Ricoh Aficio SP 4110N-KP User manual

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O
Op pe er ra at to or r’ ’s s G Gu ui id de e
Copyright 2009 by Ricoh Americas Corporation. All rights reserved.
V2.0
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Co on nt te en nt ts s - - A At t a a G Gl la an nc ce e
T Ta ab bl le e o of f C Co on nt te en nt ts s ( (d de et ta ai il le ed d) )............. 3
P Pr re ef fa ac ce e ............................................... 5
About This Guide................................... 5
How to Read This Guide....................... 6
Service & Support Resources................ 7
I. I In nt tr ro od du uc ct ti io on n ................................... 9
How HotSpot Printing Works................. 9
Marketing Toolkit................................... 13
II. I In ns st ta al ll la at ti io on n ..................................... 16
Step A: Install Printer.......................... 16
Step B: Register Printer...................... 17
Step C: Check License Status ............ 19
Step D: Test Printer............................. 20
Step E: Install POP Display (opt.)....... 21
Step F: Customize Service (opt.)........ 22
III. M Ma an na ag ge em me en nt t ................................. 23
Home Page Overview .................... 25
Management Functions.................. 28
Web Pages ................................. 28
Languages.................................. 49
Printers........................................ 51
Software...................................... 60
Reports ....................................... 61
Administrators............................. 62
Update Account.......................... 63
IV. A Ad dv va an nc ce ed d A Ad dm mi in ni is st tr ra at ti io on n............ 64
System Information ........................ 64
Status Test ..................................... 65
Print Job Management ................... 66
User List Management................... 67
HTTP Proxy Settings...................... 67
Log File Settings ............................ 68
V. A Ap pp pe en nd di ic ce es s ................................... 70
1: HotSpot Printer Operation.......... 71
2: Keypad Layout & Operation....... 73
3: Check Device Status via WIM.... 75
4: HotSpot-compatible Models....... 77
5: File Format Support ................... 78
6: WebPay 2.0 Overview ............... 80
7: Frequently Asked Questions...... 83
8: Troubleshooting ......................... 87
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Documentation revision 1; November, 2009
Copyright 2009 by Ricoh Americas Corporation. All rights reserved.
No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated
into any language or computer language, in any form or by any means, electronic, mechanical, optical, chemical,
manual or otherwise, without the prior written permission of Ricoh Americas Corporation.
HotSpot Printer a registered trademark of Ricoh Americas Corporation.
PrintSpots is a registered trademark of PrinterOn Corporation.
Blackberry is a registered trademark of Research in Motion Limited
iPhone is a registered trademark of Apple Computer Inc.
Windows and Internet Explorer are registered trademarks of Microsoft Corporation.
Mac®is a registered trademark of Apple Computer, Inc.
Adobe®and InDesign®are registered trademarks of Adobe Systems, Inc.
All other trademarks are the property of their respective owners.
The material in this document is for information only and is subject to change without notice. While reasonable
efforts have been made in the preparation of this document to assure its accuracy, Ricoh Americas Corporation,
its contractors and partners, assume no liability resulting from errors or omissions in this document or from the
use of the information contained herein.
Ricoh Americas Corporation reserves the right to make changes in the product design without reservation and
without notification to its users.
All screens used within this guide are for illustration purposes only, as they may vary based on actual system
configuration.

HotSpot Printer Operator’s Guide
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T
Ta ab bl le e o of f C Co on nt te en nt ts s
PREFACE.............................................................................................................................5
About This Guide ..................................................................................................................... 5
How to Read This Guide.......................................................................................................... 6
Service & Support Resources................................................................................................. 7
I. INTRODUCTION..............................................................................................................9
How HotSpot Printing Works .................................................................................................. 9
System Reliability............................................................................................................... 10
Data Security...................................................................................................................... 10
Your Service Subscription .................................................................................................. 11
Printer Configurations......................................................................................................... 11
HotSpot Printer Applications............................................................................................... 12
Marketing Toolkit ................................................................................................................... 13
Point-of-Purchase (POP) Display ....................................................................................... 13
Free Downloads ................................................................................................................. 13
HotSpot Printer Poster........................................................................................................ 15
Additional Marketing Resources......................................................................................... 15
II. INSTALLATION.............................................................................................................16
Step A: Install Printer............................................................................................................ 16
Step B: Register Printer........................................................................................................ 17
Step C: Check License Status.............................................................................................. 19
Step D: Test Printer............................................................................................................... 20
Step E: Install POP Display (optional) ................................................................................. 21
Step F: Customize Service (optional) .................................................................................. 22
III. MANAGEMENT.............................................................................................................23
Administrator Log In / Log Out.............................................................................................. 24
Management Home Page Overview ...................................................................................... 25
Management Functions ......................................................................................................... 28
Web Pages ................................................................................................................. 28
About Web Pages Screen........................................................................................... 29
Start Page Edit Screen ............................................................................................... 31
A. Brand Colors......................................................................................................... 32
B. Company Logo & Headline Text............................................................................ 33
C. About Your Printing Service .................................................................................. 34
D. User Information.................................................................................................... 35
E. Select Document Instructions................................................................................ 36
F. Printing Email & Boarding Passes ......................................................................... 36
G.Business Center Branding..................................................................................... 37
H. Help Text............................................................................................................... 37
I. Additional Information (Web Site Links, Terms, Privacy)......................................... 38
J. Printer Name.......................................................................................................... 40

HotSpot Printer Operator’s Guide
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K. Description of Your Printers................................................................................... 40
Printing Options Screen.............................................................................................. 41
About Printing Options Screen.................................................................................... 42
Approve Print Job Screen........................................................................................... 44
About Approve Print Job Screen................................................................................. 45
Confirmation of Print Job Screen ................................................................................ 47
Languages.................................................................................................................. 49
Printers....................................................................................................................... 51
About Manage your Printers Screen........................................................................... 51
Configure Required Info, Printing Options & Pricing Options....................................... 53
About Required Info Screen........................................................................................ 54
About Printing Options Screen.................................................................................... 55
About Pricing Options Screen..................................................................................... 58
Software .................................................................................................................... 60
Reports...................................................................................................................... 61
Administrators .......................................................................................................... 62
Update Account ........................................................................................................ 63
IV. ADVANCED ADMINISTRATION...................................................................................64
Administrator Log In.............................................................................................................. 64
About Service Status (Screen 1) ..................................................................................... 64
System Information..................................................................................................... 64
Status Test ................................................................................................................. 65
About Service Status (Screen 2) ..................................................................................... 66
Print Job Management................................................................................................ 66
User List Management................................................................................................ 67
HTTP Proxy Settings .................................................................................................. 67
Log File Settings......................................................................................................... 68
Administrator Log Out........................................................................................................... 69
V. APPENDICES................................................................................................................70
Appendix 1: HotSpot Printer Operation............................................................................... 71
Appendix 2: HotSpot Keypad Layout & Operation ............................................................. 73
Appendix 3: Check Device Status via Web Image Monitor................................................. 75
Appendix 4: HotSpot-Compatible Printer Models............................................................... 77
Appendix 5: File Format Support......................................................................................... 78
Appendix 6: WebPay 2.0 Plug-in Overview ......................................................................... 80
Appendix 7: Frequently Asked Questions........................................................................... 83
Appendix 8: Troubleshooting............................................................................................... 87

HotSpot Printer Operator’s Guide
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P
Pr re ef fa ac ce e
Thank you for choosing a HotSpot Printer! Offering a unique combination of hardware and embedded
software, HotSpot Printers harness the Internet to deliver a secure, integrated solution for printing from
any computer (on any platform [PC, Mac or Linux]), cell phone or wireless handheld devices. With no
need for driver downloads or software installation, your HotSpot Printer is the plug-and-play solution for
printing anytime, anywhere.
About This Guide
To follow is a breakdown of the five sections in this guide. Each section provides an overview of content
and, if applicable, walks you through the common tasks of HotSpot Printer management and operation.
I. Introduction
This section lays the foundation for understanding your HotSpot Printer and PrinterOn’s hosted
Mobile Printing Service, including an explanation of exactly how your service works.
II. Installation
This section contains step-by-step instructions on how to install your HotSpot Printer, register your
Mobile Printing Service, and then test the printer.
III. Management
This section covers a wide range of optional customization functions that are available to HotSpot
Printer administrators. Learn how to personalize the service to reflect your corporate identity.
IV. Advanced Administration
This section covers tasks and settings that may be required, such as status testing, print job and
user list management, as well as proxy and log file parameters.
V. Appendices
This section contains useful references designed to answer questions you may have, including
HotSpot Printer and keypad operation, checking device status, HotSpot-compatible printer models,
file format support, optional WebPay 2.0 plug-in, frequently asked questions and troubleshooting.
PrinterOn Web Page

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How to Read This Guide
The following conventions, terms and acronyms are used in this guide.
Convention Description
Important: Indicates key information.
Example:Important: A network connection is required…
Note: Indicates supplementary information.
Example: Note: For more information…
Reference:
Indicates where you can find additional information. Within the PDF file, click
on the link to go to that section or Web site.
Example: Reference: See IV. Advanced Administration.
Bold face Indicates a specific action to be taken.
Example: Click Web Pages icon .
[Button Name]
Indicates a button/tab on the HotSpot keypad, printer control panel or
computer screen.
Example: Press [OK] on the HotSpot keypad.
Term Description
HotSpot Printer™ Ricoh's name for its Network Laser Printers running the embedded
PrinterOn Print Delivery Software (PDS).
HotSpot Keypad The HotSpot Printer component that enables release code entry. The
keypad also supports other functions, such as job reprint, delete, etc.
PrinterOn® Corporation Ricoh’s partner that provides the software that runs on the HotSpot Printer
and hosts the Mobile Printing Service.
PrintSpots™ PrintSpots is the name of PrinterOn’s Mobile Printing Service. Print jobs
are sent to a “PrintSpots,” i.e., the URL or email address of a HotSpot
Printer.
Release Code Also called Privacy Release Code, a 4- to 10-digit code generated by the
PrinterOn Server and communicated to the user. This code is entered on the
HotSpot keypad to release the print job.
Tracking Number An 8-digit code generated by the PrinterOn Server at the same time the
release code is assigned. This code is for troubleshooting purposes, not for
release of print jobs at the printer.
Web Image Monitor Ricoh Web interface that is built into the controller of all Ricoh printers,
enabling the administrator to manage settings on the device. All that is
needed is a standard Web browser and the printer’s IP address.

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Acronym Description
DHCP Dynamic Host Configuration Protocol. A protocol for assigning dynamic IP
addresses to devices connected to a network, for simplified network
administration.
ESA™ Embedded Software Architecture. Ricoh’s Java platform that is required to
host PrinterOn’s Mobile Printing Service.
HSIA High Speed Internet Access is required for proper operation of the HotSpot
Printer.
ISP Internet Service Provider. A company that provides access to the Internet.
IT Information Technology. A broad subject concerned with all aspects of
managing and processing information.
HTTP HyperText Transfer Protocol. Defines how messages are formatted and
transmitted via the Web. For example, when you enter a URL in your
browser, this sends an HTTP command to a server, directing it to locate
and transmit the requested Web page.
HTTPS HyperText Transfer Protocol/Secure. URLs that require an SSL connection
start with https instead of http.
SSL Secure Sockets Layer. SSL is encryption technology used for communi-
cation between a Web browser and server, ensuring the integrity and
privacy of data exchange. All major browsers, e.g., Internet Explorer, are
SSL enabled.
TLS Transport Layer Security. An authentication protocol utilized when you email
documents to a HotSpot Printer. The TLS protocol is designed to prevent
eavesdropping, tampering, or message forgery.
URL Uniform Resource Locator. An addressing system that allows a user to
specify documents or resources anywhere on the Internet.
Service & Support Resources
Following is a summary of all HotSpot Printer-related resources, including important URLs, email
addresses and Help Desk resources. Keep this page handy for future reference.
Administrators
Type
Description
Details
URL Current information on HotSpot
Printers, including free downloads
and other support services
www.ricoh-usa.com/hotspotprinters
URL Register HotSpot Printer www.printeron.net/register
URL Customize PrinterOn Web Pages www.printeron/net/administrators

HotSpot Printer Operator’s Guide
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Administrators Cont.
URL Check service status http://PrinterIPAddress:8080/printeron/PDSJSP
Default credentials:
•User Name = hotspot
•Password = printeron
URL Web Image Monitor (view/change
HotSpot Printer settings) http://PrinterIPAddress. Default credentials:
•Login User Name: admin
•Login Password: leave field blank
Users
Type
Description
Details
URL Locate active HotSpot Printers http://www.printspots.com
URL Print via Web upload (document or
Web page) www.printeron.net/ricoh/xxxxx*
Email Print via email (message/
attachment) [e-mail]*
Email Subscription renewal Contact your authorized HotSpot Printer sales
representative
* Note: xxxxx is the unique 5- or 6-digit HotSpot Printer ID located on the labels supplied with the device, as well
as the Mobile Printing subscription certificate. See Your Subscription Certificate.
Ricoh Help Desk
United States: 1-800-RICOH38 (1-800-742-6438)
Canada: 1-800-263-0815

HotSpot Printer Operator’s Guide
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I
I. . I In nt tr ro od du uc ct ti io on n
How HotSpot Printing Works
A HotSpot Printer is a hardcopy output solution that enables mobile users to print documents securely
across the Internet, without the need for a device-specific driver or special software. From any Internet-
enabled computer (laptop/notebook/desktop), cell phone or other wireless handheld device, HotSpot
users can send files directly to the printer. How? It is very simple.
Input Processing Output
Documents, Web pages, email messages/attachments are sent from the Internet-enabled
device to the PrinterOn Server, using 128-bit SSL (Secure Sockets Layer) encryption.
The Server generates a compressed printable data file that is automatically formatted for
the target HotSpot Printer, and then transmitted.For jobs submitted via the PrinterOn
Web Page, a private release code is generated and then displayed on the computer
screen. In addition, the release code is emailed to the supplied address.
The print job is received by the target HotSpot Printer, again using 128-bit SSL encrypt-
tion. The file resides safely in the printer hard disk drive until the user arrives at the printer
and enters the release code, via the attached HotSpot keypad. The file is decompressed
and printed.
Important:
•The print job downloads directly to the HotSpot Printer’s hard disk drive and remains there,
encrypted, for 72 hours. If the assigned release code is not entered into the device keypad within 72
hours, the file is automatically deleted from the printer’s hard disk drive.
•For the user’s convenience, up to five (5) reprints can be released at the HotSpot keypad, after the
first job is printed, for a total of six (6) copies. The reprint function times out after 20 minutes, after
which the file is automatically erased from the printer’s hard disk drive.
Note:
•The HotSpot Printer’s URL is www.printeron.net/ricoh/xxxxx
•The HotSpot Printer’s email address is ricoh . xxxxx
-xxxxx is the unique 5- or 6-digit HotSpot Printer ID located on the labels supplied with the device, as
well as the Mobile Printing Service subscription certificate.
@printspots.com.
-Printer URLs can also be found by searching PrinterOn’s directory at www.printeron.com.
Reference: For step-by-step instructions, see Appendix 1: HotSpot Printer Operation.




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System Reliability
To ensure uninterrupted service, your state-of-the-art Mobile Printing Service support an infrastructure
that incorporates critical redundancy factors, thus facilitating reliable, timely, accurate and secure file
processing, transfer, and output.
•Dual-Network Operation Centers – While we refer to the “PrinterOn Server,” for simplicity, in
actuality there are clusters of server farms for load balancing. Should one center be removed from
operation, the other is always available for undisrupted service.
•Three Inbound Internet Connections – These physically-distinct connections are managed by
two separate Internet Service Providers (ISPs). This prevents downtime caused by the loss of any
single connection or one of the ISPs.
•Battery Backup System – In the event of a power outage, each physical location incorporates
Battery Backup Systems to prevent the loss of print job data. Furthermore, the Battery Backup
Systems are supported by generators for longer-term outages, if battery backup is not sufficient.
Data Security
Your HotSpot Printer utilizes three forms of communication with the PrinterOn Server:
1. HTTP (HyperText Transfer Protocol) – HTTP communication takes place with the Server during
the license validation process, when you register your HotSpot Printer on line.
2. HTTPS (HyperText Transfer Protocol/Secure) – HTTPS communication occurs when a print job
is submitted through the PrinterOn Web Page. 128-bit SSL encryption technology secures all
information exchange between your Web browser and the Server.
Note: Using both HTTP and HTTPS requires that data be allowed to pass through the firewall
using TCP ports 80 and 443. As most environments allow for secure Internet communications on
client computers, the HotSpot Printer does not require any special firewall configuration. If a
proxy server is used, the HotSpot Printer must be configured with a proxy user account.
Reference: See IV. Advanced Administration, About Service Status (Screen 2), HTTP Proxy
Settings.
3. TLS (Transport Layer Security) - When emailing messages/attachments, the PrinterOn Server
will accept requests for TLS authentication. The TLS protocol is designed for secure data and file
exchange over the Internet; the client/server prevents eavesdropping, tampering, or message
forgery.
Important: After the PrinterOn Server confirms successful file transfer, all records of the
print job on the Server are deleted.

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Your Service Subscription
Your new HotSpot Printer ships with a one-year
PrintSpots Mobile Printing Service subscription,
which also serves as your proof of purchase. The
service
subscription starts on the date of purchase
, so
register your HotSpot Printer today, in order to
take immediate advantage of your new mobile
printing capability.
Toward the end of the first year of service, Ricoh/
PrinterOn will send a subscription-renewal
reminder (to the registered email address). At
that time, a 2-, 3- or 4-year subscription
extension can be purchased.
Subscription Extensions – Part Numbers
2-year Extension 3-year Extension 4-year Extension
003357MIU 004813MIU 004814MIU
Note: For more information and pricing, please contact your authorized HotSpot Printer sales
representative.
Printer Configurations
•Color Laser Printers
The Color HotSpot Printer ships with the following components pre-installed:
-Printer with 550-sheet Paper Tray, 100-sheet Bypass Tray, and standard Automatic Duplexing
-512MB RAM
-60GB hard disk drive
-USB host interface
-USB keypad and Velcro strips
-VM card with PrinterOn’s JAVA-based mobile printing software
-One-year Mobile Printing Service subscription (see previous section
for details)
•Black-and-White Laser Printers
The Black-and-White HotSpot Printer ships with the following components pre-installed:
-Printer with 500-sheet Paper Tray and 100-sheet Bypass Tray
-256MB RAM
-40GB hard disk drive
-USB host interface
-USB keypad and Velcro strips
-VM card with PrinterOn’s JAVA-based mobile printing software
-One-year Mobile Printing Service subscription (see previous section
for details)
Note: For more information on printer-related options and specifications, please refer to the
associated product brochure and/or your authorized HotSpot Printer sales representative.

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•Printer LCD Panel Design
HotSpot-enabled printers are designed with either a 2- or 4-line LCD panel, for Black-and-White
and Color Laser Printers, respectively. For illustration purposes, the 4-line display is used in
this guide. 2-line LCD 4-line LCD
•Printer Restrictions
When the printer is accessed via the Mobile Printing Service, envelope printing, custom paper
sizes, special paper types, and other advanced printer driver features are not supported.
However, advanced driver features are available when the printer is being utilized as a standard
network printer.
HotSpot Printer Applications
Research has indicated that the tool knowledge workers miss most while away from the office is… the
printer. Indeed, business travelers and mobile professionals need to be able to print from the road,
satellite offices, library, hotel room, café or restaurant, as easily as they print documents at their home
or corporate office. As businesses must compete in a global marketplace, easy access to the printed
page – presentations, spec sheets, proposals, boarding passes, travel itinerary – has never been more
important….
•A hotel chain uses HotSpot Printers to enable guests (users) to print securely from their rooms
without the involvement of IT staff. Integration with the hotel's accounting system allows print charges
to be billed directly to guest (user) rooms.
•A coffee franchise uses HotSpot Printers to cater to their Web-surfing clientele. Having printers on
site lengthens customer stays, increasing revenues on refills. The ability to support cash payments
also increases revenue.
•A law firm uses HotSpot Printers to enable visiting attorneys and clients to print, as needed, without
IT support. Temporary and contract employees are directed to HotSpot Printers for security
purposes.
•A conference center uses HotSpot Printers to allow all guests (users) to print without setting up
accounts for each user/event at Guest Services – a logistics headache when trade shows come to
town.
•Any organization concerned with security, for example, the use of thumbnail drives to transfer files
prior to printing can utilize HotSpot Printers to avoid exposure to information theft and alteration.
For Print Release, Press OK
Option Prt. Jobs Supplies
K C M Y
P r i n t R e l e a s e
P r e s s O K

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Marketing Toolkit
We have created exciting marketing tools that will allow you to effectively advertise your Mobile Printing
Services. These instructional resources and point-of-purchase (POP) display materials ensures
maximum visibility and end-user satisfaction.
Point-of-Purchase (POP) Display
Your new HotSpot Printer shipped with an envelope containing a point-of-purchase (POP) display and
two plastic holders, along with instructions on how to set up the display on your printer. For more
information, see II.Installation, Step E: Install POP Display (optional).
Free Downloads
Free Marketing Toolkit downloads include an Email Blast, Slim Jim and Tent Card point-of-purchase
pieces. To download the files, please visit www.ricoh-usa.com/hotspotprinters. Click on the HotSpot
Tools link.
Email Blast
If you wish to reach out to potential customers
through email, we have designed an eye-catching
marketing piece that can be delivered by either
inserting the file into the email itself (as shown) or as
a file attachment. Craft a message to your target
audience, for maximum impact.
The Email Blast is available in three file formats -
PDF, PSD, HTML and JPEG. Choose the format that
best suits your requirements.

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Slim Jim
The Slim Jim is a point-of-purchase display card that and is
available in PDF and Adobe InDesign format (fonts included).
Personalize the card with your business name/location, Web
and email addresses. Print this two-sided card in duplex mode
and trim to size, then place in plastic holders/display racks as
a take-away pamphlet.
Your customers, visitors or clients can learn how to use your
Mobile Printing Service, in three easy steps.
Tent Card
Print and fold this card so that it is readable on either side of
the fold. This free-standing card can be placed on a table
top, counter or other flat surface. This is a great advertise-
ment for your HotSpot Printer patrons who may wish to try
your new service.
Tent cards are available as either a generic tent card or a
tent card with fields for listing your HotSpot Printer's email
address and Web page address. The tent card files are
available in PDF and Adobe InDesign, with fonts included.

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HotSpot Printer Poster
A HotSpot Printer poster is also available through your authorized
sales representative. This pre-printed advertising piece is the ideal
way to promote your HotSpot Printer service. Place the poster in
high-traffic area for maximum impact. Note: Please check with your
local representative for poster availability.
Additional Marketing Resources
Please check the HotSpot Printer Website (www.ricoh-
usa.com/hotspotprinters) for pricing and availability of future
marketing tools, including:
•24” Vinyl Desktop Circle
•38” Vinyl Floor Circle
•Hanging Ceiling Display
If you require additional customization, please work with your
authorized HotSpot sales representative. He/she will be able to direct you to marketing partners that
can assist.

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I
II I. . I In ns st ta al ll la at ti io on n
This section contains step-by-step instructions on how to install your HotSpot Printer, register your
Mobile Printing Service, and then test the printer.
Step A:Install Printer
To install your HotSpot Printer, proceed as follows:
1. Unpack and connect printer. For detailed installation
instructions, refer to the printer’s Quick Installation
Guide,located in the box.
Important:
•A network connection is required before you activate your Mobile Printing Service. Ethernet settings
are detailed in the printer’s Quick Installation Guide. Should you need further assistance, contact
the Ricoh Help Desk (U.S.: 1-800-RICOH38 [1-800-742-6438]; Canada: 1-800-263-0815).
•It is strongly suggested that you do not disable DHCP
for initial setup and testing.
2. Turn printer OFF.
3. Attach HotSpot keypad into the USB port on the
rear of the printer.
4. Affix keypad to printer’s top cover with Velcro
Velcro strips. Place to left side, as shown.
5. Turn printer ON.
6. Print Configuration Page(s). The Configuration
Page(s) contain important printer information, such
as Unit Number (Serial Number) and IP Address.
a. Press [Menu] on printer control panel.
b. Scroll down [] to [List/Test Print], and then press [OK].
c. Scroll down [] to [Config. Page], and then press [OK].
Display reads: [Config. Page Printing…. Please wait].
d. Locate the Unit Number or Printer ID, which appears at the
top of the page. This is the printer’s Serial Number, which
you will need to have available for the next step, Step B.
Note: The Configuration Page also identifies your printer’s IPv4 Address (circled above),
which is required when using Web Image Monitor and PrinterOn Service Status utilities.

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Step B:Register Printer
The HotSpot Printer Registration Service is available 24/7. To register a new printer from a computer
with Internet access, proceed as follows:
1. Open your Web browser.
2. Go to: http://printeron.net/register.
3. Click [Get Started Now].
4. Read Terms and conditions of use,
and then click [Accept].

HotSpot Printer Operator’s Guide
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5. Complete all required fields, and then
click [Submit].
Note: A confirmation email is sent to the specified email address to validate the address. You must
follow the instructions in the email in order to complete the registration process.
Printer Machine ID is the “Unit
Number” (i.e., Serial Number)
located at the top of the
Configuration Page. See Step
A, 6).
User Login and Password are
located on your Mobile Print-
ing Service subscription certifi-
cate.
Asterisk (*) indicates
a required field.

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19
Step C:Check License Status
To confirm that your PrinterOn application is running properly, i.e., your license is valid, proceed as
follows:
1. Turn printer ON, if necessary.
Note: Approximately 90 seconds after [Ready] displays on the
printer’s LCD, the message [For Print Release, Press OK] should
appear (see Fig. 1). The HotSpot Printer is now in standby mode.
2. Press question mark button [?] on HotSpot keypad.
Important: The message [PrinterOn x.x LicenseValid] should
appear in the printer’s LCD (see Fig. 2). This indicates that the
application is working properly. If a different message appears,
e.g., [PrinterOn x.x NoLicense] or [PrinterOn x.x Internet
Down], see Appendix 8: Troubleshooting.
3. Press [Cancel] on HotSpot Keypad to return to standby mode.
Remote Service Status Check
To check HotSpot Mobile Printing Service
status from any computer with an Internet
connection. Open your Web browser and enter:
http://PrinterIPAddress
:8080/printeron/PDSJSP.
Default credentials:
•User Name = hotspot
•Password = printeron
Note: For more information, see IV. Advanced
Administration.
For Print Release, Press OK
Option Prt. Jobs Supplies
K C M Y
PrinterOn x.x LicenseValid
Option Prt. Jobs Supplies
K C M Y
Fig. 1 Fig. 2
HotSpot
Printer LCD
HotSpot Keypad

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20
Step D:Test Printer
To test your HotSpot Printer, send a print job using Method A and/or Method B, outlined below. Note
that these instructions are general guidelines, as your configuration settings may vary.
Note: The URL and/or email address you use includes the HotSpot Printer’s unique 5- or 6-digit ID
(xxxxx
), which is located on the label affixed to the printer, as well as the Mobile Printing Service
subscription certificate.
Method A:Print via Web Upload
1. Open your Web browser.
2. Go to: www.printeron.net/ricoh/xxxxx.
Note:
•This URL must be
If typed in upper case, the screen reads [The
typed in lower-case letters.
page you requested could not be found.].
Re-enter URL using lower-case letters.
•If you enter a URL using a non-existent printer
ID (xxxxx
requested could not be found.]. Re-enter
), the screen reads [The page you
URL with correct ID.
•If you enter a URL using a valid printer ID (xxxxx
3. Browse to your document or, if printing a Web page, enter the complete URL.
), but the unit is not yet registered, the screen
reads [Service offline]. Click [Back] and enter URL with ID of a registered printer.
4. Enter your email address.
5. Click [Submit].
Note: Your release code is displayed, along with a tracking number. In additional, this information is
emailed to the address entered in step 4.
6. Follow the instructions on the HotSpot Printer LCD to enter your release code and print the job.
Method B:Print via Email
1. Open your email application.
2. Enter the printer’s email address:
ricohxxxxx
3. Send email/attachments as you normally would.
@printspots.com
4. The service replies with a confirmation message
that includes your private release code and details
regarding the print job (as shown at right).
Note: If Method A:Print via Web Upload was
used to submit the job, the release code will
display on the computer screen as well.
5. Follow the instructions on the HotSpot Printer LCD
to enter your release code and print the job.
Important: Print speed may be affected by network,
application, or computer performance.
Reference: For detailed instructions, see Appendix 1: HotSpot Printer Operation and Appendix 2:
HotSpot Keypad Layout & Operation.