Ricoh FAX4430NF Operating instructions

Operating Instructions
Basic Features
For safe and correct use of this machine, please be sure to read the Safety Information before you use it.
Getting Started
Faxing
Programming
Troubleshooting
1
2
3
4
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Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Laser Safety:
CDRH Regulations
This equipment complies with requirements of 21CFR Subchapter J for class1 laser products. This
equipment contains a AlGaAs laser diode of 5 milliwatt or 6.2 milliwatt, 770-795 nm wavelength. This
equipment does not emit hazardous light, since the beam is totally enclosed during all customer modes
of operation and maintenance.
Caution:
Use of controls or adjustments or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Machine Types
The model names of the machine do not appear in the following pages. Check the type of your machine
before reading this manual.
• Type1: NIC FAX Unit optional
• Type2: NIC FAX Unit standard
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.
For good copy quality, the supplier recommends that you use genuine toner from the supplier.
The supplier shall not be responsible for any damage or expense that might result from the use of parts
other than genuine parts from the supplier with your office products.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
Power Source:
120V, 60Hz
Please be sure to connect the power cord to a power source as above. For details about the power
source, see Chapter 10, “Connecting the Power and Switching On” in the Advanced Features manual.
Declaration of Conformity
Product Name: Facsimile
Model Number: 3770/F640/LF412/FAX4430L, 3770nf/F650/LF417e/FAX4430NF
Responsible party: Ricoh Corporation
Address: 5 Dedrick Place, West Caldwell, NJ 07006
Telephone number: 973-882-2000
This device complies with part 15 of FCC Rules.
Operation is subject to the following two conditions:
1. This device may not cause harmful interference, and
2. this device must accept any interference received,
including interference that may cause undesired operation.
Notes:
For information about the latest available drivers, see the relevant manufacturer's Web site.
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TABLE OF CONTENTS
What Do You Want to Do with This Machine? ....................................................1
Notice ...................................................................................................................... 3
Safety Information ......................................................................................................5
Safety During Operation .......................................................................................... 5
Safety During Operation .......................................................................................... 5
Important Safety Instructions ............................................................................... 9
Important Safety Instructions .....................................................................................9
Caution ....................................................................................................................9
Position of the RCAUTION Label ......................................................................10
ENERGY STAR Program .....................................................................................11
Energy Saver Modes................................................................................................12
Remarks................................................................................................................14
How to Read This Manual ...................................................................................16
Paper Mark............................................................................................................... 17
Manuals for This Machine ...................................................................................18
Basic Features (this manual) ...................................................................................18
Advanced Features ..................................................................................................18
Before You Use This Machine .................................................................................18
NIC FAX Unit Manual (on CD-ROM)........................................................................18
NIC FAX Unit CD-ROM Manual ...............................................................................18
1. Getting Started
Machine Types .....................................................................................................19
Guide to Components .........................................................................................20
Front View ................................................................................................................20
Side View .................................................................................................................22
Control Panel........................................................................................................23
Reading the Display ................................................................................................. 26
Reading the Display and Using Keys ....................................................................26
Standby Display.....................................................................................................27
Communication Display......................................................................................... 27
Display Prompts ....................................................................................................28
Energy Saver Mode Display ..................................................................................28
Restricted Access Display ..................................................................................... 29
Turning On or Off the Power...............................................................................30
Turning On the Power ..............................................................................................30
Turning Off the Power ..............................................................................................30
2. Faxing
Transmission Modes ........................................................................................... 31
Switching between Memory Transmission and Immediate Transmission................32
Placing Originals..................................................................................................33
Placing Originals in the ADF ....................................................................................34
Originals Unsuitable for the Auto Document Feeder (ADF) .....................................35
Memory Transmission.........................................................................................36
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Canceling a Memory Transmission.................................................................... 38
Before Pressing the Start Key..................................................................................38
While Scanning the Original.....................................................................................38
When an Original Is Jammed...................................................................................38
During Transmission ................................................................................................38
While Awaiting Transmission ...................................................................................39
Immediate Transmission.....................................................................................41
If the Connection Could Not Be Made......................................................................42
Canceling an Immediate Transmission .............................................................43
Before Pressing the Start Key..................................................................................43
After Pressing the Start Key.....................................................................................43
When an Original Is Jammed...................................................................................43
Scan Settings .......................................................................................................44
Resolution ................................................................................................................44
Original Type............................................................................................................46
Changing Scan Settings...........................................................................................46
Dialing ................................................................................................................... 47
Entering Numbers Directly .......................................................................................47
Pause ....................................................................................................................48
Tone ......................................................................................................................48
Using Quick Dials.....................................................................................................49
Using Speed Dials....................................................................................................50
Using Group Dials....................................................................................................51
When specifying a group with a Quick Dial ...........................................................52
When specifying a group with the Group Key .......................................................52
Reception Modes .................................................................................................54
Selecting the Reception Mode .................................................................................54
Receiving Messages in Manual Receive .................................................................55
3. Programming
Own Name/Fax Header/Own Fax Number .........................................................57
Own Name / Fax Header .........................................................................................58
Programming ......................................................................................................... 58
Editing....................................................................................................................59
Deleting .................................................................................................................60
Own Fax Number ..................................................................................................... 61
Programming ......................................................................................................... 61
Editing....................................................................................................................62
Deleting .................................................................................................................63
Quick Dial .............................................................................................................65
Programming............................................................................................................66
Editing .....................................................................................................................68
Deleting ...................................................................................................................69
Quick Dial Key Label (Dial Label) ............................................................................70
Label paper............................................................................................................71
Speed Dial.............................................................................................................73
Programming ...........................................................................................................74
Editing ......................................................................................................................76
Deleting ...................................................................................................................77
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iii
Groups ..................................................................................................................79
Programming ...........................................................................................................79
Editing ......................................................................................................................82
Deleting ....................................................................................................................85
To delete a destination from a group.....................................................................85
To delete an entire group ......................................................................................86
Entering Characters.............................................................................................88
Available Characters ................................................................................................88
Keys .........................................................................................................................88
How to Enter Characters..........................................................................................89
4. Troubleshooting
Loading Paper in the Main Paper Tray...............................................................91
Replacing the Toner Cartridge ...........................................................................92
Toner Cartridge Storage......................................................................................95
Adjusting Volume ................................................................................................96
Clearing Original Jams........................................................................................98
Clearing a Copy, Fax, or Print Jam ....................................................................99
Error Messages .................................................................................................. 101
Indicators............................................................................................................103
Solving Problems...............................................................................................104
When Things Don't Go as Expected ................................................................106
Printing the Help List.........................................................................................107
INDEX....................................................................................................... 108
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What Do You Want to Do with This
Machine?
This is a summary of this machine's features including which pages to consult
for detailed information.
I want ... Reference
to specify several destinations with a single
key
p.51 “Using Group Dials” and p.79 “Groups”
to print Quick Dial key labels that can be at-
tached to the control panel so that I can find
quickly the Quick Dial with the destination I
want to specify programmed in
p.70 “Quick Dial Key Label (Dial Label)”
to check whether a fax transmission was suc-
cessful or not
p.34 “Checking the Transmission Result (TX
Status)”, Advanced Features
to find a stored Speed Dial quickly p.44 “Telephone Directory”, Advanced Fea-
tures
to send a fax at a specific time p.5 “Sending at a Specific Time (Send Later)”,
Advanced Features
to cut down on my telephone bill p.136 “Economy Transmission”, Advanced
Features and p.20 “Transfer Request”, Ad-
vanced Features
to cut down on my paper consumption p.76 “Twoin One”, Advanced Features and p.76
“Two-sided Reception”, Advanced Features
to prevent many sheets of paper from being
printed out if fax messages are received during
the night or on holidays
p.137 “Energy Save Timer”, Advanced Features
to block out unwanted messages p.116 “Authorized Reception”, Advanced Fea-
tures
to send a message on a two-sided original p.53 “Duplex Original Settings”, Advanced
Features
to send a fax message which has the large num-
ber of pages in one transmission
p.55 “Batch Original Documents Transmis-
sion”, Advanced Features
to have multiple copies of incoming messages p.75 “Multi-copy Reception”, Advanced Fea-
tures
to retry a failed transmission p.31 “Retrying a Failed Transmission”, Ad-
vanced Features
to change destination(s) or alter the transmis-
sion time for a file queued for transmission
p.27 “Changing Transmission Files”, Ad-
vanced Features
to find frequently used functions by just press-
ing a single key instead of searching through
several menus
p.101 “User Function Keys”, Advanced Fea-
tures
to prevent my message being picked up casu-
ally by anyone at the other end
p.7 “Sending Confidential Messages”, Ad-
vanced Features and p.161 “Personal Boxes”,
Advanced Features
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2
to prevent a received message being picked up
casually by other people
p.37 “Printing a Confidential Message”, Ad-
vanced Features and p.42 “Printing Personal
Box Messages”, Advanced Features
to have backups automatically made of faxes I
send
p.134 “Backup File Transmission Settings”,
Advanced Features
to have backups automatically made of incom-
ing faxes
p.129 “Forwarding”, Advanced Features and
p.161 “Personal Boxes”, Advanced Features
to restrict access to the machine to specified us-
ers
p.29 “Restricted Access”
to monitor machine usage by user or depart-
ment
p.29 “Restricted Access” and p.9 “User Code
Transmission”, Advanced Features
to receive messages while I am away on a trip p.129 “Forwarding”, Advanced Features
to program in memory a document I often use p.97 “Auto Documents”, Advanced Features
to perform multiple keypad operations with a
single key
p.95 “Programs”, Advanced Features
I want ... Reference
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3
Notice
RCAUTION:
Use of controls, adjustments, or performance of procedures other than those
specified herein may result in hazardous radiation exposure.
Note to users in the United States of America
-Note:
This equipment has been tested and found to comply with the limits for a Class
B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed
to provide reasonable protection against harmful interference in a residential in-
stallation. This equipment generates, uses and can radiate radio frequency ener-
gy and, if not installed and used in accordance with the instructions, may cause
harmful interference to radio communications. However, there is no guarantee
that interference will not occur in a particular installation. If this equipment does
cause harmful interference to radio or television reception, which can be deter-
mined by turning the equipment off and on, the user is encouraged to try to cor-
rect the interference by one more of the following measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which
the receiver is connected.
• Consult the dealer or an experienced radio /TV technician for help.
-Caution:
Changes or modifications not expressly approved by the party responsible for
compliance could void the user's authority to operate the equipment.
Direct (or indirect reflected) eye contact with the laser beam may cause serious eye damage.
Safety precautions and interlock mechanisms have been designed to prevent any possible laser
beam exposure to the operator.
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4
-Notice about the Telephone Consumer Protection Act (Valid in USA
only)
The Telephone Consumer Protection Act of 1991 makes it unlawful for any per-
son to use a computer or other electronic device, including FAX machines, to
send any message unless such message clearly contains in a margin at the top or
bottom of each transmitted page or on the first page of the transmission, the date
and time it is sent and an identification of the business or other entity, or other
individual sending the message and the telephone number of the sending ma-
chine or such business, other entity, or individual. (The telephone number pro-
vided may not be a 900 number or any other number for which charges exceed
local or long-distance transmission charges.)
In order to program this information into your FAX machine, you should com-
plete the following steps: Follow the FAX HEADER programming procedure in
the Programming chapter of the operating instructions to enter the business
identification and telephone number of the terminal or business. This informa-
tion is transmitted with your document by the FAX HEADER feature. In addi-
tion to the information, be sure to program the date and time into your machine.
Note to users in Canada
-Note:
This Class B digital apparatus complies with Canadian ICES-003.
Remarque concernant les utilisateurs au Canada
-Avertissement:
Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Can-
ada.
For users in the state of California
Perchlorate Material - special handling may apply, see www.dtsc.ca.gov/haz-
ardouswaste/perchlorate
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