Ricoh Aficio MP 5500 User manual

Operating Instructions
About This Machine
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in this manual before using the machine.
Getting Started
Entering Text
Appendix
1
2
3

Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Laser Safety:
This machine is considered a class 1 laser device, safe for office/EDP use. The machine contains four
AlGaAs laser diodes, 10-milliwatt, 770-810 nanometer wavelength for each emitter. Direct (or indirect
reflected ) eye contact with the laser beam might cause serious eye damage. Safety precautions and
interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator.
Caution:
Use of controls or adjustments or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Notes:
The model names of the machines do not appear in the following pages. Check the type of your ma-
chine before reading this manual. (For details, see p.10 “Machine Types”.)
• Type 1: 8055/DSm755/LD255/Aficio MP 5500
• Type 2: 8065/DSm765/LD265/Aficio MP 6500
• Type 3: 8075/DSm775/LD275/Aficio MP 7500
Certain types might not be available in some countries. For details, please contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.
For good copy quality, the supplier recommends that you use genuine toner from the supplier.
The supplier shall not be responsible for any damage or expense that might result from the use of parts
other than genuine parts from the supplier with your office products.
Power Source
120V, 60Hz, 20A or more
Please be sure to connect the power cord to a power source as above. For details about power source.
See “Power Connection”, Troubleshooting.

i
Manuals for This Machine
Refer to the manuals that are relevant to what you want to do with the machine.
❖About This Machine
Be sure to read the Safety Information in this manual before using the machine.
This manual provides an introduction to the functions of the machine. It also
explains the control panel, preparation procedures for using the machine,
how to enter text, and how to install the CD-ROMs provided.
❖General Settings Guide
Explains User Tools settings, and Address Book procedures such as register-
ing e-mail addresses and, user codes. Also refer to this manual for explana-
tions on how to connect the machine.
❖Troubleshooting
Provides a guide to solving common problems, and explains how to replace
paper, toner, staples, and other consumables.
❖Security Reference
This manual is for administrators of the machine. It explains security func-
tions that the administrators can use to protect data from being tampered, or
prevent the machine from unauthorized use.
Also refer to this manual for the procedures for registering administrators, as
well as setting user and administrator authentication.
❖Copy/Document Server Reference
Explains Copier and Document Server functions and operations. Also refer to
this manual for explanations on how to place originals.
❖Printer Reference
Explains Printer functions and operations.
❖Scanner Reference
Explains Scanner functions and operations.
❖Network Guide
Explains how to configure and operate the machine in a network environ-
ment, and use the software provided.
This manual covers all models, and includes descriptions of functions and
settings that might not be available on this machine. Images, illustrations, and
information about operating systems that are supported might also differ
slightly from those of this machine.

ii
❖Other manuals
• PostScript3 Supplement
•UNIXSupplement
• Manuals for DeskTopBinder Lite
• DeskTopBinder Lite Setup Guide
• DeskTopBinder Introduction Guide
•AutoDocumentLinkGuide
Note
❒Manuals provided are specific to machine types.
❒Adobe Acrobat Reader/Adobe Reader must be installed in order to view the
manuals as PDF files.
❒For “UNIX Supplement”, please visit our Web site or consult an authorized
dealer.
❒“PostScript3 Supplement” and “UNIX Supplement” include descriptions of
functions and settings that might not be available on this machine.
❒The following software products are referred to using general names:
*1 Optional
Product name General name
DeskTopBinder Lite *1 and DeskTopBinder Profes-
sional
DeskTopBinder
ScanRouter EX Professional *1 and ScanRouter EX En-
terprise *1
the ScanRouter delivery software

iii
What You Can Do with This Machine
This section introduces the features of this machine.
Note
❒For details about options, see “Options”.
Reference
p.13 “Options”
Copier, Printer, and Scanner Functions
This machine provides copier, printer (optional), and scanner (optional) functions.
• You can make copies of originals. With a finisher (optional), you can sort and
staple copies. See Copy/Document Server Reference.
• You can print documents created in applications. See Printer Reference.
You can print documents from Windows 95/98/Me (TCP/IP, IPP), Windows
2000 (TCP/IP, IPP), Windows XP/Server 2003 (TCP/IP, IPP), Windows NT
4.0 (TCP/IP, IPP), NetWare, UNIX (TCP/IP), and Macintosh (AppleTalk) en-
vironments because the machine supports all these (multi-protocol).
• You can scan originals and send scan files to a computer. See Scanner Reference.
ANP035S

iv
Utilizing Stored Documents
You can store files of originals scanned by this machine, or files sent from other
computers, onto the hard disk of the machine. You can print the stored docu-
ments, as well as change print settings and print multiple documents (Document
Server).
• With DeskTopBinder, you can search, check, print and delete stored docu-
ments from your computer.
• You can also retrieve stored documents scanned in scanner mode.
• You can retrieve documents scanned in copier mode, if the Printer/Scanner
unit is installed.
For details, see Scanner Reference.
• With File Format Converter (optional), you can even download documents
stored in copy and printer functions to your computer. See Network Guide.
• For more information about the machine's settings, see “Network Settings”,
General Settings Guide.
• For more information about Document Server in printer mode, see “Saving
and Printing Using the Document Server”, Printer Reference.
• For more information about Document Server in scanner mode, see “Storing
Files Using the Scanner Function”, Scanner Reference.
• For more information about Document Server, see “Storing Originals in the
Document Server”, Copy/Document Server Reference.
• For more information about DeskTopBinder, see DeskTopBinder manuals.
ANP036S

v
Connecting Two Machines for Copying
You can connect two machines together with Copy Connector (optional). When
you set up a copy job on one machine (the main machine), data is transferred to
the other (the sub-machine) so that copies can be made on both machines simul-
taneously (Connect Copy).
• You can complete large volume copy runs in shorter time. See “Connect
Copy”, Copy/Document Server Reference.
• Even if one machine runs out of paper, or stops because of a paper jam, the
other machine can still continue to finish the job. See “Connect Copy”,
Copy/Document Server Reference.
ANP002S

vi
Using the Scanner in a Network Environment
You can use a scanner over the network.
• You can send scanned documents to other network computers using e-mail
(Sending stored scan file by e-mail). See “Sending Scan Files by E-mail”, Scan-
ner Reference.
• With the ScanRouter delivery software, you can store scanned documents in
specified destinations on network computers (File storage). See Scanner Reference.
• You can send scanned documents to other network folders (Scan to Folder).
See “Sending Scan Files to Folders”, Scanner Reference.
• You can use this machine as a delivery scanner for the ScanRouter delivery
application (Network delivery scanner). You can save scan files in the deliv-
ery server or send them to a folder in a computer on the same network. For
details about the machine's settings, see “Network Settings”, General Settings
Guide. For details about how to use the function, see “When Using E-mail,
Folder Sending, Storing or Network Delivery Function”, Scanner Reference.
ANP037S

vii
Administrating the Machine/Protecting Documents (Security
Functions)
You can prevent information leakage by managing the machine and protecting
documents.
• You can protect documents from unauthorized access and stop them from be-
ing copied without permission. See Security Reference.
• You can control the use of the machine, as well as prevent machine settings
from being changed without authorization. See Security Reference.
• By setting passwords, you can prevent unauthorized access via the network.
See Security Reference.
• You can erase the data on the hard disk to prevent the information from leak-
ing out. See the manual for the DataOverWriteSecurity Unit (optional) and
Security Reference.
ANP038S

viii
Monitoring the Machine Via Computer
You can monitor machine status and change settings using a computer.
• Using SmartDeviceMonitor for Admin, SmartDeviceMonitor for Client, or a
Web browser, you can use a computer to view the machine's status, such as
checking on paper quantities, or misfeeds. See General Settings Guide.
• You can use a Web browser to make network settings. See General Settings
Guide.
• You can also use a Web browser to register and manage items such as user
codes, e-mail addresses, and folders in the Address Book.
See the Web Image Monitor's Help.
ANP039S

ix
Preventing an Unauthorized Copy
You can embed a pattern in the printed document to prevent it from being copied.
• Using the printer driver, you can embed a pattern in the printed document. If
the document is copied on a machine with the Copy Data Security Unit (op-
tional), protected pages are grayed out in the copy, preventing confidential
information from being copied. In addition, the machine beeps to notify that
unauthorized copying is being attempted.
If the document is copied on a machine without the Copy Data Security Unit,
the hidden text becomes conspicuous in the copy, showing that the copy is
unauthorized.
See the printer driver Help and Printer Reference.
•Usingtheprinterdriver,you can embed text in the printed document for un-
authorized copy prevention. If the document is copied on this or other ma-
chines, the hidden text appears in the copy, discouraging such unauthorized
copying.
See the printer driver Help and Printer Reference.
See Security Reference.
ANP001S

x
TABLE OF CONTENTS
Manuals for This Machine ......................................................................................i
What You Can Do with This Machine..................................................................iii
Copier, Printer, and Scanner Functions .................................................................... iii
Utilizing Stored Documents....................................................................................... iv
Connecting Two Machines for Copying ..................................................................... v
Using the Scanner in a Network Environment .......................................................... vi
Administrating the Machine/Protecting Documents (Security Functions) ................ vii
Monitoring the Machine Via Computer.....................................................................viii
Preventing an Unauthorized Copy ............................................................................ ix
Notice ......................................................................................................................1
Notice To Wireless LAN Interface (optional) Users....................................................1
How to Read This Manual .....................................................................................3
Symbols .....................................................................................................................3
Safety Information .................................................................................................4
Safety During Operation.............................................................................................4
Positions of RWARNING and RCAUTION labels ..............................................7
ENERGY STAR Program .......................................................................................9
Recycled Paper........................................................................................................10
Machine Types.........................................................................................................10
1. Getting Started
Guide to Components .........................................................................................11
Options.....................................................................................................................13
Control Panel........................................................................................................15
Display Panel........................................................................................................17
Simplified Display.....................................................................................................18
When the Authentication Screen is Displayed..................................................19
User Code Authentication (Using the Control Panel)...............................................19
User Code Authentication (Using a Printer Driver) ..................................................19
Login (Using the Control Panel) ...............................................................................20
Log Off (Using the Control Panel) ............................................................................21
Login (Using a Printer Driver)...................................................................................21
Login (Using Web Image Monitor) ...........................................................................22
Log Off (Using Web Image Monitor) ........................................................................22
Changing Modes ..................................................................................................23
System Reset...........................................................................................................23
Turning On the Power .........................................................................................24
Turning On the Main Power .....................................................................................24
Turning On the Power ..............................................................................................25
Turning Off the Power ..............................................................................................25
Turning Off the Main Power .....................................................................................26
Saving Energy..........................................................................................................27

xi
2. Entering Text
Entering Text ........................................................................................................29
Available Characters ................................................................................................29
Keys .........................................................................................................................30
How to Enter Text ....................................................................................................31
3. Appendix
Dos and Don'ts.....................................................................................................33
Software and Utilities Included on the CD-ROM...............................................34
Viewing the contents of the CD-ROM ......................................................................35
Printer Drivers for This Printer..................................................................................35
TWAIN Driver ...........................................................................................................36
DeskTopBinder Lite..................................................................................................37
SmartDeviceMonitor for Admin ................................................................................38
DeskTopBinder-SmartDeviceMonitor for Client .......................................................39
Installing the Operating Instructions .................................................................40
PDF Manuals ...........................................................................................................41
Opening the Installed Operating Instructions...................................................42
Opening from the Icon..............................................................................................42
Opening from the [Start]Menu .................................................................................42
Opening from the CD-ROM......................................................................................43
Copy Paper ...........................................................................................................44
Recommended Paper Sizes and Types...................................................................44
Unusable Paper .......................................................................................................48
Paper Storage ..........................................................................................................49
INDEX......................................................................................................... 50

xii

1
Notice
Notice To Wireless LAN Interface (optional) Users
Notes to users
It is strictly forbidden to use antenna(s) except designated.
AThe antenna(s) of this device must not be co-located or operating in conjunc-
tion with any other antenna or transmitter.
BThis equipment complies with FCC RF radiation exposure limits set forth for
an uncontrolled environment. End users must follow the specific operating
instructions for satisfying RF exposure compliance.
Notes to users in the United States of America
Notice:
This equipment has been tested and found to comply with the limits for a Class
B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed
to provide reasonable protection against harmful interference in a residential in-
stallation. This equipment generates, uses and can radiate radio frequency ener-
gy and, if not installed and used in accordance with the instructions, may cause
harmful interference to radio communications. However, there is no guarantee
that interference will not occur in a particular installation. If this equipment does
cause harmful interference to radio or television reception, which can be deter-
mined by turning the equipment off and on, the user is encouraged to try to cor-
rect the interference by one more of the following measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which
the receiver is connected.
• Consult the dealer or an experienced radio/TV technician for help.
This device complies with part 15 of the FCC Rules.
Operation is subject to the following two conditions:
(1) This device may not cause harmful interference, and (2) this device must ac-
cept any interference received, including interference that may cause undesired
operation.
Warning
Changes or modifications not expressly approved by the party responsible for
compliance could void the user's authority to operate the equipment.

2
Note to users in Canada
Note:
This Class B digital apparatus complies with Canadian ICES-003.
Operation is subject to the following two conditions:
(1) This device may not cause interference, and (2) this device must accept any
interference, including interference that may cause undesired operation of the device.
IEEE 802.11b Interface Unit Type H:
This device complies with RSS-210 of Industry Canada.
The term “IC:” before the certification/registration number only signifies that
the Industry Canada technical specifications were met.
To prevent radio interference to the licensed service, this device is intended to
be operated indoors and away from windows to provide maximum shielding.
Equipment (or its transmit antenna) that is installed outdoors is subject to licensing.
To reduce potential radio interference to other users, the antenna type and its
gain should be so chosen that the equivalent isotropically radiated power (EIRP)
is not more than that required for successful communication.
This device has been designed to operate with an antenna having a maximum
gain of [0.00]dBi. Antenna having a higher gain is strictly prohibited per regula-
tions of Industry Canada. The required antenna impedance is [50]ohms.
Remarque concernant les utilisateurs au Canada
Avertissement:
Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.
L'utilisation de ce dispositif est autorisée seulement aux conditions suivantes: (1)
il ne doit pas produire de brouillage et (2) l'utilisateur du dispositif doit être prêt
à accepter tout brouillage radioélectrique reçu, même si ce brouillage est suscep-
tible de compromettre le fonctionnement du dispositif.
IEEE 802.11b Interface Unit Type H:
Ce dispositif est conforme à la norme CNR-210 d'Industrie Canada.
L'expression <<IC:>> avant le numéro d'homologation/enregistrement signifie
seulement que les spécifications techniques d'Industrie Canada ont été respectées.
Pour empêcher que cet appareil cause du brouillage au service faisant l'objet
d'une licence, il doit être utilisé à l'intérieur et devrait être placé loin des fenêtres
afin de fournir un écran de blindage maximal.
Si le matériel (ou son antenne d'émission) est installé à l'extérieur, il doit faire
l'objet d'une licence.
Afin de réduire le risque d'interférence aux autres utilisateurs, le type d'antenne et son gain
doivent être choisis de façon à ce que la puissance isotrope rayonnée équivalente (p.i.r.e.)
ne soit pas supérieure au niveau requis pour obtenir une communication satisfaisante.
Ce dispositif a été conçu pour fonctionner avec une antenne ayant un gain maximal
de [0.00]dBi.Une antenne ayant un gain plus élevé est strictement interdite par
les réglements d'Industrie Canada.L'impédance d'antenne requise est [50]ohms.

3
How to Read This Manual
Symbols
This manual uses the following symbols:
Indicates important safety notes.
Ignoring these notes could result in serious injury or death. Be sure to read these
notes. They can be found in the “Safety Information” section of this manual.
Indicates important safety notes.
Ignoring these notes could result in moderate or minor injury, or damage to the
machine or to property. Be sure to read these notes. They can be found in the
“Safety Information” section of this manual.
Indicates points to pay attention to when using the machine, and explanations
of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure
to read these explanations.
Indicates supplementary explanations of the machine's functions, and instruc-
tions on resolving user errors.
This symbol is located at the end of sections. It indicates where you can find fur-
ther relevant information.
[]
Indicates the names of keys that appear on the machine’s display panel.
{}
Indicates the names of keys on the machine’s control panel.

4
Safety Information
When using this machine, the following safety precautions should always be followed.
Safety During Operation
In this manual, the following important symbols are used:
RWARNING:
Indicates a potentially hazardous situation which, if instructions are not followed, could result
in death or serious injury.
Indicates a potentially hazardous situation which, if instructions are not followed, may result
in minor or moderate injury or damage to property.
•Connect the machine only to the power source described on the in-
side front cover of this manual. Connect the power cord directly into
a wall outlet and do not use an extension cord.
•Disconnect the power plug (by pulling the plug, not the cable) if the
power cable or plug becomes frayed or otherwise damaged.
•To avoid hazardous electric shock or laser radiation exposure, do not
remove any covers or screws other than those specified in this manual.
•Turn off the power and disconnect the power plug (by pulling the plug,
not the cable) if any of the following occurs:
•You spill something into the machine.
•You suspect that your machine needs service or repair.
•The external housing of your machine has been damaged.
•Do not incinerate spilled toner or used toner. Toner dust might ignite
when exposed to an open flame.
•Disposal can take place at our authorized dealer.
•Dispose of the used toner bottle in accordance with the local regulations.
•Keep the machine away from flammable liquids, gases, and aerosols.
A fire or an electric shock might occur.
•If the power cord is damaged (exposure of the core, disconnec-
tion,etc.), contact your service representative to change a new one.
Operating the machine with a damaged power cord may cause an
electric shock or fire.

5
RCAUTION:
•Our products are engineered to meet high standards of quality and function-
ality, and we recommend that you use only the expendable supplies avail-
able at an authorized dealer.
•Protect the machine from dampness or wet weather, such as rain and snow.
•Keep the machine away from humidity and dust. Otherwise a fire or an elec-
tric shock might occur.
•Do not place the machine on an unstable or tilted surface. If it topples over,
an injury might occur.
•Make sure the room where you are using the machine is well ventilated and
spacious. Good ventilation is especially important when the machine is used
heavily.
•Unplug the power cord from the wall outlet before you move the machine.
While moving the machine, you should take care that the power cord will not
be damaged under the machine.
•When you disconnect the power plug from the wall outlet, always pull the
plug (not the cable).
•Do not allow paper clips, staples, or other small metallic objects to fall inside
the machine.
•Keep toner (used or unused) and toner containers out of the reach of chil-
dren. See a doctor immediately if you accidentally swallow toner.
•If toner or used toner is inhaled, gargle with plenty of water and move into a
fresh air environment. Consult a doctor if necessary.
•If toner or used toner gets into your eyes, flush immediately with large
amounts of water. Consult a doctor if necessary.
•If toner or used toner is swallowed, dilute by drinking a large amount of wa-
ter. Consult a doctor if necessary.
•Avoid getting toner on your clothes or skin when removing a paper jam or
replacing toner. If your skin comes into contact with toner or used toner,
wash the affected area thoroughly with soap and water.
•If toner gets on your clothing, wash with cold water. Hot water will set the
toner into the fabric and may make removing the stain impossible.
•For environmental reasons, do not dispose of the machine or expended
supply waste at household waste collection points. Disposal can take place
at an authorized dealer.
•The inside of the machine could be very hot. Do not touch the parts with a
label indicating “hot surface”. Otherwise, an injury might occur.
•The fusing section of this machine might be very hot. Caution should be tak-
en when removing misfed paper.
•The fusing unit becomes very hot. When installing a new fuser oil unit, turn
off the machine and wait about an hour. After that, install the new fuser oil
unit. Not waiting for the unit to cool could result in a burn.

6
RCAUTION:
•Keep the fuser oil unit away from flames. There is a risk of fire or burns.
•Keep the waste oil bottle away from flames. There is a risk of fire or burns.
•Do not use aluminum foil, carbon paper, or similar conductive paper to avoid
a fire or machine failure.
•Before moving the machine, be sure to disconnect the power cord from the
wall outlet. Damaged power cords are a fire and electric shock hazard.
•Open toner cartridges carefully. If you open them forcefully, toner can spill,
dirtying your clothes or hands, and possibly resulting in accidental ingestion.