Ricoh Aficio GX3050N User manual

1
User Guide
Copyright © 2005, 2006 All rights reserved.J0106605_1.01
TOC
Read This First
About This Product .......................................................................................................................................................................... 11
Introduction .................................................................................................................................................................................. 11
Trademarks................................................................................................................................................................................... 11
Disclaimer .....................................................................................................................................................................................12
Manuals for This Printer ............................................................................................................................................................12
How to Read This Manual ............................................................................................................................................................13
Screen Navigation.....................................................................................................................................................................13
Useful Functions...........................................................................................................................................................................14
Symbols.........................................................................................................................................................................................15
Removing the User Guide ........................................................................................................................................................16
Guide to Components....................................................................................................................................................................17
Printer Body..................................................................................................................................................................................17
Printer Rear...................................................................................................................................................................................18
Control Panel ...............................................................................................................................................................................19
Option .......................................................................................................................................................................................... 20
Multi Bypass Tray Type BY1000 ................................................................................................................................. 20
Detaching and Reattaching the Multi Bypass Tray (Optional)............................................................................ 20
Recommended Functions............................................................................................................................................................. 22
Paper
Compatible Paper Types ...............................................................................................................................................................24
Loadable Paper Sizes and Quantities ...................................................................................................................................... 25
Paper Handling Precautions.........................................................................................................................................................27

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Loading Precautions...................................................................................................................................................................27
Paper Storage Precautions...................................................................................................................................................... 28
Paper Type Precautions............................................................................................................................................................ 28
Non-compatible Paper............................................................................................................................................................. 29
Printable Area............................................................................................................................................................................. 30
Loading Paper ..................................................................................................................................................................................31
Loading Paper into Tray 1........................................................................................................................................................31
Loading Paper Larger than A4/Letter (Tray1) ......................................................................................................... 33
Loading Paper into Bypass Tray (optional) ........................................................................................................................ 36
Replacing Consumables
Replacing a Print Cartridge ......................................................................................................................................................... 38
Checking the Remaining Ink ................................................................................................................................................... 38
Replacing a Print Cartridge .................................................................................................................................................... 40
Handling Print Cartridges........................................................................................................................................................ 42
Making Printer Settings
Making Printer Settings Using the Control Panel ................................................................................................................... 45
Paper Input Menu.......................................................................................................................................................................47
Changing the Paper Input Menu..................................................................................................................................47
List/Test Print Menu ................................................................................................................................................................... 48
Printing a Configuration Page ...................................................................................................................................... 48
Interpreting the Configuration Page ........................................................................................................................... 49
Maintenance Menu .................................................................................................................................................................. 50
Nozzle Check....................................................................................................................................................................51
Head-clearning................................................................................................................................................................. 52
Head-flushing .................................................................................................................................................................... 53
Head Position.................................................................................................................................................................... 55
Adj.Paper Feed..................................................................................................................................................................57
Registration ........................................................................................................................................................................ 59
System Menu ...............................................................................................................................................................................61
Changing the System Menu.......................................................................................................................................... 64
Host Interface Menu................................................................................................................................................................. 65
Changing the Host Interface Menu .............................................................................................................................67
PCL Menu .....................................................................................................................................................................................67
Changing the PCL Menu................................................................................................................................................ 69
Language Menu ........................................................................................................................................................................ 70
Changing the Language Menu.................................................................................................................................... 70
Maintaining the Printer Using Utilities........................................................................................................................................71

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Nozzle Check .............................................................................................................................................................................71
Head-cleaning.............................................................................................................................................................................72
Head-flushing...............................................................................................................................................................................73
Adjust Print-head Positions........................................................................................................................................................73
Registration...................................................................................................................................................................................75
Adjust Paper Feed ......................................................................................................................................................................76
Restore Defaults/Other Settings .............................................................................................................................................78
Restoring the Settings to Their Defaults .......................................................................................................................78
Specifying an I/O Timeout ............................................................................................................................................78
Troubleshooting
Printing Will Not Start ................................................................................................................................................................... 82
Power Cannot Be Turned On ................................................................................................................................................. 82
Paper Will Not Feed Even When the Power Is On.......................................................................................................... 82
An Error Occurs ......................................................................................................................................................................... 82
Points to Remember when Printer Sharing under Windows 98/Me ................................................................. 83
Paper Is Not Fed or Delivered Normally..................................................................................................................................84
Paper Jam......................................................................................................................................................................................... 85
Removing Paper Jammed in the Paper Tray (Tray 1)....................................................................................................... 85
Removing Paper Jammed in the Bypass Tray (optional)................................................................................................. 86
Removing Paper Jammed under the Top Cover ................................................................................................................ 89
Removing Paper Jammed around the Guide Board ........................................................................................................ 90
Removing Paper Jammed in the Duplex Unit ..................................................................................................................... 92
Removing Paper Jammed in the Output Tray..................................................................................................................... 93
Print Results Are Not Satisfactory............................................................................................................................................... 95
Checking the Condition of the Printer .................................................................................................................................. 95
Printing Is Uneven, Too Heavy, or Too Light ............................................................................................................. 95
Dirty or Blotted Prints ...................................................................................................................................................... 96
Checking the Printer Driver Setting....................................................................................................................................... 96
Changing the Printer Driver Setting ........................................................................................................................... 96
Colours Do Not Match the Displayed Image.......................................................................................................... 98
Positions Do Not Match the Displayed Image......................................................................................................... 99
Error & Status Messages on the Control Panel .................................................................................................................... 100
Status Monitor Errors................................................................................................................................................................... 103
Status Monitor Does Not Open .......................................................................................................................................... 103
No Response from Printer...................................................................................................................................................... 103
No Paper/Tray Not Detected (Tray 1).............................................................................................................................. 103
Printing by Form Feed................................................................................................................................................... 104

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Canceling the Print Job................................................................................................................................................. 105
No Paper/Tray Not Detected (Bypass Tray) ................................................................................................................... 105
Press the [#Enter] key.................................................................................................................................................... 106
Paper Size Mismatch/Paper Type Mismatch (Tray 1) .................................................................................................. 106
Printing by Form Feed................................................................................................................................................... 106
Canceling the Print Job................................................................................................................................................. 107
Paper Size Mismatch/Paper Type Mismatch (Bypass Tray)........................................................................................ 108
Printing by Form Feed................................................................................................................................................... 108
Canceling the Print Job................................................................................................................................................. 109
Paper Size Mismatch/Paper Type Mismatch (AutoTray Select)................................................................................. 109
Printing by Form Feed....................................................................................................................................................110
Canceling the Print Job.................................................................................................................................................. 111
Cover Open............................................................................................................................................................................... 111
Duplex Unit Not Detected...................................................................................................................................................... 112
Cover Open / Print Cartridge(s) Not Detected ...............................................................................................................113
Cartridge End ............................................................................................................................................................................115
Cartridge/Print-head Tank Empty.........................................................................................................................................116
When the Ink Collector Unit is Almost Full/Full................................................................................................................ 117
Ink Collector Unit Not Detected ...........................................................................................................................................117
Out of Printable Temperature Range...................................................................................................................................118
Printer Error.................................................................................................................................................................................118
Network Interface Board Error.............................................................................................................................................119
Adjusting the Printer..................................................................................................................................................................... 120
Inquiries and Consumables
Where to Inquire .......................................................................................................................................................................... 122
Recommended Consumables.................................................................................................................................................... 123
Option and Consumables.......................................................................................................................................................... 124
Maintaining
Cleaning ......................................................................................................................................................................................... 126
Moving............................................................................................................................................................................................ 127
Moving a Short Distance....................................................................................................................................................... 127
Moving a Long Distance ....................................................................................................................................................... 127
Disposing ........................................................................................................................................................................................ 129
When Not Using for a Long Period of Time.......................................................................................................................... 130
Preparing for Printing
Confirming the Connection Method........................................................................................................................................ 132

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Local Connection..................................................................................................................................................................... 132
Network Connection .............................................................................................................................................................. 132
Using this Printer as the Windows Printing Port ..................................................................................................... 132
Using as a Network Printer ......................................................................................................................................... 133
Installing the Printer Driver (USB)............................................................................................................................................. 134
Sharing the Printer........................................................................................................................................................................ 136
Setting Up a Server................................................................................................................................................................. 136
Setting Up a Client Computer .............................................................................................................................................. 136
Using the SmartDeviceMonitor for Client Port...................................................................................................................... 138
Installing SmartDeviceMonitor for Client.......................................................................................................................... 138
Installing the PCL or RPCS Raster Printer Driver (TCP/IP)............................................................................................. 138
Installing the PCL or RPCS Raster Printer Driver (IPP)..................................................................................................... 139
Changing the Port Settings for SmartDeviceMonitor for Client ...................................................................................141
Windows 98: ...................................................................................................................................................................141
Windows 2000 / Windows NT 4.0:........................................................................................................................141
Windows XP, Windows Server 2003:......................................................................................................................141
Using the Standard TCP/IP Port ............................................................................................................................................... 143
Installing the PCL or RPCS Raster Printer Driver .............................................................................................................. 143
Using the LPR Port......................................................................................................................................................................... 145
Installing the PCL or RPCS Raster Printer Driver .............................................................................................................. 145
Using as the Windows Network Printer ................................................................................................................................. 147
Installing the PCL or RPCS Raster Printer Driver .............................................................................................................. 147
Using as the NetWare Print Server/Remote Printer............................................................................................................ 149
Form Feed.................................................................................................................................................................................. 150
Banner Page ............................................................................................................................................................................. 150
Printing after Resetting the Printer........................................................................................................................................ 150
If a Message Appears during Installation ..............................................................................................................................151
Making Option Settings for the Printer ................................................................................................................................... 152
Conditions for Bidirectional Communication.................................................................................................................... 152
If Bidirectional Communication is Disabled...................................................................................................................... 152
Printer Driver
Two Types of Printer Properties Dialog Box .......................................................................................................................... 155
Opening the Printer Properties Dialog Box........................................................................................................................... 156
Opening from the Start Menu.............................................................................................................................................. 156
For Windows 98/Me ................................................................................................................................................... 156
For Windows 2000, Windows NT 4.0 ................................................................................................................... 156
For Windows XP, Windows Server 2003............................................................................................................... 156

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Opening from an Application............................................................................................................................................. 157
Printing
Printing on Various Paper Types ............................................................................................................................................... 160
Printing on Plain Paper ........................................................................................................................................................... 160
Printing on Inkjet Plain Paper................................................................................................................................................ 160
Printing on Inkjet Transparency.............................................................................................................................................161
Printing on Glossy Paper ....................................................................................................................................................... 163
Printing on Envelopes ............................................................................................................................................................. 166
Printing on Thick Paper........................................................................................................................................................... 168
Canceling Printing ........................................................................................................................................................................ 170
Canceling Printing from the Status Monitor...................................................................................................................... 170
Canceling Printing Using the [Job Reset] Key of the Printer......................................................................................... 170
Canceling Printing from the Taskbar....................................................................................................................................171
Adjusting Print Quality..................................................................................................................................................................172
Printing Using Preset Print Quality Settings........................................................................................................................172
Printing in Black and White ...................................................................................................................................................172
Saving Colour Ink When Printing.........................................................................................................................................173
Printing with Print Quality Settings You Want....................................................................................................................173
Changing Image Printing Method..............................................................................................................................173
Correcting the Hue of Digital Photos.........................................................................................................................174
Printing Low Resolution Images Smoothly................................................................................................................174
Changing the Dither Pattern.........................................................................................................................................175
Using Error Diffusion ......................................................................................................................................................175
Changing the Colour Profiling Pattern ......................................................................................................................176
Printing Grayscale Images Using Black or CMYK ................................................................................................176
Printing Text in Black ..................................................................................................................................................... 177
Using ICM.........................................................................................................................................................................178
Adjusting Brightness, Contrast, and Saturation.......................................................................................................178
Adjusting Colour Balance............................................................................................................................................ 179
Printing a Whole Page as an Image......................................................................................................................... 180
Changing the Image Data Process ........................................................................................................................... 180
Printing with Particular CMYK Colours .....................................................................................................................181
Emphasizing Bold Type According to the Font Size ...................................................................................................... 182
Changing the Method of Extracting TrueType Fonts...................................................................................................... 182
Printing Images Vividly........................................................................................................................................................... 183
Various Print Functions................................................................................................................................................................. 184
Printing Multiple Document Sets.......................................................................................................................................... 184

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Collating..................................................................................................................................................................................... 184
Printing Web Pages................................................................................................................................................................. 185
Reducing and Enlarging to Fit the Paper Size (Fit to paper size)............................................................................... 186
Reducing and Enlarging by a Specified Ratio (Scale, Directional magnification) ................................................ 186
Reducing to A4/Letter Automatically..................................................................................................................................187
Rotating the Image by 180 Degrees.................................................................................................................................. 188
Printing on Registered Custom Size Paper........................................................................................................................ 188
Printing on Unregistered Custom Size Paper ................................................................................................................... 189
Printing on Both Sides of Paper ........................................................................................................................................... 190
Printing Multiple Document Pages per Sheet (Layout) ...................................................................................................191
Splitting the Document Image across Multiple Sheets (Poster) ....................................................................................191
Printing from the Last Page .................................................................................................................................................... 192
Creating a Binding Margin................................................................................................................................................... 192
Printing Documents with a Header and Footer ............................................................................................................... 193
Printing with a Layout Suitable for Making Booklets ......................................................................................................194
Printing Images or Text Superimposed on Prints ..............................................................................................................194
Creating a New Watermark....................................................................................................................................... 195
Printing Documents with an Overlay Image Superimposed (Overlay)..................................................................... 195
Creating a New Overlay Image File........................................................................................................................ 196
Deleting an Overlay Image File ................................................................................................................................197
Creating a New Overlay Set ..................................................................................................................................... 197
Unauthorized Copy Control................................................................................................................................................. 198
Using [Data security for copying].............................................................................................................................. 198
Specifying Data Security for Copying ..................................................................................................................... 199
Using [Mask type:] ........................................................................................................................................................ 200
Specifying [Mask type:]...............................................................................................................................................200
Important Notice............................................................................................................................................................ 201
Displaying the Preview before Printing.............................................................................................................................. 201
Custom Settings............................................................................................................................................................................. 202
Printing........................................................................................................................................................................................ 202
Registering .................................................................................................................................................................................202
Changing the Name............................................................................................................................................................... 203
Deleting......................................................................................................................................................................................203
Changing the Custom Settings Display Order................................................................................................................. 204
Saving a Registered Custom Setting in a File...................................................................................................................204
Registering a Custom Setting Using a Custom Setting File........................................................................................... 205
Updating Custom Settings According to the Current Printer Configuration.............................................................205

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Supporting Multi-Languages ..................................................................................................................................................... 207
Monitoring and Configuring the Printer
Using the Status Monitor ............................................................................................................................................................ 209
Receiving Notification of Print Job Status via the Status Monitor...............................................................................209
Using SmartDeviceMonitor for Client......................................................................................................................................210
Monitoring Printers...................................................................................................................................................................211
Using Notification via SmartDeviceMonitor for Client...................................................................................................211
Specifying the Print Server ........................................................................................................................................... 211
Specifying the Client Computer Settings ..................................................................................................................212
Specifying the Settings for Monitoring the Printer ...........................................................................................................212
Displaying the Printer Status ..................................................................................................................................................213
When Using IPP with SmartDeviceMonitor for Client ....................................................................................................214
Using Web Browser......................................................................................................................................................................215
Displaying Top Page................................................................................................................................................................215
Menu............................................................................................................................................................................................216
Checking the Printer Status ....................................................................................................................................................217
Changing the Printer Settings ................................................................................................................................................217
Notifying the Printer Status by E-mail ..................................................................................................................................217
Specifying Notification the Printer Status by E-mail...............................................................................................218
E-mail Transmission Function Group 1-4.................................................................................................................. 220
Recipient Setup............................................................................................................................................................... 220
Email Transmission Function Alerts ............................................................................................................................220
About the Web Browser Help.............................................................................................................................................. 221
Remote Maintenance via Telnet (mshell) ............................................................................................................................... 222
Procedure................................................................................................................................................................................... 222
Telnet Setting Items.................................................................................................................................................................. 222
Display Status Information...........................................................................................................................................225
SNMP.............................................................................................................................................................................................. 227
Using a Printer Server
Preparing Printer Server.............................................................................................................................................................. 229
Printing notification via SmartDeviceMonitor for Client................................................................................................ 229
Setting the Print Server .................................................................................................................................................229
Setting a Client ............................................................................................................................................................... 230
Using NetWare............................................................................................................................................................................. 231
Using Print Sever (NetWare 5.1, NetWare 6.5) ............................................................................................................ 231
Using Print Sever (NetWare 5.1, NetWare 6.5 Pure IP Environment) ...................................................................... 232
Using as a Remote Printer (NetWare 5.1, NetWare 6.5)............................................................................................ 234

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Additional Information
Checking the Current Printer Driver Version.......................................................................................................................... 238
Software on the CD-ROM..........................................................................................................................................................239
Files.............................................................................................................................................................................................. 239
RPCS Raster Printer Drivers ...................................................................................................................................................239
PCL Printer Drivers ................................................................................................................................................................... 240
SmartDeviceMonitor for Client........................................................................................................................................... 241
Manuals (HTML files) ............................................................................................................................................................. 241
Cautions to Take When Using in a Network ........................................................................................................................ 242
Connecting a Dial-up Router to a Network...................................................................................................................... 242
Configuring the Router ................................................................................................................................................. 242
Using DHCP.............................................................................................................................................................................. 242
Configuring SSL Encryption.......................................................................................................................................................244
SSL (Secure Sockets Layer) Encryption .............................................................................................................................244
User Settings for SSL (Secure Sockets Layer)................................................................................................................... 244
Installing the Certificate Using SmartDeviceMonitor for Client .................................................................................. 245
Specifications................................................................................................................................................................................. 246
Printer Body............................................................................................................................................................................... 246
Option (Bypass tray) .............................................................................................................................................................. 248
Electromagnetic Interference..................................................................................................................................................... 249
Information about Installed Applications...............................................................................................................................250
expat ........................................................................................................................................................................................... 250
JPEG LIBRARY...........................................................................................................................................................................250
NetBSD ......................................................................................................................................................................................250
Authors Name List.......................................................................................................................................................... 251
Samba(Ver 2.2.2-1.1) ............................................................................................................................................................252
RSA BSAFE®.............................................................................................................................................................................252
OpenSSL....................................................................................................................................................................................252
OpenSSL License.....................................................................................................................................................................253

Read This First
10J0106605_1.01 Copyright © 2005, 2006 All rights reserved.
Read This First
About This Product .......................................................................................................................................................................... 11
Introduction .................................................................................................................................................................................. 11
Trademarks................................................................................................................................................................................... 11
Disclaimer .....................................................................................................................................................................................12
Manuals for This Printer ............................................................................................................................................................12
How to Read This Manual ............................................................................................................................................................13
Screen Navigation.....................................................................................................................................................................13
Useful Functions...........................................................................................................................................................................14
Symbols.........................................................................................................................................................................................15
Removing the User Guide ........................................................................................................................................................16
Guide to Components....................................................................................................................................................................17
Printer Body..................................................................................................................................................................................17
Printer Rear...................................................................................................................................................................................18
Control Panel ...............................................................................................................................................................................19
Option .......................................................................................................................................................................................... 20
Multi Bypass Tray Type BY1000 ................................................................................................................................. 20
Detaching and Reattaching the Multi Bypass Tray (Optional)............................................................................ 20
Recommended Functions.............................................................................................................................................................. 22

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Read This First
About This Product
This section tells you about the product.
Introduction
This manual describes detailed instructions on the operation and notes about the use of this machine. To get max-
imum versatility from this machine, all operators are requested to read this manual carefully and follow the
instructions. Please keep this manual in a handy place near the machine.
For safe and correct use, please be sure to read the Safety Information in the Setup Handbook that comes with
this machine before using the machine.
Trademarks
Adobe and Acrobat are either registered trademarks or trademarks of Adobe Systems Incorporated in the
United States and/or other countries.
Microsoft, Windows, Windows NT are registered trademarks of Microsoft Corporation in the United States and/
or other countries.
Novell, NetWare are registered trademarks of Novell, Inc.
PCL is a registered trademark of Hewlett-Packard Company.
UNIX is a registered trademark in the United States and other countries, licensed exclusively through X/Open
Company Limited.
Citrix®and MetaFrame®are registered trademarks of Citrix Systems, Inc
UPnP is a trademark of the UPnP Implementers Corporation.
IPS-PRINT Printer Language Emulation Copyright© 1999-2000 Oak Technology, Inc., All rights reserved.
Pentium is a registered trademark of Intel Corporation.
Netscape is a registered trademark of Netscape Communication Corporation in the U.S. and/or other countries.
Macromedia and Flash are either registered trademarks or trademarks of Macromedia, Inc. in the U.S. and/or
other countries.
Microsoft, Windows, Windows NT are either registered trademarks or trademarks of Microsoft Corporation in
the U.S. and/or other countries.
Other product names used herein are for identification purposes only and might be trademarks of their respec-
tive companies. We disclaim any and all rights to those marks.
zThe product name of Windows®98 is Microsoft®Windows®98.
zThe product name of Windows®Me is Microsoft®Windows®Millennium Edition (Windows Me).
zThe product names of Windows®2000 are as follows:
Microsoft®Windows®2000 Professional
Microsoft®Windows®2000 Server
Microsoft®Windows®2000 Advanced Server

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zThe product names of Windows®XP are as follows:
Microsoft®Windows®XP Home Edition
Microsoft®Windows®XP Professional
zThe product names of Windows ServerTM 2003 are as follows:
Microsoft®Windows ServerTM 2003 Standard Edition
Microsoft®Windows ServerTM 2003 Enterprise Edition
Microsoft®Windows ServerTM 2003 Web Edition
zThe product names of Windows NT®4.0 are as follows:
Microsoft®Windows NT®Workstation 4.0
Microsoft®Windows NT®Server 4.0
Disclaimer
1. Contents of this manual are subject to change without prior notice.
2. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as
a result of handling or operating the machine.
Manuals for This Printer
Read the appropriate manual according to what you want to do.
Quick Installation Guide
This guide explains how to unpack the printer, set it up, and install options. It also explains basic settings
and operations.
Setup Handbook
This handbook explains how to install and use the User Guide. It also contains troubleshooting procedures
to follow if the installation fails.
User Guide (HTML)
This guide, which is on the "Drivers, Manual & Utility" CD-ROM, explains in detail how to use the printer.
The guide explains how to make network and printer driver settings, and how to make and check printer set-
tings using a Web browser and other utilities.
The guide also contains troubleshooting procedures, such as those related to printing and paper jams, and
important information about types of paper and replaceing consumables.
We recommend you install this guide on your computer so you can refer to it easily.

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Read This First
How to Read This Manual
Be sure to read this section before anything else.
Screen Navigation
Read this manual carefully before you use this product and keep it handy for future reference. For safe and cor-
rect use, please be sure to read the Safety Information in the Setup Handbook before using the machine.
This section describes the items that appear in the User Guide.
zThe content of this manual is subject to change without prior notice. In no event will the company be liable for direct, indirect, special, inci-
dental, or consequential damages as a result of handling or operating this machine.
1. All Titles
Displays a list including the manual's all titles.
2. Contents
Displays the manual's contents.
3. Back
Returns you to the preceding page.
4. Previous
Takes you to the previous page (according to title order).
5. Next
Takes you to the next page (according to title order).
6. Jump to the linked page.
Takes you to the corresponding HTML page. (Underlines indicate hyperlinks.)
7. Open another window to display the linked page.
Opens the corresponding page in a new window.

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8. Top
Takes you to the top of the current page.
# If the page contains references, they appear at the bottom of the page.
zThis User Guide describes procedures using Windows 2000 as an example. Procedures under other operating systems may differ. Screens
vary according to the operating environment.
zTwo kinds of size notation are employed in this manual. With this machine refer to the inch version.
zSome illustrations in this manual might be slightly different from the machine.
zCertain options might not be available in some countries. For details, please contact your local dealer.
Useful Functions
1. For screen reader
Click this tab to use screen reader functions, which are optimized for reading the manuals.
2. Search
Use keywords to search for items you want to query. Combined searching via multiple keywords is not possible.
Search results including a keyword's synonyms are also displayed.
3. Settings
You can change the color of the display screen and hide procedure illustrations.

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Click [OK]to apply changes.
Symbols
The following set of symbols is used in this manual.
Indicates important safety notes.
Ignoring these notes could result in serious injury or death. Be sure to read these notes.
They can be found in the "Safety Information" section of Setup Handbook.
Indicates important safety notes.
Ignoring these notes could result in moderate or minor injury, or damage to the machine or to property. Be sure
to read these notes.
They can be found in the "Safety Information" section of Setup Handbook.
Indicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds,
damage to originals, or loss of data. Be sure to read these explanations.
Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors.
This symbol is located at the end of sections.
It indicates where you can find further relevant information.
Indicates the names of keys and buttons.

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Removing the User Guide
Follow the procedure below to remove the User Guide installed on your computer.
Removing the User Guide using its [Uninstall] function
1. Click [Start], and then point to [Programs].
2. Point to the installed [Product name], and then click [Uninstall User Guide].
3. Follow the instructions that appear to remove the User Guide.
Removing the User Guide using [Add/Remove Programs]
1. Open [My Computer], and then open [Control Panel].
2. Double-click [Add/Remove Programs].
3. Select the installed [Product name User Guide], and then click [Change/Remove].
4. Follow the instructions that appear to remove the User Guide.

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Guide to Components
The names and functions of parts of the printer body, control panel, and options are explained.
Printer Body
This is a front view of the printer.
1. Top cover
Keep this cover closed during printing. If you cannot locate paper jams, or jammed paper cannot be removed easily,
you can check the condition of paper from the top of the printer.
2. Envelope selector
For envelopes, set the lever to the rear position ; for everything else, set the lever to the forward position .
3. Print cartridge (yellow)
4. Print cartridge (magenta)
5. Print cartridge (cyan)
6. Print cartridge (black)
7. Right front cover
Keep this cover closed during printing. Open to install or replace Print cartridges.
8. Tray 1
Load paper here.
9. Output tray extension
Pull out when using paper larger than A4/Letter to keep the printed paper from falling.
10. Output tray
Prints are delivered to this tray.
When using paper larger than A4/Letter, pull out the output tray extension.
When using paper larger than Letter, pull out the output tray extension.

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Printer Rear
This is a rear view of the printer.
1. Duplex unit cover button
Press to open the duplex unit cover.
2. Vent
Air is vented here to prevent the inside of the printer from getting too warm. Do not lean anything against the vent or
block it in any way. If the inside of the printer gets too warm, a breakdown could occur.
3. Paper feed wheel
Use to wind out paper jammed around the guide board.
4. Power cord
Plug the power cord into a wall outlet.
Connect the grounding wire attached to the power plug directly to a grounding terminal.
5. Duplex unit
Turns the paper over when performing duplex printing.
6. Guide board
Open to remove paper jammed inside the printer.
7. Duplex unit cover
Open to remove paper jammed inside the duplex unit.
8. Duplex unit locks
Use to lock or unlock the duplex unit when attaching or detaching it.
9. Ethernet Port
Use a network interface cable to connect the printer to a network.

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10. USB slot
Connect the USB cable from the computer here.
Control Panel
1. [Power] key
zPress to turn the power on and off.
zTo turn the power on, press the key for one second until it lights.
zAfter the power is turned on, the [Power] key will blink until the printer is ready for printing at which point the key
will stop blinking and stay lit.
zThe [Power] key will also blink when the printer is processing data.
zWhen the power is turned off, the key will blink slowly until the printer has completely shut down at which point
the key will be dark.
zmeans "standby".
2. [Job Reset] key
When the printer is online, press this key to cancel an ongoing print job.
3. [Form Feed] key
When the printer is offline, press this to print all data left in the printer's input buffer.
You can use this to force the printer to print data received in the online status when the paper size or type does not
match the actually set size or type.
4. [Escape] key
Press this key to return to the previous condition on the display.
5. [ Online] key
Indicates whether the printer is online or offline. Press this to switch between online and offline.
When the lamp is lit, the printer is online, enabling data reception from the host computer.
When the lamp is unlit, the printer is offline, disabling data reception from the host computer.
Press to return to the ready condition.
6. [Menu] key
Press this key to make and check the current printer settings.
7. Print Cartridge End LED
Each LED corresponds to a print cartridge. From the left, the LEDs show the status of the black (K), cyan (C), magenta
(M), and yellow (Y) cartridges.

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8. Display
Displays current printer status and error messages.
9. Alert indicator
Lights up whenever a printer error occurs. A red light indicates an error has occurred that makes printing impossible; the
yellow light indicates a potential error during printing.
If the red light is on, follow the instructions that appear on the display.
10. [ ] [ ] keys
Use these keys to increase or decrease values on the display when making settings.
Keep the key pressed to quicken scrolling, and increase or decrease values on the display in units of 10.
11. Data In indicator
Blinks when the printer is receiving data from a computer. The Data In indicator is lit if there is data to be printed.
12. [#Enter] key
Press this key to execute menu items selected on the display.
zFor details about switching to Energy Saver mode, see p.61 "System Menu".
Option
Multi Bypass Tray Type BY1000
Use this tray to feed in sheets manually.
1. Bypass tray
Load paper here.
2. Bypass tray extension
You can pull this bypass tray extension out by 2 clicks. Pull this out according to the paper size.
Detaching and Reattaching the Multi Bypass Tray (Optional)
To clear a paper jam, you might have to detach the multi bypass tray.
This section explains how to detach and reattach the multi bypass tray.
1. Remove any paper in the bypass tray.
2. Push the bypass tray extension in.