Oce VarioPrint 2100 User manual

Océ VarioPrint®
2100/2110
User's Manual

Copyright
© 2005, Océ-Technologies B.V. Venlo, The Netherlands
All rights reserved. No part of this work may be reproduced, copied, adapted,
or transmitted in any form or by any means without written permission from
Océ.
Océ-Technologies B.V. makes no representation or warranties with respect to
the contents hereof and specifically disclaims any implied warranties of
merchantability or fitness for any particular purpose.
Further, Océ-Technologies B.V. reserves the right to revise this publication and
to make changes from time to time in the content hereof without obligation to
notify any person of such revision or changes.
Code number 1060025409
Edition 2005-03
Océ-Technologies B.V.
US

3
Trademarks
List of Trademarks
Océ, Océ VarioPrint®2100/2110 are registered trademarks of
Océ-Technologies B.V..
Adobe®, Acrobat®, Reader®and Distiller®are registered trademarks of
Adobe®Systems Incorporated.
PostScript®3is a registered trademark of Adobe®Systems Incorporated.
Apple®, Mac®, Mac OS®and Macintosh®are registered trademarks of Apple®
Computer, Inc.
OpenVMS and HP-PCL are trademarks of Hewlett-Packard®Company.
WIN-OS/2®, OS/2®Lotus Notes®, OS 390®, z/OS®are registered trademarks
of International Business Machines Corporation in the United States, other
countries, or both.
Linux®is a registered trademark of Linus Torvalds.
Microsoft®, Windows®, Windows NT®, Windows 98®, Windows 2000®,
Windows XP®, Windows Server 2003®are either registered trademarks or
trademarks of Microsoft® Corporation in the United States and/or other
countries.
UNIX®is a registered trademark of The Open Group in the United States and
other countries.
Products in this publication are referred to by their general trade names. In
most, if not all cases, these designations are claimed as trademarks or
registered trademarks of their respective companies.

4 Océ VarioPrint®2100/2110 User's Manual
Notes to the reader
Introduction
This manual helps you use the Océ VarioPrint®2100/2110. The manual
contains a description of the Océ VarioPrint®2100/2110 and guidelines for its
use and operation. There are also tips given to help you increase your
knowledge of the Océ VarioPrint®2100/2110 and to help you better manage
the workflow.
Definition
Attention Getters
Parts of this manual require your special attention. These parts provide
important, additional information or are about the prevention of damage to
your properties.
Note, Attention and Caution
The words Note, Attention and Caution indicate these important parts.
■The word Note comes before additional information about the correct
operation of the Océ VarioPrint®2100/2110 or before a hint.
■A part marked with Attention contains information to prevent damage to
items, for example the Océ VarioPrint®2100/2110 or a file.
■A part marked with Caution contains information to prevent personal
injury.
Safety information
The safety information for this product is included in a separate manual with
the title Safety manual. This manual is part of the documentation set that you
received with your product.

Table of Contents 5
Table of Contents
Trademarks 3
Notes to the reader 4
Chapter 1
Introduction
About Océ VarioPrint® 2100/2110 Users 10
Available documentation 11
Introduction to the Océ VarioPrint® 2100/2110 series 13
Concepts and Philosophy 15
The Power Modes 19
Chapter 2
Turning the System On and Off
Turning the System On 24
Shut down the system 26
Restart the system 27
Chapter 3
Getting to Know the Océ VarioPrint® 2100/2110
General Information 30
The Configuration 30
About the paper trays 36
The Main Screen 38
The Icons of the Main Screen 41
The information in the media section 45
The on-line help on the operator panel 49
The Signal Lamp (optional) 51
The settings of the Océ VarioPrint® 2100/2110 Settings Editor 53
Media Concepts 57
About the Media Catalog 57
Set the needed media type 58
About Temporary Media Names 61
Custom size media 62
Oversize media 63
Job Management 64
About job management on the Océ VarioPrint® 2100/2110 64
Overview of Actions in the Job Queue Manager 71
Managing jobs on the Océ VarioPrint® 2100/2110 75
Subsets in printing and copying 79
Using the Mailbox and the Memory 81
About the 'Mailbox' and the 'Memory' 81

6 Océ VarioPrint®2100/2110 User's Manual
Moving to Memory 84
Editing a Job in the 'Mailbox' or 'Memory' 86
Removing Jobs from the 'Mailbox' or 'Memory' 90
Chapter 4
Adapting the System
Controlling the Backlight of the Screen 94
Setting the Operator Panel Language 96
Install the dual paper tray (optional) 97
Chapter 5
The Print Function
Printing Concepts 102
Types of print jobs 102
About automatic printing 105
About Interactive Printing 107
The Printer Drivers 109
About the Océ VarioPrint® 2100/2110 Printer Drivers 109
About the Bidirectional Printer Driver 113
About the page programmer 115
About the templates 118
Printing on the Océ VarioPrint® 2100/2110 121
Printing a Document 121
Printing a Job from the 'Mailbox' or 'Memory' 122
Bundle printing 125
Combining Print Jobs and Copy Jobs into One Bundle 129
Printing a Job With an Account ID 131
Stop printing 133
Chapter 6
The Copy Function
The Copying Concepts 136
ID entry for copy jobs 136
Types of Job Settings 139
Concatenation and chapterization 147
Create a custom template 150
Use a custom template 152
About the integrated booklet maker 153
Disabling Double-sheet Detection 155
Copying on the Océ VarioPrint® 2100/2110 156
Making a Copy 156
Change the settings for a copy job 159
Combining Subsets into One Document 160
Deleting subsets 163

Table of Contents 7
Including Tab Sheets and Inserts 165
Create a booklet 167
Stop Scanning 169
Stop printing 171
Chapter 7
The Scan Function (optional)
Scanning Concepts 174
Introduction to the scan-to-file function 174
Introduction to the scan-to-email function 177
About the scan profiles file 179
The Configuration of the Scan-to-file Function 180
The configuration of the scan-to-email function 181
Scanning on the Océ VarioPrint® 2100/2110 185
Original input on the glass plate or into the ADF 185
Create a scan-to-file job 188
Create a scan-to-email job 192
Combining subsets into one file 194
Change the zoom factor 196
Optimize the scan quality 201
Stop Scanning 203
Error messages and possible solutions 205
Chapter 8
The Accounting Function
General Information 208
About the accounting function 208
Accounting Settings on the Operator Panel 211
Configure the accounting settings 214
The Accounting Log File 216
About the accounting log file 216
Downloading the Accounting Log File 221
The Account ID File 222
Download the account ID file 222
Edit the account ID file 223
Uploading the Account ID File 225
Restoring the Default Account ID File 226
Using the Accounting Function 227
Entering a Fixed Account ID 227
Making a Copy or Print with the Copy Card 229

8 Océ VarioPrint®2100/2110 User's Manual
Chapter 9
Adding Supplies
Adding Toner 232
Adding the Toner 232
Loading the Media 235
Load the standard media and media with special front 235
Load oversize media 237
Load custom size media 239
Load the tab sheets 241
Load a combination of tab sheets and media with special front 245
Replacing the Stapler Cartridges 248
About the staplers 248
Replacing Stapler Cartridges 1 and 2 (standard on-line staplers) 250
Replacing Stapler Cartridge 3 (optional off-line stapler) 252
Replacing Stapler Cartridges 4 and 5 (optional booklet maker) 254
Chapter 10
Error Handling
Handling Contradictions 256
Handling Errors 260
About Paper Jams 262
About Staple Jams 264
Appendix A
Overview and Tables 265
Product specifications 266
Media and paper tray specifications 267
Originals that can be used 271
Appendix B
Miscellaneous 273
Reader's comment sheet 274
Addresses of local Océ organisations 276

9
Océ VarioPrint®2100/2110
User's Manual
Chapter 1
Introduction

10 Océ VarioPrint®2100/2110 User's Manual
About Océ VarioPrint®2100/2110 Users
Introduction
Information for operators, key operators, system administrators
For the purpose of this user manual, the following target groups are defined.
■Operators (including general users)
■Key operators
■System Administrators
The target group for the information or task in a section is indicated at the top
of that section.
Tasks of the types of users
[1] User Tasks
[1] User Tasks
Types of users Examples of tasks
Operators ■Create print jobs, copy jobs and scan jobs
■Process print jobs, copy jobs and scan jobs
■Define settings for 'Paper manager' and 'System
manager' in the operator panel
■Handle errors
Key operators ■Manage the key operator settings in the Océ Settings
Editor
System Adminis-
trators
■Configure the Océ VarioPrint®2100/2110 in the
network
■Manage the system administrator settings in the Océ
Settings Editor