Ricoh 4430NF User manual

Paper type: OK Prince Eco G100(55kg), Paper Thickness=80 µm // Pages in book=116 // Print scale=81%
Gap (when printed at 81% scale) = Pages in book ×Paper thickness / 2 = 4.640000 mm
Operating Instructions Basic Features
Operating Instructions Basic Features
Operating Instructions
Basic Features
For safe and correct use of this machine, please be sure to read the Safety Information before you use it.
Getting Started
Faxing
Programming
Troubleshooting
1
2
3
4
Printed in The Netherlands
GB GB H557-8201

Paper type: OK Prince Eco G100(55kg), Paper Thickness=80 µm // Pages in book=116 // Print scale=81%
Gap (when printed at 81% scale) = Pages in book ×Paper thickness / 2 = 4.640000 mm
Declaration of Conformity
Notice to Users in EEA Countries
This product complies with the essential requirements and provisions of Directive 1999/5/EC of the Eu-
ropean Parliament and of the Council of 9 March 1999 on radio equipment and telecommunications
terminal equipment and the mutual recognition of their conformity.
Notice to Users Accessing Analog PSTN in EEA Countries
This product is designed to be able to access analog PSTN in all EEA countries. Local PSTN compat-
ibility is dependent on software switch settings. Please contact your service representative if relocating
this product to another country. In the event of problems, please contact your service representative
in the first instance.
The CE Declaration of Conformity is available by accessing the URL:
http://www.ricoh.co.jp/fax/ce_doc/ and selecting the product applicable.
In accordance with IEC 60417, this machine uses the following symbols for the main power switch:
ameans POWER ON.
bmeans POWER OFF.
Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Caution: Use of controls or adjustment or performance of procedures other than those specified in this
manual might result in hazardous radiation exposure. This product (see specification in the Operating
Instructions) is considered a class 1 laser device. Safety precautions and interlock mechanisms have
been designed to prevent any possible laser beam exposure to the operator. The following marking is
attached on the back of the product.
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
For good copy quality, the supplier recommends that you use genuine toner from the supplier.
The supplier shall not be responsible for any damage or expense that might result from the use of parts
other than genuine parts from the supplier with your office products.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
Power Source:
220–240V, 50/60Hz
Please be sure to connect the power cord to a power source as above. For details about the power
source, see Chapter 10, “Connecting the Power and Switching On” in the Advanced Features manual.
Trademarks
Adobe®and Acrobat®are registered trademarks of Adobe Systems Incorporated.
Microsoft®, Windows®and Windows NT®are registered trademarks of Microsoft Corporation in the
United States and/or other countries.
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights in those marks.
Note
The proper names of the Windows operating systems are as follows:
•Microsoft
®Windows®95 operating system
•Microsoft
®Windows®98 operating system
•Microsoft
® Windows® Millennium Edition (Windows Me)
•Microsoft
®Windows®2000 Professional
•Microsoft
®Windows®XP Professional
•Microsoft
®Windows®XP Home Edition
•Microsoft
®Windows®2000 Server
•Microsoft
®Windows NT®Server operating system Version 4.0
•Microsoft
®Windows NT®Workstation operating system Version 4.0
For information about the latest available drivers, see the relevant manufacturer's Web site.
For safe and correct use of this machine, please be sure to read the Safety Information before you use it. Copyright © 2006

i
TABLE OF CONTENTS
What Do You Want to Do with This Machine? ....................................................1
Notice ...................................................................................................................... 3
Safety Information ......................................................................................................3
Safety During Operation .......................................................................................... 3
Position of the RCAUTION Label ........................................................................8
User Information on Electrical & Electronic Equipment ....................................9
Users in the EU, Switzerland and Norway .................................................................9
All Other Users...........................................................................................................9
ENERGY STAR Program .....................................................................................10
Energy Saver Modes................................................................................................11
Remarks................................................................................................................13
How to Read This Manual ...................................................................................15
Paper Mark............................................................................................................... 16
Manuals for This Machine ...................................................................................17
Basic Features (this manual) ...................................................................................17
Advanced Features (on CD-ROM)...........................................................................17
Before You Use This Machine .................................................................................17
NIC FAX Unit Manual (on CD-ROM)........................................................................17
NIC FAX Unit CD-ROM Manual ...............................................................................17
1. Getting Started
Guide to Components .........................................................................................19
Front View ................................................................................................................19
Side View .................................................................................................................21
Control Panel........................................................................................................ 22
Reading the Display .................................................................................................25
Reading the Display and Using Keys ....................................................................25
Standby Display.....................................................................................................26
Communication Display.........................................................................................26
Display Prompts ....................................................................................................27
Energy Saver Mode Display ..................................................................................27
Restricted Access Display .....................................................................................28
Turning On or Off the Power............................................................................... 29
Turning On the Power ..............................................................................................29
Turning Off the Power ..............................................................................................29
2. Faxing
Transmission Modes ...........................................................................................31
Switching between Memory Transmission and Immediate Transmission................31
Placing Originals..................................................................................................33
Placing Originals in the ADF .................................................................................... 34
Originals Unsuitable for the Auto Document Feeder (ADF) ..................................... 34
Memory Transmission.........................................................................................36
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Canceling a Memory Transmission....................................................................38
Before Pressing the Start Key..................................................................................38
While Scanning the Original.....................................................................................38
When an Original Is Jammed...................................................................................38
During Transmission ................................................................................................38
While Awaiting Transmission ................................................................................... 39
Immediate Transmission.....................................................................................41
If the Connection Could Not Be Made......................................................................42
Canceling an Immediate Transmission .............................................................43
Before Pressing the Start Key..................................................................................43
After Pressing the Start Key.....................................................................................43
When an Original Is Jammed...................................................................................43
Scan Settings .......................................................................................................44
Resolution ................................................................................................................44
Original Type............................................................................................................45
Changing Scan Settings...........................................................................................46
Dialing ................................................................................................................... 47
Entering Numbers Directly .......................................................................................47
Pause ....................................................................................................................48
Tone ......................................................................................................................48
Using Quick Dials.....................................................................................................49
Using Speed Dials....................................................................................................50
Using Group Dials....................................................................................................51
When specifying a group with a Quick Dial ...........................................................52
When specifying a group with the Group Key .......................................................52
Reception Modes .................................................................................................54
Selecting the Reception Mode ................................................................................. 54
Receiving Messages in Manual Receive .................................................................55
3. Programming
Own Name/Fax Header/Own Fax Number .........................................................57
Own Name / Fax Header .........................................................................................58
Programming ......................................................................................................... 58
Editing....................................................................................................................59
Deleting .................................................................................................................60
Own Fax Number .....................................................................................................61
Programming ......................................................................................................... 61
Editing....................................................................................................................62
Deleting .................................................................................................................63
Quick Dial .............................................................................................................64
Programming............................................................................................................65
Editing .....................................................................................................................67
Deleting ...................................................................................................................68
Quick Dial Key Label (Dial Label) ............................................................................ 69
Label paper............................................................................................................70
Speed Dial.............................................................................................................72
Programming ...........................................................................................................73
Editing ......................................................................................................................75
Deleting ...................................................................................................................76
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Groups ..................................................................................................................78
Programming ...........................................................................................................78
Editing ......................................................................................................................82
Deleting ....................................................................................................................84
To delete a destination from a group..................................................................... 84
To delete an entire group ......................................................................................85
Entering Characters.............................................................................................87
Available Characters ................................................................................................87
Keys .........................................................................................................................87
How to Enter Characters..........................................................................................88
4. Troubleshooting
Loading Paper in the Main Paper Tray...............................................................91
Replacing the Toner Cartridge ........................................................................... 92
Toner Cartridge Storage......................................................................................95
Adjusting Volume ................................................................................................ 96
Clearing Original Jams........................................................................................98
Clearing a Copy, Fax, or Print Jam ....................................................................99
Error Messages .................................................................................................. 101
Indicators............................................................................................................103
Solving Problems...............................................................................................104
When Things Don't Go as Expected ................................................................ 106
Printing the Help List.........................................................................................107
INDEX....................................................................................................... 108
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iv
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What Do You Want to Do with This
Machine?
This is a summary of this machine's features including which pages to consult
for detailed information.
I want ... Reference
to specify several destinations with a single
key
p.51 “Using Group Dials” and p.78 “Groups”
to print Quick Dial key labels that can be at-
tached to the control panel so that I can find
quickly the Quick Dial with the destination I
want to specify programmed in
p.69 “Quick Dial Key Label (Dial Label)”
to check whether a fax transmission was suc-
cessful or not
p.34 “Checking the Transmission Result (TX
Status)”, Advanced Features
to find a stored Speed Dial quickly p.44 “Telephone Directory”, Advanced Fea-
tures
to send a fax at a specific time p.5 “Sending at a Specific Time (Send Later)”,
Advanced Features
to cut down on my telephone bill p.137 “Economy Transmission”, Advanced
Featuresand p.20 “Transfer Request”, Ad-
vanced Features
to cut down on my paper consumption p.76 “Two in One”, Advanced Featuresand p.76
“Two-sided Reception”, Advanced Features
to prevent many sheets of paper from being
printed out if fax messages are received during
the night or on holidays
p.138 “Energy Save Timer”, Advanced Features
to block out unwanted messages p.118 “Authorized Reception”, Advanced Fea-
tures
to send a message on a two-sided original p.53 “Duplex Original Settings”, Advanced
Features
to send a fax message which has the large
number of pages in one transmission
p.55 “Batch Original Documents Transmis-
sion”, Advanced Features
to have multiple copies of incoming messages p.75 “Multi-copy Reception”, Advanced Fea-
tures
to retry a failed transmission p.31 “Retrying a Failed Transmission”, Ad-
vanced Features
to change destination(s) or alter the transmis-
sion time for a file queued for transmission
p.27 “Changing Transmission Files”, Ad-
vanced Features
to find frequently used functions by just press-
ing a single key instead of searching through
several menus
p.101 “User Function Keys”, Advanced Fea-
tures
to prevent my message being picked up casu-
ally by anyone at the other end
p.7 “Sending Confidential Messages”, Ad-
vanced Featuresand p.163 “Personal Boxes”,
Advanced Features
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2
to prevent a received message being picked up
casually by other people
p.37 “Printing a Confidential Message”, Ad-
vanced Featuresand p.42 “Printing Personal
Box Messages”, Advanced Features
to have backups automatically made of faxes I
send
p.136 “Backup File Transmission Settings”,
Advanced Features
to have backups automatically made of incom-
ing faxes
p.131 “Forwarding”, Advanced Featuresand
p.163 “Personal Boxes”, Advanced Features
to restrict access to the machine to specified us-
ers
p.28 “Restricted Access”
to monitor machine usage by user or depart-
ment
p.28 “Restricted Access” and p.9 “User Code
Transmission”, Advanced Features
to receive messages while I am away on a trip p.131 “Forwarding”, Advanced Features
to program in memory a document I often use p.97 “Auto Documents”, Advanced Features
to perform multiple keypad operations with a
single key
p.95 “Programs”, Advanced Features
I want ... Reference
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3
Notice
RCAUTION:
Use of controls, adjustments, or performance of procedures other than those
specified herein may result in hazardous radiation exposure.
Safety Information
When using this machine, the following safety precautions should always be fol-
lowed.
Safety During Operation
In this manual, the following important symbols are used:
Direct (or indirect reflected) eye contact with the laser beam may cause serious eye damage.
Safety precautions and interlock mechanisms have been designed to prevent any possible laser
beam exposure to the operator.
R
WARNING:
Indicates a potentially hazardous situation which, if instructions
are not followed, could result in death or serious injury.
R
CAUTION:
Indicates a potentially hazardous situation which, if instructions are not
followed, may result in minor or moderate injury or damage to property.
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4
RWARNING:
•Connect the power cord directly into a wall outlet and never use an
extension cord.
•Disconnect the power plug (by pulling the plug, not the cable) if the
power cable or plug becomes frayed or otherwise damaged.
•To avoid hazardous electric shock or laser radiation exposure, do
not remove any covers or screws other than those specified in this
manual.
•Turn off the power and disconnect the power plug (by pulling the
plug, not the cable) if any of the following occurs:
•You spill something into the machine.
•You suspect that your machine needs service or repair.
•The external housing of your machine has been damaged.
•Do not incinerate spilled toner or used toner. Toner dust might ig-
nite when exposed to an open flame.
•Disposal can take place at our authorized dealer.
•Dispose of the used toner cartridge in accordance with the local
regulations.
•Keep the machine away from flammable liquids, gases, and aero-
sols. A fire or an electric shock might occur.
•Connect the machine only to the power source described on the in-
side front cover of this manual. Connect the power cord directly into
a wall outlet and do not use an extension cord.
•Do not damage, break or make any modifications to the power cord.
Do not place heavy objects on it. Do not pull it hard nor bend it more
than necessary. These actions could cause an electric shock or fire.
•If the power cord is damaged (exposure of the core, disconnec-
tion,etc.), contact your service representative to change a new one.
Operating the machine with a damaged power cord may cause an
electric shock or fire.
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