Oce VL3622 User manual

User manual
Océ
VL3622/VL4222/VL5022
Network Scan/Fax/Network
Fax Operations

Océ-Technologies B.V.
Copyright
2008,Océ-Technologies B.V. Venlo, The Netherlands.
All rights reserved. No part of this work may be reproduced, copied, adapted, or
transmitted in any form or by any means without written permission from Océ.
Océ-Technologies B.V. makes no representation or warranties with respect to the
contents hereof and specically disclaims any implied warranties of
merchantability or tness for any particular purpose.
Further, Océ-Technologies B.V. reserves the right to revise this publication and to
make changes from time to time in the content hereof without obligation to notify
any person of such revision or changes.
Edition 2008-07
GB

VL3622/VL4222/VL5022 Contents-1
Contents
1 Introduction
1.1 About this manual ........................................................................................................................... 1-4
1.1.1 Contents............................................................................................................................................ 1-4
1.1.2 Functions covered in this manual ..................................................................................................... 1-5
Network Scan functions .................................................................................................................... 1-5
G3 fax function.................................................................................................................................. 1-5
Network Fax function ........................................................................................................................ 1-5
1.1.3 Representation of product name ...................................................................................................... 1-5
1.1.4 Explanation of manual conventions .................................................................................................. 1-6
Safety advices ................................................................................................................................... 1-6
Sequence of action ........................................................................................................................... 1-6
Tips.................................................................................................................................................... 1-6
Special text markings........................................................................................................................ 1-6
1.2 User manuals................................................................................................................................... 1-8
1.2.1 Printed manual .................................................................................................................................. 1-8
Quick Guide – Copy/Print/Fax/Scan/Box Operations....................................................................... 1-8
1.2.2 User manual DVD manuals ............................................................................................................... 1-8
User manual – Copy Operations ....................................................................................................... 1-8
User manual – Enlarge Display Operations....................................................................................... 1-8
User manual – Print Operations (IC-207) .......................................................................................... 1-8
User manual – Box Operations ......................................................................................................... 1-8
User manual – Network Scan/Fax/Network Fax Operations ............................................................ 1-8
User manual – Fax Driver Operations ............................................................................................... 1-8
User manual – Network Administrator .............................................................................................. 1-8
2 Before using Network Scan/Fax/Network Fax functions
2.1 Information before saving documents .......................................................................................... 2-3
2.1.1 Transmission functions ..................................................................................................................... 2-3
Function type..................................................................................................................................... 2-3
Precautions for using fax function (G3)............................................................................................. 2-3
Precautions for using network fax..................................................................................................... 2-3
Precautions for using Internet fax ..................................................................................................... 2-4
Precautions for using IP Address Fax............................................................................................... 2-4
2.1.2 User authentication ........................................................................................................................... 2-5
Machine authentication ..................................................................................................................... 2-5
External server authentication........................................................................................................... 2-5
Account track .................................................................................................................................... 2-6
2.1.3 Limitation on file name ...................................................................................................................... 2-7
2.2 Overview........................................................................................................................................... 2-8
2.2.1 Available Network Scan functions..................................................................................................... 2-8
Scan to E-Mail................................................................................................................................... 2-8
FTP TX............................................................................................................................................... 2-8
SMB TX ............................................................................................................................................. 2-9
Save in User Box............................................................................................................................... 2-9
WebDAV TX..................................................................................................................................... 2-10
Web Service .................................................................................................................................... 2-10
2.2.2 Available Fax functions ................................................................................................................... 2-11
G3 fax transmission/reception ........................................................................................................ 2-11
Polling.............................................................................................................................................. 2-11
2.2.3 Available Network Fax functions..................................................................................................... 2-12
Internet Fax ..................................................................................................................................... 2-12
IP Address Fax ................................................................................................................................ 2-12

Contents-2 VL3622/VL4222/VL5022
3 Control panel/touch panel
3.1 Control panel.................................................................................................................................... 3-3
3.2 Touch panel...................................................................................................................................... 3-5
3.2.1 Screen layout..................................................................................................................................... 3-5
Icons on the touch panel ................................................................................................................... 3-6
3.2.2 Display with/without optional settings............................................................................................... 3-7
Without fax kit.................................................................................................................................... 3-7
With fax kit ......................................................................................................................................... 3-7
3.2.3 Display and operation of the left panel.............................................................................................. 3-8
Job List .............................................................................................................................................. 3-8
Job List - Delete ................................................................................................................................ 3-9
Job List - Job Details......................................................................................................................... 3-9
Check Job - Check Job Settings .................................................................................................... 3-13
Check Job - Check Job Settings - Destination Settings................................................................. 3-14
Check Job - Check Job Settings - Scan Settings........................................................................... 3-14
Check Job - Check Job Settings - Original Settings....................................................................... 3-15
Check Job - Check Job Settings - Communication Settings ......................................................... 3-15
Check Job - Check Job Settings - Check E-Mail Settings ............................................................. 3-15
4 Registration of basic information
4.1 To begin operation .......................................................................................................................... 4-3
4.1.1 Required environment and equipment .............................................................................................. 4-3
4.1.2 Network connection and settings...................................................................................................... 4-3
Network connection .......................................................................................................................... 4-3
Network settings................................................................................................................................ 4-3
Specifying the E-Mail address of the machine.................................................................................. 4-4
4.1.3 Connecting a modular cable ............................................................................................................. 4-4
4.2 Address Registration....................................................................................................................... 4-5
4.2.1 Address Book .................................................................................................................................... 4-5
4.2.2 Group................................................................................................................................................. 4-5
4.3 Optional settings.............................................................................................................................. 4-6
Fax/Scan programs ........................................................................................................................... 4-6
Setting display contents .................................................................................................................... 4-6
4.4 Using Web services ......................................................................................................................... 4-7
4.4.1 Settings required for using Web services.......................................................................................... 4-7
4.4.2 Installing the driver of this machine on the computer ....................................................................... 4-7
Pre-installation checking ................................................................................................................... 4-7
Installation procedure ........................................................................................................................ 4-7
5 Transmitting data
5.1 Operation flow.................................................................................................................................. 5-3
5.1.1 Scan/Network Fax ............................................................................................................................. 5-3
5.1.2 Fax (G3) ............................................................................................................................................. 5-6
5.1.3 Recalling a program........................................................................................................................... 5-9
5.1.4 Broadcasting ................................................................................................................................... 5-12
5.2 Menu tree in Fax/Scan mode........................................................................................................ 5-16
Address Book tab............................................................................................................................ 5-16
Direct Input tab ................................................................................................................................ 5-16
Job History tab ................................................................................................................................ 5-17
Address Search tab ......................................................................................................................... 5-18
Off-Hook tab.................................................................................................................................... 5-18
Scan Settings .................................................................................................................................. 5-19
Original Settings .............................................................................................................................. 5-21
Communication Settings ................................................................................................................. 5-22
5.3 Initial screen for fax/scan operations .......................................................................................... 5-23
5.3.1 Screen layout................................................................................................................................... 5-23

VL3622/VL4222/VL5022 Contents-3
5.3.2 Address Book.................................................................................................................................. 5-24
Search - Address Type.................................................................................................................... 5-24
Search - Index................................................................................................................................. 5-24
Search - Detail Search .................................................................................................................... 5-25
Detail Search - Search Option ........................................................................................................ 5-25
5.3.3 Direct Input...................................................................................................................................... 5-26
5.3.4 Direct Input - Fax............................................................................................................................. 5-26
5.3.5 Direct Input - E-Mail ........................................................................................................................ 5-27
5.3.6 Direct Input - User Box ................................................................................................................... 5-27
5.3.7 Direct Input - Internet Fax ............................................................................................................... 5-27
RX Ability (Destination) .................................................................................................................... 5-28
5.3.8 Direct Input - IP Address Fax .......................................................................................................... 5-28
5.3.9 Direct Input - PC (SMB)................................................................................................................... 5-29
Host Name ...................................................................................................................................... 5-29
File Path........................................................................................................................................... 5-29
User Name ...................................................................................................................................... 5-29
Password......................................................................................................................................... 5-29
Reference ........................................................................................................................................ 5-29
Next Destination.............................................................................................................................. 5-29
5.3.10 Direct Input - FTP............................................................................................................................ 5-30
Host Name ...................................................................................................................................... 5-30
File Path........................................................................................................................................... 5-30
User Name ...................................................................................................................................... 5-30
Password......................................................................................................................................... 5-30
Detailed Settings ............................................................................................................................. 5-31
Next Destination.............................................................................................................................. 5-31
5.3.11 Direct Input - WebDAV.................................................................................................................... 5-31
Host Name ...................................................................................................................................... 5-31
File Path........................................................................................................................................... 5-31
User Name ...................................................................................................................................... 5-31
Password......................................................................................................................................... 5-31
Detailed Settings ............................................................................................................................. 5-32
Next Destination.............................................................................................................................. 5-32
5.3.12 Direct Input - Web Service .............................................................................................................. 5-33
Search ............................................................................................................................................. 5-33
5.3.13 Job History (G3) .............................................................................................................................. 5-33
5.3.14 Address Search - Search ................................................................................................................ 5-34
5.3.15 Address Search - Advanced Search ............................................................................................... 5-34
Name ............................................................................................................................................... 5-34
E-Mail Addr. .................................................................................................................................... 5-34
Fax Number..................................................................................................................................... 5-35
Last Name ....................................................................................................................................... 5-35
First Name ....................................................................................................................................... 5-35
City .................................................................................................................................................. 5-35
Company Name .............................................................................................................................. 5-35
Department...................................................................................................................................... 5-35
OR/AND/STARTS WITH/ENDS WITH ............................................................................................. 5-35
5.3.16 Off-Hook (G3) .................................................................................................................................. 5-36
Manual transmission ....................................................................................................................... 5-36
5.4 Scan Settings................................................................................................................................. 5-37
5.4.1 Basic - Original Type....................................................................................................................... 5-37
Text.................................................................................................................................................. 5-37
Text/Photo....................................................................................................................................... 5-37
Photo............................................................................................................................................... 5-37
Dot Matrix Original .......................................................................................................................... 5-37
5.4.2 Basic - Simplex/Duplex................................................................................................................... 5-38
1-Sided............................................................................................................................................ 5-38
2-Sided............................................................................................................................................ 5-38
Cover + 2-Sided .............................................................................................................................. 5-38
5.4.3 Basic - Resolution ........................................................................................................................... 5-38

Contents-4 VL3622/VL4222/VL5022
5.4.4 File Type .......................................................................................................................................... 5-39
File Type .......................................................................................................................................... 5-39
Scan Settings .................................................................................................................................. 5-39
Encryption - Encryption Level, Password, Document Permissions, and Detail Settings................ 5-40
Encryption - Password .................................................................................................................... 5-40
Encryption - Document Permissions ............................................................................................... 5-40
Encryption - Detail Settings - Printing Allowed/Enable copying of text,
images and other content................................................................................................................ 5-41
Encryption - Detail Settings - Changes Allowed ............................................................................. 5-42
Stamp Composition......................................................................................................................... 5-43
5.4.5 Scan Settings - Density ................................................................................................................... 5-43
5.4.6 Scan Settings - Separate Scan ....................................................................................................... 5-44
5.4.7 Background Removal ...................................................................................................................... 5-44
5.4.8 Erase - Frame Erase ........................................................................................................................ 5-45
5.4.9 Book Scan - Book Copy.................................................................................................................. 5-45
Book Spread.................................................................................................................................... 5-45
Separation ....................................................................................................................................... 5-45
Front Cover...................................................................................................................................... 5-46
Front + Back Covers........................................................................................................................ 5-46
Book Erase - Frame Erase............................................................................................................... 5-46
Binding Position............................................................................................................................... 5-46
5.4.10 Application - Scan Size ................................................................................................................... 5-47
Standard .......................................................................................................................................... 5-47
Custom Size .................................................................................................................................... 5-47
5.4.11 Application - Annotation .................................................................................................................. 5-48
Selecting an annotation user box.................................................................................................... 5-48
5.4.12 Application - Stamp/Composition - Date/Time ............................................................................... 5-48
Date Format..................................................................................................................................... 5-48
Time Format..................................................................................................................................... 5-48
Pages............................................................................................................................................... 5-48
Text Size .......................................................................................................................................... 5-49
Print Position - Print Position........................................................................................................... 5-49
Print Position - Fine-Tune - Adjust Position .................................................................................... 5-49
5.4.13 Application - Stamp/Composition - Page Number ......................................................................... 5-50
Starting Page Number ..................................................................................................................... 5-50
Starting Chapter Number ................................................................................................................ 5-50
Page Number Type.......................................................................................................................... 5-50
Text Size .......................................................................................................................................... 5-50
Print Position - Print Position........................................................................................................... 5-51
Print Position - Fine-Tune - Adjust Position .................................................................................... 5-51
5.4.14 Application - Stamp/Composition - Stamp ..................................................................................... 5-52
Stamp Type/Preset Stamps ............................................................................................................ 5-52
Pages............................................................................................................................................... 5-52
Text Size .......................................................................................................................................... 5-52
Print Position - Print Position........................................................................................................... 5-53
Print Position - Fine-Tune - Adjust Position .................................................................................... 5-53
5.4.15 Application - Stamp/Composition - Header/Footer ........................................................................ 5-54
Recall Header/Footer....................................................................................................................... 5-54
Check/Change Temporarily............................................................................................................. 5-54
Check/Change Temporarily - Header Settings/Footer Settings...................................................... 5-55
Check/Change Temporarily - Header Settings/Footer Settings - Text ........................................... 5-55
Check/Change Temporarily - Header Settings/Footer Settings - Date/Time.................................. 5-55
Check/Change Temporarily - Header Settings/Footer Settings - Other ......................................... 5-56
Check/Change Temporarily - Pages ............................................................................................... 5-56
Check/Change Temporarily - Text Size........................................................................................... 5-56
Check/Change Temporarily - Print Position .................................................................................... 5-57
5.4.16 Application - Send & Print ............................................................................................................... 5-58
Send & Print..................................................................................................................................... 5-58
Copies.............................................................................................................................................. 5-58
Simplex/Duplex ............................................................................................................................... 5-58
Staple............................................................................................................................................... 5-58
Staple - Position Setting.................................................................................................................. 5-58

VL3622/VL4222/VL5022 Contents-5
5.4.17 Application - TX Stamp (G3/IP/I-FAX)............................................................................................. 5-59
TX Stamp......................................................................................................................................... 5-59
Printing a TX stamp......................................................................................................................... 5-59
5.4.18 Neg./Pos. Reverse .......................................................................................................................... 5-60
To enable [Neg./Pos. Reverse]........................................................................................................ 5-60
5.4.19 Document Name (E-Mail/User Box/SMB/FTP/WebDAV/I-FAX)...................................................... 5-60
5.5 Original Settings ............................................................................................................................ 5-61
5.5.1 Special Original - Mixed Original..................................................................................................... 5-61
5.5.2 Special Original - Z-Folded Original................................................................................................ 5-61
5.5.3 Special Original - Long Original ...................................................................................................... 5-61
5.5.4 Direction Settings - Original Direction............................................................................................. 5-61
5.5.5 Direction Settings - Binding Position .............................................................................................. 5-62
5.6 Communication Settings .............................................................................................................. 5-63
5.6.1 Line Settings (G3) ............................................................................................................................ 5-63
Overseas TX .................................................................................................................................... 5-63
ECM OFF......................................................................................................................................... 5-63
V. 34 OFF ........................................................................................................................................ 5-64
Check Dest. & Send ........................................................................................................................ 5-64
Select Line....................................................................................................................................... 5-64
5.6.2 E-Mail Settings (E-Mail/I-FAX)......................................................................................................... 5-65
About E-Mail settings...................................................................................................................... 5-65
Document Name ............................................................................................................................. 5-65
Subject ............................................................................................................................................ 5-65
From ................................................................................................................................................ 5-66
Body ................................................................................................................................................ 5-66
5.6.3 URL Notification Setting (User Box/FTP/SMB/WebDAV)................................................................ 5-67
URL notification............................................................................................................................... 5-67
Detail Search ................................................................................................................................... 5-67
Direct Input...................................................................................................................................... 5-67
5.6.4 Communication Method Settings (G3)............................................................................................ 5-68
Timer TX .......................................................................................................................................... 5-68
Polling RX - Normal......................................................................................................................... 5-69
Polling RX - Bulletin......................................................................................................................... 5-70
F-Code TX ....................................................................................................................................... 5-71
Password TX ................................................................................................................................... 5-72
Polling TX - Normal ......................................................................................................................... 5-72
Polling TX - Bulletin ......................................................................................................................... 5-73
5.6.5 E-Mail Encryption (E-Mail)............................................................................................................... 5-73
5.6.6 Digital Signature (E-Mail)................................................................................................................. 5-74
5.6.7 Fax Header Settings (G3/IP/I-FAX).................................................................................................. 5-74
5.7 Redialing (G3/IP)............................................................................................................................ 5-75
5.7.1 Redial .............................................................................................................................................. 5-75
5.7.2 Manual redialing .............................................................................................................................. 5-75
5.7.3 Fax Retransmit (G3)......................................................................................................................... 5-76
6 Receiving data (G3/IP/I-FAX)
6.1 Receiving data (G3: When the external phone is not connect) ................................................... 6-3
6.1.1 Auto RX (fax only).............................................................................................................................. 6-3
6.2 Receiving data (G3: When the external phone is connect).......................................................... 6-4
6.2.1 Manual RX (phone only) .................................................................................................................... 6-4
6.3 Receiving data (I-FAX) .................................................................................................................... 6-5
Automatic reception .......................................................................................................................... 6-5
Manual reception............................................................................................................................... 6-5
6.4 Receiving data (IP) .......................................................................................................................... 6-6
6.5 In-memory proxy reception............................................................................................................ 6-6
6.5.1 In-memory proxy reception............................................................................................................... 6-6
6.5.2 Forwarding jobs stored in the memory (G3)...................................................................................... 6-6

Contents-6 VL3622/VL4222/VL5022
6.6 Recording data upon reception ..................................................................................................... 6-7
6.6.1 To output in reduced printing ............................................................................................................ 6-7
6.6.2 To output in reduced printing according to the paper size ............................................................... 6-7
Step 1: Selecting the optimal paper size........................................................................................... 6-8
Step 2: Selecting paper for actual printing........................................................................................ 6-8
Printing limitations ........................................................................................................................... 6-11
6.6.3 To output in full size......................................................................................................................... 6-12
6.6.4 Recording method for received data............................................................................................... 6-13
6.7 Reception information................................................................................................................... 6-14
Printed inside the original ................................................................................................................ 6-14
Printed outside the original.............................................................................................................. 6-14
7 Useful functions (G3/IP/I-FAX)
7.1 Memory RX (G3/IP/I-FAX) ............................................................................................................... 7-3
7.2 PC-FAX reception (G3) .................................................................................................................... 7-3
7.3 TSI distribution (G3)......................................................................................................................... 7-4
7.4 Confidential communication (G3)................................................................................................... 7-5
Settings necessary for confidential reception ................................................................................... 7-5
Performing confidential reception ..................................................................................................... 7-5
Performing confidential transmission ................................................................................................ 7-5
7.5 Relay distribution (G3)..................................................................................................................... 7-6
7.5.1 Relay distribution ............................................................................................................................... 7-6
7.5.2 To enable relay distribution ............................................................................................................... 7-6
7.5.3 Transmitting faxes to a relay distribution station............................................................................... 7-7
7.6 Polling TX/RX (G3) ........................................................................................................................... 7-8
7.6.1 Polling TX........................................................................................................................................... 7-8
7.6.2 Polling RX .......................................................................................................................................... 7-8
7.7 Bulletin (G3) ...................................................................................................................................... 7-9
7.8 Sending/receiving data using extension lines (G3) ...................................................................... 7-9
7.9 Forwarding fax (G3) ......................................................................................................................... 7-9
8 Explanation of reports/lists
8.1 Types of reports/lists ...................................................................................................................... 8-3
8.1.1 Reports .............................................................................................................................................. 8-3
8.1.2 List ..................................................................................................................................................... 8-4
8.2 Common lists ................................................................................................................................... 8-5
8.2.1 Address Book List ............................................................................................................................. 8-5
To print it out ..................................................................................................................................... 8-5
Output example ................................................................................................................................. 8-6
Items to be printed out ...................................................................................................................... 8-6
8.2.2 Group List .......................................................................................................................................... 8-7
To print it out ..................................................................................................................................... 8-7
Output example ................................................................................................................................. 8-7
Items to be printed out ...................................................................................................................... 8-8
8.2.3 Program List ...................................................................................................................................... 8-8
Output example ................................................................................................................................. 8-9
Items to be printed out ...................................................................................................................... 8-9
8.3 Reports/lists common to G3/IP/I-FAX ......................................................................................... 8-10
8.3.1 Activity report .................................................................................................................................. 8-10
Output example ............................................................................................................................... 8-10
Items to be printed out .................................................................................................................... 8-10
8.3.2 TX Result report............................................................................................................................... 8-11
8.3.3 Broadcasting TX report ................................................................................................................... 8-12

VL3622/VL4222/VL5022 Contents-7
8.3.4 Job Settings List.............................................................................................................................. 8-12
To print it out ................................................................................................................................... 8-12
Fax settings list ............................................................................................................................... 8-13
Relay list .......................................................................................................................................... 8-14
RX user box by sender (TSI)............................................................................................................ 8-14
List of confidential and bulletin user boxes..................................................................................... 8-15
8.4 Reports output in G3 Fax operations .......................................................................................... 8-16
8.4.1 Polling TX report.............................................................................................................................. 8-16
8.4.2 Polling RX report ............................................................................................................................. 8-16
8.4.3 Sequential polling RX report............................................................................................................ 8-16
8.4.4 TX reservation report....................................................................................................................... 8-17
8.4.5 Polling TX reservation report ........................................................................................................... 8-17
8.4.6 Broadcasting TX reservation report ................................................................................................ 8-17
8.4.7 One-destination polling RX reservation report................................................................................ 8-18
8.4.8 Sequential polling RX reservation report......................................................................................... 8-18
8.4.9 Confidential RX report ..................................................................................................................... 8-18
8.4.10 Bulletin TX report............................................................................................................................. 8-19
8.4.11 Relay report..................................................................................................................................... 8-19
8.4.12 Relay request filing report ............................................................................................................... 8-19
8.4.13 PC-FAX TX error report ................................................................................................................... 8-20
8.5 Reports output in Internet fax operations................................................................................... 8-21
8.5.1 Network Fax RX Error Report.......................................................................................................... 8-21
8.5.2 Print MDN Message ........................................................................................................................ 8-21
8.5.3 Print DSN Message......................................................................................................................... 8-21
8.5.4 Print E-mail Message Body............................................................................................................. 8-22
8.5.5 E-Mail Subject/Text List .................................................................................................................. 8-23
To print it out ................................................................................................................................... 8-23
Output example............................................................................................................................... 8-23
8.6 Reports output in IP operations................................................................................................... 8-24
8.6.1 Network fax RX error report ............................................................................................................ 8-24
9 User mode settings
9.1 Menu trees in User mode ............................................................................................................... 9-3
9.1.1 One-Touch/User Box Registration.................................................................................................... 9-3
9.1.2 User Settings..................................................................................................................................... 9-5
9.1.3 Recall Scan/Fax Program.................................................................................................................. 9-6
9.2 One-Touch/User Box Registration ................................................................................................ 9-7
9.2.1 Displaying the One-Touch/User Box Registration screen ................................................................ 9-7
9.2.2 Address Book - E-Mail ...................................................................................................................... 9-8
No...................................................................................................................................................... 9-8
Name ................................................................................................................................................. 9-8
Index.................................................................................................................................................. 9-9
E-Mail Address .................................................................................................................................. 9-9
9.2.3 Address Book - User Box ................................................................................................................. 9-9
No.................................................................................................................................................... 9-10
Name ............................................................................................................................................... 9-10
Index................................................................................................................................................ 9-10
User Box.......................................................................................................................................... 9-11
9.2.4 Address Book - Fax ........................................................................................................................ 9-12
No.................................................................................................................................................... 9-12
Name ............................................................................................................................................... 9-12
Index................................................................................................................................................ 9-13
Address ........................................................................................................................................... 9-13
Line Settings.................................................................................................................................... 9-14

Contents-8 VL3622/VL4222/VL5022
9.2.5 Address Book - PC (SMB)............................................................................................................... 9-15
No. ................................................................................................................................................... 9-16
Name ............................................................................................................................................... 9-16
Index ................................................................................................................................................ 9-16
User ID............................................................................................................................................. 9-16
Password......................................................................................................................................... 9-16
Host Address................................................................................................................................... 9-17
File Path........................................................................................................................................... 9-17
Reference ........................................................................................................................................ 9-17
9.2.6 Address Book - FTP ........................................................................................................................ 9-18
No. ................................................................................................................................................... 9-19
Name ............................................................................................................................................... 9-19
Index ................................................................................................................................................ 9-19
Host Address................................................................................................................................... 9-20
File Path........................................................................................................................................... 9-20
User ID............................................................................................................................................. 9-20
Password......................................................................................................................................... 9-20
Anonymous...................................................................................................................................... 9-20
PASV................................................................................................................................................ 9-20
Proxy................................................................................................................................................ 9-20
Port Number .................................................................................................................................... 9-20
9.2.7 Address Book - WebDAV ................................................................................................................ 9-21
No. ................................................................................................................................................... 9-22
Name ............................................................................................................................................... 9-22
Index ................................................................................................................................................ 9-22
User ID............................................................................................................................................. 9-22
Password......................................................................................................................................... 9-23
Host Address................................................................................................................................... 9-23
File Path........................................................................................................................................... 9-23
Proxy................................................................................................................................................ 9-23
SSL Settings .................................................................................................................................... 9-23
Port Number .................................................................................................................................... 9-23
9.2.8 Address Book - IP Address Fax ...................................................................................................... 9-24
No. ................................................................................................................................................... 9-24
Name ............................................................................................................................................... 9-24
Index ................................................................................................................................................ 9-25
Host Address................................................................................................................................... 9-25
Port Number .................................................................................................................................... 9-25
9.2.9 Address Book - Internet Fax............................................................................................................ 9-26
No. ................................................................................................................................................... 9-26
Name ............................................................................................................................................... 9-26
Index ................................................................................................................................................ 9-27
E-Mail Address ................................................................................................................................ 9-27
RX Ability (Destination) .................................................................................................................... 9-27
9.2.10 Group............................................................................................................................................... 9-28
Name ............................................................................................................................................... 9-28
Select Group.................................................................................................................................... 9-28
Check Program Settings ................................................................................................................. 9-29
9.2.11 E-Mail Settings - E-Mail Subject (E-Mail/I-FAX) .............................................................................. 9-30
Subject............................................................................................................................................. 9-30
9.2.12 E-Mail Settings - E-Mail Body (E-Mail/I-FAX).................................................................................. 9-31
Body ................................................................................................................................................ 9-31
9.2.13 Scan/Fax Program........................................................................................................................... 9-32
Register Scan/Fax Program ............................................................................................................ 9-32
Register Program - Name................................................................................................................ 9-32
Register Program - Address ............................................................................................................ 9-33
Register Program - URL Notif. Destination ..................................................................................... 9-33
Check Program Settings ................................................................................................................. 9-33
Check Program Settings - Check Address ..................................................................................... 9-34
Check Program Settings - Check Scan Settings ............................................................................ 9-34

VL3622/VL4222/VL5022 Contents-9
Check Program Settings - Check Original Settings........................................................................ 9-34
Check Program Settings - Communication Settings ...................................................................... 9-35
Check Program Settings - Check E-Mail Settings .......................................................................... 9-35
Check Program Settings - Check URL Notif. Destination............................................................... 9-35
Check Program Settings - RX Ability (Destination) ......................................................................... 9-36
Delete .............................................................................................................................................. 9-36
9.2.14 Create User Box - Confidential User Box (G3)................................................................................ 9-36
9.2.15 Create User Box - Bulletin Board User Box (G3) ............................................................................ 9-36
9.2.16 Create User Box - Relay User Box (G3) .......................................................................................... 9-36
9.2.17 Limiting Access to Destinations - Apply Levels/Groups to Destinations........................................ 9-37
Address Book.................................................................................................................................. 9-37
Group .............................................................................................................................................. 9-37
Program........................................................................................................................................... 9-38
9.3 User Settings ................................................................................................................................. 9-39
9.3.1 Displaying the User Settings screen ............................................................................................... 9-39
9.3.2 Custom Display Settings - Scan/Fax Settings ................................................................................ 9-39
Default Tab ...................................................................................................................................... 9-39
Program Default .............................................................................................................................. 9-40
Address Book Index Default ........................................................................................................... 9-40
Shortcut Key 1/Shortcut Key 2 ....................................................................................................... 9-41
Default Address Book ..................................................................................................................... 9-41
9.3.3 Custom Display Settings - FAX Active Screen (G3/IP/I-FAX) ......................................................... 9-42
TX Display ....................................................................................................................................... 9-42
RX Display ....................................................................................................................................... 9-42
9.3.4 Custom Display Settings - Search Option Settings
(E-Mail/Box/SMB/FTP/WebDAV/G3/IP/I-FAX) 9-43
9.3.5 Scan/Fax Settings ........................................................................................................................... 9-43
Black Compression Level................................................................................................................ 9-43
Default Scan/Fax Settings............................................................................................................... 9-44
10 Administrator mode settings
10.1 First specify these settings .......................................................................................................... 10-3
10.1.1 E-Mail .............................................................................................................................................. 10-3
Administrator’s E-Mail address....................................................................................................... 10-3
TCP/IP setting ................................................................................................................................. 10-3
E-Mail TX (SMTP) ............................................................................................................................ 10-3
10.1.2 User boxes ...................................................................................................................................... 10-3
Create User Box.............................................................................................................................. 10-3
10.1.3 SMB TX ........................................................................................................................................... 10-3
TCP/IP setting ................................................................................................................................. 10-3
SMB Client Setting .......................................................................................................................... 10-3
10.1.4 FTP TX............................................................................................................................................. 10-3
TCP/IP setting ................................................................................................................................. 10-3
FTP Settings.................................................................................................................................... 10-3
10.1.5 G3 FAX ............................................................................................................................................ 10-4
Header Information.......................................................................................................................... 10-4
Line Parameter Setting.................................................................................................................... 10-4
10.1.6 Internet Fax ..................................................................................................................................... 10-4
Network Fax Function Setting......................................................................................................... 10-4
Header Information.......................................................................................................................... 10-4
E-Mail address of the machine ....................................................................................................... 10-4
Machine Setting .............................................................................................................................. 10-4
TCP/IP setting ................................................................................................................................. 10-4
E-Mail Settings ................................................................................................................................ 10-4
10.1.7 IP Address Fax ................................................................................................................................ 10-4
Network Fax Function Setting......................................................................................................... 10-4
Header Information.......................................................................................................................... 10-4
TCP/IP setting ................................................................................................................................. 10-4
SMTP TX/RX Settings ..................................................................................................................... 10-4

Contents-10 VL3622/VL4222/VL5022
10.2 Menu tree in Administrator mode ................................................................................................ 10-5
10.2.1 System Settings............................................................................................................................... 10-5
10.2.2 Network Settings (2/2) ..................................................................................................................... 10-6
10.2.3 Fax Settings..................................................................................................................................... 10-6
10.2.4 Security Settings.............................................................................................................................. 10-9
10.3 Administrator Settings (E-Mail/User Box/SMB/FTP/WebDAV) ............................................... 10-10
10.3.1 Displaying the Administrator Settings screen................................................................................ 10-10
10.3.2 System Settings - Restrict User Access........................................................................................ 10-10
Restrict Access to Job Settings - Registering and Changing Addresses ..................................... 10-10
Restrict Access to Job Settings - Change the "From" Address (E-Mail) ...................................... 10-11
Restrict Operation - Restrict Broadcasting ................................................................................... 10-11
10.3.3 System Settings - Stamp Settings - Header/Footer Settings ....................................................... 10-12
Name ............................................................................................................................................. 10-12
Header Settings/Footer Settings ................................................................................................... 10-12
Header Settings/Footer Settings - Text......................................................................................... 10-13
Header Settings/Footer Settings - Date/Time ............................................................................... 10-13
Header Settings/Footer Settings - Other....................................................................................... 10-13
Pages............................................................................................................................................. 10-14
Text Size ........................................................................................................................................ 10-14
Print Position Settings ................................................................................................................... 10-14
10.3.4 System Settings - Reset Settings - Job Reset - Next Job - Reset Data After Job ....................... 10-15
10.3.5 Security Settings - Security Details ............................................................................................... 10-15
Manual Destination Input............................................................................................................... 10-15
10.4 Administrator Settings (G3) ........................................................................................................ 10-16
10.4.1 System Settings - Power Save Settings - Enter Power Save Mode ............................................. 10-16
10.4.2 System Settings - Output Settings................................................................................................ 10-16
Output Tray Settings...................................................................................................................... 10-17
Shift Output Each Job ................................................................................................................... 10-17
10.4.3 System Settings - Restrict User Access........................................................................................ 10-17
Restrict Access to Job Settings - Changing Job Priority .............................................................. 10-17
Restrict Operation - Restrict Broadcasting ................................................................................... 10-17
10.4.4 System Settings - Stamp Settings - Fax TX Settings.................................................................... 10-18
10.4.5 System Settings - Reset Settings - Job Reset - Next Job - Reset Data After Job ....................... 10-18
10.4.6 System Settings - Skip Job Setting - Fax ..................................................................................... 10-18
10.4.7 Fax Settings - Header Information ................................................................................................ 10-19
Sender ........................................................................................................................................... 10-19
Sender Fax No............................................................................................................................... 10-20
10.4.8 Fax Settings - Header/Footer Position .......................................................................................... 10-20
Header Position ............................................................................................................................. 10-20
Print Receiver’s Name ................................................................................................................... 10-21
Footer Position .............................................................................................................................. 10-22
10.4.9 Fax Settings - Line Parameter Setting........................................................................................... 10-22
Dialing Method............................................................................................................................... 10-22
Receive Mode................................................................................................................................ 10-23
Number of RX Call Rings............................................................................................................... 10-23
Number of Redials ......................................................................................................................... 10-24
Redial Interval ................................................................................................................................ 10-24
Line Monitor Sound ....................................................................................................................... 10-24
Line Monitor Sound Vol. ................................................................................................................ 10-25
10.4.10 Fax Settings - TX/RX Settings ....................................................................................................... 10-25
Duplex Print (RX)............................................................................................................................ 10-25
Letter/Ledger over A4/A3 .............................................................................................................. 10-26
Print Paper Selection ..................................................................................................................... 10-26
Print Paper Size ............................................................................................................................. 10-27
Incorrect User Box No. Entry......................................................................................................... 10-27
Tray Selection for RX Print ............................................................................................................ 10-28
Min. Reduction for RX Print ........................................................................................................... 10-28
Print Separate Fax Pages .............................................................................................................. 10-29
File After Polling TX ....................................................................................................................... 10-29
No. of Sets (RX) ............................................................................................................................. 10-30

VL3622/VL4222/VL5022 Contents-11
10.4.11 Fax Settings - Function Settings................................................................................................... 10-30
Function ON/OFF Setting - F-Code TX......................................................................................... 10-30
Function ON/OFF Setting - Relay RX............................................................................................ 10-31
Function ON/OFF Setting - Relay Printing .................................................................................... 10-31
Function ON/OFF Setting - Destination Check Display Function ................................................. 10-32
Function ON/OFF Setting - Confirm Address (TX) ........................................................................ 10-32
Memory RX Setting ....................................................................................................................... 10-33
Closed Network RX ....................................................................................................................... 10-33
Forward TX Setting........................................................................................................................ 10-34
Incomplete TX Hold....................................................................................................................... 10-34
PC-Fax RX Setting ........................................................................................................................ 10-35
TSI User Box Setting..................................................................................................................... 10-36
TSI User Box Setting - TSI User Box Registration........................................................................ 10-36
TSI User Box Setting - TSI User Box Registration - TSI use box settings.................................... 10-37
10.4.12 Fax Settings - PBX Connection Setting ........................................................................................ 10-37
10.4.13 Fax Settings - Report Settings...................................................................................................... 10-38
Activity Report............................................................................................................................... 10-38
TX Result Report ........................................................................................................................... 10-38
Sequential TX Report .................................................................................................................... 10-39
Timer Reservation TX Report ........................................................................................................ 10-39
Confidential RX Report.................................................................................................................. 10-39
Bulletin TX Report ......................................................................................................................... 10-40
Relay TX Result Report ................................................................................................................. 10-40
Relay Request Report ................................................................................................................... 10-40
PC-Fax TX Error Report ................................................................................................................ 10-41
Broadcast Result Report............................................................................................................... 10-41
TX Result Report Check................................................................................................................ 10-42
10.4.14 Fax Settings - Job Settings List .................................................................................................... 10-42
10.4.15 Fax Settings - Multi Line Settings ................................................................................................. 10-43
Line Parameter Setting - Dialing Method...................................................................................... 10-43
Line Parameter Setting - Number of RX Call Rings ...................................................................... 10-43
Line Parameter Setting - Line Monitor Sound............................................................................... 10-44
Line Parameter Setting - Line Monitor Sound volume .................................................................. 10-44
Function Settings - PC-FAX TX Setting ........................................................................................ 10-44
Multi Line Setting........................................................................................................................... 10-45
Sender Fax No. ............................................................................................................................. 10-45
10.4.16 Security Settings - Security Details............................................................................................... 10-46
Manual Destination Input .............................................................................................................. 10-46
Restrict Fax TX .............................................................................................................................. 10-46
Hide Personal Information............................................................................................................. 10-46
Display Activity Log....................................................................................................................... 10-47
10.4.17 Security Settings - Stamp Settings ............................................................................................... 10-47
Apply Stamps - Printing ................................................................................................................ 10-47
Apply Stamps - Sending ............................................................................................................... 10-47
10.5 Administrator Settings (IP/I-FAX) .............................................................................................. 10-48
10.5.1 System Settings - Power Save Settings - Enter Power Save Mode ............................................. 10-48
10.5.2 System Settings - Restrict User Access ....................................................................................... 10-48
Restrict Access to Job Settings - Changing Job Priority.............................................................. 10-48
Restrict Access to Job Settings - Change the "From" Address ................................................... 10-48
Restrict Operation - Restrict Broadcasting................................................................................... 10-48
10.5.3 System Settings - Stamp Settings - Fax TX Settings ................................................................... 10-48
10.5.4 Network Settings - Network Fax Settings..................................................................................... 10-48
Network Fax Function Settings..................................................................................................... 10-48
SMTP TX Settings ......................................................................................................................... 10-48
SMTP RX Settings......................................................................................................................... 10-48
10.5.5 Fax Settings - Header Information ................................................................................................ 10-48
10.5.6 Fax Settings - Header/Footer Position.......................................................................................... 10-48
10.5.7 Fax Settings - Line Parameter Setting (IP) .................................................................................... 10-48
Number of Redials......................................................................................................................... 10-48
Redial Interval................................................................................................................................ 10-48
10.5.8 Fax Settings - TX/RX Settings....................................................................................................... 10-49

Contents-12 VL3622/VL4222/VL5022
10.5.9 Fax Settings - Function Settings ................................................................................................... 10-49
Function ON/OFF Setting - Destination Check Display Function ................................................. 10-49
Memory RX Setting........................................................................................................................ 10-49
10.5.10 Fax Settings - Report Settings - Output Settings.......................................................................... 10-49
Activity Report ............................................................................................................................... 10-49
TX Result Report............................................................................................................................ 10-49
Sequential TX Report..................................................................................................................... 10-49
Broadcast Result Report ............................................................................................................... 10-49
TX Result Report Check ................................................................................................................ 10-49
Network Fax RX Error Report ........................................................................................................ 10-49
MDN Message (I-FAX) ................................................................................................................... 10-50
DSN Message (I-FAX) .................................................................................................................... 10-50
Print E-Mail Message Body (I-FAX) ............................................................................................... 10-50
10.5.11 Fax Settings - Job Settings List .................................................................................................... 10-51
10.5.12 Fax Settings - Network Fax Settings............................................................................................. 10-51
Black Compression Level .............................................................................................................. 10-51
Internet Fax Self RX Ability (I-FAX) ................................................................................................ 10-51
Internet Fax Advanced Settings (I-FAX)......................................................................................... 10-52
10.5.13 Security Settings - Security Details ............................................................................................... 10-52
Manual Destination Input............................................................................................................... 10-52
Restrict Fax TX .............................................................................................................................. 10-52
Hide Personal Information ............................................................................................................. 10-52
Display Activity Log ....................................................................................................................... 10-52
11 Web Connection
11.1 Using Web Connection.................................................................................................................. 11-3
11.1.1 Operating environment .................................................................................................................... 11-3
11.1.2 Accessing Web Connection ............................................................................................................ 11-3
11.1.3 Web browser cache......................................................................................................................... 11-4
With Internet Explorer ...................................................................................................................... 11-4
With Netscape Navigator................................................................................................................. 11-4
With Mozilla Firefox ......................................................................................................................... 11-4
11.1.4 Structure of pages ........................................................................................................................... 11-5
11.2 Logging on and logging off........................................................................................................... 11-7
11.2.1 Login and logout operations............................................................................................................ 11-7
When user authentication and account track settings are not specified ........................................ 11-7
When user authentication and account track settings are specified............................................... 11-9
11.2.2 Logout............................................................................................................................................ 11-10
11.2.3 Login.............................................................................................................................................. 11-11
Options that can be selected when logged on to Web Connection.............................................. 11-11
Logging on as a public user .......................................................................................................... 11-11
Logging on as a registered user .................................................................................................... 11-12
Logging on to Administrator mode................................................................................................ 11-13
Logging on as a user box administrator........................................................................................ 11-14
11.3 Overview of User mode............................................................................................................... 11-15
11.3.1 Information..................................................................................................................................... 11-15
11.3.2 Job................................................................................................................................................. 11-16
11.3.3 Box ................................................................................................................................................ 11-17
11.3.4 Direct Print..................................................................................................................................... 11-18
11.3.5 Store Address................................................................................................................................ 11-19
11.4 Overview of Administrator mode ............................................................................................... 11-20
11.4.1 Maintenance .................................................................................................................................. 11-20
11.4.2 Security.......................................................................................................................................... 11-22
11.4.3 Box ................................................................................................................................................ 11-23
11.4.4 Print Setting ................................................................................................................................... 11-24
11.4.5 Store Address................................................................................................................................ 11-25
11.4.6 Network ......................................................................................................................................... 11-26

VL3622/VL4222/VL5022 Contents-13
12 Fax/Scan function troubleshooting
12.1 Cannot send data .......................................................................................................................... 12-3
12.1.1 G3 Fax............................................................................................................................................. 12-3
12.1.2 Internet fax/IP address fax/network fax/scan transmission
(E-Mail/SMB/FTP/WebDAV/Web service) 12-4
12.2 Cannot receive data ...................................................................................................................... 12-5
12.2.1 G3 Fax............................................................................................................................................. 12-5
12.2.2 Internet fax/IP address fax .............................................................................................................. 12-6
12.3 Displaying an error message ....................................................................................................... 12-7
12.3.1 G3 Fax............................................................................................................................................. 12-7
12.3.2 If the HDD Ready indicator indicates an HDD malfunction............................................................. 12-7
12.3.3 Network fax error code table........................................................................................................... 12-8
Transmission System Error Code.................................................................................................... 12-8
Reception system error code.......................................................................................................... 12-9
12.4 When the message "Contact your Service Rep." appears (Service Call) .............................. 12-10
13 Appendix
13.1 Product specifications .................................................................................................................. 13-3
13.1.1 Scanning functions.......................................................................................................................... 13-3
13.1.2 Fax functions................................................................................................................................... 13-3
13.2 Tips ................................................................................................................................................. 13-4
13.2.1 About the number of pages stored in the memory ......................................................................... 13-4
13.2.2 Giving a scan command from a computer (Web service) ............................................................... 13-4
13.3 Entering text................................................................................................................................... 13-5
13.3.1 Enlarging the keyboard ................................................................................................................... 13-7
13.3.2 To type text ..................................................................................................................................... 13-8
13.3.3 List of Available Characters............................................................................................................. 13-8
13.4 Scanning glossary ......................................................................................................................... 13-9
13.5 Internet fax glossary ................................................................................................................... 13-14
13.6 Fax glossary................................................................................................................................. 13-15
14 Index

Contents-14 VL3622/VL4222/VL5022

1Introduction

VL3622/VL4222/VL5022 1-3
Introduction 1
1 Introduction
Thank you for purchasing this machine.
This user manual describes the operating instructions, precautions for proper operation, and simple
troubleshooting of the network scan/fax/network fax operations of VL3622/VL4222/VL5022. In order to allow
functionality of this product fully and to use it effectively, please read this user manual as necessary.
In order to operate the machine safely and properly, be sure to read the Quick Guide –
Copy/Print/Fax/Scan/Box Operations.
For descriptions on trademarks and copyrights, refer to the accompanying Quick Guide –
Copy/Print/Fax/Scan/Box Operations.
Illustrations shown in the user manual may differ from actual machine.

1Introduction
1-4 VL3622/VL4222/VL5022
1.1 About this manual
This document is a user manual on the network scan, fax and network fax operations of
VL3622/VL4222/VL5022.
The following describes the contents of this manual and representation of the product name.
This manual is intended for persons with basic knowledge of computers and this machine. For details on the
Windows or Macintosh operating systems, or software applications, refer to the respective manuals.
1.1.1 Contents
This manual consists of the following chapters:
-Chapter "1 Introduction"
-Chapter "2 Before using Network Scan/Fax/Network Fax functions"
This chapter describes topics to be kept in mind before using the fax/scan functions of the machine.
-Chapter "3 Control panel/touch panel"
This chapter describes the function of keys on the control panel and usage of the touch panel.
-Chapter "4 Registration of basic information"
This chapter describes the registration procedure required before using the fax/scan functions of the
machine.
-Chapter "5 Transmitting data"
This chapter describes the flow of operations for sending network-scanned data, G3 faxes, and
network faxes, as well as available setting items. Flow charts are used to explain key operations. Refer
to the flow chart for flow of each operation. It also introduces the menu tree of items that can be
specified to use the fax/scan function. Clicking the link of the menu tree displays the page that
describes the setting screen.
-Chapter "6 Receiving data (G3/IP/I-FAX)"
This chapter provides an overview of G3 fax and network fax reception.
-Chapter "7 Useful functions (G3/IP/I-FAX)"
This chapter describes useful G3 fax and network fax functions.
-Chapter "8 Explanation of reports/lists"
This chapter introduces reports automatically printed when the fax/scan functions are used as well as
lists that can be printed in the Utility mode.
-Chapter "9 User mode settings"
This chapter describes setting items in User mode among settings in Utility mode that are related to the
fax/scan functions. In User mode, destination registrations and related items can be specified. Clicking
the link described at the beginning of the chapter displays the page that describes the Utility mode.
-Chapter "10 Administrator mode settings"
This chapter describes setting items in Administrator mode among settings in Utility mode that are
related to the fax/scan functions. In Administrator mode, line parameters and others can be specified.
Clicking the link described at the beginning of the chapter displays the page that describes the Utility
mode.
-Chapter "11 Web Connection"
This chapter describes the overview of the utility software that allows you to configure the machine
using a Web browser from a computer on a network.
-Chapter "12 Fax/Scan function troubleshooting"
This chapter covers action for handling error messages and transmission failure.
-Chapter "13 Appendix"
This chapter provides a glossary as well as instructions for entering text.
-Chapter "14 Index"
This chapter describes the specifications of the machine and the characters which can be entered on
the control panel.