Oce VarioPrint 2100 User manual

Océ VarioPrint®
2100/2110
User's Manual

Copyright
© 2005, Océ-Technologies B.V. Venlo, The Netherlands
All rights reserved. No part of this work may be reproduced, copied, adapted,
or transmitted in any form or by any means without written permission from
Océ.
Océ-Technologies B.V. makes no representation or warranties with respect to
the contents hereof and specifically disclaims any implied warranties of
merchantability or fitness for any particular purpose.
Further, Océ-Technologies B.V. reserves the right to revise this publication and
to make changes from time to time in the content hereof without obligation to
notify any person of such revision or changes.
Code number 1060025409
Edition 2005-03
Océ-Technologies B.V.
US

3
Trademarks
List of Trademarks
Océ, Océ VarioPrint®2100/2110 are registered trademarks of
Océ-Technologies B.V..
Adobe®, Acrobat®, Reader®and Distiller®are registered trademarks of
Adobe®Systems Incorporated.
PostScript®3is a registered trademark of Adobe®Systems Incorporated.
Apple®, Mac®, Mac OS®and Macintosh®are registered trademarks of Apple®
Computer, Inc.
OpenVMS and HP-PCL are trademarks of Hewlett-Packard®Company.
WIN-OS/2®, OS/2®Lotus Notes®, OS 390®, z/OS®are registered trademarks
of International Business Machines Corporation in the United States, other
countries, or both.
Linux®is a registered trademark of Linus Torvalds.
Microsoft®, Windows®, Windows NT®, Windows 98®, Windows 2000®,
Windows XP®, Windows Server 2003®are either registered trademarks or
trademarks of Microsoft® Corporation in the United States and/or other
countries.
UNIX®is a registered trademark of The Open Group in the United States and
other countries.
Products in this publication are referred to by their general trade names. In
most, if not all cases, these designations are claimed as trademarks or
registered trademarks of their respective companies.

4 Océ VarioPrint®2100/2110 User's Manual
Notes to the reader
Introduction
This manual helps you use the Océ VarioPrint®2100/2110. The manual
contains a description of the Océ VarioPrint®2100/2110 and guidelines for its
use and operation. There are also tips given to help you increase your
knowledge of the Océ VarioPrint®2100/2110 and to help you better manage
the workflow.
Definition
Attention Getters
Parts of this manual require your special attention. These parts provide
important, additional information or are about the prevention of damage to
your properties.
Note, Attention and Caution
The words Note, Attention and Caution indicate these important parts.
■The word Note comes before additional information about the correct
operation of the Océ VarioPrint®2100/2110 or before a hint.
■A part marked with Attention contains information to prevent damage to
items, for example the Océ VarioPrint®2100/2110 or a file.
■A part marked with Caution contains information to prevent personal
injury.
Safety information
The safety information for this product is included in a separate manual with
the title Safety manual. This manual is part of the documentation set that you
received with your product.

Table of Contents 5
Table of Contents
Trademarks 3
Notes to the reader 4
Chapter 1
Introduction
About Océ VarioPrint® 2100/2110 Users 10
Available documentation 11
Introduction to the Océ VarioPrint® 2100/2110 series 13
Concepts and Philosophy 15
The Power Modes 19
Chapter 2
Turning the System On and Off
Turning the System On 24
Shut down the system 26
Restart the system 27
Chapter 3
Getting to Know the Océ VarioPrint® 2100/2110
General Information 30
The Configuration 30
About the paper trays 36
The Main Screen 38
The Icons of the Main Screen 41
The information in the media section 45
The on-line help on the operator panel 49
The Signal Lamp (optional) 51
The settings of the Océ VarioPrint® 2100/2110 Settings Editor 53
Media Concepts 57
About the Media Catalog 57
Set the needed media type 58
About Temporary Media Names 61
Custom size media 62
Oversize media 63
Job Management 64
About job management on the Océ VarioPrint® 2100/2110 64
Overview of Actions in the Job Queue Manager 71
Managing jobs on the Océ VarioPrint® 2100/2110 75
Subsets in printing and copying 79
Using the Mailbox and the Memory 81
About the 'Mailbox' and the 'Memory' 81

6 Océ VarioPrint®2100/2110 User's Manual
Moving to Memory 84
Editing a Job in the 'Mailbox' or 'Memory' 86
Removing Jobs from the 'Mailbox' or 'Memory' 90
Chapter 4
Adapting the System
Controlling the Backlight of the Screen 94
Setting the Operator Panel Language 96
Install the dual paper tray (optional) 97
Chapter 5
The Print Function
Printing Concepts 102
Types of print jobs 102
About automatic printing 105
About Interactive Printing 107
The Printer Drivers 109
About the Océ VarioPrint® 2100/2110 Printer Drivers 109
About the Bidirectional Printer Driver 113
About the page programmer 115
About the templates 118
Printing on the Océ VarioPrint® 2100/2110 121
Printing a Document 121
Printing a Job from the 'Mailbox' or 'Memory' 122
Bundle printing 125
Combining Print Jobs and Copy Jobs into One Bundle 129
Printing a Job With an Account ID 131
Stop printing 133
Chapter 6
The Copy Function
The Copying Concepts 136
ID entry for copy jobs 136
Types of Job Settings 139
Concatenation and chapterization 147
Create a custom template 150
Use a custom template 152
About the integrated booklet maker 153
Disabling Double-sheet Detection 155
Copying on the Océ VarioPrint® 2100/2110 156
Making a Copy 156
Change the settings for a copy job 159
Combining Subsets into One Document 160
Deleting subsets 163

Table of Contents 7
Including Tab Sheets and Inserts 165
Create a booklet 167
Stop Scanning 169
Stop printing 171
Chapter 7
The Scan Function (optional)
Scanning Concepts 174
Introduction to the scan-to-file function 174
Introduction to the scan-to-email function 177
About the scan profiles file 179
The Configuration of the Scan-to-file Function 180
The configuration of the scan-to-email function 181
Scanning on the Océ VarioPrint® 2100/2110 185
Original input on the glass plate or into the ADF 185
Create a scan-to-file job 188
Create a scan-to-email job 192
Combining subsets into one file 194
Change the zoom factor 196
Optimize the scan quality 201
Stop Scanning 203
Error messages and possible solutions 205
Chapter 8
The Accounting Function
General Information 208
About the accounting function 208
Accounting Settings on the Operator Panel 211
Configure the accounting settings 214
The Accounting Log File 216
About the accounting log file 216
Downloading the Accounting Log File 221
The Account ID File 222
Download the account ID file 222
Edit the account ID file 223
Uploading the Account ID File 225
Restoring the Default Account ID File 226
Using the Accounting Function 227
Entering a Fixed Account ID 227
Making a Copy or Print with the Copy Card 229

8 Océ VarioPrint®2100/2110 User's Manual
Chapter 9
Adding Supplies
Adding Toner 232
Adding the Toner 232
Loading the Media 235
Load the standard media and media with special front 235
Load oversize media 237
Load custom size media 239
Load the tab sheets 241
Load a combination of tab sheets and media with special front 245
Replacing the Stapler Cartridges 248
About the staplers 248
Replacing Stapler Cartridges 1 and 2 (standard on-line staplers) 250
Replacing Stapler Cartridge 3 (optional off-line stapler) 252
Replacing Stapler Cartridges 4 and 5 (optional booklet maker) 254
Chapter 10
Error Handling
Handling Contradictions 256
Handling Errors 260
About Paper Jams 262
About Staple Jams 264
Appendix A
Overview and Tables 265
Product specifications 266
Media and paper tray specifications 267
Originals that can be used 271
Appendix B
Miscellaneous 273
Reader's comment sheet 274
Addresses of local Océ organisations 276

9
Océ VarioPrint®2100/2110
User's Manual
Chapter 1
Introduction

10 Océ VarioPrint®2100/2110 User's Manual
About Océ VarioPrint®2100/2110 Users
Introduction
Information for operators, key operators, system administrators
For the purpose of this user manual, the following target groups are defined.
■Operators (including general users)
■Key operators
■System Administrators
The target group for the information or task in a section is indicated at the top
of that section.
Tasks of the types of users
[1] User Tasks
[1] User Tasks
Types of users Examples of tasks
Operators ■Create print jobs, copy jobs and scan jobs
■Process print jobs, copy jobs and scan jobs
■Define settings for 'Paper manager' and 'System
manager' in the operator panel
■Handle errors
Key operators ■Manage the key operator settings in the Océ Settings
Editor
System Adminis-
trators
■Configure the Océ VarioPrint®2100/2110 in the
network
■Manage the system administrator settings in the Océ
Settings Editor

Introduction 11
Available documentation
The Océ VarioPrint®2100/2110 documentation set
Information for operators, key operators, system administrators
Océ delivers the Océ VarioPrint®2100/2110 with a documentation set.
The documentation set for the Océ VarioPrint®2100/2110 contains the
following items:
[2] The Documentation Set
Item Description
User's Manual The user's manual describes the workflow of print jobs,
copy jobs and scan jobs.
■Print from the mailbox
■Print directly to the Océ VarioPrint®2100/2110
■Make simple and advanced copies
■Convert analog documents into digital documents
(scan-to-file)
■Adding Supplies
■Solving possible errors
The manual also contains general information about the
system.
■Configuration, workflow and structure of the Océ
VarioPrint®2100/2110
■Turn on, turn off and restart the system
■Product specifications, originals and copy materials
to use
Safety manual The multilingual safety manual provides information
about safety issues.
■Instructions for safe use
■Safety data sheets
■EPA Energy Star®

12 Océ VarioPrint®2100/2110 User's Manual
[2] The Documentation Set
Quick Reference
Card
The Quick Reference Card contains information about
the following tasks.
■Define the settings for the originals and the prints
■Combine the subsets
■Use the mailbox
■Use the memory
■Manage the jobs in the job queue
CD-ROM The CD-ROM contains a digital copy of the User manu-
al, the Safety manual and the Quick Reference Card.
On-line help The Océ VarioPrint®2100/2110 contains the following
types of on-line helps.
■An on-line help on the operator panel.
The on-line help on the operator panel contains
information about how to load standard media,
special-front sheets and tab sheets into the paper trays.
The Help key on the operator panel gives access to
this on-line help.
■An on-line help in the Océ Settings Editor application
on the Océ Smart Imager.
The User manual sometimes refers to settings in the Océ
Settings Editor.
The Océ Settings Editor allows key operators and system
administrators to change the default system settings.
Key operators and system administrators can refer to the
on-line help in the Océ Settings Editor for more
information about the settings.
■An on-line help in the printer driver (PCL and
PostScript®) of the Océ VarioPrint®2100/2110.
Item Description

Introduction 13
Introduction to the Océ VarioPrint®2100/2110 series
Introduction
Information for operators, key operators, system administrators
The Océ VarioPrint®2100/2110 is a series of productive printing systems that
enable you to print, copy and scan your jobs.
The Océ VarioPrint®2100/2110 series is a modular system. The following
table shows the main differences between the standard versions of the Océ
VarioPrint® 2100 and the Océ VarioPrint® 2110.
Main differences between the Océ VarioPrint®2100/2110
[3] Main differences between the Océ VarioPrint®2100/2110
[3] Main differences between the Océ VarioPrint®2100/2110
Upgrade your Océ VarioPrint®2100/2110
You can upgrade your Océ VarioPrint® 2100 with the following.
■A speed license for 105 prints/minute
■Support of custom size paper and oversize paper
■Support of streaming PS and PCL
Feature Océ
VarioPrint® 2100
Océ
VarioPrint® 2110
Print speed (A4/Letter) 91 prints/minute 105 prints/minute
Default support of custom
size paper and oversize paper
No Yes
Default support of streaming
PS and PCL
No Yes

14 Océ VarioPrint®2100/2110 User's Manual
Furthermore, you can upgrade the Océ VarioPrint®2100/2110 series with the
following.
[4] Optional features for the Océ VarioPrint®2100/2110 series
[4] Optional features for the Océ VarioPrint®2100/2110 series
Optional feature Description
Dual paper trays The dual paper trays enable you to
almost double the capacity of your
paper input trays.
A booklet maker on top of your
printer
The integrated booklet maker folds
and staples your prints to create a
booklet.
The scan function The scan function enables you to turn
your analog originals into digital
files.
An external finisher You can add various external
finishers to your system, for example
one of the following.
■The Océ DFS10 to bind your
documents (including a cover)
■A booklet maker to create folded
and stapled booklets
■A high-capacity stacker to stack
more sheets at a time, so you can
remove the prints from the printer
half as often as before.
A license for PS, PCL and NDPS The license enables you to use PS,
PCL or NDPS

Introduction 15
Concepts and Philosophy
Introduction
Information for operators, key operators, system administrators
This section describes the main concepts of your Océ VarioPrint®2100/2110.
Supported printing workflows
The Océ VarioPrint®2100/2110 supports the following printing workflows.
[5] Supported workflows
[5] Supported workflows
Your system can automatically identify the type of job that arrives. Therefore,
job types are assigned to the network ports. The system administrator can
define the workflow for each input channel in the Océ VarioPrint®2100/2110
Settings Editor.
Supported workflow Description
RIP then print When the system receives your job, the system
first RIPs your whole job. After that, the job is
available and visible on your system.
Print while RIP When the system receives your job, the job be-
comes immediately available in the job queue.
As soon as the RIP of the first page is ready, the
system starts to print your job.
Note: The operator panel only gives limited
feedback about the job.
Streaming (requires a li-
cense on the Océ Vario-
Print® 2100)
Streaming is mainly used for large jobs. When
the system receives your job, the job becomes
immediately available in the job queue. As soon
as the RIP of the first page is ready, the system
starts to print your job.
Streaming jobs are a continuous flow of data to
your system. To prevent an overflow of your sys-
tem, printed data are already cleaned while the
rest of your job is printed.
Note: The operator panel only gives limited
feedback about the job.

16 Océ VarioPrint®2100/2110 User's Manual
Automatic and interactive printing
Automatic printing and interactive printing usually relate to RIP then print.
The Océ VarioPrint®2100/2110 allows you to send your print jobs through the
network directly to the job queue. The jobs in the job queue are printed without
operator intervention. This type of printing is called automatic printing (see
‘About automatic printing’ on page 105).
You can also send your print jobs to the mailbox. You must first select a job in
the mailbox to print the job. You can also edit the settings of the jobs in the
mailbox. This type of printing is called interactive printing (see ‘About
Interactive Printing’ on page 107).
The key operator can define the default type of printing in the 'System
manager'.
Memory and mailbox
The memory and mailbox are digital storage areas for scanned documents and
print jobs from the network. These digital storage areas are on a hard disk in
the Océ Smart Imager. You must remove the jobs from the mailbox and
memory manually.
The 'Memory' is the location for scanned jobs and jobs that are moved from the
job queue to the memory. The scanned jobs are copy jobs that were sent to the
memory. When you use 'Scan to memory', you can print the jobs later. This
function is called postponed copying (scan now, print later).
The 'Mailbox' is the location for print jobs. The jobs in the 'Mailbox' are
displayed with the file name, the user name, the number of pages in the job, the
number of sets to print, the media type of the first page and the date and time.
The 'Memory' shows the same information but displays a job number instead
of a name and there is no user name.
Next job
Whether it is an analog or digital job, the comprehensive job queue system
(called the Factory) increases the daily production on the system. The job
queue enables you to prepare jobs in advance. The jobs are created and sent to
the job queue while other jobs are prepared to be printed.
Next job preparation is independent from print production. Scanning, printing
and processing is done at the same time, which keeps the system active and
enables the processing of a wide variety of jobs.

Introduction 17
Security
Customers with confidential jobs need the possibility to remove every trace of
the information contained in a job. The recovery of this confidential
information must not be possible.
The Océ VarioPrint®2100/2110 allows you to remove all the traces of all your
jobs. This function is called E-shredding. E-shredding overwrites the data on
magnetic-storage devices in such a way that the data become unreadable, even
with special equipment.
The system administrator can enable and disable E-shredding. When
E-shredding is enabled, the system administrator can select the required level
of E-shredding.
Refer to the on-line help of the Océ Settings Editor for more information about
the use of E-shredding.
Note: E-shredding requires a license.
Copy templates
The copy templates of the Océ VarioPrint®2100/2110 enable you to easily
create copy jobs. The templates contain default settings for various copy jobs.
You can select one of the standard templates or you can define custom
templates. You can define up to 5 custom templates that contain your
custom-made settings (see ‘Create a custom template’ on page 150).
Combine subsets
Océ Set Logic enables you to handle hardcopy originals on the Océ
VarioPrint®2100/2110 in an effective way. Océ Set Logic allows you to define
subsets within the document (set-build) for copy jobs and scan jobs.
You can use the set-build function to combine different types of paper originals
(for example different original sizes or 1-sided and 2-sided originals). You can
use the automatic document feeder and the glass plate to combine subsets.

18 Océ VarioPrint®2100/2110 User's Manual
Paper management
The paper management feature allows you to define what type of paper to use
in a job. The media catalog in the Océ Settings Editor helps you define the
paper types.
Because of the possibility of large job queues, the paper level in the trays can
change while your job is in the queue. The Océ VarioPrint®2100/2110 will
then notify you to load the paper type you defined for your job.
The 'Paper manager' allows you to define the paper load of the paper trays
exactly.

Introduction 19
The Power Modes
Introduction
Information for operators, key operators, system administrators
The main power modes of the Océ VarioPrint®2100/2110 are the following.
■Off
■Low power mode
■Sleep mode.
The low power mode and the sleep mode are the energy save modes of the Océ
VarioPrint®2100/2110.
Note: The key operator can change the settings in the Océ Settings Editor. The
on-line help in the Océ Settings Editor contains more information about how
to change the settings.
OFF
The Océ VarioPrint®2100/2110 is completely turned off.
You can not reach the system through the network.
You must press the power switch to turn on the system (see ‘Turning the
System On’ on page 24).
Low power mode
When the printer is in low power mode, the power consumption is decreased
to a lower level.
The operator panel on the printer displays a screen saver with the text 'Energy
save mode' .
You can not disable the low power mode.

20 Océ VarioPrint®2100/2110 User's Manual
The system goes into low power mode in the following situation:
[6] System Goes into the Low Power Mode
[6] System Goes into the Low Power Mode
The system returns from the low power mode in the following situations:
[7] System Returns from the Low Power Mode
[7] System Returns from the Low Power Mode
Note: The system needs 30 seconds to warm up.
Sleep mode
When the system is in sleep mode, the power consumption is decreased to a
very low level.
The operator panel on the printer is off. The On/Off button on the printer
is amber.
When
1 The job queue of the Océ VarioPrint®2100/2110 has been empty for
a defined time.
Note: This time is defined in the Océ Settings Editor. The key
operator can set a time between 1 and 240 minutes in increments of
1 minute. The factory default is 15 minutes.
When
1 You press a key on the operator panel
2 You send a print job.
Sometimes the system remains in the low power mode when you
send a print job. This event can occur when the print job is forced to
the mailbox.