Oce VarioPrint 2100 User manual

Océ VarioPrint®2100/2110
Océ User manual
User manual

Edition 2007-11 GB
Océ-Technologies B.V.
Copyright
©2007, Océ
All rights reserved. No part of this work may be reproduced, copied, adapted, or
transmitted in any form or by any means without written permission from Océ.
Océ makes no representation or warranties withrespect to the contents hereof and
specifically disclaims any implied warranties of merchantability or fitness for any
particular purpose.
Further,Océ reserves the right torevisethispublicationandtomakechangesfrom
time to time in the content hereof without obligation to notify any person of such
revision or changes.

3
Trademarks
Trademarks
List of trademarks
Océ, Océ VarioPrint®2100/2110 are registered trademarks of Océ-Technologies
B.V..
Adobe®, Acrobat®, Reader®and Distiller®are registered trademarks of Adobe®
Systems Incorporated.
Océ DPlink®, Océ DPconvert®, Océ PRISMAprepare®, Océ PRISMAaccess®and
Océ Intra Logic®are registered trademarks of Océ-Technologies B.V.
Xerox®, Xerox®DocuTech™, Xerox®DigiPath™and Xerox®FreeFlow™are
registered trademarks of Xerox®Coporation.
Xerox®DocuSP™is a registered trademark of Xerox®Coporation.
PostScript®3™is a registered trademark of Adobe®Systems Incorporated.
PCL®is a trademark of Hewlett-Packard Company.
Apple®, Mac®, Mac OS®and Macintosh®are registered trademarks of Apple®
Computer, Inc.
OpenVMS and HP-PCL are trademarks of Hewlett-Packard®Company.
WIN-OS/2®, OS/2®Lotus Notes®, OS 390®, z/OS®are registered trademarks of
International Business Machines Corporation in the United States, other countries,
or both.
Linux®is a registered trademark of Linus Torvalds.
Microsoft®, Windows®, Windows NT®, Windows 98®, Windows 2000®, Windows
XP®, Windows Server 2003®are either registered trademarks or trademarks of
Microsoft®Corporation in the United States and/or other countries.
UNIX®is a registered trademark of The Open Group in the United States and other
countries.
Products in this publication are referred to by their general trade names. In most, if
not all cases, these designations are claimed as trademarks or registered trademarks
of their respective companies.
Notes for the reader
Introduction
This manual helps you to use the Océ VarioPrint®2100/2110. The manual contains
a description of the product and guidelines to use and operate the Océ VarioPrint®
2100/2110.
Definition
Attention Getters

4
Notes for the reader
Parts of this manual require your special attention. These parts can provide the
following:
■Additional general information, for example information that is useful when you
perform a task.
■Information to prevent property damage or personal injuries.
Note, Attention and Caution
The words Note, Attention and Caution draw your attention to important
information.
[1]
Safety information
The safety information for this product is included in a separate manual with the title
Safety information. This manual is part of the documentation set that you received
with your product.
[1] Overview of the attention getters
Word Icon Indicates
Note [1] Tips or additional information about the correct
operation of the product.
Attention [2] Information to prevent property damage, for
example damage to the product, documents or files.
Caution [3] Information to prevent personal injuries.
The Caution indication has several icons that warn
against various hazards. The icons are shown below.
Caution [4] General hazard
Caution [5] Hot surface
Caution [6] Electric shock
Caution [7] Moving parts
Caution [8] Laser beam

5
Available documentation
Available documentation
The documentation set of the Océ VarioPrint®2100/2110
Information for operators, key operators, system administrators
Océ delivers the Océ VarioPrint®2100/2110 with a documentation set that contains
the following items.
[2]
[2] The documentation set (1 – 2)
Item Description
User manual
entitled 'Operating
information'
The Operating information describes the workflow of print
jobs, copy jobs and scan jobs.
■Print from the mailbox
■Print directly to the Océ VarioPrint®2100/2110
■Make simple and advanced copies
■Convertanaloguedocumentsintodigitaldocuments(scan
to file)
■Add the supplies
■Solve possible errors
The manual also contains general information about the
system.
■Configuration, workflow and structure of the system.
■Turn on, turn off and restart the system
■Product specifications, originals and copy materials to
use.
User manual
entitled 'Safety
information'
A multilingual manual that specifically provides information
about safety issues. This manual contains the following
issues.
■Instructions for safe use
■Safety data sheets
■EPA Energy Star®regulations
■FEMP regulations.

6
Available documentation
CD-ROM The CD-ROM contains a digital copy of the user manuals.
On-line help The following on-line helps are available with regard to the
Océ VarioPrint®2100/2110.
■An on-line help on the operator panel that contains
information about how to load standard media,
special-front sheets and tab sheets into the paper trays.
The Help key on the operator panel gives access to this
on-line help.
■An on-line help in the Océ VarioPrint®2100/2110
Settings Editor application on the Océ Smart Imager
controller.TheSettingsEditorallowsauthorisedusers,for
example key operators and system administrators, to
change the default system settings. The on-line help
provides information about the settings.
■An on-line help in the printer drivers (PCL and
PostScript®) of the Océ VarioPrint®2100/2110.
■On-line helps in all other Océ software for the printer that
helps to submit your jobs.
[2] The documentation set (2 – 2)
Item Description

7
Contents
Contents
Chapter 1
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
The Océ VarioPrint®2100/2110 series . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Overview of target groups used in this manual . . . . . . . . . . . . . . . . . . . 17
The concepts and philosophy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Chapter 2
Power . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Turn on the system . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Shut down the system . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Restart the system. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Chapter 3
Get to know the Océ VarioPrint®2100/2110 . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
The configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Output and finishing options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
The main screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
The icons of the main screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
The on-line help on the operator panel . . . . . . . . . . . . . . . . . . . . . . . 44
The Océ VarioPrint®2100/2110 Settings Editor. . . . . . . . . . . . . . . . . 46
The integrated booklet maker (optional) . . . . . . . . . . . . . . . . . . . . . . . 47
The operator attention light (optional). . . . . . . . . . . . . . . . . . . . . . . . . 49
Energy saving and control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
The power modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
The automatic wake-up function . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Protect the automatic wake-up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
The operator panel lock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Set a protective PIN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
The calendar timer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Media concepts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
The paper trays. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
The media catalogue. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
About temporary media. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
Add temporary media to the 'Media catalogue'. . . . . . . . . . . . . . . . . . 62
Custom size media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Oversize media. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
The information in the media section . . . . . . . . . . . . . . . . . . . . . . . . . 65
Set the needed media type. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
Job concepts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

8
Contents
The job queue view. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Possible actions on jobs in the job queue . . . . . . . . . . . . . . . . . . . . . 76
Subsets in printing and copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Check the progress of your jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
The mailbox and memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
The 'Mailbox' and the 'Memory'. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
Edit a job in the 'Mailbox' or 'Memory' . . . . . . . . . . . . . . . . . . . . . . . . 88
Save the settings of a print job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
Remove jobs from the 'Mailbox' or 'Memory'. . . . . . . . . . . . . . . . . . . . 92
Move to memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Chapter 4
Adapt the system. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
Control the backlight of the screen. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Set the language of the operator panel . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Reset the day counter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98
View the disk usage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Install the dual paper tray (optional). . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Chapter 5
The print function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
The printing concepts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
Types of print jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
Automatic printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Interactive printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
The printer drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110
About the Océ VarioPrint®2100/2110 printer drivers . . . . . . . . . . . . 110
About the bidirectional printer driver . . . . . . . . . . . . . . . . . . . . . . . . . 113
About the page programmer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115
About the templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117
Print on the Océ VarioPrint®2100/2110 . . . . . . . . . . . . . . . . . . . . . . . . 119
Print a document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119
Print a job from the 'Mailbox' or 'Memory' . . . . . . . . . . . . . . . . . . . . . 120
Check the print quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123
Change the media for print jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125
Display operator notes attached to print jobs . . . . . . . . . . . . . . . . . 127
Bundle printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129
Combine print jobs and copy jobs in one bundle. . . . . . . . . . . . . . . . 132
Print a job with an account ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133
Stop printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135
Create booklets from print jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136
Create an A4 booklet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136
Create an A5 booklet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137
Create an A5 booklet with the booklet maker . . . . . . . . . . . . . . . . . . 138
Print the created booklets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139

9
Contents
Print a folded A4 booklet from the mailbox on the Océ VarioPrint®
2100/2110. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139
Print a folded A5 booklet from the mailbox on the Océ VarioPrint®
2100/2110. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140
Print a folded A5 booklet with the booklet maker on the Océ VarioPrint®
2100/2110. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141
Chapter 6
The copy function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143
The copying concepts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144
ID entry for copy jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144
Types of job settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147
Concatenation and chapterization. . . . . . . . . . . . . . . . . . . . . . . . . . . 155
Create a custom template. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158
Use a custom template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159
Disable the double-sheet detection. . . . . . . . . . . . . . . . . . . . . . . . . . 160
Copy on the Océ VarioPrint®2100/2110 . . . . . . . . . . . . . . . . . . . . . . . . 161
Make a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161
Change the settings for a copy job . . . . . . . . . . . . . . . . . . . . . . . . . . 163
Combine subsets into one document . . . . . . . . . . . . . . . . . . . . . . . . 164
Delete subsets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 167
Include tab sheets and inserts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168
Stop scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171
Stop printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 172
Booklets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173
Create a booklet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173
Create an A5 booklet from A4 originals . . . . . . . . . . . . . . . . . . . . . . 175
Create an A4 booklet from A4 originals . . . . . . . . . . . . . . . . . . . . . . 176
Create an A4 booklet from A4 originals, including a cover . . . . . . . . 177
Create an A5 booklet from an A5 booklet. . . . . . . . . . . . . . . . . . . . . 178
Chapter 7
The scan function (optional) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179
The scanning concepts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 180
Introduction to the scan-to-file function. . . . . . . . . . . . . . . . . . . . . . . 180
Introduction to the scan-to-email function. . . . . . . . . . . . . . . . . . . . . 182
The scan profiles file. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 184
Download - Scan profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191
Upload - Scan profiles. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 192
The configuration of the scan-to-file function . . . . . . . . . . . . . . . . . . 193
The configuration of the scan-to-email function . . . . . . . . . . . . . . . . 194
Scan on the Océ VarioPrint®2100/2110 . . . . . . . . . . . . . . . . . . . . . . . . 197
Original input on the glass plate or into the ADF. . . . . . . . . . . . . . . . 197
Create a scan-to-file job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 199
Create a scan-to-email job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 203

10
Contents
Combine subsets into one file. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 205
Change the zoom factor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 207
Optimise the scan quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 211
Stop scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213
Error messages and possible solutions. . . . . . . . . . . . . . . . . . . . . . . 214
Chapter 8
The accounting function. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 215
General information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 216
About the accounting function. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 216
Accounting settings on the operator panel . . . . . . . . . . . . . . . . . . . . 218
Configure the accounting settings. . . . . . . . . . . . . . . . . . . . . . . . . . . 220
The accounting log file . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 221
About the account log file . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 221
Download the accounting log file. . . . . . . . . . . . . . . . . . . . . . . . . . . . 230
The account ID file. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 231
Download the account ID file. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 231
Edit the account ID file . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 232
Upload the account ID file. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 234
Restore the default account ID file . . . . . . . . . . . . . . . . . . . . . . . . . . 235
Use the accounting function. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 236
Enter a fixed account ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 236
Make a copy or print with the copy card . . . . . . . . . . . . . . . . . . . . . . 237
Chapter 9
Security. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 239
'Security level' . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 240
Secure protocols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 242
Digital certificates. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 243
Solve the issue with the Océ security certificate . . . . . . . . . . . . . . . . . . 245
SSL and HTTPs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 247
Understand the security alerts of your browser . . . . . . . . . . . . . . . . . . . 248
E-shredding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 250
The security clean-up procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 253
Automatic mailbox clean-up. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 254
Job name suppression. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 255
Chapter 10
Add the supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 257
Add toner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 258
Add the toner. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 258
Load the media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 261
Load the standard media and media with special front. . . . . . . . . . . 261
Load oversize media. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 263
Load custom size media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 265