Oki B4545 MFP User manual

59387801_cvr.jpg

B4545 MFP User’s Guide
2
Copyright Information
Copyright © 2006 by Oki Data. All Rights Reserved
Document Information ________________________________
B4545 MFP User’s Guide
P/N 59387801, Revision 1.3
October, 2006
Disclaimer__________________________________________
Every effort has been made to ensure that the information in this document is
complete, accurate, and up-to-date. The manufacturer assumes no responsibility
for the results of errors beyond its control. The manufacturer also cannot guarantee
that changes in software and equipment made by other manufacturers and referred
to in this guide will not affect the applicability of the information in it. Mention of
software products manufactured by other companies does not necessarily
constitute endorsement by the manufacturer .
While all reasonable efforts have been made to make this document as accurate and
helpful as possible, we make no warranty of any kind, expressed or implied, as to
the accuracy or completeness of the information contained herein.
The most up-to-date drivers and manuals are available from the web site:
http://www.okiprintingsolutions.com
Trademark Information _______________________________
Oki and Microline are registered trademarks of Oki Electric Industry Company Ltd.
Apple, Macintosh and Mac OS are registered trademarks of Apple Computers Inc.
ENERGY STAR is a trademark of the United States Environmental Protection
Agency.
Hewlett-Packard, HP, and LaserJet are registered trademarks of Hewlett-Packard
Company.
Microsoft, MS-DOS and Windows are either registered trademarks or trademarks of
Microsoft Corporation in the United States and/or other countries.
Other product names and brand names are registered trademarks or trademarks of
their proprietors.
Regulatory Information _______________________________
As an ENERGY STAR® Program Participant, the manufacturer has
determined that this product meets the ENERGY STAR guidelines
for energy efficiency. ENE_crt_b_p.jpg

3
WELCOME
You have just acquired a new generation communications terminal from Oki Data
and we congratulate you on your choice.This multi-function terminal is capable of
faxing, printing and scanning and furthermore can be used for Internet
communications. Your terminal will meet all your professional requirements.
This User's Manual presents the following model:
It combines power, user-friendliness and simplicity thanks to its navigator, its
multitask access and its direct access directory.
Providing access to the Internet, your terminal lets you, depending on model:
• send and receive faxes to E-mails thanks to the Fax to E-mail function
• send and receive E-mails
You can also print to PCL® 6 and SGScript 3 formats (emulation of Postscript®
level 3 language).
We strongly encourage you to spend a little time reading this Manual, so that you
can use the numerous features of your terminal in the best possible manner.
List of accessories1
The following additional accessories are available for these models:
• Directory card.
• 500-page paper tray
• Duplex unit
Consumables
Refer to the last page of this user manual for the references.
Model Equipment
B4545 MFP
• Duplex unit scanner color
•FaxModem
• 20 ppm Black & White laser printer
• 250 sheet paper tray
•USBInterface
• Parallel Interface
• LAN 10/100 Base T
• Companion Suite Pro PC
•PaperPort9
1. The list of accessories is subject to change without prior notice.

B4545 MFP User’s Guide
4
Contents
Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Installing your terminal . . . . . . . . . . . . . . . . . . . . . . . . 9
Installation requirements . . . . . . . . . . . . . . . . . . . . .9
Unpacking the box. . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Unpacking the optional paper tray . . . . . . . . . . . . . . . . 12
Unpacking the duplex unit (optional) . . . . . . . . . . . . . . 13
Description . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Installing the removeable parts. . . . . . . . . . . . . . . . . . 15
Installing the scanner paper tray . . . . . . . . . . . . . . .15
Installing the printer output stacker . . . . . . . . . . . . .16
Installing the printer paper tray . . . . . . . . . . . . . . . .16
Loading paper . . . . . . . . . . . . . . . . . . . . . . . . . . . .17
Adjusting the original document output tray . . . . . . .19
Loading paper in manual mode . . . . . . . . . . . . . . . .19
Installing the second paper tray (optional) . . . . . . . .20
Installing the Duplex unit (optional) . . . . . . . . . . . . .22
Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Telephone and LAN connection . . . . . . . . . . . . . . . .26
Power line connection and switch on . . . . . . . . . . . .26
Getting started . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Navigation methods. . . . . . . . . . . . . . . . . . . . . . . . . . 27
Presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27
Access to functions . . . . . . . . . . . . . . . . . . . . . . . . .30
Guide to function list . . . . . . . . . . . . . . . . . . . . . . . . . 31
Setting your terminal . . . . . . . . . . . . . . . . . . . . . 38
Main settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Before transmission . . . . . . . . . . . . . . . . . . . . . . . .38
Before reception . . . . . . . . . . . . . . . . . . . . . . . . . .43
Technical parameters . . . . . . . . . . . . . . . . . . . . . . .47
Local Area Network (LAN) settings. . . . . . . . . . . . . . . . 50
Local network settings . . . . . . . . . . . . . . . . . . . . . .50
Message service and the Internet . . . . . . . . . . . . . . . . 53
Initialization parameters . . . . . . . . . . . . . . . . . . . . .54
Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57

B4545 MFP User’s Guide
5
Internet Connection . . . . . . . . . . . . . . . . . . . . . . . .60
Deactivating the Internet function . . . . . . . . . . . . . .61
Message service and the LAN . . . . . . . . . . . . . . . . . . . 61
Initialization parameters . . . . . . . . . . . . . . . . . . . . .61
Directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Creating contact record . . . . . . . . . . . . . . . . . . . . . . . 65
Adding a record . . . . . . . . . . . . . . . . . . . . . . . . . . .65
Creating contact lists . . . . . . . . . . . . . . . . . . . . . . . . . 66
Adding a list . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67
Adding or deleting a number from the list . . . . . . . . .68
Consulting a record or a list . . . . . . . . . . . . . . . . . . . . 68
Modifying a record or a list . . . . . . . . . . . . . . . . . . . . . 68
Deleting a record or a list . . . . . . . . . . . . . . . . . . . . . . 69
Printing the directory . . . . . . . . . . . . . . . . . . . . . . . . . 69
Importing a directory . . . . . . . . . . . . . . . . . . . . . . . . . 69
The file structure . . . . . . . . . . . . . . . . . . . . . . . . . .69
Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71
Exporting a directory . . . . . . . . . . . . . . . . . . . . . . . . . 71
LDAP server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72
Accessing server contacts . . . . . . . . . . . . . . . . . . . .73
Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Sending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
Document depositing . . . . . . . . . . . . . . . . . . . . . . .74
Choosing the resolution/contrast . . . . . . . . . . . . . . .75
Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76
Transmission over the
Public Switched Telephone Network (PSTN) . . . . . . . .78
Transmission over the Internet . . . . . . . . . . . . . . . .81
Transmission waiting queue . . . . . . . . . . . . . . . . . .85
Cancelling a transmission in progress . . . . . . . . . . . .87
Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Reception over the
Public Switched Telephone Network (PSTN) . . . . . . . .87
Reception over the Internet . . . . . . . . . . . . . . . . . . .87
Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
Local copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .88

B4545 MFP User’s Guide
6
Specific copy settings . . . . . . . . . . . . . . . . . . . . . . .89
Local Copy Menu . . . . . . . . . . . . . . . . . . . . . . . . . .92
Description of ID CARD MODE . . . . . . . . . . . . . . . . .97
Paper tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Other functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Logs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Printing the functions list . . . . . . . . . . . . . . . . . . . 103
Printing the terminal settings . . . . . . . . . . . . . . . . . 103
Font printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
Counters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
Deposit and polling . . . . . . . . . . . . . . . . . . . . . . . . 104
Lock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107
Scan to PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109
Department code. . . . . . . . . . . . . . . . . . . . . . . . . . . 109
Function management by the administrator . . . . . . 110
Use of the department codes by a department . . . . 114
Charge code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
Entering the charge code . . . . . . . . . . . . . . . . . . . 114
USB memory key . . . . . . . . . . . . . . . . . . . . . . . . . . 115
Use of the USB memory key . . . . . . . . . . . . . . . . . 116
Print your documents . . . . . . . . . . . . . . . . . . . . . . 116
Delete your files located in the key . . . . . . . . . . . . . 117
Analyse the USB memory key content . . . . . . . . . . 118
Save a document on a USB memory key . . . . . . . . . 118
Mail box (MBX FAX) . . . . . . . . . . . . . . . . . . . . . . . . . 119
MBX management . . . . . . . . . . . . . . . . . . . . . . . . 121
Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . 124
Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124
General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124
Replacing the consumables (toner and drum) . . . . . 125
Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136
Servicing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138
Scanner calibration . . . . . . . . . . . . . . . . . . . . . . . 138
Incidents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138
Communication errors . . . . . . . . . . . . . . . . . . . . . 138
Printer errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142
Scanner incidents . . . . . . . . . . . . . . . . . . . . . . . . . 147

B4545 MFP User’s Guide
7
Miscellaneous incidents . . . . . . . . . . . . . . . . . . . . . 148
Terminal packing and transportation . . . . . . . . . . . 149
Characteristics . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150
Unit characteristics . . . . . . . . . . . . . . . . . . . . . . . . 150
Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152
Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . 153
Service and Support . . . . . . . . . . . . . . . . . . . . . 154

8
Console
1. Key. Stops current printing
2. Key. Help in terminal use.
3. Key. Local photocopy.
4. Key. Reduce or enlarge.
5.
PC Key. Scan to PC / scan to FTP.
6. Key. Scan to e-mail (send an
Internet fax).
7. Key. Duplex print
8. Key. Selection of color mode.
9. Key. Scan resolution.
10. Key. Contrast setting.
11. Scan resolution mode (Fine, SFine, Photo).
12. Icon. Line status.
* On : communication in progress.
* Flashing : communication setting
up.
13. Icon. Color mode selected.
14. Indicator. Duplex print status.
* On : duplex mode activated
* Out : duplex
mode deactivated.
15. Indicator. Toner Status.
*On:endoftoner.
* Flashing : near the end of toner.
16. Indicator. Printer paper jam.
17. Icon. Fax Reception
* On : reception possible.
* Flashing : non-printed document(s)
in memory or being received
* Off : reception impossible.
18. Digital keyboard.
19. Alphabetical keyboard.
20.
Í Key. Deletes the character to the left
of the cursor.
21. Key. Input or line feed.
22. Key. Access to special characters
23. Key. Shift.
24. Key. Send fax.
25. OK . Key. Validates displayed selection.
26. Key. Access the menu and move
down through the menus.
27.
C Key. Return to previous menu and
correction of text.
28. Key. Move up through the menus.
29. Key. Stops current operation.
30. Key. Access to directory and quick
dial numbers.
31. Key. Line manual connection, listen
for tone during fax sending (Fax model).
32. Key. Multiple contact sending
(fax, e-mail or SMS).
33. Key. Send an SMS. This feature is
not available.



9
INSTALLATION
Installing your terminal
Installation requirements
A proper location helps to ensure that your printer provides you with the long
service life for which it is designed. Double-check to make sure that the location
you select has the following characteristics.
• Choose a location that is well ventilated.
• Make sure that you do not block the aeration grill located on the left side of the termi-
nal. When installing the terminal close to a wall, make sure that the distance between
the wall and the rear. Left hand side of the terminal is at least 10 inches
(25 centimetres), to make opening of the cover easier and so as not to block the aera-
tion grill of the terminal.
• Make sure there is no chance of ammonia or other organic gasses being generated in
the area.

10
Installation
• The grounded power outlet (refer to the safety instructions in the Safety section) you
plan to connect to for power should be nearby and not obstructed.
• Make sure that the printer is not exposed to direct sunlight.
• Avoid areas in the direct airflow of air conditioners, heaters, or ventilators and areas
subject to temperature and humidity extremes.
• Choose a sturdy, level surface where the printer will not be exposed to strong vibration.
• Keep the printer away from any objects that might block its heat vents.
• Do not locate the printer near curtains or other combustible objects.
• Choose an area where there is no possibility of the printer being splashed with water or
other liquids.
• Make sure that the surrounding area is clean, dry, and free of dust.
Operational precautions
Note the following important precautions whenever using the printer.
Operating Environment
The following describes the operating environment required when using the
printer:
• Temperature: 10°C to 35°C (50°F to 95°F) with maximum fluctuation of 10°C (18°F)
per hour.
• Humidity: 20% to 80% (no condensation) with maximum fluctuation of 20% per hour.
Terminal
The following describes precautions for using the terminal.
• Never turn the terminal off or open any of its covers during a print operation.
• Never place flammable gasses, liquids or objects that generate magnetic forces near the
terminal.
• When unplugging the power cord, always grasp the plug and never pull on the cord. A
damaged cord creates the danger of fire or electrical shock.
• Never touch the power cord when your hands are wet. Doing so creates the danger of
electrical shock.
• Always unplug the power cord before moving the terminal. Failure to do so can damage
the power cord, creating the danger of fire or electrical shock.
• Always unplug the power cord if you do not plan to use the terminal for a long time.
• Never try to remove any secured panel or cover. The terminal contains high-voltage cir-
cuit, which create the danger of electrical shock when exposed.
• Never try to modify the terminal. Doing so creates the danger of fire or electrical shock.
• Never place any heavy objects on the power cord, pull on it or bend it. Doing so creates
the danger of fire or electrical shock.
• Always make sure the terminal is not placed on the electrical cord or the communica-
tions cables of any other electrical equipment. Also make sure that cords and cables do
not get into the terminal’s mechanism. Any of these conditions create the danger of
malfunction and fire.
• Always take care that paper clips, staples, or other small pieces of metal do not get into
the terminal through its vents or other openings. Such objects create the danger of fire
or electrical shock.

Installation
11
• Do not allow water or other liquids to spill on or near the terminal. Fire or electrical shock can
occur should water or liquid come into contact with the terminal.
• Should liquid or any piece of metal accidently get inside the printer, immediately turn it off,
unplug the power cord, and contact your dealer. Failure to take this immediate action creates the
danger of fire or electrical shock.
• Whenever the terminal emits unusually high amounts of heat, smoke, an unusual odor, or noise,
immediately turn it off, unplug it, and contact your dealer. Failure to take this immediate action
creates the danger of fire or electrical shock.
• Paper for printer: do not use paper previously printed by your terminal or any other printer: the
ink or toner deposited on that paper might damage the printing system of your terminal.
Caution - Be sure to locate the terminal in a well-ventilated location. A minimal amount
of ozone is generated during normal operation of this terminal. Because of this, an
unpleasant odor may result when the printer is used for extensive printing in a poorly
ventilated area. For a comfortable, healthy, and safe operation, be sure to locate the
terminal in a well-ventilated area.
Unpacking the box
+Take the protection profiles, the packing material and the terminal out of the
shipping box.
+Check that the following parts are in the box.
1 Installation Guide
2Terminal
3 Document Feeder
4PowerCord
5 Printer Output
Stacker
6 Phone Line Cord
7CD-ROM
8ImageDrum
Cartridge
9 Toner Cartridge
10 Printer Paper Tray
123
45
67
89
10

12
Installation
Unpacking the optional paper tray
+Remove the plastic bags and check for the parts illustrated below.
1 Paper Tray
2 Mechanical
unit paper
tray
3Cardboard
box
Installing the
optional paper
tray (refer to
paragraph
Installing the
second paper
tray
(optional),
page 20)
1
2
3

Installation
13
Unpacking the duplex unit (optional)
+Remove the plastic bags and check for the parts illustrated below.
1 Duplex Unit
2 Cardboard Box
+Installing the Duplex
unit (refer to
paragraph
Installing the
Duplex unit
(optional),
page 22).
2
1

14
Installation
Description
1 Adjustable
Paper Guide
2 Scroll Scanner
(ADF)
3Console
4Printer
5 Second Paper
Tray (Optional)
[500 pages]
6 Printer Paper
Feed Tray
7ManualPaper
Feed Tray
8PrinterOutput
Stacker
9USBPort
10 Chip Card
Reader
11 Access handle,
Flatbed Scanner
12 Original
document
output stacker
13 Document Feed
Tray for
scanning
1B Parallel PC port
2B USB Port
3B LAN cable
socket
4B Telephone cable
socket
5B Toner Cartridge
6B Image Drum
Cartridge
7B Telephone Cord
8B Power Cord
9B Power Socket
10B On/Off Button
1
2
3
4
56
7
8
9
10
11
12
13
1B
2B
3B
4B
5B
6B 7B
10B
8B
9B

Installation
15
Installing the removeable parts
This section details the installation of the terminal’s removable parts.
Installing the scanner paper tray
+Secure the document feeder by fitting the two clips (B) in the notches (A) provided
for this purpose.
AB

16
Installation
Installing the printer output stacker
+Insert the two clips (B) of the stacker into the notches (A) provided for this
purpose.
Installing the printer paper tray
+Hold the tray in front of the printer (as shown in the drawing). Align the tabs
in the tray with the notches in the printer. Slowly press the tray into the
printer until it snaps into place.
A
B

Installation
17
Loading paper
+Remove the cover from the printer paper tray.
+Press the paper size guide inside the tray on the right, in order to push both paper
size guides to the left or to the right.
+Put a stack of paper into the tray (do not put in more than 250 pages). In case of
letterhead paper, be sure to place the paper printed side up.
+Secure the stack of paper by pushing the paper size guides against the right and
left edges of the stack.
Caution - Do not add paper to the tray while the terminal is printing

18
Installation
+Replace the printer paper tray cover.
Paper useable in the printer :
Printer paper tray 16 to 24 lb (60 to 90 g/m2)
Manual feed 16 to 43 lb. (60 to 160 g/m2)

Installation
19
Adjusting the original document output tray
+Depending on the size of paper to scan, Letter or LGAL (LEGAL), adjust the supply
stop.
Loading paper in manual mode
When printing on special paper, such as 16 to 43 lb. ( 60 to 160 g/m2)maximum color
paper or transparent file (laser printer compatible), you should load the paper manually,
up to 10 sheets maximum. Insert your sheet of paper or film between the two feed
guides 1 and 2 located on the paper tray cover until it stops in the printer.
+Adjust to the size of the paper or film using the paper size guide 1or 2.
2
1

20
Installation
Installing the second paper tray (optional)
1. Remove the second paper
cassette unit and tray 2 from
their packaging, including the
protective tape used to hold the
various components in place.
2. Position the printer above the additional
paper tray unit. Align the coupling pins of
the additional paper tray unit with the
corresponding notches in the bottom of the
printer.
3. Remove the paper tray cover. 4. Press the support plate located on the
paper tray until it locks into position.