Ricoh Pro C720s User manual

8
Connecting the Machine
System Settings
Tray Paper Settings
Copier/Document Server Features
Scanner Features
Registering Addresses and Users for Scanner Functions
Other User Tools
Appendix
1
2
3
4
5
6
7
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety Information
in "About This Machine" before using the machine.
General Settings Guide
Operating Instructions
Pro C720s

Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and
benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct,
indirect, special, incidental, or consequential damages as a result of handling or operating the machine.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Depending on which country you are in, your machine may include certain options as standard. For details, please
contact your local dealer.
Caution:
Use of controls or adjustments or performance of procedures other than those specified in this manual might result
in hazardous radiation exposure.
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

Manuals for This Machine
Refer to the manuals that are relevant to what you want to do with the machine.
• Media differ according to manual.
• The printed and electronic versions of a manual have the same contents.
• Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files.
• A Web browser must be installed in order to view the html manuals.
About This Machine
Be sure to read the Safety Information in this manual before using the machine.
This manual provides an introduction to the functions of the machine. It also explains the control panel,
preparation procedures for using the machine, how to enter text, and how to install the CD-ROMs
provided.
Troubleshooting
Provides a guide to solving common problems, and explains how to replace paper, toner, staples,
and other consumables.
Copy/ Document Server Reference
Explains Copier and Document Server functions and operations. Also refer to this manual for
explanations on how to place originals.
Scanner Reference
Explains Scanner functions and operations.
Network Guide
Explains how to configure and operate the machine in a network environment.
General Settings Guide
Explains User Tools settings, and Address Book procedures such as registering user codes. Also refer
to this manual for explanations on how to connect the machine.
Security Reference
This manual is for administrators of the machine. It explains security functions that you can use to
prevent unauthorized use of the machine, data tampering, or information leakage. For enhanced
security, we recommend that you first make the following settings:
• Install the Device Certificate.
• Enable SSL (Secure Sockets Layer) Encryption.
• Change the user name and password of the administrator using Web Image Monitor.
For details, see "Setting Up the Machine", Security Reference.
1

Be sure to read this manual when setting the enhanced security functions, or user and administrator
authentication.
Information
Contains general notes on the machine, and information about the trademarks of product names used
in the manuals.
• In addition to the above, manuals are also provided for the Printer function.
• The following optional software products are referred to using general names:
Product name General name
ScanRouter EX Professional *1 and ScanRouter
EX Enterprise *1the ScanRouter delivery software
*1 Optional
2

TABLE OF CONTENTS
Manuals for This Machine.................................................................................................................................1
How to Read This Manual.................................................................................................................................7
Symbols...........................................................................................................................................................7
Display Panel......................................................................................................................................................8
Accessing User Tools..........................................................................................................................................9
Changing Default Settings.............................................................................................................................9
Quitting User Tools......................................................................................................................................10
Menu Protect................................................................................................................................................11
1. Connecting the Machine
Connecting to the Interfaces............................................................................................................................13
Connecting to the Ethernet Interface..........................................................................................................13
Network Settings Required to Use E-mail Function.......................................................................................15
Ethernet.........................................................................................................................................................15
Network Settings Required to Use Scan to Folder Function.........................................................................17
Ethernet.........................................................................................................................................................17
Network Settings Required to Use the Network Delivery Scanner..............................................................19
Ethernet.........................................................................................................................................................19
Network Settings Required to Use Network TWAIN Scanner.....................................................................21
Ethernet.........................................................................................................................................................21
Network Settings Required to Use Document Server....................................................................................22
Ethernet.........................................................................................................................................................22
Using Utilities to Make Network Settings.......................................................................................................24
Interface Settings..........................................................................................................................................24
File Transfer..................................................................................................................................................28
2. System Settings
General Features..............................................................................................................................................31
Output Tray Settings....................................................................................................................................35
Timer Settings....................................................................................................................................................36
Interface Settings..............................................................................................................................................39
Network........................................................................................................................................................39
Print List.........................................................................................................................................................42
File Transfer.......................................................................................................................................................44
Administrator Tools...........................................................................................................................................49
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Programming the LDAP server.........................................................................................................................57
Programming the LDAP server....................................................................................................................57
Changing the LDAP server..........................................................................................................................59
Deleting the LDAP server.............................................................................................................................59
3. Tray Paper Settings
Tray Paper Settings..........................................................................................................................................61
Changing Tray Paper Settings....................................................................................................................61
Quitting Tray Paper Settings.......................................................................................................................62
Items of Tray Paper Settings........................................................................................................................62
4. Copier/Document Server Features
General Features..............................................................................................................................................79
Reproduction Ratio...........................................................................................................................................83
Edit.....................................................................................................................................................................85
Stamp................................................................................................................................................................92
Preset Stamp.................................................................................................................................................92
User Stamp...................................................................................................................................................93
Date Stamp...................................................................................................................................................95
Page Numbering..........................................................................................................................................96
Stamp Text....................................................................................................................................................98
Input/Output..................................................................................................................................................100
Adjust Color Image........................................................................................................................................103
Settings for the Document Server..................................................................................................................104
5. Scanner Features
General Settings............................................................................................................................................105
Scan Settings..................................................................................................................................................107
Send Settings..................................................................................................................................................109
6. Registering Addresses and Users for Scanner Functions
Address Book.................................................................................................................................................111
Managing names in the Address Book...................................................................................................114
Sending e-mail by Quick Dial..................................................................................................................114
Sending scanned files to a shared folder directly...................................................................................114
Preventing unauthorized user access to shared folders from the machine...........................................115
Managing users and machine usage......................................................................................................115
4

Registering Names.........................................................................................................................................116
Registering Names....................................................................................................................................116
Changing a Registered Name.................................................................................................................117
Deleting a Registered Name....................................................................................................................118
Authentication Information............................................................................................................................120
Registering a User Code...........................................................................................................................120
Changing a User Code.............................................................................................................................121
Deleting a User Code...............................................................................................................................123
Displaying the Counter for Each User......................................................................................................124
Printing the Counter for Each User...........................................................................................................125
Printing the Counter for All Users.............................................................................................................126
Clearing the Number of Prints..................................................................................................................126
E-mail Destination..........................................................................................................................................128
Registering an E-mail Destination.............................................................................................................128
Changing an E-mail Destination..............................................................................................................129
Deleting an E-mail Destination.................................................................................................................131
Registering Folders........................................................................................................................................132
Using SMB to Connect..............................................................................................................................132
Using FTP to Connect................................................................................................................................138
Using NCP to Connect..............................................................................................................................143
Registering Names to a Group.....................................................................................................................150
Registering a Group..................................................................................................................................150
Adding a Group to Another Group.........................................................................................................152
Displaying Names Registered in a Group..............................................................................................153
Removing a Name from a Group............................................................................................................154
Deleting a Group Within Another Group................................................................................................155
Changing a Group Name........................................................................................................................157
Deleting a Group......................................................................................................................................158
Registering a Protection Code......................................................................................................................159
Registering a Protection Code to a Single User......................................................................................159
Registering a Protection Code to a Group User.....................................................................................160
Registering SMTP and LDAP Authentication................................................................................................162
SMTP Authentication.................................................................................................................................162
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LDAP Authentication..................................................................................................................................163
7. Other User Tools
Maintenance..................................................................................................................................................167
Changing the Display Language..................................................................................................................168
Inquiry.............................................................................................................................................................169
Counter...........................................................................................................................................................171
Displaying the Total Counter....................................................................................................................171
8. Appendix
Adjustment Settings for Operators................................................................................................................173
Changing the Adjustment Settings for Operators...................................................................................173
Setting Values............................................................................................................................................174
Copyrights......................................................................................................................................................190
expat...........................................................................................................................................................190
NetBSD......................................................................................................................................................190
Sablotron....................................................................................................................................................192
JPEG LIBRARY............................................................................................................................................193
SASL...........................................................................................................................................................193
MD4...........................................................................................................................................................194
MD5...........................................................................................................................................................194
Samba(Ver 3.0.4).....................................................................................................................................194
RSA BSAFE®..............................................................................................................................................195
Open SSL...................................................................................................................................................195
Open SSH..................................................................................................................................................197
Open LDAP................................................................................................................................................201
Heimdal......................................................................................................................................................202
IPSTM print language emulations.............................................................................................................202
INDEX...........................................................................................................................................................203
6

How to Read This Manual
Symbols
This manual uses the following symbols:
Indicates points to pay attention to when using the machine, and explanations of likely causes of paper
misfeeds, damage to originals, or loss of data. Be sure to read these explanations.
Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.
This symbol is located at the end of sections. It indicates where you can find further relevant information.
[ ]
Indicates the names of keys that on the machine's display or control panels.
7

Display Panel
The display panel shows machine status, error messages, and function menus.
The function items displayed serve as selector keys. You can select or specify an item by lightly pressing it.
When you select or specify an item on the display panel, it is highlighted like . Keys appearing
as cannot be used.
• A force or impact of more than 30 N (about 3 kgf) will damage the display panel.
To display the following screen, press the [User Tools] key to display the User Tools menu, and then press
[System Settings].
Using the System Settings menu screen as an example, this section explains how to use the machine's
display panel.
BQT001S
1. The menu tabs for various settings appear. To display the setting you want to specify or change, press
the appropriate menu tab.
2. A list of settings appears. To specify or change a setting, press the appropriate key in the list.
3. Press this to quit the User Tools menu.
8

Accessing User Tools
This section describes how to access User Tools menu.
User Tools allow you to change or set defaults.
• Operations for system settings differ from normal operations. Always quit User Tools when you have
finished.
• Any changes you make with User Tools remain in effect even if the main power switch or operation
switch is turned off, or the [Energy Saver] or [Clear Modes] key is pressed.
• p.10 "Quitting User Tools"
Changing Default Settings
This section describes how to change the settings of User Tools.
• If Administrator Authentication Management is specified, contact your administrator.
1. Press the [User Tools] key.
BQT002S
2. Select the menu.
To change the System Settings, press [System Settings].
To change paper settings, press the [Tray Paper Settings] key.
To change the Copier/Document Server Features, press [Copier / Document Server Features].
To change the Scanner Features, press [Scanner Features].
To adjust color registration or gradation, press [Maintenance].
To change the Adjustment Settings for Operators, press [Adjustment Settings for Operators].
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To check the telephone number to contact for repairs, or to order consumables, press [Inquiry].
To check the counter, press the [Counter] key.
3. Select the user tool you want to change.
4. Change settings by following instructions on the display, and then press [OK].
• To cancel changes made to settings and return to the initial display, press the [User Tools] key.
• For details about specifying System Settings, see "System Settings".
• For details about specifying Copier/Document Server Features, see "Copier/Document Server
Features".
• For details about specifying Scanner Features, see "Scanner Features".
• For details about specifying other settings such as adjusting color registration, adjusting gradation,
changing the language, checking inquiry and counter, see "Other User Tools".
• For details about Tray Paper Settings, see "Tray Paper Settings".
• For details about specifying Adjustment Settings for Operators, see "Adjustment Settings for
Operators".
• For details about adjusting color registration and adjusting gradation, see "Maintenance",
Troubleshooting.
• p.31 "System Settings"
• p.61 "Tray Paper Settings"
• p.79 "Copier/Document Server Features"
• p.105 "Scanner Features"
• p.167 "Other User Tools"
• p.173 "Adjustment Settings for Operators"
Quitting User Tools
This section describes how to quit the settings of User Tools.
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1. Press the [User Tools] key.
BQT002S
• You can also quit User Tools by pressing [Exit].
Menu Protect
Using Menu Protect, you can prevent unauthenticated users from changing the user tools. Menu Protect
can be specified for each of the following user tools menus.
• [Copier / Document Server Features]
• [Scanner Features]
For details, consult your administrator.
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12

1. Connecting the Machine
This chapter describes how to connect the machine to the network and specify the network settings.
Connecting to the Interfaces
This section explains how to identify the machine's interface and connect the machine according to the
network environment.
• A network interface cable with a ferrite core must be used for RF interference suppression.
BJM101S
1. USB2.0 port
Port for connecting the authentication equipment (optional).
2. Ethernet port
Port for using the 100BASE-TX, or 10BASE-T cable.
Connecting to the Ethernet Interface
This section describes how to connect Ethernet interface cable to the Ethernet interface.
• If the main power switch is on, turn it off.
• Use the following Ethernet cables.
• When using 100BASE-TX/10BASE-T.
Unshielded Twisted Pair Cable (UTP) or Shielded Twisted Pair Cable (STP) and Category type
5 or more
1. Make sure the main power switch of the machine is off.
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2. Connect the Ethernet interface cable to the 10BASE-T/100BASE-TX port.
BJM002S
3. Connect the other end of the Ethernet interface cable to a network connection device such
as a hub.
4. Turn on the main power switch of the machine.
BJM104S
1.
2.
1. Indicator (green)
When 10BASE-T is operating, the LED is lit green. When 100BASE-TX is operating it is turned
off.
2. Indicator (yellow)
When 100BASE-TX is operating, the LED is lit yellow. When 10BASE-T is operating, it is turned
off.
• For details about how to turn on the main power switch, see "Turning On the Power", About This
Machine.
1. Connecting the Machine
14
1

Network Settings Required to Use E-mail
Function
This section lists the network settings required for sending e-mail.
• These settings should be made by the system administrator, or with the advice of the system
administrator.
Ethernet
This section lists the settings required for sending e-mail with an Ethernet connection.
For details about how to specify the settings, see "Interface Settings" and "File Transfer".
Menu User Tool Setting Requirements
Interface Settings/Network Machine IPv4 Address Necessary
Interface Settings/Network IPv4 Gateway Address Necessary
Interface Settings/Network DNS Configuration As required
Interface Settings/Network DDNS Configuration As required
Interface Settings/Network Domain Name As required
Interface Settings/Network WINS Configuration As required
Interface Settings/Network Effective Protocol Necessary
Interface Settings/Network Ethernet Speed As required
Interface Settings/Network Permit SNMPv3 Communication As required
Interface Settings/Network Permit SSL/TLS Communication As required
Interface Settings/Network Host Name As required
File Transfer SMTP Server Necessary
File Transfer SMTP Authentication As required
File Transfer POP before SMTP As required
File Transfer Reception Protocol As required
Network Settings Required to Use E-mail Function
15
1

Menu User Tool Setting Requirements
File Transfer POP3 / IMAP4 Settings As required
File Transfer Administrator's E-mail Address As required
File Transfer E-mail Communication Port As required
File Transfer Program / Change /
Delete E-mail Message As required
File Transfer Scanner Resend Interval Time As required
File Transfer Number of Scanner Resends As required
• For the Effective Protocol setting, check that the protocol you want to use is set to [Active].
• When POP before SMTP is set to [On], also make settings for Reception Protocol and POP3 / IMAP4
Settings.
• When setting POP before SMTP to [On], check POP3 port number in E-mail Communication Port.
• p.39 "Interface Settings"
• p.44 "File Transfer"
1. Connecting the Machine
16
1

Network Settings Required to Use Scan to Folder
Function
This section lists the network settings required for sending files.
• These settings should be made by the system administrator, or with the advice of the system
administrator.
Ethernet
This section lists the settings required for sending files with an Ethernet connection.
For details about how to specify the settings, see "Interface Settings" and "File Transfer".
Menu User Tool Setting Requirements
Interface Settings/Network Machine IPv4 Address Necessary
Interface Settings/Network IPv4 Gateway Address Necessary
Interface Settings/Network DNS Configuration As required
Interface Settings/Network DDNS Configuration As required
Interface Settings/Network Domain Name As required
Interface Settings/Network WINS Configuration As required
Interface Settings/Network Effective Protocol Necessary
Interface Settings/Network Ethernet Speed As required
Interface Settings/Network Permit SNMPv3 Communication As required
Interface Settings/Network Permit SSL/TLS Communication As required
Interface Settings/Network Host Name As required
File Transfer Default User Name / Password
(Send) As required
File Transfer Scanner Resend Interval Time As required
File Transfer Number of Scanner Resends As required
Network Settings Required to Use Scan to Folder Function
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1

• For the Effective Protocol setting, check that the protocol you want to use is set to [Active].
• p.39 "Interface Settings"
• p.44 "File Transfer"
1. Connecting the Machine
18
1