Oce VarioPrint 1055 User manual

Océ VarioPrint®1055/65/75
Océ User manual
Configuration and maintenance manual

Edition 2006-05 US
Océ-Technologies B.V.
Océ-Technologies B.V.
Copyright
©2006, Océ-Technologies B.V. Venlo, The Netherlands.
All rights reserved. No part of this work may be reproduced, copied, adapted, or
transmitted in any form or by any means without written permission from Océ.
Océ-Technologies B.V. makes no representation or warranties with respect to the
contents hereof and specifically disclaims any implied warranties of
merchantability or fitness for any particular purpose.
Further, Océ-Technologies B.V. reserves the right to revise this publication and to
make changes from time to time in the content hereof without obligation to notify
any person of such revision or changes.

3
Trademarks
Trademarks
List of trademarks
Océ, Océ VarioPrint®1055/65/75 are registered trademarks of Océ-Technologies
B.V..
Adobe®, Acrobat®, Reader®and Distiller®are registered trademarks of Adobe®
Systems Incorporated.
PostScript®3™is a registered trademark of Adobe®Systems Incorporated.
Apple®, Mac®, Mac OS®and Macintosh®are registered trademarks of Apple®
Computer, Inc.
InstallShield®is a registered trademark of InstallShield®Software Corporation.
FLEXlm™is a trademark of Macrovision™Corporation.
Microsoft®, Windows®, Windows NT®, Windows 98®, Windows 2000®, Windows
XP®, Windows Server 2003®are either registered trademarks or trademarks of
Microsoft®Corporation in the United States and/or other countries.
Products in this publication are referred to by their general trade names. In most, if
not all cases, these designations are claimed as trademarks or registered trademarks
of their respective companies.
Copyright
©2006, Océ-Technologies B.V. Venlo, The Netherlands.
All rights reserved. No part of this work may be reproduced, copied, adapted, or
transmitted in any form or by any means without written permission from Océ.
Océ-Technologies B.V. makes no representation or warranties with respect to the
contents hereof and specifically disclaims any implied warranties of merchantability
or fitness for any particular purpose.
Further, Océ-Technologies B.V. reserves the right to revise this publication and to
make changes from time to time in the content hereof without obligation to notify
any person of such revision or changes.

4
Notes for the reader
Notes for the reader
Introduction
This manual helps you to use the Océ VarioPrint®1055/65/75 . The manual contains
a description of the Océ VarioPrint®1055/65/75 and guidelines to use and operate
the Océ VarioPrint®1055/65/75 . There are also tips to increase your knowledge of
the Océ VarioPrint®1055/65/75 and to help you manage the workflow even better.
Definition
Attention Getters
Parts of this manual require your special attention. These parts provide important,
additional information or are about the prevention of damage to your properties.
Note, Attention and Caution
The words Note, Attention and Caution indicate these important parts.
■The word Note comes before additional information about the correct operation
of the Océ VarioPrint®1055/65/75 or a tip.
■A part marked with Attention contains information to prevent damage to items,
for example the Océ VarioPrint®1055/65/75 , an original or a file.
■A part marked with Caution contains information to prevent personal injury.
Caution is found only in manuals that describe physical products.
Safety information
The safety information for this product is included in a separate manual with the title
Safety manual. This manual is part of the documentation set that you received with
your product.

5
Table of Contents
Table of Contents
Chapter 1
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Your Océ product. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
What is in the Configuration and Maintenance Manual . . . . . . . . . . . . . . 11
Who are the Océ VarioPrint®1055/65/75 users . . . . . . . . . . . . . . . . . . . 13
More information on the Océ VarioPrint®1055/65/75 . . . . . . . . . . . . . . . 14
Chapter 2
Getting to know the Network Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
The machine parts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Maintenance and configuration on the Network Printer. . . . . . . . . . . . . . 20
The operator panel of the Network Printer. . . . . . . . . . . . . . . . . . . . . . . . 21
Chapter 3
Getting to know the Digital Copier. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
The machine parts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Maintenance and configuration on the Digital Copier . . . . . . . . . . . . . . . 28
The operator panel of the Digital Copier . . . . . . . . . . . . . . . . . . . . . . . . . 29
Chapter 4
The Key operator system . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Enter or quit the key operator system . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Changing the PIN of the Key Operator . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Chapter 5
Getting Started. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Turn the machine on and off for daily use . . . . . . . . . . . . . . . . . . . . . . . . 36
Enter the IP address information of the Network Printer . . . . . . . . . . . . . 38
Chapter 6
The end-user display screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Change or restore the default job settings . . . . . . . . . . . . . . . . . . . . . . . . 42
Change the display language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Changing the Default Reset Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Enter the telephone number of the key operator . . . . . . . . . . . . . . . . . . . 47
Change the stapler empty mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

6
Table of Contents
Chapter 7
Access security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Access security of the Network Printer . . . . . . . . . . . . . . . . . . . . . . . . . . 50
About the access-secured system of the Network Printer. . . . . . . . . . 50
Secure the access to the Network Printer machine . . . . . . . . . . . . . . 52
Secure automatic printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Defining the job charges of the Network Printer . . . . . . . . . . . . . . . . . 56
Enable the Copy control device connected to the Network Printer . . . 58
Access security of the Digital Copier . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
About the access-secured system of the Digital Copier . . . . . . . . . . . 60
Secure the access to the Digital Copier machine . . . . . . . . . . . . . . . . 62
Defining the job charges of the Digital Copier . . . . . . . . . . . . . . . . . . . 64
Enable the Copy control device connected to the Digital Copier . . . . . . . 66
Chapter 8
Access to the machine components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
Control the access to the paper trays . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
Control the access to the special feeder . . . . . . . . . . . . . . . . . . . . . . . . . 72
Chapter 9
Page and paper settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Define the paper trays for the report jobs. . . . . . . . . . . . . . . . . . . . . . . . . 76
Define the folio size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
Link the paper trays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Change the default margin shift . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Control the output of copy jobs from platen . . . . . . . . . . . . . . . . . . . . . . . 82
Chapter 10
The interrupt mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Disable the Interrupt function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
Chapter 11
The print and scan mode of the Network Printer . . . . . . . . . . . . . . . . . . . . . . . . 85
Define the default operating mode of the Network Printer . . . . . . . . . . . . 86
Define the banner pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Defining the Mailbox Input . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
About the mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Control the automatic print jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Controlling jobs without an Océ job ticket . . . . . . . . . . . . . . . . . . . . . . 92
Controlling the Time Delay for Print Jobs . . . . . . . . . . . . . . . . . . . . . . . . 93
About the printing delay. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93
Define the printing delay for the automatic print jobs . . . . . . . . . . . . . 94
Chapter 12
The system information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

7
Table of Contents
Reading Job-page Counters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98
Check the machine memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Check the machine number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
Print the system information of the Network Printer. . . . . . . . . . . . . . . . 102
Printing system reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Print the accounts-database file . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Chapter 13
Energy save timers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105
The Energy save timers of the Network Printer . . . . . . . . . . . . . . . . . . . 106
About the energy save modes of the Network Printer. . . . . . . . . . . . 106
Set the energy save timers of the Network Printer . . . . . . . . . . . . . . 107
Disable the sleep mode timer of the Network Printer . . . . . . . . . . . . 109
The Energy save timers of the Digital Copier . . . . . . . . . . . . . . . . . . . . 110
About the energy save modes of the Digital Copier . . . . . . . . . . . . . 110
Set the energy save timers of the Digital Copier. . . . . . . . . . . . . . . . 111
Disabling the automatic switch off. . . . . . . . . . . . . . . . . . . . . . . . . . . 113
Chapter 14
The Accounting system . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115
About the accounting system. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116
About the system accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117
Create the user accounts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118
A valid user account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118
Creating a new user account record on the Network Printer . . . . . . 119
Creating a new user account record on the Digital Copier . . . . . . . . 120
Maintaining the Accounts Database . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
Change the account number. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
Assign or change a PIN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122
Changing the Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123
Defining the Job-page Limit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124
Change the sequence of the user accounts . . . . . . . . . . . . . . . . . . . 125
Reset the job-page counters. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126
Delete the user accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128
Chapter 15
Maintain the machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131
Add the toner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132
Add the staples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135
Empty the staple receptacle. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138
Clean the Océ VarioPrint®1055/65/75 . . . . . . . . . . . . . . . . . . . . . . . . . 139
Shut down the Network Printer system . . . . . . . . . . . . . . . . . . . . . . . . . 140
Shut down the Digital Copier system . . . . . . . . . . . . . . . . . . . . . . . . . . . 141
Replace the removable hard disk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

8
Table of Contents
Chapter 16
Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145
Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146
Clear the staple jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148
Chapter 17
Troubleshooting for the Network Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149
Stop automatic printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150
Change the account-log mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151
Restart the controller . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153
Delete the jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154
Restoring the Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155
Appendix A
Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157
Product Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158
Input Trays and Output Bins . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159
Originals to use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162
Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163
Appendix B
Addresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165
Addresses of local Océ organisations . . . . . . . . . . . . . . . . . . . . . . . . . . 166

9
Chapter 1
Introduction

10 Chapter 1 Introduction
Your Océ product
Your Océ product
The Océ VarioPrint®1055/65/75 product range
The Océ VarioPrint®1055/65/75 product range includes different products and
configurations.
The Océ VarioPrint®1055/65/75 can be a Network Printer or a Digital Copier.
■The Network Printer has a network connection and can be used for copy, print
and scan jobs.
■The Digital Copier does not have a network connection and can be used for copy
jobs.
[1]
Océ
VarioPrint®
Print
speed
(pages /
minute)
Products Configurations Designed for
1055 55 All-in-one
printer,
scanner and
copier
Network Printer ■All kinds of print, scan and
copy jobs
Digital Copier ■All kinds of copy jobs
Bookcopier Network Printer ■Book copying and book
scanning in a simple and
handy way
■All kinds of print, scan and
copy jobs
Digital Copier ■Book copying in a simple
and handy way
■All kinds of copy jobs
1065 65 All-in-one
printer,
scanner and
copier
Network Printer ■All kinds of print, scan and
copy jobs
Digital Copier ■All kinds of copy jobs
1075 75 All-in-one
printer,
scanner and
copier
Network Printer ■All kinds of print, scan and
copy jobs
Digital Copier ■All kinds of copy jobs

11
What is in the Configuration and Maintenance Manual
What is in the Configuration and Maintenance Manual
Introduction
The Configuration and Maintenance Manual describes the tasks that the Key
operator can do with the Key Operator System. The tasks are explained in
step-by-step instructions with many illustrations to make the steps clear. But this
manual also provides some practical background information on functions you or the
end-users want to use.
Configurations and products of the Océ VarioPrint®1055/65/75
The Océ VarioPrint®1055 products can differ in functions and machine parts (see
‘Your Océ product’ on page 10).
This Configuration and maintenance manual uses a special symbol when
information is related to special products or configurations.
The Configuration and maintenance manual for your Océ VarioPrint®1055/65/75
The Océ VarioPrint®1055/65/75 has a Network Printer or Digital Copier
configuration (see ‘Your Océ product’ on page 10).
The following tables describes which chapters and topics of the Configuration and
maintenance manual specifically apply to the Network Printer and Digital Copier.
[2]
Chapter or topic Network Printer Digital Copier
Getting to know the
Network Printer
[1] [2]
Getting to know the
Digital Copier
[3] [4]
The access security
of the Network
Printer
[5] [6]
The access security
of the Digital
Copier
[7] [8]
The network
settings of the
Network Printer
[9] [10]

12 Chapter 1 Introduction
What is in the Configuration and Maintenance Manual
The print and scan
mode of the
Network Printer
[11] [12]
Print the system
information of the
Network Printer
[13] [14]
The Energy save
timers of the
Network Printer
[15] [16]
The Energy save
timers of the Digital
Copier
[17] [18]
Troubleshooting
for the Network
Printer
[19] [20]
Replace the
removable hard
disk
[21] [22]
Chapter or topic Network Printer Digital Copier

13
Who are the Océ VarioPrint®1055/65/75 users
Who are the Océ VarioPrint®1055/65/75 users
Introduction
The Océ VarioPrint®1055/65/75 documentation is meant for three types of users.
Each user has defined tasks related to the Océ VarioPrint®1055/65/75 system. This
Configuration and maintenance manual describes the tasks of the Key operator.
Types of users and their tasks
[3]
Types of users Tasks
End user ■Print documents from computer or USB stick.
■Copy paper documents.
■Scan paper documents to a server, a USB stick or Email
address.
■Add paper to the paper trays
■Clear paper jams.
Key operator Uses the Key Operator System to:
■Define access-security to machine and the machine's
components.
■Set the default job settings.
■Control the paper trays.
■Control the output.
■Control the print mode.
■Obtain the system information.
■Set energy save timers.
■Maintain the Accounting system.
Performs the following maintenance tasks:
■Maintain the machine supplies.
■Solve easy machine problems.
System
administrator
Uses the Océ System Configuration application to:
■Control the connection of the system to the network.
■Configure the scan server.
■Configure the print server.
■Configure print protocols.
■Configure the print languages.
■Maintain the accounts database.
■Create scan profiles.

14 Chapter 1 Introduction
More information on the Océ VarioPrint®1055/65/75
More information on the Océ VarioPrint®1055/65/75
Introduction
Océ develops manuals, instruction cards, tutorials and on-line helps to help you with
your jobs on the Océ VarioPrint®1055/65/75 .
Where to find the Océ VarioPrint®1055/65/75 documentation
The user CD-rom, delivered with the Océ VarioPrint®1055/65/75 , provides you
with the user manuals in digital format. You can also find instruction cards and
tutorials on this CD-rom.
The Océ Web site, www.oce.com, makes viewing manuals on-line and downloading
documents easier.
Océ VarioPrint®1055/65/75 documentation for each type of user
[4]
Types of users Information
End user ■The Océ VarioPrint®1055/65/75 Job
Manual.
■Instruction cards which explain copy, print
and scan jobs in a way that is easy to
understand.
■Add paper card, which explains how to add
paper to the trays and special feeder.
■Tutorials, which explain smart functions
from your computer screen.
Key operator ■The Océ VarioPrint®1055/65/75
Configuration and Maintenance Manual.
■Maintenance card, which explains how to
add toner and staples.
System administrator ■The System administrator manual.

15
Chapter 2
Getting to know the Network
Printer

16 Chapter 2 Getting to know the Network Printer
The machine parts
The machine parts
The machine parts of the Océ VarioPrint®1055/65/75
The following illustrations show which parts of the machine are involved with the
jobs you want to do. You see two illustrations:
■the parts of the Océ VarioPrint®1055/65/75 all-in-one printer, scanner and
copier
■the parts of the Océ VarioPrint®1055 Bookcopier
The Océ VarioPrint®1055/65/75 machine
: You can have an Océ VarioPrint®1055 without an automatic document feeder
or a finisher.

17
The machine parts
[23]
[5]
12 34 5
6
7
8
10
9
Number Part Description
1 Access to platen You can place originals that the
automatic document feeder cannot
handle on the platen. One side of the
original is scanned.
2 Automatic document feeder You can place a set of 1-sided or
2-sided originals in the automatic
document feeder.
3 Original receiving bin The originals are collected on this
bin.
4 Multi-size bin Copies and prints with special paper
sizes or paper weights are collected in
this bin. Stapling is not possible.
5 Finisher The A4/Letter 8.5x11 copies and
prints are collected on the finisher.
Stapling is possible.
6 Off-line stapler You can staple your copies and prints
manually with this stapler.
7 Operator panel The operator panel allows you to
define the settings for the job.

18 Chapter 2 Getting to know the Network Printer
The machine parts
The Océ VarioPrint®1055 Bookcopier
[24]
[6]
8 Special feeder You can use the special feeder to
insert special material that the paper
trays cannot handle.
9 Paper compartment door Door to access the paper trays.
10 Front door Door to access the toner reservoir and
the machine counter.
Number Part Description
1
9
8
23
4
5
6
7
Number Part Description
1 Access to book platen You can place originals that the
automatic document feeder cannot
handle on the book platen. One side
of the original is scanned.
2 Multi-size bin The copies and prints with a special
paper size or paper weight are
collected on this bin. Stapling is not
possible.
3 Finisher The A4/Letter 8.5x11 copies and
prints are collected on this bin.
Stapling is possible.
4 Off-line stapler You can staple your copies and prints
manually with this stapler.

19
The machine parts
5 Special feeder You can use the special feeder to
insert special material that the paper
trays cannot handle.
6 Operator panel The operator panel allows you to
define the settings for the job.
7 Paper compartment door Door to access the paper trays.
8 Front door Door to access the toner reservoir and
the machine counter.
9 Sloping side panel The sloping side panel keeps the
opened book in place.
Number Part Description

20 Chapter 2 Getting to know the Network Printer
Maintenance and configuration on the Network Printer
Maintenance and configuration on the Network Printer
Introduction
The Network Printer is a copier and scanner, but most of all it is a printer. It offers
the same functions any desktop printer offers, and lots more. The operator panel is
user friendly and easy to operate.
You as Key operator are responsible for the machine supplies and the configuration
of the system through the Key operator system (see ‘Who are the Océ VarioPrint
®
1055/65/75 users’ on page 13). You need a password to enter the Key operator
system.
What to do as a Key operator of Network Printer
As a Key operator you are responsible to set the initial configuration. You are
advised to read this manual carefully to decide which settings are important for your
organization or department.
Remember that most of the network, server and security configuration must be done
through the Océ System configuration. Refer to the System Administration Manual
how to use the Océ System Configuration (see ‘More information on the Océ
VarioPrint
®
1055/65/75’ on page 14).
Applications
There are two applications to configure the Network Printer.
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Applications Description
Key operator system The display screen provides access to the Key
operator system.
You need a Key operator password to open the
Key operator system.
Océ System Configuration The web based Océ System Configuration
provides the settings for the system, machine
and network configuration.
You need a System administrator password to
start the application.
Note: There are settings that can
be found in both the Key operator
system and the Océ System
Configuration application.