cassette ...1-37
Loading paper in the bypass tray..........1-38
How to load paper in the bypass tray by paper type ...1-40
Bypass paper registration......................1-44
How to Load the Document .......................1-47
Loadable document size .........................1-47
Document scan range.............................1-48

CONTENTS
COPY
Chapter 1
Basic Copy Features This chapter explains the basic copy features. 2-1 - 2-28
Chapter 2
Advanced Copy Features
This chapter explains the advanced copy features,
such as combined copy and series copy, for convenient
operations. 2-29 - 2-102
Chapter 3
Advanced Copy Settings
This chapter explains the copy function settings, such
as changing the initial values of copy scan contrast, or
setting the auto reset time. 2-103 - 2-108
Chapter 1 Basic Copy Features ... 2-1
Before Copying .............................................2-2
Automatic document size detection.........2-2
Document type/Contrast setting..............2-4
Setting reset..............................................2-6
Rotate copy................................................2-6
Memory overflow during copying.............2-7
How to Perform Basic Copy.........................2-8
Next document setting .............................2-9
Copying using both the document glass and ADF ...2-12
Copy reservation.....................................2-13
Selecting the Paper and Copy....................2-14
Bypass copy.............................................2-15
Zoom Copy ..................................................2-16
Zoom by paper size (automatic magnification) ...2-16
Zoom by magnification (Set magnification) ...2-18
Performing zoom copy ............................2-20
Sort Copy ....................................................2-22
Interrupt Copy ...........................................2-25
Checking Copy Print Queue ......................2-27
Chapter 2 Advanced Copy Features ... 2-29
Combined Copy ..........................................2-30
Repeat Copy ...............................................2-38
Series Copy.................................................2-44
Erasing Document Shadows (Erase Border/
Erase Center) .............................................2-48
Erase border ...........................................2-48
Erase center............................................2-52
TopUp Copy ................................................2-54
Adding Margin (Margin)............................2-56
Copying with Different Magnification Ratios
Horizontally and Vertically (XY Zoom) .....2-58
Specifying vertical and horizontal magnifications
separately (XY(%) magnification)
...............2-58
Setting to be copied in the specified size (XY
size (inch) magnification) .......................2-60
Copying with Black and White Areas
Reversed (Negative/Positive).....................2-62
Duplex Copying..........................................2-64
Types of duplex copying .........................2-64
How to bind copied documents ..............2-65
One-sided copying of duplex documents ...2-65
Duplex copying of one-sided documents ...2-66
Duplex copying of right and left pages of
facing documents....................................2-68

CONTENTS
Duplex copying of front and back pages of
facing documents....................................2-70
Duplex copying of duplex documents ....2-72
Making Booklet (Booklet Copy).................2-74
Binding position and document loading method ...2-74
Left binding/right binding......................2-75
Top binding .............................................2-77
Changing paper ......................................2-79
Changing magnification.........................2-80
When setting image layout ....................2-81
Card Copy...................................................2-82
Print on Demand........................................2-84
Copying with Staples or Punching Holes (Option) ...2-87
Finishing options....................................2-87
Acceptable paper sizes for staple/punch finisher ...2-88
Stacking volume for stapled paper .......2-88
Stapling...................................................2-89
Hole punching ........................................2-90
Examples of combining staples and
punching holes........................................2-91
Function Combination List........................2-98
Display for advanced copy function that
cannot be combined ..............................2-100
Canceling one of advanced copy functions
combined ...............................................2-100
Chapter 3 Advanced Copy Settings ... 2-103
Copy Functions Settings..........................2-104
Sample copy function settings .............2-104
Default settings list..............................2-106
Other settings list.................................2-106
Printing the copy settings list..............2-107
COPY

CONTENTS
FAX
Chapter 1
Basic Fax Features
This chapter explains the basic fax features, including
transmitting and receiving faxes, and how to use the
phone. 3-1 - 3-58
Chapter 2
Advanced Fax Features
This chapter explains the advanced fax features, such
as broadcast transmission or delayed transmission, for
convenient operations as well as security functions. 3-59 - 3-162
Chapter 3
Internet FAX
This chapter explains how to transmit faxes by e-mail
via Internet. 3-163 - 3-180
Chapter 4
Communication Management
This chapter explains the management of
communication conditions or communication by users. 3-181 - 3-200
Chapter 5
Fax Settings
This chapter explains how to enter speed-dials for
simple transmission and device settings required for
convenient operations. 3-201 - 3-242
Chapter 1 Basic Fax Features ... 3-1
Before Transmitting.....................................3-2
Automatic document size detection.........3-2
When automatic document size detection
cannot be done ..........................................3-2
Setting the sender name (TTI) ................3-3
Setting the transmission resolution/contrast ...3-4
Transmission method settings (Memory
transmission/Real time transmission) ....3-5
Quick memory transmission....................3-6
Dialing symbols ........................................3-7
Transmitting Faxes......................................3-8
How to perform basic transmission.........3-8
Redialing.................................................3-10
Memory overflow ....................................3-12
Transmitting manually..........................3-13
Convenient Methods for Selecting a Destination ...3-16
Transmitting using the address book....3-17
Searching for a destination....................3-23
Changing Document Scan in Mid Scan (Mixed
Transmission).............................................3-28
ADF Document glass .........................3-28
Document glass ADF .........................3-30
Canceling/Checking the Document...........3-32
<Fax Cancel/Job Confirm.> key .............3-32
Canceling/Checking the communication document ...3-32
Canceling/Checking the broadcast
transmission by the destination ............3-34
Displaying the communication history and
printing the communication results ......3-36
Printing the command list .....................3-38
Printing command documents...............3-40
Receiving Faxes..........................................3-42
Auto receiving mainly for fax (Fax ready mode) ...3-42
Receiving a phone call with priority given
to fax (Fax/Tel ready mode)....................3-43
Auto receiving with priority given to the
phone (Tel/Fax ready mode) ...................3-44
Using both the answering machine and fax
(Ans/Fax ready mode).............................3-46
Primarily using the phone (Tel ready mode) ...3-48
Receiving faxes by the external phone ...3-49
Operations during Reception.....................3-50
Screen display during reception ............3-50
Out-of-paper reception ...........................3-50
Recording....................................................3-52
Paper on which the received fax can be printed ...3-52
Effective record area ..............................3-52
Reduction margin ...................................3-52
Page division...........................................3-53
Half-page reception ................................3-53
Rotated reception....................................3-53
Recording list..........................................3-54
Paper size priority ..................................3-55
Making a Phone Call .................................3-56
How to make a phone call ......................3-56
How to receive a phone call....................3-58

CONTENTS
FAX
Chapter 2 Advanced Fax Features ... 3-59
Broadcast....................................................3-60
Performing broadcast transmissions.....3-60
Reviewing/Deleting selected destinations ...3-62
Using groups (Group transmission) ......3-63
Delayed Transmission................................3-64
Using Alternative Phone Network Service Providers ...3-66
Registering dial prefixes ........................3-66
Using dial prefixes to send faxes ...........3-67
Using dial prefix to make a phone call ...3-68
Batch Transmission ...................................3-69
Registering batch transmission boxes...3-69
Printing the batch transmission box list ...3-72
Deleting batch transmission boxes........3-73
Performing batch transmissions............3-75
Printing and deleting documents stored in the
memory of batch transmission boxes
.......3-76
Printing out the batch transmission
document list ..........................................3-79
Transmitting a Cover Page with Documents ...3-81
Entering messages .................................3-81
Printing a cover page .............................3-82
Cover page settings ................................3-84
Forwarding Received Documents..............3-85
Entering forwarding conditions.............3-85
Deleting forwarding conditions..............3-89
Printing a list of forwarding conditions ...3-90
Fax forwarding settings .........................3-91
Security Reception .....................................3-92
Security reception settings ....................3-92
Printing out security reception documents ...3-94
Security Function.......................................3-96
Security function and feature ................3-96
Tips for reliable communication ............3-99
Registering the passcode......................3-101
Closed transmission setting.................3-103
How to start closed transmission ........3-105
Closed reception setting.......................3-106
ID check transmission setting .............3-108
How to start ID check transmission....3-110
Check broadcast destination setting ...3-111
How to use the check broadcast destination ...3-112
Dial double-push setting ......................3-113
How to use the dial double-push .........3-115
Polling Communications..........................3-116
Polling document storage.....................3-116
Deleting the stored polling document ...3-118
Printing the stored polling document ...3-119
Polling ...................................................3-120
F-Code Communications..........................3-122
What are F-code transmissions?..........3-122

CONTENTS
FAX
Sub-addresses and passwords .............3-122
Functions used with F-code communications ...3-123
Registering F-code boxes......................3-124
Registering F-code security boxes .......3-126
Registering F-code bulletin boxes........3-129
Registering F-code relay boxes ............3-133
Deleting F-code boxes...........................3-137
Printing the F-code box list..................3-138
Transmissions using sub-addresses (F-code
transmission) ........................................3-140
Reception using sub-addresses (F-code polling) ...3-142
Storing documents in bulletin boxes ...3-144
Printing stored documents...................3-146
Deleting stored documents...................3-148
Printing the stored document list........3-150
Fax & Copy ...............................................3-152
Scanning and Transmitting Duplex Documents ...3-154
Loading the document and printing out at
the destination......................................3-154
Transmitting duplex documents..........3-154
Enlarge Transmission..............................3-156
Transmitting Only Part of the Document (Scan Size) ...3-158
OneLine + Distinctive Ring Detection (DRD) ...3-160
Ring pattern..........................................3-160
DRD settings.........................................3-161
Chapter 3 Internet FAX...... 3-163
Sending an E-mail ...................................3-164
Sending an e-mail.................................3-164
Re-mail..................................................3-167
Mail History..........................................3-168
Checking for New E-mail.........................3-170
Checking for e-mail in real-time..........3-170
Advanced Mail Functions ........................3-171
Adding a text message to your e-mail ...3-172
Divide transmission .............................3-176
Specifying the attachment file format ...3-178

CONTENTS
Chapter 4 Communication Management ... 3-181
Managing Communications.....................3-182
Printing the journal report ..................3-182
Printing the journal report automatically ...3-184
How to read the journal report ............3-186
Transmission confirmation report setting ...3-187
Issuing the temporary transmission
confirmation report...............................3-188
Blocking Junk Faxes ................................3-189
Setting...................................................3-189
Deleting the registered number...........3-192
Printing the block junk list..................3-193
Masking the PIN......................................3-194
What is PIN masking? .........................3-194
Setting PIN mask .................................3-195
Entering speed-dials (Mode 1) .............3-196
Entering program one-touch keys (Mode 1) ...3-197
Dialing while using the PIN mask ......3-198
Performing batch transmission while using
the PIN mask........................................3-200
Chapter 5 Fax Settings....... 3-201
Entering/Editing the Speed-Dial.............3-202
Entering/Editing...................................3-202
Entering method 1: Entering directly into
unregistered speed-dials ......................3-206
Entering method 2: Entering the number
using the numeric keys ........................3-207
Deleting the speed-dial ........................3-208
Inserting a new destination in the speed-
dial number list ....................................3-209
Deleting speed-dials and moving up the numbers ...3-211
Printing the speed-dial list ..................3-213
Printing the OB address book list .......3-214
Entering the Program One-Touch...........3-216
Entering/Editing...................................3-216
Entering delayed transmission............3-218
Entering polling reception ...................3-219
Entering F-code transmission..............3-220
Entering F-code polling........................3-222
Deleting the program one-touch ..........3-224
Printing the program one-touch list....3-226
How to use the program one-touch......3-228
Entering the Group Dial..........................3-230
Entering/Editing...................................3-230
Printing the group list..........................3-232
Transmission Default Settings................3-234
Sample setting......................................3-234
Transmission default settings list.......3-236
Other Settings..........................................3-237
Sample settings ....................................3-237
Other settings list.................................3-238
Printing the fax settings list................3-241
FAX

CONTENTS
Chapter 1 Basic Scanner Features ... 4-1
Before Scanning ...........................................4-2
Resolution .................................................4-2
Contrast (Density)....................................4-4
Document type..........................................4-5
Scan size....................................................4-6
Entering the file name .............................4-7
Scan to E-mail ..............................................4-9
Sending a document by e-mail.................4-9
Selecting a destination from the OB
Address Book ..........................................4-11
Searching for an e-mail address ............4-14
Sending a document using the mail history ...4-20
Re-mail....................................................4-21
Scan to Folder.............................................4-22
Scanning documents into a folder .........4-22
Scanning documents using a folder shortcut ...4-27
Scan to FTP ................................................4-28
Scanning documents to an FTP server..4-28
Registering an FTP server to a shortcut ...4-31
Scanning documents using an FTP shortcut ...4-33
Scan to Printer ...........................................4-34
OfficeBridge Functions ..............................4-35
Using the OfficeBridge functions...........4-36
Chapter 2 Advanced Scanner Features ... 4-47
Adding a Text Message to Your E-mail .....4-48
Editing the subject line and text message ...4-48
Attaching Additional Files to the Scanned Document ...4-52
Other Advanced Scanner Features ...........4-55
Color ........................................................4-55
Zoom........................................................4-56
Divide transmission ...............................4-58
Selecting the file format.........................4-59
Duplex scanning .....................................4-60
Broadcasting...........................................4-61
Switching between the E-mail and Folder
standby screens ......................................4-63
Color Adjustment .......................................4-65
Setting the image settings for color scanning ...4-65
How to set the image for color scanning ...4-69
SCAN
Chapter 1
Basic Scanner Features
This chapter explains the basic scanner features,
including Scan to E-mail, Scan to Folder, and Scan to
FTP. 4-1 - 4-46
Chapter 2
Advanced Scanner Features
This chapter explains the advanced scanner features,
such as adding a text message or attaching a file in the
network folder to your e-mail. 4-47 - 4-72
Chapter 3
Scanner Function Settings
This chapter explains the useful settings of scanner
functions, including how to register a folder shortcut
or how to change the default value in the scanner
settings.
4-73 - 4-92

CONTENTS
Chapter 3 Scanner Function Settings ... 4-73
Registering or Editing Shortcuts ..............4-74
Registering or editing a folder shortcut ...4-74
Registering or editing an FTP server shortcut ...4-80
Setting the Compression Rate of Scanned Images ...4-85
Scanner Default Settings...........................4-86
Sample setting........................................4-86
Scanner default setting list....................4-88
Printing the Scanner Settings List ...........4-90
SCAN

CONTENTS
Function Settings.................... 5-1
Macro program.............................................5-2
Setting up the macro program.................5-2
Changing the title of the macro program ...5-5
Deleting the macro program....................5-6
Printing the macro program list..............5-7
Running the macro program....................5-8
Setting the running speed for the macro program ...5-9
Changing Soft Keys ...................................5-10
Managing Operation Conditions by Department ...5-12
Registering copy/fax charge (Cost management) ...5-12
Register department numbers and names ...5-14
Deleting department codes and names .5-16
Department management settings........5-17
Fax and copy using the department
management function.............................5-18
Printing the department list..................5-20
Deleting accumulated data ....................5-22
Protecting department management settings ...5-23
Checking the Number of Printed Pages....5-24
Paper Settings ............................................5-25
Sample settings ......................................5-25
List of paper settings..............................5-28
Device Management Settings....................5-30
Sample settings ......................................5-30
Device management setting list ............5-32
Printing the device management list ....5-36
Printing the stored document list..........5-38
Printing the function list........................5-40
Function Settings
This chapter explains the function settings for copy, fax and scan, such as macro functions
and department management.

CONTENTS
Maintenance and Troubleshooting ... 6-1
Paper Jams ...................................................6-2
If a paper jam occurs in the fusing area ...6-3
If a paper jam occurs in the duplex unit ...6-7
If a paper jam occurs in the bypass tray ...6-8
If a paper jam occurs in the paper cassettes
(cassette 1 and cassette 2)........................6-9
If a paper jam occurs in the paper cassettes
(cassette 3 and cassette 4)......................6-10
If a paper jam occurs in the large capacity
cassette....................................................6-11
If a paper jam occurs in the finisher (option) ...6-11
Document Jams..........................................6-14
Staple Jams ................................................6-16
Replacing Drum Unit/Toner Bottle...........6-18
Drum unit / Toner bottle ........................6-18
Replacing a toner bottle .........................6-19
Supplying the Staples (Option) .................6-21
Supplying the staples (option) ...............6-21
Maintenance...............................................6-23
Cleaning outside of the machine ...........6-23
Cleaning the ADF glass/Document glass ...6-24
Cleaning the platen cover ......................6-26
Cleaning the document feeder roller .....6-27
Cleaning out the punch box (option) .....6-28
Error Messages ..........................................6-29
If the alarm sounds ................................6-29
Error code................................................6-30
Displayed messages................................6-32
When Power Failure Occurs ......................6-40
Main unit operation................................6-40
Memory backups.....................................6-40
Documents erased notification...............6-41
Troubleshooting .........................................6-42
The machine does not operate ...............6-42
The machine does not transmit .............6-43
The machine does not receive ................6-44
Image quality problems..........................6-45
If you cannot solve the problem.............6-48
Color fine adjustment.............................6-49
In This Case...
This chapter explains the trouble shooting methods for paper jams, error messages and
mechanical problems for your machine.

CONTENTS
Appendix....................................a1
Main Specifications....................................... a2
Main unit ................................................... a2
Option-related............................................ a3
Index .............................................................. a7
Appendix
This chapter describes the specifications of the machine and the index.

How to read this manual
FAX
Chapter2
Security Reception
Security reception settings Default: OFF
1
Press the <Setting> key.
2
Press [Management].
Enter
Speed Dial
Copy
Functions
Group Paper
Settings Store Doc
Settings
Management
Fax
Functions Scanner Settings
Select item to edit.
Settings
Enter
Speed Dial
Copy
Functions
Group Paper
Settings Store Doc
Settings
Management
Fax
Functions Scanner Settings
Select item to edit.
Settings
Set the protect passcode in advance. (page 5-34)
This allows documents received after the security reception start time to be stored in
memory without being printed. This function makes it possible to store documents received
at night in memory, for example, when no one is in the office. The received documents in
memory can be printed later.
●Set the protect passcode in advance. (page 5-34)
●Canceling the protect passcode will cancel the security reception.
●When security reception is set to ON, it will start at a preset start time every day.
●When documents received during the security reception are in memory, the message “Security Rx docu-
ment exists” is displayed and the Memory Receive lamp illuminates. When the received documents are all
printed, the machine returns to the normal reception mode.
Operating tips
3-42 FAX Chapter1 ●Basic Fax Features
1
The machine rings.
2
Fax reception will start.
You can pick up the
handset while the
machine is ringing to talk
on the phone.
· To make the machine
ring, you need to make
the settings for the
handset or the fax
ringer on the machine.
(page 5-32)
· The number of rings can
be changed from 1 to 10.
(page 3-238)
Reference
Note
You can pick up the
handset while the
machine is ringing to talk
on the phone.
· To make the machine
ring, you need to make
the settings for the
handset or the fax
ringer on the machine.
(page 5-32)
· The number of rings can
be changed from 1 to 10.
(page 3-238)
Reference
Note
Receive by the browser
If you have set “Received Fax Forwarding” in “Admin Tools” of the
OfficeBridge in advance, you can view the received fax and e-mail by
the browser. For more information about setup, refer to the “PC User’s
Guide”.
In this case
Note
Describes the additional
operating notes for each
step.
In this case
Describes the useful
information for each
function.
Title
Operating tips
Explains the items you
should know before
operation.
Section
Operating steps
Follow the steps in
numerical order.
Touch screen display
Keys on control panel
Reference
Describes the page
number referred to for
each function.