Polycom VVX 310 User manual

Quickstart Guide
Polycom VVX 300/310

Quickstart Guide | Polycom VVX 300/310
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Quickstart Guide | Polycom VVX 300/310
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Polycom VVX 300/310 | Features
Speaker
Soft Keys
Line Keys
Dialpad
Message
Indicator
Home/Lines key
Line Keys
Navigation keys/
Select
Headset key
Speakerphone key
Mute key
Volume keys
Microphone
Transfer
Messages
Hold
Understanding the Icons
Registered line Phone warning
Unregistered line Login credentials invalid
Placing a call Shared line
Active call using
Polycom HD Voice
Shared line with
a held call
Held call Call forwarding is enabled
Incoming call You have messages
Active conference Presence status
(Available)
Placed call Presence status
(Busy or In a Call)
Received call Presence status
(Away)
Missed call Presence status
(Do Not Disturb)
Favourite Presence status
(Ofine)
Do Not Disturb enabled Presence status
(No Information)

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New Call Select New Call to display the Dialer so you
can place a call.
Messages Select Messages to access your voicemail.
Directories Select Directories to access your Contact
Directory, Favourites, and Recent Calls list.
You may also be able to access a Corporate
Directory and Buddy Status List if they’re set
up on your phone.
Forward Select Forward to set up forwarding options
for incoming calls.
DND Select DND to toggle DND (Do Not Disturb)
on or off. When DND is enabled, your phone
won’t ring and incoming calls will go to
voicemail.
Settings Select Settings to access phone features
and settings to customise your phone.
Additional icons may include:
Applications Select Applications to access a menu of
custom applications. See your administrator
for information about any specific
applications listed in this menu.
Calendar Select Calendar to show a calendar with
your meeting details. Using the Calendar
feature, you can join meeting directly from
your phone.
Basic phone features
Phone Views
›Your phone has three main views: Home, Calls, and Lines
view (the default).
›To change views:
∙For Home view, press
∙From Home view, press to display either Lines or
Call view.
›At the top of each view is a status bar. The status bar shows
the date and time. If your phone has information you should
know about, messages will display, together with the time.
Home View
›Home view displays your phone line, messages, setting
and information. At the bottom of the Home view is a Page
indicator that shows how many pages of icons Home view
displays.
›To change the displayed page, press the down or up arrow
key. To change the highlighted entry, press the right or left
arrow key. Press Select to access the desired menu.
Basic phone features

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Calls View
›Calls view allows you to see multiple calls in progress on
the same line, or if you have one held call. Use the up and
down arrow keys to see all your calls. If your phone has
multiple lines, calls display under the associated line.
Basic phone features
Lines View
›Lines view is your phones default display. Lines view
displays your phone lines, your favourites, and soft keys on
the soft key area.
›If your phone is idle, you can press a line key to access the
Dialer.
If your phone has calls, the phone line indicates the num-
ber of calls you have and if they’re active or held. If the
phone line has an active call, the call colour is medium
grey. If the phone line has one or more held calls, the call
colour is light grey. The number of total calls is shown
above the calls. To select a call, use the up down arrow
keys.
Basic phone features

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Place a call
Use any of the following approaches to place a call:
›Press the New Call soft key. Select one of the previously-
called entries shown in the display or start entering a
number. As you enter numbers the Dialer displays a list of
similar numbers. Use the up and down arrow keys to select
a match and automatically enter it.
›Dial the number then press the Speaker button
›Dial the number then press the Headset button, if you
are using a headset.
›To call from your Directory:
∙From Home view, select Directories, and select Contact
Directory.
∙From your Directory, use the up and down arrow key to
select the contact you want to call.
∙Place the call by doing one of the following:
From the contact’s information screen—press Info,
and press Dial.
∙Use the up and down arrow key to select the contact,
and press Dial.
Placing and receiving calls
Responding to Incoming Calls
While your phone rings, you can do the following:
›Temporarily ignore the call before answering it.
›Reject the call so it goes directly to voicemail.
›Forward the call to another person.
Ignoring Incoming Calls
Ignore or silence a call to stop your phone from ringing. Even
though the call is ignored, your phone will still display the
incoming call notification so you can still answer the call.
To ignore or silence a call:
›From the Incoming Call window, press Ignore (for private
lines) or Silence (for shared lines).
›The Incoming Call window disappears, your phone stops
ringing, and either Home or Calls view displays.
Rejecting Incoming Calls
Reject a call to stop your phone from ringing and send the call
directly to voice mail. Calls you reject display in your Recent
Calls list. Rejecting calls is not available for shared lines.
Placing and receiving calls

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To reject an incoming call:
›From the Incoming Call window, press Reject. You can also
reject an incoming call from Lines and Calls view.
›The call goes directly to voice mail.
Forwarding Incoming Calls to Another Person
While your phone rings, you can forward the call to another
person.
To forward an incoming call to another person:
1. While your phone rings, press Forward.
2. From the Call Forwarding screen, enter the forwarding
number, and press Forward.
Placing and receiving calls
During Calls
When you’re in a call, you can do the following:
›Hold the call.
›Transfer the call to another person.
›Set up a conference call with the person you’re talking with
and another person.
Holding Calls
You can place any active call on hold. A held call displays in
Calls and Lines view as follows:
To hold a call:
›From Lines or Calls view, press Hold. If you’re in Calls
view, be sure to highlight the call first.
To resume a held call:
›Do one of the following:
∙From Lines view, press Resume. If there’s more than
one held call on the line, the last call that you held will be
resumed. If you have multiple lines and you press Resume,
the last call that you held—on either line—will be resumed.
or
∙From Calls view, use the up and down arrow keys to
highlight the call, and press Resume.
Placing and receiving calls

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When you transfer a call to another person, you have the
option to talk to the person before the transfer completes.
If your phone supports a blind transfer, you can automatically
transfer a call without talking to the other person. The call
is automatically transferred after you dial the number you’re
transferring the call to.
To transfer a call:
1. From Lines or Calls view, press Transfer. The active call is
held.
2. From the Dialer, place a call to the person you want to
transfer the call to.
3. When you hear the ring-back sound, press Transfer to
complete the transfer. Or, if you want to talk with the
person before the transfer completes, connect and talk
with the person, and then press Transfer. To cancel the
transfer before the call connects, tap Cancel.
Transferring Calls
To perform a blind transfer:
1. From Lines or Calls view, press Transfer. The active call is
held.
2. From the Dialer, press Blind, and place a call to the person
you want to transfer the call to. If you don’t see Blind, press
More, and then Blind.
3. The call automatically transfers to the person you
specified.
Transferring Calls

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Setting Up Conference Calls
There are two ways to set up a conference: the conventional
way—by calling two people and using the Confrnc soft key—or
joining two existing calls using the Join soft key.
To set up a conference call:
1. Call the first person.
2. From Lines or Calls view, press More and then Confrnc.
The active call is held.
3. Using the Dialer, call the second person.
4. When the second person answers, press More and then
Confrnc to join everyone in a conference. The Active:
Conference screen displays.
Conference Calls
Listening to Voicemail
Your phone may indicate new voicemail messages by the
following:
›A message in the status bar, as shown next. The message
indicates the number of new messages you have. The
count is a total of all messages on all lines on the phone.
›A flashing Message Waiting Indicator, located at the top-
right of your phone.
›An audible alert (if your phone is on-hook).
To listen to voicemail messages:
1. Press , and select Message Center. Or, from Home
view, select Messages, and select Message Center.
2. If multiple lines are configured on your phone, the Line
Select screen displays. Use the up and down arrow keys to
select the line that has the message.
3. From the Messages screen, press Connect and follow the
prompts.
Voicemail

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Viewing Recent Calls
Your phone maintains a Recent Calls list—a list of missed,
received, and placed. Each list can hold up to 100 entries.
From the Recent Calls list (shown next), you can:
›Sort, order, and filter calls (press Type). By default, the list
displays all call types (missed, placed, and received), with
the most recent call displaying first, as shown next.
›Remove certain calls from the list.
›Select a call record to view call details and manage the
call.
›Use the up and down arrow keys to highlight an entry and
press Dial to automatically call the person.
To view your Recent Calls list:
›From Home view, select Directories from Home view, and
select Recent Calls.
To manage a call record:
1. From your Recent Calls list, use the up and down arrow
keys to highlight an entry, and press the right arrow key.
2. From the call details screen, shown next, you can:
›Press Dial or the right arrow key to call the person.
›Press Save to add the person to your Contact Directory. If
the person is already in your Contact Directory, but isn’t a
Favourite, Add to Favourites displays instead. Press Add to
Favourites to automatically make the person a Favourite.
›Press Delete to delete the call from the list.
›Press Edit to edit the phone number before you dial the
person.
Recent Calls Recent Calls

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Customising recent calls list:
1. From Home view, select Directories from Home view, and
select Recent Calls.
2. Press Type to filter calls for specific lines or types of calls.
›When you filter calls, you can choose to display only
missed, received, or placed calls. Or, you can choose to
display all call types (the default). You can choose to display
only calls from a certain line.
3. Press Sort to sort the calls.
›When you sort calls by the time of the call, you can to order
calls in ascending (oldest call first) or descending (most
recent call first) order.
›When you sort calls by call name, you can order calls
in ascending (alphabetical) or descending (reverse-
alphabetical) order.
Working With Your Contact Directory
You can store a large number of contacts in your phone’s local
Contact Directory.
To view contact information:
›From your Contact Directory, use the up and down arrow
keys to select the contact, and press Info.
›The contact’s information screen, including the contact’s
name and phone number, displays (as shown next).
Additional information—such as a job title, label, or email
address—may also display.
To search for a contact:
1. From your Contact Directory, press Search.
2. From the Search screen, enter search criteria and press
Search.
›A list of search results is displayed. Press Back to display
your Contact Directory again.
Recent Calls Contact Directory

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To dial a contact:
1. From your Contact Directory, use the up and down arrow
keys to select the contact you want to call, and press Info.
2. From the contact’s information screen, press Dial.
To add a contact:
1. Select Directories from Home view, and select Contact
Directory.
2. Press Add.
3. From the Add Contact screen, enter contact information.
Opening and Closing the Calendar
To open the calendar, select Calendar from Home view. The
Calendar’s Day view displays, showing your meetings for the
day. From Day view, you can access additional Calendar views:
Month View and Meeting view. To see Month view, press
Month. To see Meeting view, select a meeting.
To close the Calendar, press .
Working with Meeting Reminders
By default, your phone displays a meeting reminder 15
minutes before a meeting starts, as shown next. Every minute
before the meeting starts, the phone will emit an alert tone
and update the meeting timer. If a meeting starts, and you
haven’t joined in, the reminder will let you know that the
meeting is overdue.
Contact Directory Calendar

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From the reminder, you can:
›Press the meeting number (on the far-left of the reminder),
to join the meeting.
›Press Detail to view specific information about the
meeting.
›Press Snooze to temporarily remove the reminder from the
screen, until the next scheduled reminder.
›Press Dismiss to permanently remove the reminder from
the screen and stop all future reminders for the meeting.
To enable or disable meeting reminders:
1. Select Settings from Home view, and select Basic >
Preferences > Calendar Settings.
2. From the Calendar Settings screen, select Reminder, and
enable or disable the setting.
›The default setting is Enabled. When enabled, your phone
will display reminders for all meetings. When disabled, the
phone won’t display reminders for any meeting.
Joining Meetings from the Calendar
You can join meetings from the Calendar in two ways:
›From a meeting reminder.
›From Meeting view.
To join a meeting from a meeting reminder:
›From the reminder, press the meeting number that
displays at the far-left of the reminder.
›If you want to use another number to join the meeting, and
the meeting organizer has specified alternate meeting
numbers you can call, press Detail from the reminder. The
Calendar displays Meeting view, which may list alternate
numbers you can call. To dial these numbers, press More
Actions, and select one of the numbers.
To join a meeting from Meeting view:
1. From Day view, select the meeting you want to join.
2. From Meeting view, press the meeting number.
›If you want to use another number to join the meeting, and
the meeting organizer has specified alternate numbers you
can call, press More Actions. A list of numbers that you
can dial is displayed. To join the meeting, select one of the
numbers.
Calendar Calendar

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