Oce CM4520 User manual

For Océ and Imagistics Models
Océ User’s Guide [Facsimile Operations]
cm4520

cm4520 x-1
Table of contents
1 Introduction
1.1 Special Notice to User ..................................................................... 1-3
1.1.1 For Canada .................................................................................... 1-3
1.1.2 For U.S.A........................................................................................ 1-3
1.1.3 For New Zealand............................................................................ 1-5
1.1.4 For Europe ..................................................................................... 1-6
1.2 Getting Started (FAX) ....................................................................... 1-7
1.3 Features of the FAX.......................................................................... 1-9
1.4 How to Use This User's Guide....................................................... 1-17
1.5 Descriptions and Symbols for Documents and Paper ................ 1-18
1.5.1 “Width” and “Length”................................................................... 1-18
1.5.2 Paper Orientation ......................................................................... 1-18
1.6 User’s Guides.................................................................................. 1-19
2 Before Use
2.1 Restriction matter............................................................................. 2-2
2.2 Control Panel .................................................................................... 2-3
2.2.1 Control Panel ................................................................................. 2-3
2.3 First-Use Settings............................................................................. 2-6
2.3.1 Must-Set Items............................................................................... 2-6
2.4 Useful Functions ............................................................................... 2-7
2.4.1 Address Book ................................................................................ 2-7
2.4.2 Program ....................................................................................... 2-11
2.5 FAX Screen...................................................................................... 2-14
2.6 User Authentication and Account Track ...................................... 2-16
2.6.1 When the User Authentication has been set................................ 2-16
2.6.2 When the Account Track has been set........................................ 2-16
2.7 Fax reception using the Box.......................................................... 2-17
2.7.1 Type of boxes .............................................................................. 2-18
2.7.2 Operations of the PC-FAX RX feature.......................................... 2-21
2.8 Using an additional line for both sending and receiving............. 2-23

x-2 cm4520
2.8.1 Using a line for both sending and receiving ................................. 2-23
2.8.2 Using a line only for receiving....................................................... 2-25
2.8.3 Using a line only for sending......................................................... 2-26
3 Transmission
3.1 Simple FAX Transmission................................................................. 3-2
3.2 Placing the Original on the Machine................................................ 3-6
3.2.1 Using the ADF................................................................................. 3-6
3.2.2 Placing Originals on the Platen Glass............................................. 3-7
3.2.3 Sending Multiple Originals from the Platen Glass .......................... 3-7
3.2.4 Transmitting Originals by Using both the ADF and the Platen Glass 3-
9
3.3 Setting Transmission Conditions................................................... 3-11
3.3.1 Original Image Type...................................................................... 3-12
3.3.2 Density .......................................................................................... 3-13
3.3.3 Simplex/Duplex............................................................................. 3-13
3.3.4 Resolution ..................................................................................... 3-14
3.3.5 Confirming Settings and Communication Results........................ 3-15
3.3.6 Registering the Address Book from the Mode Check screen ...... 3-18
3.4 Selecting One Destination .............................................................. 3-20
3.4.1 Selecting One Destination ............................................................ 3-20
3.4.2 Selecting Multiple Destinations .................................................... 3-27
3.4.3 To Confirm/Delete a Destination................................................... 3-28
3.4.4 Recently Dialed ............................................................................. 3-29
3.5 Scanning........................................................................................... 3-30
3.5.1 When Original Size Cannot be Detected ...................................... 3-30
3.5.2 When Memory Capacity is Exceeded........................................... 3-30
3.5.3 Automatic rotation of original document ...................................... 3-30
3.6 When Unable to Send...................................................................... 3-31
3.7 Reserving Transmission ................................................................. 3-35
3.8 Manual Transmission ...................................................................... 3-36
3.9 Canceling Transmission ................................................................. 3-37
3.9.1 Canceling Communication in Progress ........................................ 3-37
3.9.2 Canceling Reserved Jobs ............................................................. 3-38
3.10 Confirm the Job List........................................................................ 3-40

cm4520 x-3
3.11 Confirming Communication Results............................................. 3-41
3.12 Memory Transmissions and Quick Memory TX........................... 3-44
3.12.1 Memory Transmission.................................................................. 3-44
3.12.2 Quick Memory Transmission ....................................................... 3-44
3.12.3 To Perform a Quick Memory Transmission ................................. 3-45
3.13 Number of Originals ....................................................................... 3-47
3.14 Timer Transmission........................................................................ 3-49
3.15 International Communication........................................................ 3-51
3.16 Sender Information......................................................................... 3-54
3.16.1 Set to Inside Body Text................................................................ 3-54
3.16.2 Set to Outside Body Text............................................................. 3-54
3.16.3 Set to OFF.................................................................................... 3-55
3.16.4 To Name....................................................................................... 3-55
3.16.5 To Name is set to ON................................................................... 3-55
3.16.6 To Name is set to OFF ................................................................. 3-56
4 Reception
4.1 Reception Mode................................................................................ 4-2
4.1.1 Auto Reception (FAX Only Mode) .................................................. 4-2
4.1.2 Manual Reception (Telephone Only Mode).................................... 4-2
4.2 Auto Reception (FAX Only Mode).................................................... 4-3
4.3 Manual Reception (Telephone Only Mode) .................................... 4-4
4.4 Unable to Receive............................................................................. 4-5
4.5 Memory Substitute Reception......................................................... 4-6
4.6 Reception Recording ....................................................................... 4-8
4.6.1 Recording after Reducing at the Minimum Reduction Rate .......... 4-8
4.6.2 Recording after Reducing to Fit in Paper....................................... 4-9
4.6.3 Recording at Full Scale ................................................................ 4-15
4.7 Reception Information ................................................................... 4-17
5 Troubleshooting
5.1 Cannot Send Messages ................................................................... 5-2
5.2 Cannot Receive Messages .............................................................. 5-3
5.3 Error Message Displayed................................................................. 5-5
5.4 Call for Service.................................................................................. 5-6

x-4 cm4520
6 Specifications
6.1 Specifications .................................................................................... 6-2
7 Transmission Applications
7.1 Opening the Scan Setting Screen and Comm. Setting screen ..... 7-2
7.2 Application Functions Overview ...................................................... 7-4
7.3 Mixed Original.................................................................................... 7-6
7.4 Bind Position...................................................................................... 7-8
7.5 Frame Erase Transmission............................................................. 7-11
7.6 Background Adjustment................................................................. 7-14
7.7 Sharpness ........................................................................................ 7-17
7.8 Scan Size.......................................................................................... 7-20
7.9 Header Setting ................................................................................. 7-23
7.10 Specify the File Type ....................................................................... 7-26
7.11 Password Transmission.................................................................. 7-29
7.12 Confidential Communication (F-Code TX) .................................... 7-31
7.12.1 Confidential Communication ........................................................ 7-31
7.13 Relay Transmission Request (F-Code TX) .................................... 7-34
7.14 ECM OFF .......................................................................................... 7-37
7.15 V.34 OFF ........................................................................................... 7-39
7.16 Fax Transmission from Public User Box/Personal User Box...... 7-41
7.17 Check the destination before sending .......................................... 7-44
7.18 Sending after the check of destination ......................................... 7-46
7.19 Specifying the line for sending (Line Selection) ........................... 7-47
8 Useful Functions for Reception
8.1 Utilize a document received as Confidential Reception................ 8-2
8.1.1 Utilize a document received as Confidential Reception ................. 8-2
8.1.2 Printing the Document Received in a Confidential User Box ......... 8-3
8.1.3 Deleting Documents from a Confidential User Box ........................ 8-4
8.2 Memory Reception ............................................................................ 8-5
8.2.1 Printing a Document Held in Memory............................................. 8-5
8.2.2 Deleting a Document Held in Memory............................................ 8-7
8.3 Reception Information ...................................................................... 8-8

cm4520 x-5
8.3.1 Various Reception Information....................................................... 8-8
9 Polling
9.1 Polled Transmission ......................................................................... 9-2
9.1.1 Polled Transmission....................................................................... 9-2
9.2 Polling Reception.............................................................................. 9-5
9.3 Bulletin............................................................................................... 9-8
9.3.1 Write a Document to the Bulletin Board ........................................ 9-8
9.3.2 Receive by Polling a Document Written to the Bulletin Board of a
Destination (FAX) 9-10
10 Registering/Settings
10.1 Displaying the Fax Registration Screen ....................................... 10-2
10.2 Registering the Address Book ...................................................... 10-3
10.3 Registering the Group.................................................................. 10-16
10.4 Registering the Program.............................................................. 10-22
10.5 Registering the Subject and Text of the E-Mail......................... 10-28
10.6 Setting Up Confidential Reception (F-Code RX) User Boxes ... 10-44
10.7 Setting the Bulletin Board............................................................ 10-48
10.8 Setting the Relay User Box.......................................................... 10-51
10.9 Setting the Memory RX User Box ............................................... 10-54
11 Utility Mode
11.1 Utility Mode Screen ........................................................................ 11-2
11.1.1 Entering User Setting ................................................................... 11-2
11.1.2 Exiting from User Setting ............................................................. 11-2
11.1.3 Entering Administrator Setting ..................................................... 11-3
11.1.4 Exiting from Administrator Setting ............................................... 11-4
11.2 FAX Utility Mode List ...................................................................... 11-5
11.2.1 User Setting >> Display Setting >> Fax Basic Screen Default Setting.
11-5
11.2.2 User Setting >> Display Setting >> Fax Active Screen ............... 11-5
11.2.3 User Setting >> Initial Setting ...................................................... 11-5
11.2.4 Administrator Setting >> System Setting >> Power Save Setting>>
Entering Power Save Mode (Fax) 11-6
11.2.5 Administrator Setting >> System Setting >> Output Setting >>

x-6 cm4520
Print/Fax Output Settings 11-6
11.2.6 Administrator Setting >> System Setting >> Restrict User Access>>
Restrict Operation Setting >> Restrict Fax Broadcasting 11-6
11.2.7 Administrator Setting >> Fax Setting >> Header Information ...... 11-6
11.2.8 Administrator Setting >> Fax Setting >> Header/Footer Position 11-7
11.2.9 Administrator Setting >> Fax Setting >> Telephone Line Settings 11-
7
11.2.10 Administrator Setting >> Fax Setting >> TX/RX Setting............... 11-9
11.2.11 Administrator Setting >> Fax Setting >> Function Setting......... 11-10
11.2.12 Administrator Setting >> Fax Setting >> PBX CN Set................ 11-11
11.2.13 Administrator Setting >> Fax Setting >> Report Settings .......... 11-11
11.2.14 Administrator Setting >> Fax Setting >> Job Settings List ........ 11-12
11.2.15 Administrator Setting >> System Connection>> Prefix / Suffix Auto
Setting 11-12
11.2.16 Administrator Setting >> Fax Setting >>Multi Lines Setting ...... 11-12
11.2.17 Administrator Setting >> Security Setting >>Security
Details>>Restrict Fax TX 11-13
11.3 Fax Basic Screen Default Setting ................................................ 11-14
11.4 Fax Active Screen.......................................................................... 11-16
11.5 Initial Setting .................................................................................. 11-18
11.6 Entering Power Save Mode (Fax)................................................. 11-20
11.7 Print/Fax Output Settings ............................................................. 11-22
11.8 Restrict Fax Broadcasting............................................................ 11-24
11.9 Header Information ....................................................................... 11-26
11.10 Header/Footer Position................................................................. 11-29
11.11 Telephone Line Settings ............................................................... 11-32
11.12 TX/RX Setting ................................................................................ 11-35
11.13 Function Setting ............................................................................ 11-38
11.13.1 Function ON/OFF Setting ........................................................... 11-38
11.13.2 Memory RX ................................................................................. 11-41
11.13.3 Closed Network RX..................................................................... 11-43
11.13.4 Forward TX Setting ..................................................................... 11-45
11.13.5 Incomplete TX Hold .................................................................... 11-48
11.13.6 PC-FaX RX Setting ..................................................................... 11-50
11.13.7 TSI User Box Setting .................................................................. 11-53

cm4520 x-7
11.14 PBX (Private Branch Exchange) CN Set ..................................... 11-58
11.15 Report Settings ............................................................................. 11-60
11.16 Prefix/Suffix Auto Setting (North American users only)............ 11-63
11.16.1 Prefix/Suffix Auto Setting........................................................... 11-63
11.16.2 Transmission using [Prefix/Suffix Auto Setting] ......................... 11-64
11.17 Set the Multi Lines Setting........................................................... 11-65
11.18 Restrict Fax TX.............................................................................. 11-74
12 Explanation of Reports and Lists
12.1 Types of Reports and Lists............................................................ 12-2
12.1.1 Reports......................................................................................... 12-2
12.1.2 Lists.............................................................................................. 12-3
12.2 Activity Report ................................................................................ 12-4
12.2.1 Automatic Printout ....................................................................... 12-4
12.2.2 Manual Printout............................................................................ 12-4
12.3 TX Report ........................................................................................ 12-8
12.3.1 Manual Printout............................................................................ 12-8
12.3.2 Automatic Printout ....................................................................... 12-8
12.4 Polling TX Report.......................................................................... 12-10
12.5 Polling RX Report ......................................................................... 12-12
12.6 Broadcast Report ......................................................................... 12-14
12.7 Sequence Polling Reception Report........................................... 12-16
12.8 Reservation Communication Report .......................................... 12-18
12.9 Reservation Polling TX Report .................................................... 12-20
12.10 Broadcast Reserved Report ........................................................ 12-22
12.11 An address Polling Rx Reserved Report .................................... 12-24
12.12 Sequence Polling RX Reservation Report.................................. 12-26
12.13 Confidential RX Report ................................................................ 12-28
12.14 Bulletin TX Report......................................................................... 12-30
12.15 Relay TX Result Report ................................................................ 12-32
12.16 Relay Request RX Report ............................................................ 12-34
12.17 PC-Fax TX Error Report ............................................................... 12-36
12.18 Address Book List ........................................................................ 12-37
12.19 Group Address List....................................................................... 12-40

x-8 cm4520
12.20 Program List .................................................................................. 12-43
12.21 E-Mail Subject/Text List................................................................ 12-46
12.22 Fax Setting List .............................................................................. 12-49
12.22.1 Relay List .................................................................................... 12-52
12.22.2 Confidential/Bulletin List ............................................................. 12-53
12.22.3 Sender (TSI) RX Box ................................................................... 12-54
13 Web Connection
13.1 Items That Can Be Specified Using Web Connection.................. 13-2
13.1.1 Page Structure .............................................................................. 13-3
13.1.2 Web Browser Cache..................................................................... 13-5
13.2 Logging On and Logging Off .......................................................... 13-6
13.3 Address Book ................................................................................ 13-13
13.4 Group .............................................................................................. 13-17
13.5 Program Registration.................................................................... 13-19
13.6 Confidential RX User Box ............................................................. 13-26
13.7 Bulletin Board User Box................................................................ 13-30
13.8 Relay User Box .............................................................................. 13-34
13.9 Polling TX User Box....................................................................... 13-39
13.10 Memory RX User Box.................................................................... 13-41
14 Appendix
14.1 Number of Stored Pages to Memory............................................. 14-2
14.2 Entering Text.................................................................................... 14-3
14.3 FAX Terms........................................................................................ 14-6
14.4 Index ............................................................................................... 14-12

1
Introduction Chapter 1
Introduction