Ricoh 3245 - Type Print Server Service manual

Operating Instructions
Scanner Reference
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the Safety
Information in the "General Settings Guide" before using the machine.
Getting Started
Sending Scan Files by E-mail
Sending Scan Files by Scan to Folder
Storing Files
Delivering Scan Files
Using the Network TWAIN Scanner Function
Configuring/Registering Scan Settings
Troubleshooting
Initial Scanner Setup
Appendix

Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
Do not copy or print any item for which reproduction is prohibited by law.
Copying or printing the following items is generally prohibited by local law:
bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licens-
es.
The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its
completeness or accuracy. If you have any questions concerning the legality of copying or printing cer-
tain items, consult with your legal advisor.

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Manuals for This Machine
The following manuals describe the operational procedures of this machine. For
particular functions, see the relevant parts of the manual.
Note
❒The manuals provided are specific to machine type.
❒Adobe Acrobat Reader / Adobe Reader is necessary to view the manuals as
a PDF file.
❒Two CD-ROMs are provided:
• CD-ROM 1 "Operating Instructions"
• CD-ROM 2 "Scanner Driver and Document Management Utility"
❖
❖❖
❖General Settings Guide
Provides an overview of the machine and describes System Settings (such as
Tray Paper Settings), Document Server functions and troubleshooting.
Refer to this manual for Address Book procedures such as registering fax
numbers, e-mail addresses, and user codes.
❖
❖❖
❖Security Reference
This manual is for administrators of this machine. It describes security func-
tions that the administrators can use to protect data from being tampered, or
prevent the machine from unauthorized use. Also refer to this manual for the
procedures for registering administrators, as well as setting user and admin-
istrator authentication.
❖
❖❖
❖Network Guide (PDF file - CD-ROM1)
Provides information about configuring and operating the printer in a net-
work environment or using software.
This manual covers all models, and therefore contains functions and settings
that may not be available for your model.
Images, illustrations, functions, and supported operating systems may differ
from those of your model.
❖
❖❖
❖Copy Reference
Describes operations, functions, and troubleshooting for the machine's copier
function.
❖
❖❖
❖Facsimile Reference <Basic Features>
Describes operations, functions, and troubleshooting for the machine's fac-
simile function.
❖
❖❖
❖Facsimile Reference <Advanced Features>
Describes advanced facsimile functions such as line settings and procedures
for registering IDs.
❖
❖❖
❖Printer Reference
Describes system settings, operations, functions, and troubleshooting for the
machine's printer function.

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❖
❖❖
❖Scanner Reference (this manual) (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machine's scan-
ner function.
❖
❖❖
❖Manuals for DeskTopBinder Lite
DeskTopBinder Lite is a utility included on the CD-ROM labeled "Scanner
Driver and Document Management Utility".
•DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2)
Describes the installation of DeskTopBinder Lite, and the operating envi-
ronment for DeskTopBinder Lite in detail. This guide can be displayed
from the [Setup]dialog box when DeskTopBinder Lite is installed.
•DeskTopBinder Lite Introduction Guide (PDF file - CD-ROM2)
Describes operations with DeskTopBinder Lite and provides an overview
of its functions. This guide is added to the [Start]menu when DeskTop-
Binder Lite is installed.
•Auto Document Link Guide (PDF file - CD-ROM2)
Describes operations and functions of Auto Document Link installed with
DeskTopBinder Lite. This guide is added to the [Start]menu when Desk-
TopBinder Lite is installed.
❖
❖❖
❖Other manuals
•PS3 Supplement (PDF file - CD-ROM1)
•UNIX Supplement (available from an authorized dealer, or as a PDF file on
our Web site)

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TABLE OF CONTENTS
Manuals for This Machine......................................................................................i
How to Read This Manual .....................................................................................1
Symbols .....................................................................................................................1
Names of Major Options ............................................................................................1
1. Getting Started
Control Panel..........................................................................................................3
Network Scanner....................................................................................................5
E-mail ......................................................................................................................... 5
Scan to Folder............................................................................................................ 6
Store...........................................................................................................................7
Network Delivery Scanner..........................................................................................8
Network TWAIN Scanner ........................................................................................... 9
Installing Software ............................................................................................... 11
Quick Install..............................................................................................................11
TWAIN Driver ........................................................................................................... 11
DeskTopBinder ........................................................................................................12
User Authentication............................................................................................. 13
User Code Authentication (Using the Control Panel)...............................................13
Login (Using the Control Panel) ...............................................................................13
Log Off (Using the Control Panel) ............................................................................ 14
Programming E-mail Addresses and Folders ...................................................15
2. Sending Scan Files by E-mail
Preparation for Sending by E-mail ..................................................................... 17
E-mail Screen...........................................................................................................18
Sending Scan Files by E-mail.............................................................................19
Procedure for Sending E-mail ..................................................................................19
Simultaneous Storage and Sending by E-mail.........................................................28
Checking the E-mail Results...............................................................................30
3. Sending Scan Files by Scan to Folder
Preparation for Sending by Scan to Folder.......................................................31
Scan to Folder Screen .............................................................................................32
Sending Scan Files by Scan to Folder...............................................................34
Procedure for Sending by Scan to Folder ................................................................34
Simultaneous Storage and Sending by Scan to Folder ...........................................41
Checking the Scan to Folder Results ................................................................43

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4. Storing Files
Storing Files .........................................................................................................45
Storage Procedure ...................................................................................................46
Displaying the List of Stored Files ..................................................................... 49
Viewing the List ........................................................................................................50
Searching for Files ...................................................................................................51
Sending Stored Files by E-mail or Scan to Folder, or Delivering .............................52
Checking Stored Files from a Client Computer........................................................ 53
Managing Stored Files.........................................................................................54
Deleting Files ...........................................................................................................54
Changing File Information ........................................................................................54
5. Delivering Scan Files
Preparation for Delivering...................................................................................58
Network Delivery Scanner Screen ........................................................................... 59
Delivering Scan Files...........................................................................................60
Delivery Procedure...................................................................................................60
Simultaneous Storage and Delivery.........................................................................65
Checking the Status of Delivery .........................................................................67
6. Using the Network TWAIN Scanner Function
Preparation for Using the Network TWAIN Scanner.........................................69
Scanning Originals ..............................................................................................70
7. Configuring/Registering Scan Settings
Specifying Scan Settings ....................................................................................73
Making the Settings Related to the Orientation of the Original and Scanned Sides ...76
For E-mail, Scan to Folder, and a Network Delivery Scanner..................................76
For a Network TWAIN Scanner................................................................................78
Scanning Originals in Several Times.................................................................79
When a Time Limit Is Specified for Additional Originals ..........................................79
When a Time Limit Is Not Specified for Additional Originals....................................80
Programs ..............................................................................................................82
Registering a Program .............................................................................................82
Recalling a Program.................................................................................................83
Changing a Registered Program..............................................................................83
Deleting a Program ..................................................................................................83
Changing the Program Name ..................................................................................84
8. Troubleshooting
If Your Machine Does Not Operate As You Want..............................................85
When Scanning Is Not Performed as Expected.......................................................85
When the Delivery Function Does Not Work............................................................ 86
When Stored Files Cannot Be Accessed .................................................................86
Network Cannot Be Browsed When Sending a Scan File .......................................86
The TWAIN Driver Cannot Be Started .....................................................................86
Stored Files Cannot Be Edited.................................................................................86
The Network Delivery Function Cannot Be Used.....................................................87

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When a Message Is Displayed............................................................................88
When an Error Message Appears on the Control Panel ..........................................88
When an Error Message Appears on the Client Computer......................................94
9. Initial Scanner Setup
Scanner Features.................................................................................................97
Adjusting Scanner Features .............................................................................100
Settings............................................................................................................... 101
Scan Settings .........................................................................................................101
Destination List Settings.........................................................................................105
Send Settings.........................................................................................................105
Administrator Tools ................................................................................................107
10.Appendix
Relationship between Resolution and File Size..............................................109
When Using for E-mail, Scan to Folder, or Store, or as a Network Delivery Scanner ...109
When Using as a Network TWAIN Scanner...........................................................111
Relationship between File Type Specified for Scanning and File Type
Specified for E-mail/File ..................................................................................113
Placing Originals................................................................................................ 114
Scanning Documents of Different Sizes..........................................................116
Software Supplied on CD-ROM ........................................................................117
Table of files...........................................................................................................117
TWAIN Driver .........................................................................................................117
DeskTopBinder ......................................................................................................118
Specifications for Transmission/Store/Delivery Functions ........................... 119
Transmission..........................................................................................................119
Store.......................................................................................................................121
The network delivery scanner function...................................................................121
Specifications.....................................................................................................122
INDEX....................................................................................................... 123

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How to Read This Manual
Symbols
In this manual, the following symbols are used:
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or files might be lost. Be sure to read this.
Preparation
This symbol indicates the prior knowledge or preparations required before op-
erating.
Note
This symbol indicates precautions for operation or actions to take after misoper-
ation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
[]
Keys that appear on the machine's display panel.
[]
Keys and buttons that appear on the computer's display.
{}
Keys built into the machine's control panel.
{}
Keys on the computer's keyboard.
Names of Major Options
Major options of this machine are referred to as follows in this manual:
•File Format Converter Type B*→File Format Converter
The following software products are referred to using a general name:
•DeskTopBinder Lite and DeskTopBinder Professional*→DeskTopBinder
•ScanRouter EX Professional*and ScanRouter EX Enterprise*→the ScanRout-
er delivery software
*Optional

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