Ricoh 1232 Series User manual

Paper type: Wood Free 80g/m2, Paper Thickness=100 µm // Pages in book=60 // Print scale=81%
Gap (when printed at 81% scale) = Pages in book ×Paper thickness / 2 = 3.000000 mm
FAX Option Type 1232 Operating Instructions Facsimile Reference (option) <Basic Features> FAX Option Type 1232 Operating Instructions Facsimile Reference (option) <Basic Features>
FAX Option Type 1232
Operating Instructions
Facsimile Reference (option)
<Basic Features>
For safe and correct use of this machine, please be sure to read the Safety Information in the
General Settings Guide before you use it.
Getting Started
Faxing
Registering
Troubleshooting
Printed in the Netherlands
EE GB B502-8600

Paper type: Wood Free 80g/m2, Paper Thickness=100 µm // Pages in book=60 // Print scale=81%
Gap (when printed at 81% scale) = Pages in book ×Paper thickness / 2 = 3.000000 mm
Declaration of Conformity
Notice to Users in EEA Countries
This product complies with the essential requirements and provisions of Directive 1999/5/EC of the Eu-
ropean Parliament and of the Council of 9 March 1999 on radio equipment and telecommunications
terminal equipment and the mutual recognition of their conformity.
Notice to Users Accessing Analog PSTN in EEA Countries
This product is designed to be able to access analog PSTN in all EEA countries. Local PSTN compat-
ibility is dependent on software switch settings. Please contact your service representative if relocating
this product to another country. In the event of problems, please contact your service representative
in the first instance.
Notice to Users Accessing ISDN in EEA Countries
This product is designed to be able to access ISDN in all EEA countries without requiring changes to
software switch settings. In the event of problems, please contact your service representative in the
first instance.
The CE Declaration of Conformity is available on the Internet at URL: http://www.ricoh.co.jp/fax/ce_doc/
Introduction
This manual describes detailed instructions on the operation and notes about the use of this machine.
To get maximum versatility from this machine all operators are requested to read this manual carefully
and follow the instructions. Please keep this manual in a handy place near the machine.
Notes
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
Copyright © 2002

i
TABLE OF CONTENTS
How to Read This Manual .....................................................................................1
Symbols .....................................................................................................................1
Manuals for Facsimile Mode .................................................................................3
Basic Features (this manual) .....................................................................................3
Advanced Features ....................................................................................................3
1. Getting Started
Control Panel..........................................................................................................5
Reading the Display...............................................................................................7
Reading the Display Panel and Using Keys...............................................................7
Standby Display .........................................................................................................8
Communication Display .............................................................................................9
2. Faxing
Placing Originals..................................................................................................11
Placing a Single Original on the Exposure Glass.....................................................13
Bound original page order .....................................................................................13
Placing Originals in the Optional Document Feeder (ADF)......................................13
Originals unsuitable for the Optional Document Feeder (ADF) .............................14
Setting a Scan Area .................................................................................................14
Original sizes difficult to detect..............................................................................16
Memory Transmission.........................................................................................17
Canceling a Memory Transmission....................................................................20
Before the Original is Scanned ................................................................................20
While the Original is Being Scanned........................................................................20
While the Message is Being Sent ............................................................................20
Canceling a transmission using [Change/Stop TX File].............................................20
Canceling a transmission using the {Clear/Stop}key.............................................21
Immediate Transmission.....................................................................................22
Canceling an Immediate Transmission .............................................................24
Before You Have Pressed the Start Key..................................................................24
After You Have Pressed the Start Key.....................................................................24
Scan Settings .......................................................................................................25
Resolution ................................................................................................................25
Original Type............................................................................................................26
Image Density (Contrast) .........................................................................................27
Mixing Scan Settings for a Multiple Page Original ...................................................28
Dialing ...................................................................................................................29
Number Keys ...........................................................................................................29
Restrictions when dialing with the number keys....................................................29
Pause ....................................................................................................................30
Tone ......................................................................................................................30
Quick Dials ...............................................................................................................31
Groups .....................................................................................................................32
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ii
Reception..............................................................................................................34
Selecting the Reception Mode .................................................................................34
Manual Reception..................................................................................................34
Auto Reception......................................................................................................34
3. Registering
Initial Settings and Adjustments ........................................................................35
Programming............................................................................................................36
Editing ......................................................................................................................37
Deleting ....................................................................................................................37
Quick Dial .............................................................................................................38
Programming............................................................................................................39
Editing ......................................................................................................................41
Deleting ....................................................................................................................41
Groups ..................................................................................................................42
Programming............................................................................................................42
Editing ......................................................................................................................45
Deleting ....................................................................................................................47
Deleting a destination programmed in a Group.....................................................47
Deleting Groups.....................................................................................................48
4. Troubleshooting
Adjusting Volume ................................................................................................49
When the {
{{
{Facsimile}
}}
}Key is Lit in Red................................................................50
Error Messages and Their Meanings .................................................................51
Solving Problems.................................................................................................53
INDEX......................................................................................................... 55
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1
How to Read This Manual
Symbols
In this manual, the following symbols are used:
R
WARNING:
This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the in-
structions under this symbol. Be sure to read the instructions, all of which are in-
cluded in “Safety Information” in the General Settings Guide.
R
CAUTION:
This symbol indicates a potentially hazardous situation that might result in mi-
nor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are included in “Safety In-
formation” in the General Settings Guide.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates information or preparations required prior to operating.
Note
This symbol indicates precautions for operation, or actions to take after abnor-
mal operation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
[]
Keys that appear on the machine's panel display.
[]
Keys and buttons that appear on the computer's display.
{}
Keys built into the machine's control panel.
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2
Notice
B4 JISKL, B5 JISKL, B6 JISLare referred to as B4KL, B5KL, B6Lin this
manual.
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3
Manuals for Facsimile Mode
Two Facsimile Reference manuals are provided, the Basic Features manual and
the Advanced Features manual. Please refer to the manual that suits your needs.
Basic Features (this manual)
The Basic Features manual explains the most frequently used fax functions and
operations.
Advanced Features
The Advanced Features manual describes more advanced functions and also ex-
plains settings for key operators.
❖
❖❖
❖Chapter 1 Transmission Mode
Explains how to send a fax at a specific time without being by the machine
and also take advantage of off-peak telephone line charges.
❖
❖❖
❖Chapter 2 Checking and Canceling Transmission Files
Explains how to cancel a transmission and resend a message when it fails to
be transmitted.
❖
❖❖
❖Chapter 3 Communication Information
Explains how to erase a fax message programmed in memory and check the
contents of any file in memory.
❖
❖❖
❖Chapter 4 Other Transmission Features
Explains the useful transmission functions. Learn how to dial numbers easily.
❖
❖❖
❖Chapter 5 Reception Features
Explains how to receive fax messages. You can learn the various functions for
easily receiving faxes, as well as functions for accurately receiving faxes, such
as printing received two page originals onto one sheet, and automatically
switching between facsimile and telephone when a call comes in.
❖
❖❖
❖Chapter 6 Simplifying the Operation
Explains how to specify a Program and use the Document Server.
❖
❖❖
❖Chapter 7 Facsimile Features
Explains functions for printing lists and various types of reports, as well as set
functions when sending and receiving faxes.
❖
❖❖
❖Chapter 8 Key Operator Setting
Explains functions which the key operator handles. Learn how to setup the
phone line type and how to store the Memory Locked ID and the Confidential
ID.
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4
❖
❖❖
❖Chapter 9 LAN FAX Features
Explains how to fax directly from a computer and make necessary settings.
❖
❖❖
❖Chapter 10 Solving Operation Problems
Explains what to do when toner runs out and when power is turned off or
fails.
❖
❖❖
❖Chapter 11 Appendix
You can check the consumables and options for facsimile functions.
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5
1. Getting Started
Control Panel
The illustration of the control panel will differ depending on the installed op-
tional unit. The following illustration has all the options installed.
1. {
{{
{User Tools/Counter/Inquiry}
}}
}key
User Tools:
Press to enter User Tools mode. These
tools allow you to customize the default
settings. See p.92 “Accessing the User
Tools”, Facsimile Reference (option) <Ad-
vanced Features> .
Counter:
Displays and prints the total number of
copied or printed pages.
Inquiry:
Gives your service representative infor-
mation when the machine needs servic-
ing or a new toner cartridge.
2. Receive File Indicator
Lights when a message other than a Con-
fidential Reception or Memory Lock file
has been received. See p.64 “Substitute
Reception”, Facsimile Reference (option)
<Advanced Features> .
3. Communicating Indicator
Lights during transmission or reception.
4. Confidential File Indicator
Lights when a message has been received
into memory with Confidential Recep-
tion. See p.24 “Printing a Confidential
Message”, Facsimile Reference (option)
<Advanced Features> .
Blinks when a Memory Lock file has been
received into memory. See p.26 “Printing
a File Received with Memory Lock”, Fac-
simile Reference (option) <Advanced Fea-
tures> .
5. LCD display
This guides you through tasks and in-
forms you of the machine status. Messag-
es appear here.
6. {
{{
{Start Manual RX}
}}
}key
Press when using fax-on-demand servic-
es, or when Reception Mode is set to
Manual Reception.
7. {
{{
{Check Modes}
}}
}key
Press this key before pressing the {
{{
{Start}
}}
}
key to check the settings selected for the
fax about to be sent.
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Getting Started
6
1
8. {
{{
{Program}
}}
}key
Enables you to program frequently used
settings and recall the programmed set-
tings. See p.81 “Programs”, Facsimile Ref-
erence (option) <Advanced Features> .
9. {
{{
{Clear Modes}
}}
}key
Press to cancel the current settings.
10. Operation Switch
Press this switch to turn the power on
(the On indicator lights up). To turn the
power off, press this switch again (the On
indicator goes off). See p.149 “Power Fail-
ure Report”, Facsimile Reference (option)
<Advanced Features> .
11. Main Power indicator
This indicator goes on when the main
power switch is turned on.
12. On indicator
This indicator goes on when the opera-
tion switch is turned on.
13. {
{{
{Facsimile}
}}
}key
Press to switch to the Facsimile mode.
•Lights up in yellow
Facsimile mode has been selected.
•Lights up in green
Facsimile mode has been printing.
•Lights up in red
Lights up whenever any facsimile er-
ror occurs. Press the {
{{
{Facsimile}
}}
}key to
display the error message and take the
appropriate action.
14. {
{{
{On Hook Dial}
}}
}key
Press when the manual facsimile recep-
tion is set, or using the facsimile informa-
tion services.
15. {
{{
{Pause/Redial}
}}
}key
Pause:
Insert a pause when you are dialing or
storing a fax number. A pause cannot be
inserted as the first digit.
Redial:
Press to redial one of the last ten num-
bers. See p.33 “Redial”, Facsimile Refer-
ence (option) <Advanced Features> .
16. {
{{
{Tone}
}}
}key
Press to send tonal signals down a pulse
dialing line.
17. Number keys
Use to dial fax numbers or enter the
number of copies.
18. {
{{
{#}
}}
}key (Enter key)
Registers entered numbers or settings.
19. {
{{
{Clear/Stop}
}}
}key
Clear:
Cancels entered numbers.
Stop:
Interrupts the current operation (trans-
mission, scanning, copying or printing).
20. {
{{
{Start}
}}
}key
Press to start faxing, scanning, copying or
printing.
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