Research Instruments WITNESS Manual

Installaon and
Service Manual
RI WITNESS™
Embryology Heated Plate
[phone] | customer[email protected] | origio.com
Research Instruments Ltd, Bickland Industrial Park, Falmouth, Cornwall TR11 4TA, UK
Document 6-70-807IM | DRF 3728 | Issue 4 | 13 December 2017
0120
only

Research Instruments LtdContents
CONTENTS
 
 
Indicaons for Use for RI Witness Embryology Heated Plate 2
Contraindicaons 2
Applicable Part Numbers 2
Related Documents 2
Compability 2
Installaon 2
 
Safety/Informaon Symbols 4
Safety and Reliability 5
Temperature Safety 5
RFID Reader Environment 5
Startup / Shutdown Procedure 5
Guidance and Manufacturer’s Declaraon (Part 15 of FCC) — Electromagnec Emissions 6
Guidance and Manufacturer’s Declaraon (IEC 60601-1-2) — Electromagnec Emissions 6
Guidance and Manufacturer’s Declaraon — Electromagnec Immunity 7
 
Installaon Checklist 9
 
Component and Connecons Damage Checklists 12
Cleanliness 12

RFID Tag Read Range Checklist 13
Temperature Calibraon Checklist 13
 
Reuse Statement 14
RI Repairs System 14
RI Returns System 14
Product Disposal (European Union) 14
Contact Details 14
Obligaon to Inform 14
ContentsResearch Instruments Ltd

Secon 1
1
1
Preface
Research Instruments Ltd

Thank you for choosing RI Witness.
This manual provides all necessary informaon to use RI Witness Embryology Heated Plate and should be
read in conjuncon with any manuals provided with other RI Witness hardware or soware components
that you are using. The system should be operated by trained personnel only. All secons of this manual
should be read and understood fully before any operaon of the system. Please see the Intended Use for
more informaon.
If the operator is unsure of any of the informaon contained in this manual they should contact Research
Instruments or an appointed representave before aempng to use this equipment.
In no event does Research Instruments Ltd (RI) assume the liability for any technical or editorial errors of
commission, or omission; nor is RI liable for direct, indirect, incidental, or consequenal damages arising
out of the use or inability to use this manual.
The informaon in this manual is current at the me of publicaon. Our commitment to
product improvement requires that we reserve the right to change equipment, procedures
and specicaons at any me. The latest version of the User Manual can be downloaded from
soware.research-instruments.com. The RI Witness manual belongs with the RI Witness system and
should be passed on with the system if relocated to another clinic.
The use of ™ in this manual indicates a trademark of Research Instruments Ltd. Any other brand names,
referred to in this manual, are trademarks of their respecve owners.
© This manual is protected by copyright, all rights reserved, and no part here of may be photocopied
or reproduced in any form without the prior wrien consent of RI.

Secon 2
Introducon to RI Witness™
2
Research Instruments Ltd
2


To maintain the temperature of human reproducve ssue such as oocytes and embryos through an
assisted reproducon (AR) cycle.

This device is not intended to be exposed to known sources of electromagnec interference (EMI)
with medical devices such as diathermy, CT, MRI, RFID (except other RI Witness RFID components) and
electromagnec security systems, eg metal detectors and electronic arcle surveillance systems.
Applicable indicaons for use are subject to the regulaons of the country into which the device is sold.
Availability of RI Witness for clinical use is dependent on the regulatory approval status of RI Witness within
the country the device is intended to be sold into.

* 6-70-807 can be supplied in several conguraons depending on the required mounng type eg ush
ed or sit on top.

6-70-121UM RI Witness Soware Manual

RI Witness is used in conjuncon with the following:
• Essenal medical devices, eg dishes and tubes, maybe AR or non-AR specic.
• Non-essenal medical devices, eg safety cabinets, incubators, micromanipulators, lasers.
• Non medical devices (general laboratory equipment), eg work benches, microscopes, PCs.
This device has RFID reader capability. If it is the intenon that it be employed in a clinical lab, we recommend
its use alongside other medical devices and that the performance of these medical devices be monitored
for potenal eects of EMI disturbances, and reported when appropriate.

Installaons of the RI Witness Embryology Heated Plate should be carried out by a RI technician or other
RI authorised personnel. Incorrect installaon could result in overall poor performance.
All relevant secons of this manual should be read and understood fully before any use of RI Witness takes
place. If the operator is unsure of any of the informaon contained in this manual, they should contact
Research Instruments or an appointed representave before aempng to use this equipment.
0120
only
 
6-70-807* RI Witness Embryology Heated Plate
6-70-809 RI Witness Tube Reader

Secon 3
3
Safety Warnings
Research Instruments Ltd
3

disassemble or modify any part of the RI Witness Embryology Heated plate, or
substute any component for any other. Doing so may result in damage to samples. This
voids the warranty and/or service contract.
 To avoid the risk of electric shock, this equipment must only be connected
to a supply mains with protecve earth.
 use the power cable and power supply adaptor supplied with the system.
The cable to the power supply is the ‘disconnect device’ for this equipment. To remove all
electrical power from this product, disconnect the power cable from the electrical outlet.
Equipment should be posioned so as to allow easy access to the power cable. The appliance
coupler or mains plug is used as the disconnect and must remain readily operable.
Not to be used in a paent environment.
The system should be operated by qualied and trained personnel only.
This symbol indicates cauonary text which should be followed to avoid injury to users
or damage to samples.
Refer to Guidance and Manufacturer’s Declaraon Tables in this secon of the
User Manual for guidance on the environment suitable for this device.
Use of this equipment adjacent to or stacked with other equipment should
be avoided because it could result in improper operaon. If such use is necessary, this
equipment and the other equipment should be observed to verify that they are operang
normally.
The temperature of the plate should not be more than 1.5ºC from the
displayed temperature at any me. A temperature of more than 1.5ºC will cause the
temperature inside the dish to change more rapidly and samples are at risk of over-
heang. In this instance samples should be removed from the plate immediately.
We recommend the plate temperature be monitored periodically using a calibrated
thermocouple thermometer.
There are no replaceable parts supplied with this device. Should any parts
need to be replaced, contact RI or your distributor.
Use of accessories, transducers and cables other than those specied or
provided by the manufacturer of this equipment could result in increased electromagnec
emissions or decreased electromagnec immunity of this equipment and result in
improper operaon.
Portable RF communicaons equipment (including peripherals such as antenna
cables and external antennas) should be used no closer than 30 cm (12 inches) to any
part of the Embryology Heated Plate, including cables specied by the manufacturer.
Otherwise, degradaon of the performance of this equipment could result.

Secon 3
Safety Warnings
4
Research Instruments Ltd
3

 
Do not dispose of product with normal waste.
In accordance with Annex II of the European
Medical Device Direcve 93/42/EEC, as amended
by Direcve 2007/47/EC under the supervision of
noed body No.0120, SGS, UK Ltd.
In accordance with the European Direcve for
R&TTE, Direcve 1999/5/EC.
Indicates the medical device manufacturer.
Indicates the date of manufacture.
Indicates the need for the user to consult the
instrucons for use for important cauonary
informaon such as warnings and precauons that
cannot, for a variety of reasons, be presented on
the medical device itself.
Consult instrucons for use.
The ve digit number is a unique idener assigned
to the product.
Cauon: US Federal law restricts this device for
sale to or on the order of a licensed healthcare
praconer.
Indicates the reference number.
S
N
Only
REF

Secon 3
5
Safety Warnings
Research Instruments Ltd
3

Please read this manual carefully and follow the instrucons to ensure that the system will work safely
and reliably.

Safety is the responsibility of the laboratory. Risk assessment and working pracces should comply with
local regulatory policies.
A warning triangle will be displayed on the work area touch screen and the status LED on the device
user interface will display a yellow status alarm if the currently selected temperature cannot
be maintained.
Gently place your hand on the heated surface to verify that the temperature is appropriate for use.
As with all heang systems, it is advisable to perform a periodic check of temperatures using a calibrated
thermocouple thermometer.

An RI Witness system uses Radio Frequency Idencaon (RFID) readers to monitor a work area. Readers
detect RFID tagged containers that are placed in the work area.
The performance of RFID tag detecon may be compromised by proximity of metal objects or electrical
equipment
Do not place metal objects near reader.
Do not place electrical equipment near reader.

To turn the device on, plug the power cable from the device into the power supply in-line connector
ensuring it is fully inserted. Then plug the power supply into the wall power outlet.
To shutdown the device remove all electrical power by disconnecng the cable from the electrical outlet.

Secon 3
Safety Warnings
6
Research Instruments Ltd
3
RI Witness is intended for use in the electromagnec environment specied below. The customer or
the user of RI Witness should ensure that it is used in such an environment.
Emissions test Compliance 
RF emissions
CISPR 11 Group 2
RI Witness must emit electromagnec energy in
order to perform its intended funcon. Nearby
electronic equipment may be aected.
RF emissions
CISPR 11 Class B
RI Witness is suitable for use in all establishments
other than domesc and those directly connected
to the public low-voltage power supply network that
supplies buildings used for domesc purposes.
Harmonic emissions
EN 61000-3-2 Class A
Voltage uctuaons/
icker emissions
EN 61000-3-3
Complies
Note: This equipment has been tested and found to comply with the limits for a Class A digital device,
pursuant to part 15 of the Federal Communicaons Commision (FCC) Rules. These limits are designed
to provide reasonable protecon against harmful interference when the equipment is operated in a
commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if
not installed and used in accordance with the instrucon manual, may cause harmful interference to radio
communicaons. Operaon of this equipment in a residenal area is likely to cause harmful interference
in which case the user will be required to correct the interference at their own expense.
Note: This device complies with Industry Canada’s licence-exempt RSSs. Operaon is subject to the
following two condions:
1. This device may not cause interference.
2. This device must accept any interference, including interference that may cause undesired operaon
of the device.





Secon 3
7
Safety Warnings
Research Instruments Ltd
3


 

 

Electrostac discharge
(ESD)
IEC 61000-4-2
± 8 kV contact
± 15 kV air
± 8 kV contact
± 15 kV air
Floors should be wood,
concrete or ceramic le.
If oors are covered with
synthec material, the
relave humidity should
be at least 30%.
Electrical fast transient/
burst
IEC 61000-4-4
± 2 kV for power supply
lines
± 1 kV for input/output
lines
± 2 kV for power
supply lines
± 1 kV for input/
output Lines
Mains power quality
should be that of a typical
commercial or hospital
environment.
Surge
IEC 61000-4-5
± 1 kV line(s) to line(s)
± 2 kV line(s) to earth
± 1 kV dierenal
Mode
± 2 kV common mode
Mains power quality
should be that of a typical
commercial or hospital
environment.
Voltage dips, short
interrupons and voltage
variaons on power
supply input lines
IEC 61000-4-11
<5 % UT
(>95 % dip in UT ) for
0.5 cycle
40 % UT
(60 % dip in UT) for 5
cycles
70 % UT
(30 % dip in UT) for 25
cycles
<5 % UT
(>95 % dip in UT)
for 5s
<5 % UT
(>95 % dip in UT ) for
0.5 cycle
40 % UT
(60 % dip in UT) for 5
cycles
70 % UT
(30 % dip in UT) for 25
cycles
<5 % UT
(>95 % dip in UT)
for 5s
Mains power quality
should be that of a
typical commercial or
hospital environment.
If the user of RI Witness
requires connued
operaon during power
mains interrupons, it
is recommended that RI
Witness be powered from
an uninterrupble power
supply or a baery.
Power frequency
(50/60 Hz)
magnec eld
IEC 61000-4-8
30A/M 30A/M Power frequency magnec
elds should be at levels
characterisc of a typical
locaon in a typical
commercial or hospital
environment.
Note: UT is the a.c. mains voltage prior to applicaon of the test level.

Compliance with the emissions requirements of CISPR 22 Class A requires the following warning:
“This is a class A product. In a domesc environment this product may cause radio interference in
which case the user may be required to take adequate measures.”

Secon 3
Safety Warnings
8
Research Instruments Ltd
3


 

Compliance
 
Conducted RF IEC
61000-4-6
Radiated RF IEC
61000-4-3
3 Vrms
150 kHz to 80 MHz
3 V/m
80 MHz to 2.5 GHz
3 Vrms
3 V/m
Portable RF communicaons equipment
(including peripherals such as antenna
cables and external antennas) should be
used no closer than 30 cm (12 inches)
to any part of the Embryology Heated
Plate, including cables specied by the
manufacturer. Otherwise, degradaon of
the performance of this equipment could
result.

Secon 4

Installaon Checklist
Research Instruments Ltd
4


The following steps must be completed in this order before the system is used:
1. Examine all components for damage that may have occurred during transport, storage or use.
i. Check for cracks in materials
ii. Check for sharp edges
iii. Check for damage to connectors
iv. Check for worn or damaged cables
2. Install soware and perform database set up. Refer to 6-70-121IT RI Witness IT Requirements.
3. Posion the device in the desired locaon and adjust the movable aperture as shown below for ush
ed conguraons.
i. Posioning of Sit On Top Embryology Heated Plate (6-70-807)
The sit on top Embryology Heated Plate is intended to t around a stereo zoom microscope
inside of your ow hood or on a workbench.
Inially place the heated plate so that the window is centred with the microscope opcs. Adjust
the posion forwards and backwards if required, ie if the front of the device obstructs the air
ow at the front of the cabinet then it can be moved back towards the microscope.
Figure 4-1
Window centred with
microscope opcs
Move forwards and
backwards

Secon 4
Installaon Checklist

Research Instruments Ltd
4
Legs are also available enabling the Embryology Heated Plate to be supported when placed on top
of a stereo zoom microscope light base.
Figure 4-2
Move forwards and
backwards
Can be
ipped
over
Figure 4-3
ii. Posioning of Flush Embryology Heated Plate (6-70-807-A/B)
The Flush Embryology Heated Plate should be mounted in a ow hood tray or other work surface prior
to being installed. Mounng guidelines can be provided by RI upon request as each installaon needs
to be considered on an individual basis.
A movable aperture is provided on the underneath of the device which is intended to hide surfaces
beneath the device from view. The movable aperture can be adjusted forwards and backward in order
to centre it with the light source/microscope opcs. Alternavely it can be removed completely if it is
not required.

Secon 4
11
Installaon Checklist
Research Instruments Ltd
4
When installing a Flush Embryology Heated Plate the movable aperture will need to be adjusted in
order that it is centred with the microscope opcs. Refer to Sit On Top secon for details of movable
aperture adjustment.
To slide the movable aperture loosen the 4 screws, slide the aperture into the desired posion then
re-ghten the screws. Note that to move the aperture into posion in front and behind the centre line
of the window, it is necessary to turn the movable aperture over. The 4 screws will need to be removed
in order to do this. See “Figure 4-2” on page 10.
4. Connect the Power connecons as described in the ‘Start up procedure’ secon in 6-70-807UM RI
Witness Embrology Heated Plate User Manual.
5. Connect the USB A plug, that protrudes from the rear le corner of the Embryology Heated Plate,
into an available USB socket on the PC or Tablet. Verify the connecon to the soware as described in
‘Connecng to the Soware’ secon in 6-70-807UM RI Witness Embrology Heated Plate User Manual.
6. Go into the RFID Tuning Screen and check that all connected antennas have a green ck next to them.
7. Perform temperature calibraon of all ve heang channels as described in the ‘Temperature
Calibraon’ secon in 6-70-807UM RI Witness Embrology Heated Plate User Manual.

Secon 5
Service Checklist and Procedures
12
Research Instruments Ltd
5

The following service acvies should be performed to service an RI Witness work area.

1. Check data and power connecons for security and damage.
2. Check cable layout.
3. Check for damage to all components.
4. Check that the power supply is posioned in a suitable locaon, ie where it cannot fall or get damaged.
Cleanliness
1. Where ed, check that Tube Reader connecons are clean and free from corrosion. Clean if required
(Refer to ‘Care and Maintenance’ secon in 6-70-807UM RI Witness Embryology Heated Plate User
Manual).
2. Check cleanliness of both windows’ internal and external surfaces.
If required the lower glass can be removed from the underside of the Embryology Heated Plate for
cleaning purposes (see below). When cleaning the internal surfaces of the glass use an opcal cleaning
wipe, or lint-free cloth moistened with isopropyl alcohol. It may be necessary to polish the glass
aerwards with a dry lint-free cloth to remove smears. Take care not to touch the two temperature
sensors aached to the surface of the glass.
3. To remove the lower window, rst remove (4 screws) the movable aperture (if ed) from the
heated plate. Take a note of the posion before removing.
Remove one of the window clamp strips (2 screws) and loosen the others, then li the glass. Adhere
a small piece of scky tape to li the glass if required.
Figure 5-1
Remove screws to
remove aperture

Secon 5
13
Service Checklist and Procedures
Research Instruments Ltd
5

Verify that the temperature indicated by built in user interface and soware matches a reading taken by
thermometer for all ve heang channels. Refer to the ‘Temperature Calibraon’ secon of secon in
6-70-807UM RI Witness Embrology Heated Plate User Manual.
Figure 5-2
Loosen
screws
Remove
screws

Secon 6
Repairs and Returns
14
Research Instruments Ltd
6

Reuse Statement
Assuming RI Witness is regularly maintained and rounely serviced, it should perform as required for a
minimum of 7 years connual use, aer which me we recommend you consider its replacement. Should
you noce impaired performance and/or any issues where safety is compromised, or have any other
concerns during the use of RI Witness, seek the advice of RI or their authorised representave promptly.

In the event that you have a problem with a RI instrument, please follow the procedure below to ensure
prompt aenon.
1. Read the ‘Troubleshoong’ secon in the RI Witness Embryology Heated Plate User Manual
(6-70-807UM).
2. If you require any further help contact your distributor or RI directly. RI will try to resolve the
problem as quickly as possible.

1. Contact RI to obtain a Returned Materials Authorisaon (RMA) number. Note: Goods will not be
replaced or refunded without prior agreement and clearly stang the RMA number.
2. Pack the item carefully in its original packaging. RI will not accept responsibility for damage due to
incorrect packaging. Replacement items or addional repairs will be invoiced.
3. Clearly label the package with the RMA number, mark the package “Urgent - Returned Items For
Repair”, and ship to the address on the next page. Goods should be insured for their full value
during shipping.

If the product is no longer serviceable it must be sent back to RI to be destroyed in an
environmentally safe way. Do not dispose of this device with ‘normal’ waste.


Tel: [phone]
E-mail: cust[email protected]
Website: www.origio.com

In compliance with the European Medical Device Direcve 93/42/EEC as amended, it is your duty to inform
RI if you believe this device has, or may have, caused or contributed to the death of a paent or user or to
a serious deterioraon in their state of health.