Ricoh fax3900l User manual

BeforeYou
UseThis
Machine
Before you can send or receive fax messages,
please take about 30 minutes to set up your machine.
Set up your machine using the following procedures.
Keep going...
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3.Pull the front cover release lever in the
direction indicated by the arrow and open
the front cover.
Note
TIf you do not pull the lever, only the operation panel
will open.
4.Prepare the toner cassette.
Important
TDo not touch the green drum.
1. Remove the toner cassette from its bag.
2.Hold the cassette horizontally and shake it
gently from side to side a few times to loosen
the toner.
5.Hold the toner cassette as shown in the
illustration and set it in the machine. Make
sure that the pins (marked with“p” in the
step 4 illustration) on either side of the
toner cassette slide along the guides inside
the machine.
1
Keep going...
Installing the
Toner
Cassette
1.Remove the plastic wrapping sheet from
the machine, and then remove all shipping
tape.
2.Open the operation panel and remove the
protective sheet, then re-close the
operation panel.
Note
TPlease refer to the illustration printed on the pro-
tective sheet.
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4.If necessary, adjust the paper size.
Reference
TTo change the papersize in the cassette, see Chapter
9, “Changing the Paper Size in the Main Cassette”
in the Advanced Features manual.
5.Load paper into the cassette, and then
replace the cassette cover.
Note
TThe frosted side of the cover must be face up when
closed.
6.Install the cassette. Push it in firmly until it
locks into place.
2
Installing the
Main Paper
Cassette
1.Pull the cassette out of the main unit.
2.Remove the 3 pieces of tape from the
cassette cover.Then remove the plastic
sheet from between the cassette cover and
the body of the cassette.
3.Open the cassette cover, and then remove
it from the cassette.
6.Press down on the cassette until it locks
into place.
Note
TIf you do not push the cassette in fully, the cover
will not close.
7.Close the front cover.
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3
Attaching the
Trays And Docu-
mentTable
The machine has three types of trays. Please
carefully refer to the illustrations when attaching
them. Make sure that the frosted side faces up.
1.Remove the trays and document table from
their shipping bags.
2.Attach the Print DeliveryTray. Insert it at an
angle so that the tabs fit in the slots pro-
vided.
3.Hold the Document DeliveryTray at the
points indicated by the circles in the
illustration, then attach it to the fax
machine. Attach the Document Delivery
Tray.
4.Attach the DocumentTable.
4
Keep going...
Attaching the
Quick Dial
Sheet
1.Unpack the Quick Dial sheet,then remove
the cover sheet from the Quick Dial keys.
2.Holding the Quick Dial sheet so that the
QWERTY layout faces up, fit the sheet over
the Quick Dial keys.Then affix the cover
sheet over the Quick Dial sheet.
Insert the tabs on either side of the Quick
Dial Cover into the slots on the machine.
Reference
TUpon shipment from the factory, this machine's
Quick Dial keys are arranged in a QWERTY lay-
out. To change the layout, see Chapter 7, "Key Lay-
out" in the Advanced Features manual.
3
Note
TRemove the glossy plastic coating sheets from the
display and other surfaces.
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4
Connecting the
Power and
Switching On
1.Insert the power cable into the socket
located at the rear of the machine.
2.Plug the cable into a wall socket.
Warning
TPower requirements: 120 V, 60 Hz
TInsert the power plug securely into the wall socket.
TMake sure that the wall outlet is near the machine
and readily accessible.
TDo not connect other equipment to the same socket.
3.Turn the power switch on.
2. Connect the other end to your telephone line.
6
Connecting to
theTele-
phone Line
There are two similar sockets located at the rear
of the machine:
TEL1: For the optional handset or external telephone
LINE: For connecting to the telephone line
1.Insert the line cable into the socket labeled
“LINE”.
5
5.If necessary, pull out the extensions on the
DocumentTable and trays.
Before you can use the fax machine, you must
perform some simple initial settings.
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The keys used for making settings are as fol-
lows. 5.Use the number keys to enter the correct time.
Time: Press OK
[ 9:30]
Enter the current hour setting (1~12). If the hour is
a single digit, press the Vkey to continue.
Time: Press OK
[ 4:30]
Press the number keys to enter a 2-digit number for
the correct minute setting (00~59) and press the
[OK] key.
Time: Press OK
[ 4:55]
After "Function Accepted" flashes briefly in the
display, the next setting is displayed.
6.Press the Wor Vkey to select“Tone” or
“Pulse”for the type of telephone line
connected to the fax machine, and then
press the [OK] key.
Line Type: WV/OK
Pulse [Tone]
7.Enter your office, company, or personal
name, or any other appropriate identifica-
tion, and then press the [OK] key.You can
enter uppercase characters from A to Z,
symbols, and spaces using the Quick Dial
keys. Numbers can be entered using the
number keys.
Own Name[ABC] OK
ABC COMPANY_■■■■■■■■
Reference
TFor details, see Chapter 3, “Initial Settings and
Adjustments” in the Basic Features manual.
TAlso see Chapter 3, "Entering Characters" in the
Basic Features manual.
7
Initial Settings &
Adjustments
The following display appears when the power
is turned on for the first time.Do not turn off the
power until you have completed the following
procedure.
Year: Press OK
[2000]
Before using the machine, make the following
settings.
TDate and time
TLine type
TYour own name, fax header, and fax number
Important
TIf you press the [Cancel] key while making settings,
"Completed?" is displayed. To end setup, select
"Yes" by pressing Wor V, then press the [OK] key.
If you select “No” and press the [OK] key, the
display returns to the screen for year entry if you
wereentering the dateand time. If youwere making
some other setting, the display returns to the entry
that was being made.
Note
TYou can enter uppercase characters from A to Z,
symbols, and spaces using the Quick Dial keys.
Numbers can be entered using the number keys.
TIf you make a mistake, press the [Clear] key and try
again.
1.Use the number keys to enter the year, if
the year is correct, press the [OK] key.
Year: Press OK
[2000]
2.Press the Wor Vkey to select the correct
month and press the [OK] key.
Month: WV/OK
[January]
3.Use the number keys to enter the correct
number for the date (01~31) and press the
[OK] key.
Day: Press OK
[ 4]
4.Press the Wor Vkey to select AM or PM for
the time you are going to enter, and then
press the [OK] key.
AM/PM: WV/OK
[AM] PM
Number keys
(0~9)
Quick Dial keys
(A~Z, Symbol)
[Clear] key
[OK] key
key
ZCKS200N
UE USA H535
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6
8.The name you just entered for Own Name
flashes in the Header display.
In the USA, law requires that the telephone
number of your fax machine be included in
your fax header.
Header[ABC] OK
ABC COMPANY■■■■■■■■■
If you want to use the Own Name entry for the
Header entry, just press the [OK] key.
If you want to enter a different name for the
Header, use the A~Z keys to enter another name,
and then press the [OK] key.
Reference
TFor details, see Chapter 3, “Initial Settings and
Adjustments” in the Basic Features manual.
TAlso see Chapter 3, "Entering Characters" in the
Basic Features Manual.
9.Use the number keys to enter your fax
number as it must be dialed from outside
the United States. (You cannot enter
pauses.)
Fax Number OK
[phone]
Note
TThe format of the number is normally as follows:
International Dial Prefix,Your County Code,Your
Area Code, then you must add a Pause, followed
by your telephone number. Check the International
Dialing Prefix and the Country Code with your lo-
cal telecommunications operator. The example
shown is for the United States; the codes to add are
1.
10. Press the [OK] key.
"Initial Setup Completed" will flash briefly
in the display.
Ready 100% 4:55AM
Set Orig./ Enter No.
After Initial Settings
You can check and adjust these settings.
TTo change the date and time, see Chapter 6, "Set-
ting the Date and Time" in the Advanced Features
manual.
TTo change the line type, see Chapter 7, "Line Type"
in the Advanced Features manual.
TTo change your own name, fax header, and fax
number settings, see Chapter 3, "Initial Settings and
Adjustments" in the Basic Features manual.
Reference
TSee Chapter 10, “Installation” in the Advanced
Features manual for further information regarding
installation.
TIf you are using NIC FAX, you will need to con-
nect a LAN cable and make network settings. See
Chapter 1 in the NIC FAX KIT manual.
Please keep this manual and any leftover
parts in a safe place.
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That’s it!
Printed in China
UE USA H535-8670
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FAX3900L
Operating Instructions
<Basic Features >
ZCKH030N.eps
Read this manual carefully before you use this product and keep it handy for future
reference.
For safety, please follow the instructions in this manual.
Shm4ENfaxF.book Page 1 Wednesday, September 13, 2000 3:13 PM

FAX3900L Operating Instructions
RICOH COMPANY, LTD.
15-5, Minami Aoyama 1-chome,
Minato-ku, Tokyo 107-8544, Japan
Phone: [phone]
Ricoh shall not be responsible for any damage or expense
that may result from the use of parts other than recom-
mended parts.
For good copy quality, Ricoh recommends that you use
genuine Ricoh toner.
TONER CASSETTES
RICOH FAX TONER CASSETTE TYPE 1135 BLACK( United
States ) is recommended for the best performance.
RICOH FAX TONER CASSETTE TYPE 1136 BLACK( Canada )
is recommended for the best performance.
Overseas Affiliates
U.S.A.
RICOH CORPORATION
5 Dedrick Place
West Caldwell, New Jersey 07006
Phone: [phone]
The Netherlands
RICOH EUROPE B.V.
Groenelaan 3, 1186 AA, Amstelveen
Phone: [phone]
United Kingdom
RICOH UK LTD.
Ricoh House,
1 Plane Tree Crescent, Feltham,
Middlesex, TW13 7HG
Phone: [phone]
Germany
RICOH DEUTSCHLAND GmbH
Mergenthalerallee 38-40,
65760 Eschborn
Phone: [phone]
France
RICOH FRANCE S.A.
383, Avenue du Général de Gaulle
BP 307-92143 Clamart Cedex
Phone: [phone]
Spain
RICOH ESPAÑA S.A.
Avda. Litoral Mar, 12-14,
08005 Barcelona
Phone: [phone]
Italy
RICOH ITALIA SpA
Via della Metallurgia 12,
37139 Verona
Phone: [phone]
Hong Kong
RICOH HONG KONG LTD.
21/F., Tai Yau Building,
181, Johnston Road,
Wan Chai, Hong Kong
Phone: [phone]
Singapore
RICOH ASIA PACIFIC PTE.LTD.
260 Orchard Road,
#15-01/02 The Heeren,
Singapore 238855
Phone: [phone]
Printed in China
UE USA H535-8600
Shm4ENfaxF.book Page 1 Wednesday, September 13, 2000 3:13 PM