Ricoh DSc535 User instructions

Operating Instructions
General Settings Guide
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Connecting the Machine
System Settings
Copier / Document Server Features
Facsimile Features
Printer Features
Scanner Features
Registering Addresses and Users for Facsimile/Scanner Functions
Other User Tools
Appendix
1
2
3
4
5
6
7
8
9

Note for General Settings Guide/Security Reference
For the following items in the Administrator Tools menu of System Settings, the
display differs from the actual settings.
Display Actual Setting
[Full Colour/Two-colour/Single Colour/Black &White]
of User Authentication Management appears
selected
Only [Full Colour] is effective.
[Two-colour/Single Colour/Black&White], [Single
Colour/Black&White] of User Authentication
Management appears selected.
Only [Black&White] is effective.
[Full Colour], [Two-colour], [Single Colour], [Black
&White] of Key Counter Management appears
selected.
Onl
y
the Full Colour and Black
& White counters are managed.
Details of the above setting items can be found in the following manuals.
・ “ Administrator Tools ” , General Settings Guide
・ “ User Authentication ” , Security Reference
Copyright ©2006
Printed in China
B230-7681

Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Depending on which country you are in, certain units may be optional. For details, please contact your
local dealer.
Notes:
The model names of the machines do not appear in the following pages. Check the type of your ma-
chine before reading this manual.
• Type 1: C2525/DSc525/LD425c/Aficio MP C2500
• Type 2: C3030/DSc530/LD430c/Aficio MP C3000
Certain types might not be available in some countries. For details, please contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

i
Manuals for This Machine
Refer to the manuals that are relevant to what you want to do with the machine.
❖About This Machine
Be sure to read the Safety Information in this manual before using the ma-
chine.
This manual provides an introduction to the functions of the machine. It also
explains the control panel, preparation procedures for using the machine,
how to enter text, and how to install the CD-ROMs provided.
❖General Settings Guide
Explains User Tools settings, and Address Book procedures such as register-
ing fax numbers, e-mail addresses, and user codes. Also refer to this manual
for explanations on how to connect the machine.
❖Troubleshooting
Provides a guide to solving common problems, and explains how to replace
paper, toner, staples, and other consumables.
❖Security Reference
This manual is for administrators of the machine. It explains security func-
tions that the administrators can use to protect data from being tampered, or
prevent the machine from unauthorized use.
Also refer to this manual for the procedures for registering administrators, as
well as setting user and administrator authentication.
❖Copy/ Document Server Reference
Explains Copier and Document Server functions and operations. Also refer to
this manual for explanations on how to place originals.
❖Facsimile Reference
Explains Facsimile functions and operations.
❖Printer Reference
Explains Printer functions and operations.
❖Scanner Reference
Explains Scanner functions and operations.
❖Network Guide
Explains how to configure and operate the machine in a network environ-
ment, and use the software provided.
This manual covers all models, and includes descriptions of functions and
settings that might not be available on this machine. Images, illustrations, and
information about operating systems that are supported might also differ
slightly from those of this machine.

ii
❖Other manuals
• PostScript3 Supplement
•UNIXSupplement
• Manuals for DeskTopBinder Lite
• DeskTopBinder Lite Setup Guide
• DeskTopBinder Introduction Guide
•AutoDocumentLinkGuide
Note
❒Manuals provided are specific to machine types.
❒Adobe Acrobat Reader/Adobe Reader must be installed in order to view the
manuals as PDF files.

iii
TABLE OF CONTENTS
Manuals for This Machine ......................................................................................i
How to Read This Manual .....................................................................................1
Symbols .....................................................................................................................1
Display Panel..........................................................................................................2
Accessing User Tools (System Settings) ............................................................3
Changing Default Settings .........................................................................................3
Quitting User Tools ....................................................................................................4
Menu Protect..............................................................................................................4
1. Connecting the Machine
Connecting to the Interfaces ................................................................................5
Connecting to the Ethernet Interface .........................................................................6
Connecting to the USB Interface................................................................................7
Connecting to the IEEE 1394 Interface......................................................................8
Connecting to the IEEE 1284 Interface......................................................................9
Connecting to the IEEE 802.11b (Wireless LAN) Interface......................................10
Network Settings..................................................................................................13
Settings Required to Use the Printer/LAN-Fax ........................................................13
Settings Required to Use Internet Fax .....................................................................16
Settings Required to Use E-mail Function ...............................................................20
Settings Required to Use Scan to Folder Function ..................................................24
Settings Required to Use the Network Delivery Scanner.........................................27
Settings Required to Use Network TWAIN Scanner ................................................30
Settings Required to Use Document Server ............................................................32
Using Utilities to Make Network Settings .................................................................35
Connecting the Machine to a Telephone Line and Telephone ........................44
Connecting the Telephone Line ...............................................................................44
Selecting the Line Type............................................................................................45
2. System Settings
General Features..................................................................................................47
Output tray settings ..................................................................................................50
Tray Paper Settings .............................................................................................51
Timer Settings ...................................................................................................... 56
Interface Settings.................................................................................................58
Network ....................................................................................................................58
Parallel Interface ......................................................................................................62
IEEE 1394 ................................................................................................................63
IEEE 802.11b ...........................................................................................................65
Print List ...................................................................................................................66
File Transfer .........................................................................................................68
Administrator Tools.............................................................................................75
Program / Change / Delete LDAP Server ................................................................83
Programming the LDAP server ................................................................................84

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3. Copier / Document Server Features
General Features..................................................................................................89
Reproduction Ratio..............................................................................................94
Edit ........................................................................................................................98
Stamp ..................................................................................................................104
Background Numbering .........................................................................................104
Preset Stamp .........................................................................................................105
User Stamp ............................................................................................................108
Date Stamp ............................................................................................................109
Page Numbering ....................................................................................................111
Input/Output .......................................................................................................114
Adjust Color Image ............................................................................................117
Settings for the Document Server....................................................................118
4. Facsimile Features
General Features................................................................................................119
Scan Settings .....................................................................................................122
Send Settings .....................................................................................................123
Reception Settings ............................................................................................126
Initial Settings ....................................................................................................132
Reception File Setting .......................................................................................137
Reception Report e-mail ........................................................................................138
Program / Change / Delete Scan Size ..............................................................139
Deleting a scan size ...............................................................................................140
Registering Fax Information .............................................................................141
Registering Fax Information ...................................................................................142
Deleting Fax Information ........................................................................................144
Forwarding .........................................................................................................145
Programming an End Receiver ..............................................................................146
Quitting the forwarding function .............................................................................148
Forwarding Mark ....................................................................................................148
Parameter Settings ............................................................................................149
Changing the User Parameters..............................................................................155
Special Senders to Treat Differently ................................................................156
Authorized Reception.............................................................................................157
Reception File Print Quantity .................................................................................158
Forwarding .............................................................................................................158
Print 2 Sided...........................................................................................................158
Memory Lock..........................................................................................................159
Paper Tray .............................................................................................................159
Programming/Changing Special Senders ..............................................................159
Authorized RX (Authorized Reception) ..................................................................161
Reception File Print Qty .........................................................................................161
Forwarding .............................................................................................................162
Print 2 Sided...........................................................................................................163
Memory Lock..........................................................................................................163
Paper Tray .............................................................................................................163
Programming Initial Set Up of a Special Sender....................................................164
Deleting a Special Sender......................................................................................167

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Box Settings .......................................................................................................168
Programming/Changing Personal Boxes ...............................................................168
Deleting Personal Boxes........................................................................................171
Programming/Changing Information Boxes ...........................................................172
Deleting Information Boxes ....................................................................................175
Programming/Changing Transfer Boxes................................................................176
Deleting Transfer Boxes.........................................................................................179
Printing the Box List ...............................................................................................180
5. Printer Features
Test Print ............................................................................................................181
Printing the configuration page ..............................................................................182
Interpreting the configuration page ........................................................................182
Maintenance .......................................................................................................184
System ................................................................................................................185
Host Interface .....................................................................................................189
PCL Menu ...........................................................................................................190
PS Menu..............................................................................................................192
PDF Menu ...........................................................................................................193
6. Scanner Features
General Settings ................................................................................................195
Scan Settings .....................................................................................................197
Send Settings .....................................................................................................199
7. Registering Addresses and Users for Facsimile/Scanner Functions
Address Book.....................................................................................................201
Managing names in the Address Book ..................................................................204
Sending fax by Quick Dial ......................................................................................204
Sending e-mail by Quick Dial .................................................................................204
Sending scanned files to a shared folder directly...................................................205
Preventing unauthorized user access to shared folders from the machine ...........205
Managing users and machine usage .....................................................................205
Registering Names ............................................................................................206
Registering Names.................................................................................................206
Changing a Registered Name................................................................................207
Deleting a Registered Name ..................................................................................208
Authentication Information ...............................................................................209
Registering a User Code........................................................................................210
Changing a User Code...........................................................................................211
Deleting a User Code.............................................................................................213
Displaying the Counter for Each User....................................................................214
Printing the Counter for Each User ........................................................................215
Printing the Counter for All User ............................................................................216
Clearing the Number of Prints................................................................................217
Fax Destination ..................................................................................................218
Fax Destination ......................................................................................................220
IP-Fax Destination..................................................................................................226

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E-mail Destination..............................................................................................231
Registering an E-mail Destination..........................................................................231
Changing an E-mail Destination.............................................................................233
Deleting an E-mail Destination...............................................................................234
Registering Folders ...........................................................................................235
Using SMB to Connect...........................................................................................235
Using FTP to Connect............................................................................................241
Using NCP to Connect ...........................................................................................246
Registering Names to a Group .........................................................................252
Registering a Group ...............................................................................................252
Registering Names to a Group...............................................................................253
Adding a Group to Another Group .........................................................................255
Displaying Names Registered in a Group ..............................................................256
Removing a Name from a Group ...........................................................................257
Deleting a Group Within Atnother Group ...............................................................258
Changing a Group Name .......................................................................................260
Deleting a Goup .....................................................................................................261
Registering a Protection Code .........................................................................262
Registering a Protection Code to a Single User.....................................................262
Registering a Protection Code to a Group User.....................................................264
Registering SMTP and LDAP Authentication..................................................265
SMTP Authentication .............................................................................................265
LDAP Authentication ..............................................................................................267
8. Other User Tools
Maintenance .......................................................................................................269
Changing the Display Language ......................................................................270
Inquiry .................................................................................................................271
Counter ...............................................................................................................273
Displaying the Total Counter..................................................................................273
9. Appendix
Specifications for the Main Unit .......................................................................275
Auto Document Feeder ..........................................................................................279
Specifications for Options ................................................................................280
Information about Installed Software...............................................................285
expat ......................................................................................................................285
NetBSD ..................................................................................................................286
Sablotron................................................................................................................288
JPEG LIBRARY .....................................................................................................288
SASL ......................................................................................................................289
MD4........................................................................................................................290
MD5........................................................................................................................290
Samba(Ver 3.0.4)...................................................................................................291
RSA BSAFE®.........................................................................................................291
Open SSL...............................................................................................................292
Open LDAP ............................................................................................................297
INDEX....................................................................................................... 299

1
How to Read This Manual
Symbols
This manual uses the following symbols:
Indicates important safety notes.
Ignoring these notes could result in serious injury or death. Be sure to read these
notes. They can be found in the “Safety Information” section of About This Ma-
chine.
Indicates important safety notes.
Ignoring these notes could result in moderate or minor injury, or damage to the
machine or to property. Be sure to read these notes. They can be found in the
“Safety Information” section of About This Machine.
Indicates points to pay attention to when using the machine, and explanations
of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure
to read these explanations.
Indicates supplementary explanations of the machine’s functions, and instruc-
tions on resolving user errors.
This symbol is located at the end of sections. It indicates where you can find fur-
ther relevant information.
[]
Indicates the names of keys that appear on the machine’s display panel.
{}
Indicates the names of keys on the machine’s control panel.

2
Display Panel
The display panel shows machine status, error messages, and function menus.
The function items displayed serve as selector keys. You can select or specify an
item by lightly pressing them.
When you select or specify an item on the display panel, it is highlighted like
. Keys appearing as cannot be used.
Important
❒A force or impact of more than 30 N (about 3 kgf) will damage the display
panel.
To display the following screen, press the {User Tools/Counter}key to display the
User Tools menu, and then press [System Settings].
Using the System Settings menu screen as an example, this section explains how
to use the machine’s display panel.
1. The menu tabs for various set-
tings appear. To display the setting
you want to specify or change, press
the appropriate menu tab.
2. A list of settings appears. To spec-
ify or change a setting, press the ap-
propriate key in the list.
3. Press this to quit the User Tools
menu.
AMC026S

3
Accessing User Tools (System Settings)
This section is for Administrators in charge of this machine.
User Tools allow you to change or set defaults.
Note
❒Operations for system settings differ from normal operations. Always quit
User Tools when you have finished.
❒Any changes you make with User Tools remain in effect even if the main
power switch or operation switch is turned off, or the {Energy Saver}or {Clear
Modes}key is pressed.
❒Default settings are shown in bold type.
Reference
p.4 “Quitting User Tools”
Changing Default Settings
This section describes how to change the settings of User Tools.
Important
❒If Administrator Authentication Management is specified, contact your ad-
ministrator.
APress the {User Tools/Counter}key.
BSelect the menu.
To change the System Settings, Press [System Settings].
To change the Copier / Document Server Features, Press [ Copier / Document Server Features ] .
To change the Facsimile Features, Press [Facsimile Features].
To change the Printer Features, Press [Printer Features].
To change the Scanner Features, Press [Scanner Features].
To adjust color registration or gradation, press [Maintenance].
To change the language used on the display, press [English].
To check the telephone numbers to contact for repairs, or to order consuma-
bles, press [Inquiry].
To check the counter, press [Counter].
AMG041S

4
CSelect the user tool you want to change.
DChange settings by following instructions on the display, and then press
[OK].
Note
❒To cancel changes made to settings and return to the initial display, press
the {User Tools/Counter}key.
Reference
p.47 “System Settings”
p.89 “Copier / Document Server Features”
p.119 “Facsimile Features”
p.181 “Printer Features”
p.195 “Scanner Features”
p.269 “Other User Tools”
Quitting User Tools
This section describes how to end User Tools.
APress the {User Tools/Counter}key.
Note
❒You can also quit User Tools by pressing [Exit].
Menu Protect
Using Menu Protect, you can prevent unauthenticated users from changing the
user tools. Menu Protect can be specified for each of the following user tools
menus.
• Copier / Document Server Features
• Facsimile Features
•PrinterFeatures
• Scanner Features
For details, consult your administrator.
AMG041S

5
1. Connecting the Machine
This chapter describes how to connect the machine to the network and specify
the network settings.
Connecting to the Interfaces
This section explains how to identify the machine’s interface and connect the
machine according to the network environment.
1. IEEE 1394 ports (optional)
Ports for connecting the IEEE 1394 inter-
face cable
2. USB2.0 port
Port for connecting the USB2.0 interface
cable
3. 10BASE-T/100BASE-TX port
Port for connecting the 10BASE-T or
100BASE-TX cable
4. IEEE 1284 port (optional)
Port for connecting the IEEE 1284 inter-
face cable
5. Wireless LAN port (optional)
Port for using the wireless LAN
Note
❒You cannnot install two or more of the
options below: IEEE 1394 interface
board, IEEE 1284 interface board,
IEEE 802.11b wireless LAN
AMC004S

Connecting the Machine
6
1
Connecting to the Ethernet Interface
Connect 10BASE-T or 100BASE-TX cable to the Ethernet interface.
Important
❒If the main power switch is on, turn it off.
AA ferrite core for the Ethernet cable is supplied with this machine. Make a
loop in the cable about 15cm (5.9 inch) ( ) from the machine end of the ca-
ble. Attach the ferrite core.
BMake sure the main power switch of the machine is off.
CConnect the Ethernet interface cable to the 10BASE-T/100BASE-TX port.
DConnect the other end of the Ethernet cable to a network connection device
such as a hub.
AEV047S
AMB016S

Connecting to the Interfaces
7
1
ETurn on the main power switch of the machine.
AIndicator (green)
Lights up green when the machine is connected correctly to the network.
BIndicator (yellow)
Lights up yellow when 100 BASE-TX is in operation. Goes off when 10
BASE-T is in operation.
Note
❒For details about installing the printer driver, see “Preparing the Ma-
chine”, Printer Reference.
Reference
“Turning On the Power”, About This Machine
“Preparing the Machine”, Printer Reference
Connecting to the USB Interface
Connect the USB2.0 interface cable to the USB2.0 port.
AConnect the USB2.0 interface cable to the USB2.0 port.
BConnect the other end to the USB2.0 port on the host computer.
AME005S
AMB013S

Connecting the Machine
8
1
Note
❒This machine does not come with a USB interface cable. Make sure you
purchase the appropriate cable for the machine and your computer.
❒The USB2.0 interface board is supported by Windows 98SE / Me / 2000 /
XP, Windows Server 2003, Mac OS X 10.3.3 or higher.
• For Windows 98SE / Me:
Make sure to install “USB Printing Support”. When used with Windows
98SE / Me, only a speed equal to that of USB1.1 is possible.
•ForMacOS:
To use Macintosh, the machine must be equipped with the optional
PostScript 3 unit. When used with Mac OS X 10.3.3 or higher, a transfer
speed of USB2.0 is supported.
❒For details about installing the printer driver, see “Preparing the Ma-
chine”, Printer Reference.
Reference
“Preparing the Machine”, Printer Reference
Connecting to the IEEE 1394 Interface
Connect the IEEE 1394 interface cable to the IEEE 1394 interface board.
AConnect the IEEE 1394 interface cable to the IEEE 1394 port.
BConnect the other end of the cable into the interface connector on the host
computer.
Check the shape of the connector to the computer. Connect the cable firmly.
Note
❒Use the interface cable supplied with the IEEE 1394 interface board.
❒Two interface ports are available for connecting the IEEE 1394 interface ca-
ble. Either is suitable.
❒For details about installing the printer driver, see “Preparing the Ma-
chine”, Printer Reference.
AMB014S

Connecting to the Interfaces
9
1
Reference
“Turning On the Power”, About This Machine
“Preparing the Machine”, Printer Reference
Connecting to the IEEE 1284 Interface
Connect the IEEE 1284 interface cable to the IEEE 1284 interface board.
AMake sure the main power switch on the machine is off.
If the main power switch is on, turn it off.
BTurn off the main power switch of the host computer.
CConnect the IEEE 1284 interface cable to the IEEE 1284 port.
Use the conversion connector (1) supplied with the IEEE 1284 interface board.
DConnect the other end of the cable into the interface connector on the host
computer.
Check the shape of the connector to the computer. Connect the cable firmly.
ETurn on the main power switch of the machine.
FTurn on the host computer.
When using Windows 95/98/Me/2000/XP and Windows Server 2003, a
printer driver installation screen might appear when the computer is turned
on. If this happens, click [Cancel]on the screen.
Note
❒For details about installing the printer driver, see “Preparing the Ma-
chine”, Printer Reference.
Reference
“Turning On the Power”, About This Machine
“Preparing the Machine”, Printer Reference
AMB015S

Connecting the Machine
10
1
Connecting to the IEEE 802.11b (Wireless LAN) Interface
Connect to the IEEE 802.11b (wireless LAN) interface.
Note
❒Check the settings of the IPv4 address and subnet mask of this machine.
❒For details about how to set the IPv4 address and subnet mask from the con-
trol panel of the machine, see “Interface Settings”.
Reference
p.58 “Network”
Setup Procedure
Set up IEEE 802.11b (wireless LAN) according to the following procedure:
AME006S

Connecting to the Interfaces
11
1
Note
❒Select [802.11 Ad-hoc Mode]mode when connecting Windows XP as a wireless
LAN client using Windows XP standard driver or utilities, or when not using
the infrastructure mode.
❒For details about how to specify wireless LAN settings from the control panel
on the machine, see “IEEE 802.11b”.
❒For details about how to specify wireless LAN settings from other than the
control panel on the machine, see “Using Utilities to Make Settings”.
❒For details about the setting items, see “IEEE 802.11b”.
Reference
p.65 “IEEE 802.11b”
p.35 “Using Utilities to Make Network Settings”
Checking the Connection
Check the wireless LAN connection.
Make sure the LED of the IEEE 802.11b interface unit is lit.
❖When using in infrastructure mode
1. If [LAN Type]on the [Interface Set-
tings]/ [Network]screen is not set to
[IEEE 802.11b], it does not light, even
if the main power is on.
2. If it is connected properly to the
network, the LED is green when in
infrastructure mode. If the LED is
blinking, the machine is searching
for devices.
ZGDH600J
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