Oce sx1481 User manual

DA7-92370-60

Preface
Manuals for your machine
Customer support
The manuals for this machine are as follows:
Safety Information
Please read this book carefully before using the machine. It contains important
information related to user safety and preventing equipment problems. Make sure
you observe all of the precautions listed in this manual.
User's Guide (This book)
This manual describes machine operation and maintenance.
Printer and Scanner Driver Manual [PDF]
Explains the installing and operations of printer and scanner drivers. This PDF
manual is included on the GDI Printer/Scanner Driver CD supplied with your
machine.
To order supplies:
Call the Océ Copier/Printer Supply Line at 1-800-462-6797.
To speak to a technical support representative:
Call the Océ National Diagnostic Center at 1-800-243-5556.
Thank you for purchasing Océ sx1481.
This manual describes the standard operating procedures of your machine.
Before using this machine, be sure to read the User’s Guide thoroughly in order to
ensure that you use the machine efficiently.
After you have gone through the manual, keep it handy for easy reference.
Note that some of the illustrations of the machine used in this manual may be
different from what you actually see on your machine.

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Layout & InstaLLatIon
GettInG started
auto dIaLer
sendInG faxes
receIvInG faxes
usInG the f-code box feature
copyInG
specIaL features
restrIctInG MachIne access
user settInGs
report & LIsts
MaIntenance & troubLeshootInG
appendIx and Index

Contents
How to read this manual...................................................................................................................i
Regulatory information ....................................................................................................................ii
United States of America ............................................................................................................ii
Canada ........................................................................................................................................iii
Precautions ....................................................................................................................................... v
Installing the machine ................................................................................................................ v
Caution labels and indicators .................................................................................................... vi
Transporting the machine.........................................................................................................vii
Consumables..............................................................................................................................vii
Routine Maintenance ...............................................................................................................viii
Ventilation.................................................................................................................................viii
Product Recycling and Disposal.................................................................................................ix
Chapter 1
Layout & Installation ..........................................................................................................................1-1
Packing contents.......................................................................................................................1-2
Machine layout .........................................................................................................................1-3
Control panel overview.............................................................................................................1-4
Setting up the machine .................................................................................................................1-6
Attaching the document tray ...................................................................................................1-6
Making connections ..................................................................................................................1-6
Installing the drum and toner cartridges................................................................................1-8
Plug in and power up..............................................................................................................1-10
Loading paper and adjusting the paper size setting ............................................................1-10
Adjusting the speaker volume ...............................................................................................1-11
Initial setup..................................................................................................................................1-12
Clearing stored settings .........................................................................................................1-12
Getting started........................................................................................................................1-12
Specifying initial settings.......................................................................................................1-13
Using the Energy Save mode .................................................................................................1-16
Installing drivers [CD] ................................................................................................................1-17
Chapter 2
Getting started......................................................................................................................................2-1
Operating tips ................................................................................................................................2-2
Switching the machine mode ...................................................................................................2-2
Entering characters..................................................................................................................2-2
Backup memory ........................................................................................................................2-3
Selecting a function ..................................................................................................................2-4
Function table...........................................................................................................................2-5
Document and paper handling....................................................................................................2-10
Document handling ................................................................................................................2-10
Paper handling........................................................................................................................2-12
Chapter 3
Autodialler .............................................................................................................................................3-1
Autodialer basics ...........................................................................................................................3-2
Autodialers................................................................................................................................3-2
Call groups ................................................................................................................................3-2
Destination names and phone directory dialing.....................................................................3-2
Special dialing characters ........................................................................................................3-3
One-touch keys...............................................................................................................................3-4
Adding or editing a one-touch number....................................................................................3-4
Quick one-touch registration....................................................................................................3-5
Erasing a one-touch number....................................................................................................3-5

How to dial using a one-touch key...........................................................................................3-6
Speed-dial numbers .......................................................................................................................3-7
Adding or editing a speed-dial number ...................................................................................3-7
Erasing a speed-dial number ...................................................................................................3-7
How to dial using a speed-dial number...................................................................................3-8
Call group dialing ..........................................................................................................................3-9
Entering or changing a call group ...........................................................................................3-9
Erasing a call group................................................................................................................3-10
How to dial using a call group ...............................................................................................3-10
Phone directory dialing ...............................................................................................................3-11
How to dial using the phone directory...................................................................................3-11
If the call fails .........................................................................................................................3-12
Chapter 4
Sending faxes ........................................................................................................................................4-1
Before sending ...............................................................................................................................4-2
Document handling ..................................................................................................................4-2
Scanning resolution..................................................................................................................4-2
Scanning contrast .....................................................................................................................4-2
Mixing the document resolution and contrast in multiple pages ..........................................4-2
Sending method ........................................................................................................................4-3
Memory overflow message .......................................................................................................4-3
Sending a fax..................................................................................................................................4-4
Memory transmission...............................................................................................................4-4
Redialing ........................................................................................................................................4-6
Automatic fax redialing............................................................................................................4-6
Manual redial............................................................................................................................4-6
Reviewing or canceling commands ...............................................................................................4-7
To review or cancel command ..................................................................................................4-7
Reviewing or canceling parts of a broadcast...........................................................................4-8
Printing a delayed command list .............................................................................................4-8
Printing a stored document......................................................................................................4-8
View or print the results of fax transactions ..........................................................................4-9
Advanced fax functions ...............................................................................................................4-10
Broadcasting ...........................................................................................................................4-11
Delayed transmission .............................................................................................................4-12
Batch transmission.................................................................................................................4-13
Selecting the TTI ....................................................................................................................4-16
Polling transmission...............................................................................................................4-17
Fax & Copy..............................................................................................................................4-18
Cover page...............................................................................................................................4-19
Using alternative telephone network service providers (dial prefix) ..................................4-20
Sending documents to an e-mail gateway (fax server) ........................................................4-21
Chapter 5
Receiving faxes .....................................................................................................................................5-1
Receiving a fax...............................................................................................................................5-2
Selecting the reception mode ...................................................................................................5-2
Manual reception mode............................................................................................................5-2
Automatic reception mode........................................................................................................5-2
Answering calls manually........................................................................................................5-4
Switch between the automatic or manual reception mode ....................................................5-4
If the paper runs out during fax reception..............................................................................5-5
Settings for fax reception ..............................................................................................................5-6
Setting the number of rings .....................................................................................................5-6
Print settings ............................................................................................................................5-6
Advanced receiving functions .......................................................................................................5-8
Block junk fax ...........................................................................................................................5-9

Receive polling ........................................................................................................................5-11
Fax forwarding........................................................................................................................5-12
Separator page........................................................................................................................5-14
Chapter 6
Using F-code box features..................................................................................................................6-1
F-code: an introduction.............................................................................................................6-2
Creating or modifying an F-code box.......................................................................................6-2
Printing a list of F-code boxes..................................................................................................6-7
Printing a list of documents stored in your F-code boxes.......................................................6-7
Erasing an empty F-code box...................................................................................................6-7
Storing a document in a bulletin box for polling.....................................................................6-8
Printing a document stored in a bulletin box..........................................................................6-9
Erasing a document stored in a bulletin box ..........................................................................6-9
Printing a document received in the security box ................................................................6-10
Sending a document using a sub-address and password .....................................................6-11
Polling a document using a sub-address and password .......................................................6-12
Chapter 7
Copying...................................................................................................................................................7-1
Before copying................................................................................................................................7-2
Document and paper handling.................................................................................................7-2
Changing your machine to the copy mode ..............................................................................7-2
Display in the copy standby mode ...........................................................................................7-2
Memory overflow message .......................................................................................................7-2
Making copies ................................................................................................................................7-3
Making copies ..........................................................................................................................7-3
Basic copy settings.........................................................................................................................7-4
Selecting the document type ....................................................................................................7-4
Scanning the contrast...............................................................................................................7-4
Zoom ratio .................................................................................................................................7-4
Number of copies ......................................................................................................................7-5
Sorting copies............................................................................................................................7-5
Selecting paper size ..................................................................................................................7-5
Advanced copy functions ...............................................................................................................7-7
Combine.....................................................................................................................................7-8
Copy resolution .........................................................................................................................7-9
Chapter 8
Special features ....................................................................................................................................8-1
Soft keys .........................................................................................................................................8-2
Functions you can assign to a soft key ....................................................................................8-2
Programming a soft key ...........................................................................................................8-3
Macro keys .....................................................................................................................................8-4
Steps you can program into a macro key ................................................................................8-4
Creating or modifying a macro ................................................................................................8-5
Erasing a macro key.................................................................................................................8-6
Macro key speed........................................................................................................................8-6
Fax dialing using a macro key .................................................................................................8-7
Copying using macro key .........................................................................................................8-7
Printing lists using the macro key...........................................................................................8-7
Storing fax documents using macro key..................................................................................8-7
Viewing counters ...........................................................................................................................8-8
Chapter 9
Security features ..................................................................................................................................9-1
Security features............................................................................................................................9-2

Passcode protection...................................................................................................................9-2
Security reception.....................................................................................................................9-3
Masking the PIN.......................................................................................................................9-5
Using department codes................................................................................................................9-8
Turning department code protection on and off .....................................................................9-8
Entering a department code.....................................................................................................9-8
Erasing a department code ......................................................................................................9-9
Turning the department code setting on and off ....................................................................9-9
Fax charge setting ..................................................................................................................9-10
Copy charge setting ................................................................................................................9-10
Sending a fax using a department code.................................................................................9-11
Making a copy using a department code ...............................................................................9-11
Printing the department code list..........................................................................................9-12
Resetting the department code counter ................................................................................9-12
Copy protection ............................................................................................................................9-13
Chapter 10
User settings ........................................................................................................................................10-1
Machine settings..........................................................................................................................10-2
Accessing the machine setting...............................................................................................10-2
Fax settings..................................................................................................................................10-5
Accessing the fax settings ......................................................................................................10-5
Copy settings................................................................................................................................10-7
Accessing the copy setting......................................................................................................10-7
Scanner settings ..........................................................................................................................10-8
Accessing the scanner setting................................................................................................10-8
Chapter 11
Report & Lists .....................................................................................................................................11-1
Table of the lists and journal ......................................................................................................11-2
Activity journal ............................................................................................................................11-4
Setting the activity journal ....................................................................................................11-4
Printing an activity journal manually...................................................................................11-4
Setting the printing order of the activity journal .................................................................11-5
Transmission Confirmation Report ............................................................................................11-5
Setting the transmission confirmation report.......................................................................11-5
Stored document list....................................................................................................................11-6
Erased document notification .....................................................................................................11-6
Chapter 12
Maintenance & Problem solving.....................................................................................................12-1
Maintenance.................................................................................................................................12-2
Cleaning tips...........................................................................................................................12-2
Cleaning the scanning area ...................................................................................................12-2
Cleaning the ADF rollers .......................................................................................................12-3
Cleaning the drum charge wire and the print head .............................................................12-3
Replace the toner cartridge....................................................................................................12-4
Replacing the drum cartridge ................................................................................................12-6
Troubleshooting ...........................................................................................................................12-8
Document jams .......................................................................................................................12-8
Paper jams.............................................................................................................................12-10
LCD error messages .............................................................................................................12-13
“Check Message” printouts...................................................................................................12-16
Error code..............................................................................................................................12-17
Machine errors......................................................................................................................12-19
Faxing errors.........................................................................................................................12-19
Copying errors.......................................................................................................................12-20
PC printing errors [CD]........................................................................................................12-20

Scanner errors [CD]..............................................................................................................12-20
Print quality problems .........................................................................................................12-21
If you cannot solve the problem ...........................................................................................12-23
Appendix & Index.............................................................................................................................. AI-1
Specifications ...............................................................................................................................AI-2
General....................................................................................................................................AI-2
Fax ...........................................................................................................................................AI-3
Copy.........................................................................................................................................AI-3
Printer .....................................................................................................................................AI-3
Scanner....................................................................................................................................AI-4
Consumable items ..................................................................................................................AI-4
Index.............................................................................................................................................AI-5

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How to read this manual
Symbols
In this manual, the following symbols are used with the items where important operational and safety
information must be observed. For safe operation, please carefully read the “Safety Information” sup-
plied with this product.
Describes warnings to protect yourself and others from serious or potentially
fatal injury if you handle the machine incorrectly. For safe operation, please fol-
low instructions carefully.
Describes cautions to protect yourself and others from personal injury or dam-
age to properties if you handle the machine incorrectly. For safe operation,
please follow instructions carefully.
IMPORTANT Describes important conditions or restrictions you should carefully observe to
avoid problems caused by incorrect operations.
NOTE: Describes reference information and additional notes for operations.
< > The names of the keys on the control panel.
“ ” Items that appear on the LCD.
LCD The Liquid Crystal Display shows messages and options during operation.
Document Original(s) that you are copying, faxing or scanning.
Paper Paper to be printed on.
Tx Denotes sending.
Rx Denotes receiving.
, Shows the direction of the document and paper.
Direction mark Document placed on the ADF
or Nothing
E.g.) Letter
E.g.) Half-letter

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Regulatory information
Customer information
United States of America
The Océ model sx1481(hereafter referred to as “the product”), complies with Part 68 of
the FCC rules and the requirements adopted by the ACTA. On the rear panel of the
product is a label that contains, among other information, a product identifier in the
format US:IMGFA23B005C. If required, this number must be provided to the telephone
company.
The REN is used to determine the number of devices that may be connected to a tele-
phone line. Excessive RENs on a telephone line may result in the devices not ringing
in response to an incoming call. In most, but not all areas, the sum of RENs should not
exceed five (5.0). To be certain of the number of devices that may be connected to a line,
as determined by the total RENs, contact the local telephone company. The REN for this
product is part of the product identifier that has the format US:IMGFA23B005C. The
digits represented by “23B” are the REN without a decimal point.
The product is designed for use on standard-device telephone lines. The product con-
nects to the telephone line with a standard line called the USOC RJ-11C.
Any plug and jack used to connect the product to the wiring and telephone network of
the premises must comply with the applicable Part 68 of the FCC rules and the require-
ments adopted by the ACTA. A compliant telephone cord and modular plug is provided
with this product. It is designed to be connected to a compatible modular jack that is
also compliant. See installation instructions for details.
If the product causes harm to the telephone network, the telephone company will notify
you in advance that temporary discontinuance of service may be required. If advance
notice isn’t practical, the telephone company will notify you as soon as possible and may
advise you of your right to file a complaint with the FCC if you believe it is necessary.
The telephone company may make changes in its facilities, equipment, operations or
procedures that could affect the operation of the product. If this happens, the telephone
company will provide advance notice in order for you to make necessary modifications to
maintain uninterrupted service.
If trouble is experienced with the product, see operating instructions for details. For
further repair or warranty information, please contact the Océ National Diagnostic
Center at 1-800-243-5556. If the product is causing harm to the telephone network, the
telephone company may request that you disconnect the product until the problem is
resolved.
Connection to party line service is subject to state tariffs. Contact the state public utility
commission, public service commission, or corporation commission for information.
If your home has specially wired alarm equipment connected to the telephone line,
ensure the installation of the product does not disable your alarm equipment. If you
have questions about what will disable alarm equipment, consult your telephone com-
pany or a qualified installer.
The product is hearing aid compatible.
When programming emergency numbers and/or making test calls to emergency num-
bers:
1) Remain on the line and briefly explain to the dispatcher the reason for the call.
2) Perform such activities in the off-peak hours, such as early morning or late evenings.

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To protect the product against power surges, we recommend the use of a power protec-
tion device (Surge arrestor).
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to
use a computer or other electronic device, including FAX machines, to send any message
unless such message clearly contains in a margin at the top or bottom of each trans-
mitted page or on the first page of the transmission, the date and time it is sent and
an identification of the receiving business or other entity, or other individual sending
the message and the telephone number of the sending machine or such business, other
entity, or individual. (The telephone number provided may not be a 900 number or any
other number for which charges exceed local or long-distance transmission charges.)
For instructions on programming this information into the product, see “Initial setup” on
pages 1-13 to 1-15 of this manual.
FCC Part 15
This product equipment has been tested and found to comply with the limits for a Class
A digital devices, pursuant to Part 15 of the FCC Rules. These limits are designed to
provide reasonable protection against harmful interference when the equipment is
operated in a commercial environment. The product equipment generates, uses, and
can radiate radio frequency energy and, if not installed and used in accordance with the
instruction manual, may cause harmful interference to radio communications. Opera-
tion of this equipment in a residential area is likely to cause harmful radio interference,
in which case the user will be required to correct the interference at their own expense.
Canada
NOTICE:
This product equipment meets the applicable Industry Canada Terminal Equipment
Technical Specifications.
NOTICE:
The Ringer Equivalence Number (REN) for this terminal equipment is 0.2. The REN
assigned to each terminal equipment provides an indication of the maximum number
of terminals allowed to be connected to a telephone interface. The termination on an
interface may consist of any combination of devices subject only to the requirement that
the sum of the Ringer Equivalence Numbers of all the devices does not exceed five.
Canadian ICES-003
This Class A digital apparatus complies with Canadian ICES-003.
Cet appareil numérique de la classe A est conforme à la norme NMB-003 du Canada.

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ENERGY STAR®
As an ENERGY STAR®partner, Océ has determined that this product
meets the ENERGY STAR®guidelines for energy efficiency.
What is an ENERGY STAR®program?
The international ENERGY STAR®program is the international program
to promote energy efficient consumer products. This program aims the
reduction of power consumption of office equipment, of which power are
often turned ON for a long time, from the energy saving view that “effi-
ciently use the energy when needed”. It adopts the voluntary system a
manufacturer can join by its independent decision.
QuadAccess®
QuadAccess is a more powerful version of what already is a pretty power-
ful feature, called dual access. While a fax with normal dual access allows
you to do two things at once, QuadAccess allows you to do four operations
at once.
For example, even if the machine is (1) printing a copy, (2) transmitting
from memory and (3) scanning documents for a different memory trans-
mission, you can still (4) program the machine.
Super G3
Super G3 is an extension of Group 3 fax technology standards, allowing
the use of high-speed ITU-T V.34 modems for 33.6 Kbps transmission and
high-speed protocols for rapid handshaking.
JBIG — Joint Bi-level Image experts Group, the new ITU-T standard
image data compression method. As JBIG compresses the data more
efficiently than MMR, it is especially effective when transmitting halftone
(grayscale) image document.
Trademarks
Océ and Océ logo are registered trademark of Océ N.V.
All other company names and product names referenced are trademarks or registered trademarks of
their respective companies.

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Precautions
Besides the “Safety Information” supplied with this product, please observe the following
instructions.
Installing the machine
• Do not let any object obstruct or plug the ventilation holes of this product. Accumu-
lated heat inside the product could result in a malfunction.
IMPORTANT
• Install the machine to keep the ventilating slot of the machine at least 4 inches (10
cm) away from walls or other devices.
• To ensure proper ventilation and easy operation, secure an adequate installation space
around the machine.
28.1 inches
(713 mm)
32 inches
(813 mm)
33.6 inches (853 mm)
29.6 inches (753 mm) 2 inches
(50 mm)
2 inches
(50 mm)
30.4 inches
(772 mm)
34.3 inches
(872 mm)
4 inches
(100 mm) 4 inches
(100 mm)
• Do not install in places exposed to extreme temperature fluctuation. Use your
machine within the temperature range of 50°F (10°C) to 89.6°F (32°C), the humidity
range of 20% to 80%RH.
• Avoid outdoor installation.
NOTE: In order to enable easy machine maintenance and replacement of consumables,
maintain an adequate amount of space around the machine. When lifting the
machine, be sure to grab the handles on the left and right sides of the cassette tray.

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Caution labels and indicators
The caution labels and indicators are attached to the machine as shown below, to avoid
any serious injury.
The fuser unit and the area around it inside the machine are extremely hot.
To avoid getting burned, DO NOT TOUCH.
• Do not burn toner cartridges. Exposure to an open flame can cause the toner cartridge
to burn or explode, causing serious injury.
• Never expose a cartridge to direct sunlight.
• Never attempt to disassemble a toner cartridge or attempt to refill it.

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Transporting the machine
• Two or more people should carry the machine. Before transporting the machine, be
sure to check that you disconnect the plug from the outlet and remove the line cable.
Otherwise, the damaged cable can cause fire, electrical shock or malfunction.
• Before transporting the machine, remove the toner cartridge (or toner bottle).
• When lifting the machine, be sure to grab the handles on the left and right sides of the
cassette tray.
• If you install the machine on a cabinet, secure the machine with stoppers to prevent
it from moving. Otherwise, the machine may move in an unexpected direction, poten-
tially causing injury.
• If you need to transport the machine over a long distance, consult your Océ dealer.
Consumables
• Do not burn toner cartridges. Exposure to an open flame can cause the toner cartridge
to burn or explode, causing serious injury.
• Please dispose of used toner and drum cartridges in accordance with local regulations.
• Keep toner and other consumables out of the reach of small children. If a child should
ingest toner, consult a physician immediately.
IMPORTANT
• Do not store the toner cartridge (or toner bottle), drum cartridge (or drum unit) or
paper in any of the following places:
– Places exposed to fire
– Places exposed to direct sunlight
– Places subject to high temperature and/or high humidity
– Places subject to rapid temperature changes
– Dusty areas
– Inside a car, left for a long time
• Do not directly touch the photoreceptor surface of the drum cartridge (or drum unit),
or expose it to direct sunlight. This could cause a reduction in print quality.
• To prevent caking in the toner, never stand the cartridge on its end and do not store it
up side down.
• Never attempt to disassemble a toner cartridge or attempt to refill it.
• Do not remove the cartridge from its protective bag until you are ready to install it.
• Handle cartridges with care. Do not subject it to shock or vibrations.

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Routine Maintenance
• Do not burn toner cartridges. Exposure to an open flame can cause the toner cartridge
to burn or explode, causing serious injury.
• The fuser unit and the area around it inside the machine are extremely hot when oper-
ating. When you clear a paper jam or inspect inside, be careful not to touch around the
fuser unit. It may cause burns.
• When you clear a paper jam or replace the toner cartridge (or toner bottle), be careful
not to get the toner powder into your eyes or mouth. If the toner gets in your eyes or
mouth, immediately flush with cold water an d consult a physician.
• Be careful not to stain your hands or clothes with the toner. If your hands or clothes
get stained, wash them immediately with cold water. The stains may become perma-
nent if washed using warm water.
• Do not attempt machine operations that are not described in this manual.
Ventilation
• Always operate the product in well ventilated areas.
Operating the product in poorly ventilated areas for an extended time period could
pose health risks. Be sure to frequently ventilate the operating area.
• Do not let any object obstruct or plug the ventilation holes of this product. Accumu-
lated heat inside the product could result in a malfunction.

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Product Recycling and Disposal
This product contains mercury in the fluorescent lamp in the scanner (< 5mg).
Disposal of mercury may be regulated due to environmental considerations. For disposal
or recycling information, please contact your local authorities.
For California, USA only
This Perchlorate warning applies only to primary CR (Manganese Dioxide) Lithium coin
cells. Perchlorate Material-special handling may apply. See www.dtsc.ca.gov/hazard-
ouswaste/perchlorate.
Ni-MH (Nickel Metal Hydride) batteries are installed inside machine as back up
memory batteries.
Please dispose of used batteries in an environmentally friendly manner according to the
manufacturer’s instructions. For replacement of the batteries, please contact your quali-
fied service technician.

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1
Packing contents.................................................................................... 1-2
Machine layout ...................................................................................... 1-3
Control panel overview ......................................................................... 1-4
Setting up the machine................................................................................. 1-6
Attaching the document tray................................................................ 1-6
Making connections............................................................................... 1-6
Installing the drum and toner cartridges ............................................ 1-8
Plug in and power up .......................................................................... 1-10
Loading paper and adjusting the paper size setting......................... 1-10
Adjusting the speaker volume ............................................................ 1-11
Initial setup................................................................................................. 1-12
Clearing stored settings...................................................................... 1-12
Getting started .................................................................................... 1-12
Specifying initial settings ................................................................... 1-13
Using the Energy Save mode.............................................................. 1-16
Installing drivers [CD]................................................................................ 1-17
Chapter
Layout & Installation

1-2 Layout & InstaLLatIon
Packing contents
Main unit with 500-sheet paper cassette
AC power cord
Printer & scanner
driver CD
Document tray
Telephone line cable
Ferrite core
Drum cartridge Toner cartridge
Documentation & labels
(1) User’s guide (this book)
(2) Safety Information
(3) Paper size label
(4) One-touch key label
(5) Soft key label
(6) Service/Supplies call label
(3) (4)
(1)
(5)
(2) (6)
NOTE: • The appearance of the AC power cord and telephone line cable vary according to
countries.
• The toner cartridge supplied with your machine is starter toner cartridge, which
yields approximately 3,000 printouts. In the USA, call for supplies at 1-800-462-
6797 to purchase regular, full-yield toner cartridge.