Ricoh FAX2500L User manual

OPERATOR’S MANUAL
RICOH FAX4500L
Please read all of these instructions and keep this manual by your machine.
A laser recording
facsimile with dual
access, expandable
memory, and
optional Group 4

Optional Equipment
ISDN Kit
This allows you to send and receive messages using the ISDN.
Memory
Either a 1-Mbyte memory card, a 2-Mbyte memory card, or a 20 Mbyte hard disk
can be added.
Paper Feed Unit
Up to 4 extra 500-sheet paper feed units can be added to the machine. Also, this
option allows you to use A4, A5, or B4 size paper; paper of width up to 10.1" (257
mm) can be used. The maximum printout width with one of these installed is 9.8"
(250 mm).
Telephone Handset
This permits voice communication (over the PSTN).

1. Read all of these instructions.
2. Save these instructions for later use.
3. Follow all warnings and instructions marked on the product.
4. Unplug this product from the wall outlet before cleaning. Do not use liquid
cleaners or aerosol cleaners. Use a damp cloth for cleaning.
5. Do not use this product near water.
6. Do not place this product on an unstable cart, stand, or table. The product
may fall, causing serious damage to the product or injuring the user.
7. Slots and openings in the cabinet and the back or bottom are provided for ven -
tilation; to ensure reliable operation of the product and to protect it from over -
heating, these openings must not be blocked or covered. The openings
should never be blocked by placing the product on a bed, sofa, rug, or other
similar surface. This product should not be placed in a built-in installation un -
less proper ventilation is provided.
8. This product should be operated from the type of power source indicated on
the marking label. If you are not sure of the type of power available, consult
an authorized sales person or your local power company.
9. This product is equipped with a 3-wire grounding type plug, a plug having a
third (grounding) pin. This plug will only fit into a grounding-type power outlet.
This is a safety feature. If you are unable to insert the plug into the outlet, con -
tact your electrician to replace your obsolete outlet. Do not defeat the purpose
of the grounding type plug. (This does not apply in the countries in which the
2-wire, non-grounded type of plug is used.)
10. Do not allow anything to rest on the power cord. Do not locate this product
where persons will walk on the cord.
11. If an extension cord is used with this product, make sure that the total of the
ampere ratings on the products plugged into the extension cord do not ex -
ceed the extension cord ampere rating. Also, make sure that the total of all
products plugged into the wall outlet does not exceed 15 amperes.
12. Never push objects of any kind into this product through cabinet slots as they
may touch dangerous voltage points or short out parts that could result in a
risk of fire or electric shock. Never spill liquid of any kind on the product.
13. Do not attempt to service this product yourself, as opening or removing covers
may expose you to dangerous voltage points or other risks. Refer all servicing
to qualified service personnel.
14. Unplug this product from the wall outlet and refer servicing to qualified service
personnel under the following conditions:
A. When the power cord or plug is damaged or frayed.
B. If liquid has been spilled into the product.
C. If the product has been exposed to rain or water.
D. If the product does not operate normally when the operating instructions
are followed. Adjust only those controls that are covered by the operating
instructions since improper adjustment of other controls may result in
damage and will often required extensive work by a qualified technician
to restore the product to normal operation.
E. If the product has been dropped or the cabinet has been damaged.
IMPORTANT SAFETY INSTRUCTIONS
F. If the product exhibits a distinct change in performance, indicating a
need for service.

CONTENTS
INTRODUCTION
WHAT DOES A FAX MACHINE DO?
BAD TELEPHONE LINES AFFECT FAX COMMUNICATION
HOW TO USE THIS MANUAL
CONVENTIONS 1
STORING TELEPHONE NUMBERS 2
STORING NAMES AND LABELS 2
IF YOU MAKE A MISTAKE 3
FACSIMILE FEATURE AVAILABILITY TABLE 4
LIMITATIONS ON VARIOUS FEATURES 8
GENERAL PRECAUTIONS
POWER AND GROUNDING 10
COLD WEATHER POWER-UP 11
THUNDERSTORMS 11
COPY PAPER 12
TONER CASSETTES 12
OPERATING PRECAUTIONS 12
GENERAL 12
LOCATION 13
SECTION 1. COMPONENT GUIDE
1. EXTERNAL VIEW 14
2. OPERATION PANEL 16
SECTION 2. ROUTINE OPERATION
1. SENDING A FAX MESSAGE 18
1-1. Recommended Types of Document 18
1-2. Transmission Procedure at a Glance 20
1-3. Contrast, Resolution, and Halftone Modes 22
1-4. Immediate Transmission 22
1-5. Optional Features for Transmission 23
1-5-1. Personal Code 23
1-5-2. Send Later 23
1-5-3. Transmission Deadline (TRD) 24
1-5-4. Page Count (Immediate Transmission only) 24
1-5-5. Others 25
1-6. Check your Destinations while Dialling 25
1-7. Converting Immediate Transmission to Memory Transmission 25

1-8. Redialling 26
2. RECEIVING FAX MESSAGES 27
2-1. Selecting the Reception Mode 27
2-1-1. Manual Receive (TEL) Mode 27
2-1-2. Auto Receive (FAX) Mode 28
2-2. Substitute Reception 28
2-3. Confidential Reception (Memory Card or Hard Disk Required) 28
3. USING THE MACHINE FOR TELEPHONE CALLS 29
3-1. Making a Telephone Call 29
3-1-1. Using On Hook Dial 29
3-1-2. Using the Handset 29
3-2. Answering the Telephone 30
3-3. Phoning and Faxing on the Same Call 31
3-3-1. To Talk Before Sending a Fax (On Hook Dial) 31
3-3-2. To Talk After Sending a Fax 31
SECTION 3. ADVANCED FEATURES
1. TRANSMISSION 32
1-1. Broadcasting 32
1-2. Keystroke Programs 33
1-3. Confidential Transmission 36
1-4. Polling Transmission 37
1-4-1. Free Polling 37
1-4-2. Secured Polling 37
1-4-3. Stored ID Override 38
1-5. Transfer Request 40
1-6. Telephone Directory 41
1-7. Secure Transmission 42
1-8. Direct Fax Number Entry 42
2. RECEPTION 43
2-1. Polling Reception 43
2-2. Authorized Reception 44
2-3. Night Timer 45
2-4. Forwarding (Memory Card or Hard Disk Required) 46
2-5. Specified Cassette Selection (Optional Paper Feed Unit Required) 51
2-6. Multi-sort Document Reception
(Memory Card or Hard Disk Required) 52
3. OTHER FEATURES 53
3-1. Copying 53
3-2. File Management 54
3-2-1. Erasing a File from Memory 54
3-2-2. Printing a File 55
3-3. User Function Keys 56
3-4. Function Programs 57
3-5. Printing from Memory Lock (Memory Card or Hard Disk Required) 58
3-6. Tonal Signals 58

3-7. Chain Dialling 59
3-8. Restricted Access 59
3-9. Counters 60
3-10. Communication Result Display 60
3-11. Length Reduction 60
3-12. Label Insertion 61
3-13. Ordering Toner 62
SECTION 4. PROGRAMMING THE MACHINE
1. PROGRAMMING AT INSTALLATION 63
1-1. Language Selection 63
1-2. Date and Time 64
1-3. Country Code 64
1-4. Telephone Number 65
1-5. Area Code Prefix 65
1-6. Next Transfer Station (Group 4 Kit required) 66
1-7. ID Code 66
1-8. Confidential ID (Memory Card or Hard Disk required) 67
1-9. Memory Lock ID (Memory Card or Hard Disk required) 67
1-10. RTI 68
1-11. TTI 69
1-12. CSI 70
1-13. Telephone Line Type 70
2. SETTINGS 71
2-1. On/Off Switches 71
2-2. User Parameter Settings 72
2-3. Economy Transmission Time 74
3. ADJUSTMENTS 75
3-1. Volume Adjustments 75
4. TELEPHONE NUMBERS AND PERSONAL CODES 76
4-1. Programming Quick Dial 76
4-2. Programming Speed Dial 79
4-3. Programming Groups 83
Entering Group Programming Mode and Selecting a Group 83
Storing Numbers in a Group 84
Checking Which Numbers are Already in the Group 85
Storing a Label for this Group 85
Storing a Group Transfer Station 86
Erasing the Group 87
4-4. Personal Codes 88

SECTION 5. PRINTING REPORTS
1. AUTOMATICALLY PRINTED REPORTS 91
1-1. Table of the Reports 91
1-2. Report Formats 92
2. USER-INITIATED REPORTS 95
2-1. Journal 95
2-2. File List 95
2-3. Quick Dial List 95
2-4. Speed Dial List 95
2-5. Group Dial List 95
2-6. Program List 95
2-7. User Function List 95
2-8. Personal Code List 95
2-9. Authorized Reception List 95
2-10. Forwarding List 95
2-11. Specified Cassette Selection List 95
2-12. User Parameter List 95
SECTION 6. LOOKING AFTER THE MACHINE
1. REPLACING PAPER 96
2. REPLACING THE TONER CASSETTE 97
3. REPLACING THE MARKER 99
4. CHANGING THE PAPER SIZE OF THE CASSETTE 100
4-1. Upper Cassette 100
4-2. Lower Cassette(s) 102
5. USER MAINTENANCE PROCEDURE 103
5-1. User Maintenance Table 103
5-2. User Maintenance Procedure 104
5-2-1. Scanner 104
5-2-2. Main Body 108
5-2-3. Lower Paper Feed Unit(s) (If one or more are installed) 112
SECTION 7. SOLVING PROBLEMS
1. DOCUMENT JAMS 113
2. COPY JAMS 115
3. COMMUNICATION PROBLEMS 118
4. OPERATING DIFFICULTIES 119
5. DOCUMENT MISFEEDS 120
6. DISPLAYED ERROR MESSAGES 121
SECTION 8. SPECIFICATIONS
TABLE OF SPECIFICATIONS 122

APPENDIX
APPENDIX A. PAPER FEED UNIT A-1
APPENDIX B. HARD DISK UNIT B-1
1. PRECAUTIONS B-1
2. GENERAL B-1
3. OPERATION B-2
4. SPECIFICATIONS B-2
APPENDIX C. ISDN OPTION TYPE 40 C-1
1. INTRODUCTION C-1
2. OPERATION C-2
3. TROUBLESHOOTING C-6
INDEX
FUNCTION LIST
QUICK REFERENCE
NOTICE TO USERS

Thank you for purchasing this product. This compact machine is ideal for growing
businesses, branch offices, or those users who wish to upgrade to a plain paper
fax machine with a wide range of features.
WHAT DOES A FAX MACHINE DO?
When you write a letter, you normally seal it in an envelope, attach a stamp, and post it in the near-
est letter box. Then in a few days, depending on the postal service, the letter will arrive at its desti-
nation. However, you may not be aware of its arrival until you get a return letter.
A fax machine speeds this process up. After you have written your letter, place it in your fax ma-
chine’s document feeder, dial the destination’s fax number, then press the Start key on your fax ma-
chine’s operation panel.
The fax machine scans your letter, and converts it into a series of black and white dots (the num-
ber of dots there are across the page and down the page depends on the resolution that you se-
lected; refer to the specifications section of this manual for details). This series of dots is
transformed into an electrical signal and sent out over the telephone line to the fax machine at the
destination.
The fax machine at the destination reconstructs your letter from the received signal, and prints it.
The quality of the printed message is not as good as the original, but it is good enough for most
purposes.
If you are worried about whether the message arrived at the destination, you can check the report
known as the Journal. When you print this report, you will see the results of the most recent fax
communications made by your machine.
You can use your fax machine to send and receive any type of document, even photographs.
BAD TELEPHONE LINES AFFECT FAX COMMUNICATION
Quick and accurate transmission of fax messages depends
on the condition of the telephone line, If the line condition is
very good, this machine will transmit an A4-size page in 6
seconds. However, if the line is noisy, the speed may be re-
duced significantly, and the data may be damaged.
The symptoms of data loss caused by a noisy telephone
line are seen on the printouts of received messages. An ex-
ample is shown opposite. Note that lines are missing from
the page at the indicated locations. ECM is an effective
countermeasure against this type of error.
The line condition is affected by the weather; thunder-
storms can cause electrical noise on telephone lines. The
operation of the equipment in the telephone exchange,
such as switches, can also cause noise on the line.
INTRODUCTION
Errors
Received
Message
Document
Transmit

This manual contains instructions on how to operate and take care of the ma -
chine. To get the best performance from the machine, read the descriptions of the
features in the Facsimile Features Manual, and follow the instructions in the Op -
erator’s Manual carefully. Please keep the manuals near the machine at all times.
CAUTION: This machine can only be used in the country where it was
purchased.
CONVENTIONS
The following conventions were used when writing this manual.
Keynames
These have been printed in a different typeface and enclosed by a box.
For example: " Start " means "Press the Start key on the operation panel".
If you see something like " # x 21", this means that you have to press
the # key 21 times.
Displays
Messages seen on the display are shown in a larger box.
Example A: The keys that can be pressed
are shown on the screen in small boxes. In
this example, you can press the Yes, No, or
Clear keys, or the downward pointing arrow
on the scroll key; the scroll key is a diamond
shaped key on the operation panel with four
arrows printed on it.
Example B: The choice of settings for a fea -
ture are shown on the screen. The current
setting is highlighted (white on black). If you
press the right pointing arrow on the scroll
key, the setting will be changed to OFF.
Example C: The ABC on the display indi -
cates that you can input letters using the
Quick Dial Keys, and numbers using the ten-
key pad on the operation panel.
Symbols
indicates a hint.
Continued on the next page
QUICK DIAL ENTER LABEL
01 ABC
_
HOW TO USE THIS MANUAL
MEMORY TRANS OPTIONS
PRESS YES OR CLR . NO
2125551234_
OPTION SELECT YES TO END
AUTO REDUCE ON OFF
TTI
1

Most procedures start from standby mode,
that is, when the display is as shown on the
right. The value after "MEMORY" shows
how much memory space is remaining.
If a procedure does not start at standby mode, the display at the start of the proce -
dure is shown. For an example, see page 23.
NOTE: If you start a procedure and do not enter anything at the operation
panel for more than 4 minutes, the machine will return to standby.
STORING TELEPHONE NUMBERS
To dial a telephone number or store it as a Quick Dial or Speed Dial, type it into
the machine at the ten-key pad on the operation panel.
STORING NAMES AND LABELS
You can type names using the Quick Dial Keys. Use Quick Dial Keys 01 to 26 for
the letters of the alphabet, and Quick Dial 30 as a spacebar. If you wish to enter a
digit from 0 to 9, use the ten-key pad.
The cursor appears on the screen as a black dash below the cursor position. If
you wish to move the cursor while editing a name or number, press the ←
and →arrows on the diamond-shaped scroll key on the operation panel.
If you wish to enter a punctuation mark or symbol, use Quick Dial 31. Keep press -
ing Quick Dial 31 until you see the symbol that you need. Then move the cursor
forward with the scroll key.
Quick Dial 32 can be used as a Shift key, to select upper or lower case letters.
KEY DESCRIPTION KEY DESCRIPTION
01 A17 Q
02 B18 R
03 C19 S
04 D20 T
05 E21 U
06 F22 V
07 G23 W
08 H24 X
09 I25 Y
10 J26 Z
11 K27 Not used
12 L 28
13 M29
14 N30 Space
15 O31 Punctuation Marks and Symbols
16 P32 Shift key (see page 3)
MEMORY TRANS 4 APR 12:25
SET DOCUMENT MEMORY 100%
HOW TO USE THIS MANUAL
2

Punctuation Marks and Symbols
If you press 31 while entering a label, a
menu of symbols will appear, as shown
on the right.
❐To select a symbol, press the required key on the ten-key pad. For example, if
you wish to enter a ’#’, press 3
❐If the symbol that you need is not on the screen, scroll through the pages of
symbols with the ↑ and ↓ keys.
Shift Key
As shown in example C on page 1, ’ABC’ can be seen in the bottom right of the
display while you are inputting a label. This indicates that upper case letters will
be stored. If you wish to input lower case letters, press 32 . The ’ABC’ will
change to ’abc’, and the letters that you type in will be stored as lower case let -
ters. To change back to upper case letters, press 32 again.
IF YOU MAKE A MISTAKE
If you make a mistake when inputting a name or number, either:
❐Press No to erase the entire name or number and start again.
❐Press Clear to erase the last letter or digit that you entered.
If you enter the wrong function number, either:
❐Press No then input the correct function number.
❐Press Function to return to standby mode and start again.
If you dialled the wrong number, either:
❐Press No . If scanning has already begun, press Stop .
❐If you already programmed the number into the machine by pressing Yes. Then
remove the document from the feeder and start again, or use option 08 to can -
cel that particular destination only (see page 25).
SELECT P 1/5
1! 2" 3# 4$ 5% 6&
7’ 8( 9) NO TO CANCEL
_
HOW TO USE THIS MANUAL
3

FACSIMILE FEATURE AVAILABILITY TABLE
This table shows whether a feature is available or not in your machine. Some of
these features have to be switched on before they can be used, or may be
switched off if not wanted. The "Reference" column of the following table shows
where you can find information on how to activate such features. The second col -
umns in the table shows you which section of the Facsimile Features manual to
find the description of each feature in.
NOTE Column 1: Memory card or hard disk required
2: Telephone handset required
3: Lower cassette required, 4: Group 4 kit required
5: In some countries, this can only be used
by a technician.
Reference Column
User: You can switch this feature on or off. Refer to the indicated page number in
this manual.
Service: If you wish to switch this on or off or adjust it, contact a service
technician.
✔:Available, ✖: Not Available
FACSIMILE FEATURES MANUAL ✔/ ✖NOTE REFERENCE
FEATURE NAME AND SECTION NUMBER
ROUTINE OPERATION Sect. 1
Immediate Transmission 1-1 ✔
Memory Transmission ✔
Contrast 1-2 ✔
Resolution ✔
Halftone ✔
Quick Dial 1-3 ✔
Speed Dial ✔
Groups ✔User: p. 32, 56
Send Later
1-4
✔
Page Count ✔
Personal Code ✔
TRD (Transmission Deadline) ✔
Economy Transmission ✔
Automatic Reduction On/Off ✔
ID Transmission ✔
TTI On/Off ✔
Alternative Destination ✖
Voice Request ✔2
Destination Check ✔
Automatic Redialling 1-5 ✔Service (see p 9)
AI Redial ✔
Auto Receive Mode 2-1 ✔
Manual Receive Mode ✔
Auto Select Mode ✖
Substitute Reception 2-2 ✔User: p. 74
HOW TO USE THIS MANUAL
4

FACSIMILE FEATURES MANUAL ✔/ ✖NOTE REFERENCE
FEATURE NAME AND SECTION NUMBER
Handset 3-1 ✔2
On Hook Dial 3-2 ✔
Speakerphone 3-3 ✖
Music on Hold 3-4 ✖
ADVANCED FEATURES Sect. 2
Broadcasting 1-1 ✔
Keystroke Programs 1-2 ✔
Confidential Transmission 1-3 ✔
Confidential Reception ✔1
Transfer Request 1-4 ✔
❐Memory or hard disk required if the machine will be used as the transfer
broadcasting station.
Polling Transmission 1-5 ✔
Polling Reception ✔
Continuous Polling Reception ✔Service
Auto Document 1-6 ✖
Telephone Directory 1-7 ✔
Secure Transmission 1-8 ✔
Direct Fax Number Entry 1-9 ✔
Forwarding 2-1 ✔1User: p. 71
Authorized Reception 2-2 ✔User: p. 71
Reception Mode Switching Timer 2-3 ✖
Copying an Original 3-1 ✔
Night Timer 3-2 ✔User: p. 71
Function Programs 3-3 ✔
Answering Machine 3-4 ✖
Remote Control Features/Mailbox 3-5 ✖
Specified Cassette Selection 3-6 ✔3User: p. 71
TTI On/Off 3-7 ✔
Label Insertion 3-8 ✔
Marker 3-9 ✔User: p. 73
Center Mark 3-10 ✔User: p. 73
Chequered Mark 3-11 ✔User: p. 73
Reception Time 3-12 ✔User: p. 73
Reduction 3-13 ✔
❐Automatic Reduction ✔User: p. 74
❐Length Reduction ✔Service
Closed Network 3-14 ✔Service
Restricted Access 3-15 ✔User: p. 74
RDS (Remote Diagnostic System) 3-16 ✔5User: p. 71
Reverse Order Printing 3-17 ✔1User: p. 74
Multi-sort Document Reception 3-18 ✔1User: p. 74
Protection Against Wrong Connections 3-19 ✔Service
ECM 3-20 ✔Service
Page Retransmission ✔Service
Batch Transmission 3-21 ✔Service
Short Preamble 3-22 ✔Service
HOW TO USE THIS MANUAL
5

FACSIMILE FEATURES MANUAL ✔/ ✖NOTE REFERENCE
FEATURE NAME AND SECTION NUMBER
AI Short Protocol 3-23 ✔Service
Dedicated Transmission Parameters 3-24 ✔Service
MDF (Manual Document Feed) 3-25 ✔
Chain Dialling 3-26 ✔
Tonal Signals 3-27 ✔
Memory Lock 3-28 ✔1User: p. 71
Wild Cards 3-29 ✔
File Management 3-30 ✔
Counters 3-31 ✔
Well Log Transmission 3-32 ✔Service
Transmission Reserve 3-33 ✔
Dual Access 3-34 ✔
Silent Ringing Detection 3-35 ✖
User Function Keys 3-36 ✔
Communication Result Display 3-37 ✔
Inch-to-mm Conversion 3-38 ✔Service
Ordering Toner 3-39 ✔
PROGRAMMING Sect. 3
Language Selection 1-1 ✔
Date and Time 1-2 ✔
Telephone Line Type 1-3 ✔5
RTI, TTI, and CSI 1-4 ✔5 (CSI)
ID Code 1-5
✔
Remote ID ✖
Confidential ID ✔1
Memory Lock ID ✔1
Your Fax Terminal’s Telephone Number 1-6 ✔
Country Code 1-7 ✔
Area Code Prefix 1-8 ✔
On/Off Switches 2-1 ✔
User Parameter Settings 2-2 ✔
Time for Economy Transmission 2-3 ✔
Speaker Volume 3-1 ✔
Display Panel Contrast 3-2 ✔Service
Programming Quick Dial 4-1 ✔
Programming Speed Dial 4-2 ✔
Programming Groups 4-3 ✔
Storing Personal Codes 4-4 ✔
REPORTS Sect. 4
Journal 1-1 ✔User: p. 73
Transmission Result Report 1-2 ✔User: p. 73
Error Report 1-3 ✔Service
Communication Failure Report 1-4 ✔
Memory Storage Report 1-5 ✔User: p. 73
Power Failure Report 1-6 ✔
Transfer Result Report 1-7 ✔
Polling Reserve Report 1-8 ✔User: p. 73
HOW TO USE THIS MANUAL
6

FACSIMILE FEATURES MANUAL ✔/ ✖NOTE REFERENCE
FEATURE NAME AND SECTION NUMBER
Polling Result Report 1-9 ✔User: p. 73
Polling Clear Report 1-10 ✔User: p. 73
Confidential File Report 1-11 ✔1User: p. 71
Transmission Deadline Report 1-12 ✔
Polling Confirmation List ✔
Journal 2-1 ✔
Quick Dial List 2-2 ✔
Speed Dial List 2-3 ✔
Group List 2-4 ✔
Personal Code List 2-5 ✔
File List 2-6 ✔
Authorized Reception List 2-7 ✔
Forwarding List 2-8 ✔1
Specified Cassette Selection List 2-9 ✔3
User Parameter List 2-10 ✔
Program List 2-11 ✔
User Function List 2-12 ✔
NETWORKING FEATURES Sect. 5
Group Transfer Station 1-1 ✔
Next Transfer Station 1-2 ✔
Broadcasting, with Transfer Request 2✔
Two-step Transfer 3✔
❐Digital Link (Specified Two-step Transfer) ✔1, 4
❐Analog Link ✔1
Multi-step Transfer 4✔
GROUP 4 FEATURES Sect. 6
Terminal ID Programming 1-1 ✔4Service
Terminal ID Verification 1-2 ✔4Service
Automatic Fallback to Group 3 Mode 1-3 ✔4
Subaddress 1-4 ✔4
HOW TO USE THIS MANUAL
7

LIMITATIONS ON VARIOUS FEATURES
The tables on the next two pages show the limitations for each feature.
Limitations for some features can be changed by a service technician.
COMMUNICATION
FEATURES PAGE MAX. NUMBER OF ADDRESSES/FILE TOTAL FILES TOTAL ADDRESSES
IN ALL FILES
MAX. STORED
PAGES
Broadcasting 32 200
200
500 (Note:
Any fax
number
can be
used in
more than
one file at
the same
time)
1200 (✬4)
Confidential
Transmission
(from memory) 36 200
Transfer
Request (✬1) 40 30
Polling
Reception 43 200
The following table shows how many telephone numbers you can store in the ma -
chine. Quick Dial 32
Speed Dial 100
Ten Key Pad (✬2) 96
Groups (✬3) 10
✬1 The limitation on this feature is imposed by the capacity of the broadcasting
machine.
✬2 This is the number of full telephone numbers that can be input into the ma -
chine at any one time. For example, if there is a broadcasting operation in
memory using 95 full numbers, you can only input one more full number for
any operation, including storage in groups, until the broadcast has finished.
Also, if you store, say, 35 numbers at the ten key pad into your groups, then
you will only be able to input 61 full dial numbers at any one time for other op -
erations, such as broadcasting.
✬3 You can program up to 10 groups. Each group can contain up to 200 num -
bers; however, if you wish to use a Group for Transfer Request, make sure
that this group does not have more than 30 numbers.
You can store any Quick Dial or Speed Dial number in a group. You may also
store up to 96 numbers that are not programmed as Quick or Speed Dials;
see note 2 above for the restrictions on the use of these numbers.
✬4 This is the theoretical maximum number of pages that can be stored. In prac -
tice, you will only be able to store this number of pages if you install the op -
tional hard disk unit.
HOW TO USE THIS MANUAL
8

OTHER FEATURES MAXIMUM VALUE NOTES
Redial Number of times: 253
times
Intervals: 40 minutes
Default settings:
Memory transmission
4 times/5 minutes
Immediate transmission
2 times/2 minutes
Keystroke Programs 32
Authorized Reception 50 RTI/CSIs
Forwarding 5 forwarding stations
30 RTI/CSIs
Multi-sort Document Re-
ception 9 copies
Specified Cassette
Selection 10 RTI/CSIs
Wild Card This can be used when
storing RTI/CSIs for
Authorized Reception,
Specified Cassette
Selection, and
Forwarding
Function Programs 5
Restricted Access 50 personal codes Codes from 0001 - 9999
can be used.
Page Retransmission 255 times Default setting:
3 times
Batch Transmission Up to 200 files can be
placed in batches. There
is no limit on the size of
the batch other than that
(in other words, up to
200 files can be placed
in a batch).
The following cannot be
batched.
❐Confidential
Transmission
❐ECM on and off in the
same batch
Well Log
Transmission Length: 100 m Default setting: Length: 1200 mm
Multi-copy 99 copies
Personal Codes Up to 9999 codes can
be used, but only 50 can
be stored with names
and Confidential IDs.
Up to 9999 different four-
digit codes can be
entered at transmission
time. The four-digit code
will be shown on reports
under "Option".
HOW TO USE THIS MANUAL
9

WARNING: Do not attempt any maintenance or troubleshooting other than
that mentioned in this manual. This machine contains a laser
beam generator and direct exposure to laser beams can cause
permanent eye damage.
POWER AND GROUNDING
Pay attention to the following.
Power Supply
1. Power requirements: 220-240 Vac, 50 Hz
2. Insert the power plug securely into the wall
socket.
3. Do not connect other equipment to the
same socket.
4. Do not step on or set anything on the
power cord.
5. If an extension cord must be used, it must
have a capacity of more than 300V/10A
and must be less than 5 m long.
6. Do not connect other equipment to the
same extension cord.
7. Be sure that the power cord is not in a po -
sition where it would trip some one.
Grounding
Ground the machine and the lightning protec -
tion circuit in accordance with regulations. Do not ground to gas or water pipes, or
to a telephone ground lug. Proper grounding is to the ground terminal of the
power outlet. Be sure that the ground terminal of the power outlet is properly
grounded.
The lightning protection circuit for the machine requires the machine to be prop -
erly grounded. If proper grounding is provided, about 90% of lightning damage
can be prevented. For safety, be sure to connect the machine to a three-prong
grounded outlet.
GENERAL PRECAUTIONS
10

COLD WEATHER POWER-UP
Avoid raising the room temperature abruptly
when it is below 14°C, or condensation may
form inside the machine.
1. Raise the room temperature to 20 °C at
less than 10°C per hour.
2. Wait for 30 to 60 minutes.
3. Turn the power on.
Do not use the machine near a humidifier.
THUNDERSTORMS
With proper grounding, about 90% of lightning
damage can be prevented. However, if possi -
ble, during severe electric storms turn the
power switch off and disconnect the power
cord and telephone line cord.
Note for users with no hard disk
All fax messages stored in the memory
may be erased if power is switched off for
more than an hour.
GENERAL PRECAUTIONS
11