Oki ES9455 Programming manual

MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS /
MULTIFUNCTIONAL DIGITAL SYSTEMS
High Security Mode
Management Guide
ES9455 MFP
ES9465 MFP/ES9475 MFP

©2013 Oki Data Corporation All rights reserved
Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of Oki Data.

Preface 1
Preface
Thank you for purchasing Oki Multifunctional Digital Systems.
This manual explains about the conditions and settings for using the Multifunctional Digital Systems which complies with
IEEE Std 2600.1TM-2009 *1.
Read this manual carefully before using your Multifunctional Digital Systems under the high security mode. For the
security precautions on operating the equipment complying with IEEE Std 2600.1TM-2009, refer to “Security Precautions”
in the “Safety Information”.
Keep this manual within easy reach and use it to maintain the equipment complying with IEEE Std 2600.1TM-2009.
How to read this manual
Symbols in this manual
In this manual, some important items are marked with the symbols shown below. Be sure to read these items before using
this equipment.
Other than the above, this manual also marks information that may be useful for the operation of this equipment with the
following signs:
Model and series names in this manual
In this manual, each model name is replaced with the series name as shown below.
Explanation for control panel and touch panel
yThe details on the touch panel menus may differ depending on the operating environment such as whether options are
installed.
yThe illustration screens used in this manual are for paper in the A/B format. If you use paper in the LT format, the
display or the order of buttons in the illustrations may differ from that of your equipment.
Indicates a potentially hazardous situation which, if not avoided, could result in death, serious
injury, or serious damage, or fire in the equipment or surrounding assets.
Indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate
injury, partial damage to the equipment or surrounding assets, or loss of data.
Indicates information to which you should pay attention when operating the equipment.
Describes handy information that is useful to know when operating the equipment.
Pages describing items related to what you are currently doing. See these pages as required.
Model name Series name in this manual
ES9455 MFP ES9455 MFP
ES9465 MFP/ES9475 MFP ES9475 MFP Series

2 Preface
Options
For the available options, refer to "Options" in the Quick Start Guide for your equipment.
Trademarks
yThe official name of Windows XP is Microsoft Windows XP Operating System.
yThe official name of Windows Vista is Microsoft Windows Vista Operating System.
yThe official name of Windows 7 is Microsoft Windows 7 Operating System.
yThe official name of Windows 8 is Microsoft Windows 8 Operating System.
yThe official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating System.
yThe official name of Windows Server 2008 is Microsoft Windows Server 2008 Operating System.
yThe official name of Windows Server 2012 is Microsoft Windows Server 2012 Operating System.
yMicrosoft, Windows, Windows NT, and the brand names and product names of other Microsoft products are
trademarks of Microsoft Corporation in the US and other countries.
yApple, AppleTalk, Macintosh, Mac, Mac OS, Safari, and TrueType are trademarks of Apple Inc. in the US and other
countries.
yAdobe, Acrobat, Reader, and PostScript are either registered trademarks or trademarks of Adobe Systems
Incorporated in the United States and/or other countries.
yMozilla, Firefox and the Firefox logo are trademarks or registered trademarks of Mozilla Foundation in the U.S. and
other countries.
yIBM, AT and AIX are trademarks of International Business Machines Corporation.
yNOVELL, NetWare, and NDS are trademarks of Novell, Inc.
yOther company and product names given in this manual or displayed in this software may be the trademarks of their
respective companies.

CONTENTS 3
CONTENTS
Preface....................................................................................................................................... 1
How to read this manual........................................................................................................ 1
Chapter 1 THE HIGH SECURITY MODE
Precautions on Using the High Security Mode...................................................................... 6
Confirmation of the mode ...................................................................................................... 6
Operational conditions........................................................................................................... 7
Chapter 2 UNIQUE FUNCTIONS
Temporary Password ............................................................................................................. 10
Conditions when a temporary password is used ................................................................. 10
Operation by a user when a temporary password is used .................................................. 10
HOLD (FAX)............................................................................................................................. 11
Chapter 3 THE INITIAL VALUES
Precautions on the Initial Values .......................................................................................... 14
Logging in............................................................................................................................ 14
Initial value list ..................................................................................................................... 15

4 CONTENTS

1.THE HIGH SECURITY MODE
Precautions on Using the High Security Mode ..................................................................... 6
Confirmation of the mode .......................................................................................................................................6
Operational conditions............................................................................................................................................7

1 THE HIGH SECURITY MODE
6 Precautions on Using the High Security Mode
Precautions on Using the High Security Mode
This operation mode protects customers’ important information against unauthorized access to the equipment and
leakage.
The following are the security functions when you operate the equipment complying with IEEE Std 2600.1TM-2009.
yUser Authentication Setting function
yRole Management function
yEncryption function of data to be written in HDD
yLog collecting and browsing function
yOverwriting function of the specified data in HDD when jobs are completed or the power is turned ON
yCommunication function with SSL or TLS
yIntegrity Check function
yManagement functions such as:
Log, Passwords, User, Password Policy, Date & Time, Auto Clear, Session Timer, Enable/disable of SSL/LTS
We have applied for ISO/IEC 15408 certification for the environment where the following equipment is operating in
Japanese or English mode and connected to a PC running Windows XP or Vista with Internet Explorer version 8.0.
ES9455 MFP
ES9465 MFP/ES9475 MFP
To operate the equipment complying with IEEE Std 2600.1TM-2009 under the high security mode, configurations according
to the use environment, such as data or protocol encryption setting and setting for the connection only to the authorized
server or client PC, are required.
Pay attention that if the conditions given in this manual are not met, you may not be able to operate the equipment
complying with IEEE Std 2600.1TM-2009.
yFor details of each security function and how to set the related items, refer to the TopAccess Guide.
yThe optional Hard Disk Kit (Security) (GE-1220) is required when ES9455 MFP with no hard disk is to be used in
the high security mode.
Confirmation of the mode
When this equipment is operated under the high security mode, is displayed on the touch panel of the equipment.

1.THE HIGH SECURITY MODE
Precautions on Using the High Security Mode 7
1 THE HIGH SECURITY MODE
yThe HDD inside the equipment which is operated under the high security mode is encrypted. Moreover, the Data
Overwrite Option (GP-1070) is installed in such equipment.
To confirm that each function is operating, check the display at the top right of the [Counter] screen on the touch
panel of the equipment.
yWhen the Data Overwrite Enabler is installed, the hard disk space temporarily used during job process will be used
for another job after the data are overwritten.
Operational conditions
Select [MFP Local Authentication] for [Authentication Type] in [User Authentication]. If an SNTP
server, LDAP server or DNS server is used for user authentication, the equipment is no longer
complying with IEEE Std 2600.1TM-2009.
When connecting the equipment from any of eFiling BackUp/Restore Utility, File Downloader, TWAIN
Driver or AddressBook Viewer, enter an ID and password to log in. The password input is displayed in
the blank symbols. In addition, you will be locked out if the password is input incorrectly a certain
number of times.
Manually select [FULL] to perform integrity check.
* For details of the integrity check, refer to the MFP Management Guide.
Do not change the communication settings of the equipment from the initial values. Communication
via a network can be protected by SSL if no such changes are made.
Set to OFF [MEMORY TX] under [SETTING] - [ADMIN] - [LIST/REPORT] - [REPORT SETTING] - [COMM.
REPORT].
In the High Security Mode, the following functions cannot be used.
yInterrupt copy
yNetwork Fax
yScheduled printing
yStoring to e-Filing from a printer driver*
* The function can be selected; however, an error occurs and the job is deleted. As a result, printing is not performed. When a job is deleted,
it is recorded in the error log. Confirm it in the [Logs] tab on TopAccess or [JOB STATUS] - [LOG] - [PRINT] in the equipment.
yDisabling log authentication
The HDD is encrypted.
The icon is displayed.
Even in the case that it is not displayed, the HDD has been encrypted if this
equipment has been operated under the high security mode.
The Data Overwrite Enabler is operating
properly. The icon showing that the Data Overwrite Enabler is correctly operating
is displayed.
The version of the system (V1.0) is displayed.

1 THE HIGH SECURITY MODE
8 Precautions on Using the High Security Mode
The automatic log-in function in the client software which comes with this equipment is not available.
Be sure to enter the user name and password when using client software.
Any data sent to this equipment, such as a Fax and Internet Fax printed or received from a printer
driver*, can be outputted only when a user with the printing privilege is logged in.
* Use IPP SSL or SSL of WS Print for the communication with the equipment.
When IPP printing is performed, use the port created by entering “https://[IP address]:[SSL port
number]/Print” into the URL field.
(e.g.: https://192.168.1.2:443/Print)
* For details, refer to [IPP printing] under [Installing the Printer Drivers] - [Other Installations] in the Software installation guide.
Do not use any applications which need a setting change of the [ODCA] sub menu in the [Setup] menu
on the [Administration] tab under TopAccess.
To securely operate this equipment, we recommend you to observe the following items.
yUse the encrypted PDF format when saving or sending a file and the encryption level shall be 128 bit AES.
ySpecify a reliable remote PC for the saving destination of the scan data.
yDo not use PUBLIC BOX in e-Filing since no password can be set.
yDo not use MFP LOCAL since no password can be set.
yWhen printing a Report by InternetFax, do not select “Print 1st page image” so that no copy of the original will be
added.
yUse SMP Submission in [Print Share].
yDisable [Enable Raw TCP] and [Enable LPD] in Print Service.
yAdministrators must regularly export and store the logs.
ySelect [Disable] in [Twain Scanning].

2.UNIQUE FUNCTIONS
Temporary Password ............................................................................................................. 10
Conditions when a temporary password is used..................................................................................................10
Operation by a user when a temporary password is used ...................................................................................10
HOLD (FAX)............................................................................................................................. 11

2 UNIQUE FUNCTIONS
10 Temporary Password
Temporary Password
In the high security mode, a password, tentatively assigned by an administrator to allow a user access, is treated as a
temporary one. To use the equipment, you need to register your password after accessing it with the temporary one.
The security level is insufficient if you continue to use the temporary password. Register your password as soon as
possible.
Conditions when a temporary password is used
A user temporary password is used in the following cases:
yFor the first time to log in to the equipment after being registered by an administrator.
yWhen an administrator resets the user’s password.
yWhen the user information password imported by an administrator is plain text.
When an administrator resets users' passwords, they must be so notified and prompted to change them to ones of
their own choosing.
To prevent user information exported from an equipment from being altered, it is hashed. If you change the password
for the exported user information, plain text is used for the password.
Operation by a user when a temporary password is used
If your password can be registered when accessing.
yRegistering your password on the control panel
Enter the user name and a temporary password in the User Authentication menu. When you press [OK] in the
confirmation screen for the temporary password, the password entry screen appears. Enter the temporary password in
[OLD PASSWORD]. Enter your new password in [NEW PASSWORD] and [RETYPE NEW PASSWORD], and then
press [OK]. The new password is registered and you can log in to the equipment.
yRegistering your password in TopAccess
When you access the equipment from TopAccess, the log-in screen appears. Enter the user name and a temporary
password in the log-in screen, and then press [Login]. When the registration screen appears, enter your new password
in [NEW PASSWORD] and [RETYPE NEW PASSWORD], and then press [SAVE]. The new password is registered
and you can log in to TopAccess.
If you cannot register a new password when accessing the equipment.
In the following utilities, an error occurs when you try to log in to the equipment with a temporary password. Therefore a
new password cannot be registered either. Before using these utilities, register a new password on the control panel or in
TopAccess.
yRemote Scan driver
ye-Filing Web Utility
yBack Up/Restore Utility
yFile Downloader
yTWAIN Driver
yAddressBook Viewer

2 UNIQUE FUNCTIONS
HOLD (FAX) 11
HOLD (FAX)
In the high security mode, when an email to which a FAX, Internet FAX or image is received, it is not automatically output.
These jobs are stored in the [HOLD (FAX)] queue and only a user having the [Fax Received Print] privilege can print the
job.
If a job is in the [HOLD (FAX)] queue, the DATA IN MEMORY / LINE lamps blink.
Printing a job in the HOLD (FAX) queue
1
Log in to the equipment as a user having the [Fax Received Print] privilege.
3
Select [HOLD (FAX)].
yAll jobs in the [HOLD (FAX)] queue are displayed.
2
Press the [PRINT] button on the control panel.

2 UNIQUE FUNCTIONS
12 HOLD (FAX)
4
Select the desired job or [SELECT ALL], and then press [PRINT].
yThe job that has been output is deleted from the [HOLD (FAX)] queue.

3.THE INITIAL VALUES
Precautions on the Initial Values .......................................................................................... 14
Logging in.............................................................................................................................................................14
Initial value list ......................................................................................................................................................15

3 THE INITIAL VALUES
14 Precautions on the Initial Values
Precautions on the Initial Values
To securely operate the equipment, the initial and selectable values in the equipment under the high security mode may
differ from those under the normal security mode. This manual only explains about the initial values and setting items
which are different from those under the normal security mode.
To operate the equipment complying with IEEE Std 2600.1TM-2009, do not change the initial settings described in this
manual.
yFor the initial and setting values in the normal security mode, refer to the TopAccess Guide and MFP Management
Guide.
yTo reset all settings by performing “Initialization” of this equipment, back up the setting of this equipment and
customers’ data before initializing. For details, refer to the TopAccess Guide and MFP Management Guide.
Logging in
yThe [User Management] and [Administration] tabs in TopAccess are displayed by logging in as a user with the
administrator privilege. Open TopAccess, click “Login” on the top right, and then enter the user name and password to
log in.
yBe sure to log in the [ADMIN] tab in the [SETTING] mode of the equipment as a user with the Administrator privilege.

3.THE INITIAL VALUES
Precautions on the Initial Values 15
3 THE INITIAL VALUES
Initial value list
[Administration] Tab
[Setup] Menu
[General] Sub Menu
* The value can be changed in the [ADMIN] tab in the [SETTING] mode in the touch panel of the equipment.
[Network] Sub Menu
* The value can be changed in the [ADMIN] tab in the [SETTING] mode in the touch panel of the equipment.
[Printer] Sub Menu
[Print Service] Sub Menu
Functions
Save as FTP Disable
Network iFax Disable
Network Fax Disable
Web Services Scan Disable
Twain Scanning Enable The initial value is the same as that of in the Normal
Security Mode; however, be sure to set to OFF.
Restriction on Address Book Operation by Administrator
Can be operated by Administrator only
Power Save
Auto Clear * 45 Seconds The initial value is the same as in the Normal Security
Mode; however, OFF cannot be selected.
HTTP Network Service
Enable SSL* Enable
SMTP Client
Enable SSL Verify with imported CA
certification(s)
The secure setting is "Verify with imported CA
certification(s)" or "Accept all certificates without CA".
Authentication AUTO Be sure to confirm that one of "CRAM-MD5", "Digest-
MD5", "Kerberos" or "NTLM (IWA)" is applied to your use
environment.
SMTP Server
Enable SMTP Server Disable
POP3 Network Service
Enable SSL Verify with imported CA
certification(s)
FTP Client
Enable SSL Verify with imported CA
certification(s)
FTP Server
Enable SSL Enable
SNMP Network Service
Enable SNMP V1/V2 Disable
Enable SNMP V3 Enable
Web Services Setting
Enable SSL Enable
Web Services Scan Disable
General Setting
Restriction for Print Job Only Hold
IPP Print
Enable SSL Enable
FTP Print
Enable FTP Printing Disable

3 THE INITIAL VALUES
16 Precautions on the Initial Values
[ODCA] Sub Menu
[Security] Menu
[Authentication] Sub Menu
[Password Policy] Sub Menu
Network
Enable Port Disable
User Authentication Setting
User Authentication Enable You cannot change the setting to "Disable".
Authentication Type MFP Local Authentication
Enable Guest User No check mark (Disable) The initial value is the same as in the Normal Security
Mode; however, it cannot be set to "Enable".
Policy for Users
Minimum Password Length 8 (digits)
Requirements to Apply Enable
Lockout Setting Enable (Same as in the Normal Security Mode)
Number of Retry 3 (times)
Lockout Time 2 (minutes)
Available Period Disable (Same as in the Normal Security Mode)
Expiration day(s) 90 (days)
Policy for Administrator, Auditor
Minimum Password Length 8 (digits)
Requirements to Apply Enable
Lockout Setting Enable (Same as in the Normal Security Mode)
Number of Retry 3 (times)
Lockout Time 2 (minutes)
Available Period Disable (Same as in the Normal Security Mode)
Expiration day(s) 90 (days)
Policy for e-Filing Boxes, Template Groups, Templates, SecurePDF, SNMPv3, Cloning, Secure Receive
Minimum Password Length 8 (digits)
Requirements to Apply Enable
Lockout Setting Enable (Same as in the Normal Security Mode)
Number of Retry 3 (times)
Lockout Time 2 (minutes)

ES9455 MFP
ES9465 MFP/ES9475 MFP

www.okiprintingsolutions.com
Oki Data Corporation
4-11-22 Shibaura, Minato-ku,Tokyo
108-8551, Japan
45686111EE