Oce CS665 Pro User manual

Océ
CS665 Pro
CS655
Security
User’s Guide
Printing for
Professionals

Thank you for selecting an Océ solution for your document production
and management needs. The following information will help you get the
most productive and reliable use out of your system.
Océ brand supplies are designed for Océ copiers, printers and fax
machines to ensure maximum product performance and quality.
Substituting other supplies may result in inferior image quality and
machine malfunction.
To order supplies call the Océ Supply Line:
1-866-472-7876 (US)
1-866-462-4478 (CAN)
01277 846 146 (UK)
Should your system develop a problem that cannot be remedied by
using the maintenance or troubleshooting procedures outlined in this
manual, please contact the Océ Customer Support Center by calling:
1-800-243-5556 (US)
1-866-462-4478 (CAN)
08708 500 749 (UK)
For faster service, please have your machine model and serial number
available before calling.

Océ-Technologies B.V.
Copyright
2008,Océ-Technologies B.V. Venlo, The Netherlands.
All rights reserved. No part of this work may be reproduced, copied, adapted, or
transmitted in any form or by any means without written permission from Océ.
Océ-Technologies B.V. makes no representation or warranties with respect to the
contents hereof and specically disclaims any implied warranties of
merchantability or tness for any particular purpose.
Further, Océ-Technologies B.V. reserves the right to revise this publication and to
make changes from time to time in the content hereof without obligation to notify
any person of such revision or changes.
Edition 2008-08 GB

CS665 Pro Contents-1
Contents
1 Introduction
1.1 User’s Guide – Security................................................................................................................... 1-3
1.2 Composition of user’s guide .......................................................................................................... 1-4
2 Security functions
3 Security strengthen mode
3.1 Description of security strengthen mode ..................................................................................... 3-3
3.2 Data protected by security strengthen mode............................................................................... 3-4
4 Machine administrator security functions
4.1 Turn security strengthen mode on/off .......................................................................................... 4-4
4.2 HDD lock password ........................................................................................................................ 4-7
4.3 Print audit log ................................................................................................................................ 4-10
4.4 Analyze audit log ........................................................................................................................... 4-12
4.5 Table of items saved in audit log ................................................................................................. 4-13
5Index

Contents-2 CS665 Pro

1Introduction

CS665 Pro 1-3
Introduction 1
1 Introduction
1.1 User’s Guide – Security
The Control Software version is as follows.
Image control program (Image Control l1) version:
A03U0Y0-00l1-G00-40
About the Firmware version display function:
The CS665 Pro Control Software (Image control program) version mentioned above can be confirmed by
using the service representative (CE) service mode ROM version display function.
When you display the firmware version, the Image control program version will be displayed as follows.
Image control program (Image Control l1) version:
G00 + 2 digits following the hyphen (Ex: G00-**)
Please keep this in mind when checking the software version.
Copyright © 2008 Océ-Technologies B.V. Venlo.
EXEMPTION:
-No part of this manual may be used or duplicated without permission.
-Manufacturer and Sales Company will have no liability for any influences caused by using the printing
system and this User’s Guide.
-The information written in this is subject to change without prior notice.

1Introduction
1-4 CS665 Pro
1.2 Composition of user’s guide
This machine is provided with the following user’s guides as printed matters.
CS665 Pro User’s Guide - Copier
This guide describes an outline of the machine and copy operations.
Please refer to this guide for safety information, turning on/off the machine, paper supply, dealing with
machine trouble such as paper jam, and copy operation available on the machine.
CS665 Pro User’s Guide - POD Administrator’s Reference
This guide provides you with detailed information about the machine management and how to customize the
machine according to your daily use.
Please refer to this guide for a setup and management of the machine including registration of copy paper
and tray setting.
CS665 Pro User’s Guide - Security (This book)
This guide describes the security functions.
Please refer to this guide for how to use the Security Strengthen mode, and for detailed machine operation
in Security Strengthen mode.
To operate safely, be sure to read "Chapter 1 Safety Information" in "CS665 Pro User’s Guide - Copier"
before using the machine.

2Security functions

CS665 Pro 2-3
Security functions 2
2 Security functions
The CS665 Pro device has two security modes.
Normal mode
Use this mode if the machine is used by a single person and there is a low possibility of illicit access and
operations. This is the default mode when shipped from the factory.
To use regular mode, please see the user’s guide for each individual machine.
Security strengthen mode
Use this mode if the machine is connected to a local area network, or to external networks through a
telephone line or other means. A machine administrator manages the device according to this user’s guide,
so that users can have a safe operating environment.
Your machine administrator is the only one who can turn the Security Strengthen mode ON and OFF, and
make other changes, and your service representative will designate an machine administrator.
To turn the Security Strengthen mode ON, the service representative should set a CE authentication
password and machine administrator password for the device.
Please contact your service representative when using the Security Strengthen mode.
Please be sure to use the Security Strengthen mode to prevent data from being accessed or tampered with.
The Security icon is displayed on the touch panel if the Security Strengthen mode is activated.
Environments in which Security Strengthen mode is recommended
-The machine is monitored by a telephone line or a network.
Creating a secure environment
For security, we recommend that supervisors and a machine administrator use Security Strengthen mode
and establish an environment as follows.
-Qualifications to be a machine administrator
A supervisor must select a reliable person who has adequate knowledge, technical ability, and
experience as a machine administrator, to whom to delegate administration of the device.
-Guarantee of service representative (CE)
A supervisor or a machine administrator can use Security Strengthen mode after confirming that a
service contract was signed with the service representative (CE). Clearly state in the service contract
that the service representative will not engage in any fraudulent actions.
-Secure LAN
Be sure to connect the machine to the LAN protected by firewall in order to prevent access from an
external network.

2Security functions
2-4 CS665 Pro

3Security strengthen mode

CS665 Pro 3-3
Security strengthen mode 3
3 Security strengthen mode
3.1 Description of security strengthen mode
The following items will have enhanced security.
-Machine NIC setting
While the Security Strengthen mode is activated, available function is limited to CS Remote Care.
-External access prohibited
No access is allowed over telephone lines other than CS Remote Care.
-Create, save and analyze an audit log
A history of security function operations will be created and saved. Date and time, information
identifying the person who made the operation, details of the operation, and results of the operation will
be saved, enabling analysis of unauthorized access. This log will be overwritten if the audit area is
depleted.
-Machine Administrator authentication
A service representative will set up an authentication data for a machine administrator.
The machine administrator must input a password to gain authorized access. Only one authentication
string can be registered per machine.
-Machine Administrator Setting mode
If the machine administrator Setting mode has been entered by successful Administrator
authentication, the setting change of various machine functions will be available on the machine.
Be sure to exit the machine administrator Setting mode if you leave in front of the machine while using
the machine administrator Setting mode.

3Security strengthen mode
3-4 CS665 Pro
3.2 Data protected by security strengthen mode
The data protected by Security Strengthen mode is the document data stored in the machine.
To turn security strengthen mode on/off
The machine administrator can turn Security Strengthen mode ON/OFF.
If Security Strengthen mode is OFF, data can potentially be accessed, so be careful.

4Machine administrator
security functions

CS665 Pro 4-3
Machine administrator security functions 4
4 Machine administrator security functions
The machine administrator turns Security Strengthen mode ON/OFF.
To do so, an 8-digit CE authentication password and Machine Administrator password must be set for the
machine. Ask your authorized service representative to set up a Machine Administrator password. To change
this password, the machine administrator himself should operate the procedure described in the User’s
Guide of POD Administrator’s reference.
To protect data in the machine from access and tampering, please be sure to designate a machine
administrator and use Security Strengthen mode.
2
Reminder
Do not use your name, birthday, employee number, etc. for a password that others can easily figure out.
Be careful not to inform anybody else of the password, or not to let it known to others.