Oki CX4545 MFP Installation and maintenance instructions

MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS/
MULTIFUNCTIONAL DIGITAL SYSTEMS
Network Fax Guide
ES9160 MFP/ES9170 MFP
ES9460 MFP/ES9470 MFP
CX3535 MFP/CX4545 MFP

©2012 Oki Data Corporation All rights reserved
Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of Oki Data.

Preface 1
Preface
Thank you for purchasing OKI Multifunctional Digital Systems or Multifunctional Digital Color Systems. This manual
explains the instructions for the Fax driver. Read this manual before using your Multifunctional Digital Systems or
Multifunctional Digital Color Systems. Keep this manual within easy reach, and use it to configure an environment that
makes best use of the OKI MFP’s functions.
How to read this manual
Symbols in this manual
In this manual, some important items are described with the symbols shown below. Be sure to read these items before
using this equipment.
Other than the above, this manual also describes information that may be useful for the operation of this equipment with
the following signage:
Screens and Operation Procedures
In this manual, the screens and the operation procedures in Windows are described for Windows 7.
The details on the screens may differ depending on how the equipment is used, such as the status of the installed
options, the OS version and the applications.
If you use Windows Server 2008 R2, refer to the operation procedure for Windows 7, though the screens or the menu
names, etc. may differ.
The illustration screens used in this manual are for paper in the A/B format. If you use paper in the LT format, the
display or the order of buttons in the illustrations may differ from that of your equipment.
In this manual, the initial values of the setting items are underlined.
To use this function, the scanning function (Internet Fax) and printing function (Network Fax) are required.
Indicates a potentially hazardous situation which, if not avoided, could result in death, serious
injury, or serious damage, or fire in the equipment or surrounding objects.
Indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate
injury, partial damage to the equipment or surrounding objects, or loss of data.
Indicates information to which you should pay attention when operating the equipment.
Describes handy information that is useful to know when operating the equipment.
Pages describing items related to what you are currently doing. See these pages as required.

2 Preface
Trademarks
The official name of Windows XP is Microsoft Windows XP Operating System.
The official name of Windows Vista is Microsoft Windows Vista Operating System.
The official name of Windows 7 is Microsoft Windows 7 Operating System.
The official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating System.
The official name of Windows Server 2008 is Microsoft Windows Server 2008 Operating System.
Microsoft, Windows, Windows NT, and the brand names and product names of other Microsoft products are
trademarks of Microsoft Corporation in the US and other countries.
Apple, AppleTalk, Macintosh, Mac, Mac OS, Safari, and TrueType are trademarks of Apple Inc. in the US and other
countries.
Adobe, Acrobat, Reader, and PostScript are either registered trademarks or trademarks of Adobe Systems
Incorporated in the United States and/or other countries.
Mozilla, Firefox and the Firefox logo are trademarks or registered trademarks of Mozilla Foundation in the U.S. and
other countries.
IBM, AT and AIX are trademarks of International Business Machines Corporation.
NOVELL, NetWare, and NDS are trademarks of Novell, Inc.
Other company and product names given in this manual or displayed in this software may be the trademarks of their
respective companies.

CONTENTS 3
CONTENTS
Preface....................................................................................................................................... 1
Chapter 1 OVERVIEW
Features and Functions ........................................................................................................... 6
Chapter 2 SENDING A FAX
Basic Procedure ....................................................................................................................... 8
Specifying Recipients ............................................................................................................ 12
Entering recipients from the keyboard................................................................................. 12
Selecting recipients from the address book......................................................................... 14
Selecting recipients from the address book (Search option)............................................... 16
Removing recipients ............................................................................................................ 20
Chapter 3 SETTING OPTIONS
How To Setup.......................................................................................................................... 22
Setting Initial Values of the Fax driver options .................................................................... 22
Setting print options for each print job ................................................................................. 22
Setting up the Fax Driver Options ........................................................................................ 23
Setting up the [Layout] tab .................................................................................................. 23
Setting up the [Send] tab ..................................................................................................... 24
Setting up the Cover Sheet ................................................................................................. 26
Setting up the SNMP ........................................................................................................... 27
Setting up the [Device Settings] tab .................................................................................... 29
Setting up LDAP servers ..................................................................................................... 30
Sending With Extended Fax Functionality........................................................................... 31
Saving a fax as a file ........................................................................................................... 31
Delayed transmission .......................................................................................................... 32
Sending with a cover sheet ................................................................................................. 33
Chapter 4 APPENDIX
Cover Sheet Samples.............................................................................................................40
Standard cover page ........................................................................................................... 40
Business cover page ........................................................................................................... 41
Professional cover page ...................................................................................................... 42
INDEX ..................................................................................................................................................................... 43

4 CONTENTS

1.OVERVIEW
This chapter provides an overview of the Network Fax features.
Features and Functions........................................................................................................... 6

1 OVERVIEW
6 Features and Functions
Features and Functions
This equipment provides the network fax features, which simplify and facilitate your office facsimile needs and enables
you to send fax or Internet Fax digital documents directly from your desktop.
Fax transmission using the Fax driver is available only when the optional Fax unit is installed.
Please enable the SNMP setting on TopAccess to use the Fax functions. In addition, the Fax driver does not work
if the SNMP setting on TopAccess is disabled when the optional Fax unit is installed.
The highly intuitive, network Fax driver software enables you to select the fax printer driver to electronically fax or Internet
Fax from your computer to one or more recipients. You can easily define fax job properties from the send list to fax
resolutions. The Fax driver is complimented with the AddressBook Viewer. The combination of applications enables you
easily to manage a selection of fax recipients and access to the address book.
The Fax driver enables you to set up send lists and send electronic documents from your PC to one or more destinations.
You send to the fax in much the same way you would choose to print to a designated printer that makes using the Fax
driver quick and simple. You can select the fax properties. Fax properties are the attributes you can set to define sender
and recipient information for processing fax jobs such as dialing options, sender information, fax resolution and page
layout.
Other features include an easy-to-use fax scheduler that allows you to set up a date and time to transmit your fax. Cover
page options are also provided. You can include a customized cover page with your fax transmission that can contain
sender and recipient fax information and a detailed message. You can easily maintain sender and contact information that
can be printed on the cover pages.
Faxing hard-copy documents must be performed from the touch panel display.
The image quality of the originals that are sent by the Fax driver is different from the originals that are sent by the
general fax operation.
If you specify the Email addresses as the recipients using the Fax driver, the document will be sent as an Internet
Fax. The Internet Fax feature allows users to send originals the same as the fax features. However, an Internet Fax
is sent through the Internet, although a fax is sent through the public switched telephone line. In order to send an
Internet Fax, the remote device also must support the Internet Fax feature.
For more details about the Internet Fax, refer to the Scanning Guide.

2.SENDING A FAX
This chapter describes how to send a fax using a Fax driver.
Basic Procedure ....................................................................................................................... 8
Specifying Recipients ............................................................................................................ 12
Entering recipients from the keyboard..................................................................................................................12
Selecting recipients from the address book..........................................................................................................14
Selecting recipients from the address book (Search option) ................................................................................16
Removing recipients.............................................................................................................................................20

2 SENDING A FAX
8 Basic Procedure
Basic Procedure
The basic procedure for sending a fax (Network Fax / Internet Fax) is as follows.
You can use standard functions or set optional functions as well as the basic ones described in this section. For these
operations, see the following section.
P.21 “SETTING OPTIONS”
1
Start the application software and prepare the document to be sent.
2
Select [Print] from the [File] menu in the application software.
The procedure for displaying the print dialog box may differ from the above depending on the application
software.
3
Select [OKI MFP Fax] for the printer and click [Preferences].
The dialog box of the Fax driver properties appears.
Note that the command name to open the driver properties may differ from [Preferences] depending on the
application software.

2.SENDING A FAX
Basic Procedure 9
2 SENDING A FAX
4
Click the [Send] tab and specify the recipients.
To specify recipients, enter them with the keyboard or select them from the address book.
P.12 “Specifying Recipients”
On the [Send] tab, you can set the resolution of a fax cover sheet, etc. as well as specifying the recipients.
P.24 “Setting up the [Send] tab”
On the [Layout] tab, you can set the size and the orientation of the paper.
P.23 “Setting up the [Layout] tab”
On the [Cover Sheet] and [Sender Information Properties] tab, the sender information for adding a fax cover
sheet can be set.
P.26 “Setting up the Cover Sheet”
P.27 “Setting up the SNMP”
5
Click [OK].
The transmission settings are determined and the Fax driver properties dialog box is closed.

2 SENDING A FAX
10 Basic Procedure
6
Click [Print] in the print dialog box on the application software.
A fax starts being sent.
Note that the command name to print a document (send a fax) may differ from [Print] depending on the
application software.
A waiting fax job can be checked or deleted through the managing jobs function in TopAccess. A sent fax
job can also be checked through the displaying job logs function in TopAccess. For details, refer to the
TopAccess Guide.
Cautionary points when LDAP authentication is used
When LDAP authentication is enabled on this equipment, you must specify an LDAP server in the [Server Name] box on
the [Send] tab before sending a fax.
If you attempt to send a fax without specifying an LDAP server, the [Specify LDAP Server] dialog box will appear to ask
you to do so.

2.SENDING A FAX
Basic Procedure 11
2 SENDING A FAX
In this case, specify the desired LDAP server in the [Server Name] box and click [OK] to send the fax.
You can make settings for LDAP authentication on the [Device Settings] tab.
P.29 “Setting up the [Device Settings] tab”

2 SENDING A FAX
12 Specifying Recipients
Specifying Recipients
Up to 400 recipients can be specified in a single operation. To send a Network Fax, specify the fax number. To send an
Internet Fax, specify the Email address.
P.12 “Entering recipients from the keyboard”
P.14 “Selecting recipients from the address book”
P.16 “Selecting recipients from the address book (Search option)”
P.20 “Removing recipients”
To use the address book, you need to register recipients in the address book of AddressBook Viewer in advance.
If more than one recipient is specified in a single transmission, and a cover sheet is set in the Fax driver or a header
page is set to be printed on the recipient's device, all the recipient information may be printed. If you want to secure the
recipient information, avoid sending a fax to multiple recipients at the same time.
Entering recipients from the keyboard
You can enter a recipient with the keyboard.
1
For the recipient of a Network Fax, click [Fax Number] and enter the fax number in the
right-hand box. For one of an Internet Fax, click [Internet Fax Address] and enter the
Email address in the right-hand box.

2.SENDING A FAX
Specifying Recipients 13
2 SENDING A FAX
When you enter a fax number, you can also enter a sub address and a password. Click [SUB/PWD] to enter
them (within 20 digits each) in the dialog box. Entering them enables the document to be transferred from
the recipient’s device to that of the sub-address, as the communication is in compliance with ITU-T
standard. However, in order to use this function, the recipient’s device must be a model in compliance with
the ITU-T standard.
Use “ - ” (hyphen) if you send a Network Fax with pauses (approx. 3 seconds) inserted in the fax number.
2
Click .
The recipients selected for “To” are listed.
When the fax transmission is completed, the recipients are automatically removed from the “To” list.

2 SENDING A FAX
14 Specifying Recipients
Selecting recipients from the address book
Select a recipient from the address book in the AddressBook Viewer.
1
Click [Address Book].
The AddressBook Viewer runs.
2
When selecting a fax number after selecting a contact from the contact list, click [Select
Fax] and when selecting an Email address, click [Select Email].
The selected recipients are listed in the “Selected Fax” or “Selected Email”.

2.SENDING A FAX
Specifying Recipients 15
2 SENDING A FAX
A contact, for which only a fax number is registered, cannot be displayed in the “Selected Email” and a contact,
for which only an Email address is registered, cannot be displayed in the “Selected Fax”.
You can select a recipient by the following operations:
Selecting a contact by dragging and dropping
Drag a contact in the contact list and drop it to the “Selected Fax” or “Selected Email”.
Selecting a contact by double-clicking on it
Double-click on a contact in the contact list. To change the setting of the recipient to be selected upon double-
clicking, select [Default Configuration], [Type Selection] in the [View] menu and then one of [Fax], [Email] and
[Both].
Selecting a contact from a shortcut menu
Right-click on the contact in the contact list, select [Select] from the shortcut menu and then either [Fax Number]
and [Email].
Removing a recipient
Select a recipient in the “Selected Fax” or “Selected Email” and click the corresponding [Remove] (Left: fax
number, Right: Email address).
3
Click [OK].
The AddressBook Viewer is closed and the recipients selected for “To” are listed.
When the fax transmission is completed, the recipients are automatically removed from the “To” list.

2 SENDING A FAX
16 Specifying Recipients
Selecting recipients from the address book (Search option)
You can find and select a recipient from the address book in the AddressBook Viewer.
1
Click [Address Book].
The AddressBook Viewer runs.
2
Select [Find] from the [Edit] menu.
The [Find Contact] dialog box appears.

2.SENDING A FAX
Specifying Recipients 17
2 SENDING A FAX
3
Select a registered directory service in [Data Source].
To change the setting of the default address book in the [Data Source] box, select [View] - [Default
Configuration] - [Data Source] and then choose an address book.
4
Display the [Person] tab and enter search strings in the following boxes.
Display Name — To search display names, enter a search string here.
Fax Number — To search fax numbers, enter the numbers here.
Email — To search Email addresses, enter a search string here.
If you perform searching in the above conditions, proceed to step 6. If you want to set more detailed search
conditions, proceed to step 5 and set the [Detail Setting] tab. Note that even if you enter the search conditions in
both the [Person] and [Detail Setting] tabs, you cannot perform searching in this combination.
In the [Person] tab, you do not have to fill in all the boxes and the string does not need to completely
correspond to the target of the search. Entering one or more characters in one or more boxes causes a search
to be made for contacts which correspond to the particular conditions.

2 SENDING A FAX
18 Specifying Recipients
5
Display the [Detail Setting] tab, set the search condition, and then click [Add].
Field Select — Select an item to be searched.
Condition of search string — Select a condition in the left-hand box, and then enter a search string in the right-
hand box.
The search condition is displayed in the “Condition list”.
To set more than one search condition, repeat this operation as many times as needed.
To delete the search conditions, select one and click [Remove].
6
Click [Search].
It starts searching contacts in the selected address book. When the search is complete, the contacts matching
the search conditions are listed.
To stop searching, click [Stop].
Even if you enter the search conditions in both the [Person] and [Detail Setting] tabs, only the search condition
in the tab currently displayed is used. You cannot perform searching in the combined conditions on both tabs.