Ricoh Pro C5200 Series Installation guide

4Control Panel
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Pro C5200 series

Information Inquiry.
Counter
The counter displays the total number of pages used
by each of the functions.
You can also print out the counter information.
•Press the [Counter] key.
•To print a counter list, press [Print Counter List],
and then press the [Start] key.
•Press the [Counter] key.
•Press the [Check Status] key.
•Press the [Maintnc./Inquiry/Mach. Info] tab.
•Press [Inquiry].
•After checking the information, press [Exit].
CIP Training Pro C5200 series
Control Panel Information
Checking Inquiry using the [Check Status] key
You can check the following items under [Inquiry]:
[Machine Repairs]
Displays the machine number and contact number
which are required for service.
[Sales Representative]
Displays the sales representative's telephone number.
[Supply Order]
Displays the contact number for placing supply orders.
[Supply Details]
Displays the name of toner, staples, etc., used on the
machine.
Checking Inquiry using the User Tools
Supplies
•Telephone No. to order
•Toner
•Staple
•Staple: Center
•Waste Toner Bottle
Machine Maintenance/Repair
•Telephone No.
•Serial No. of Machine
Sales Representative
•Telephone No. •Press the [User Tools] key.
•Press [Inquiry].
•To print an inquiry list, press [Print Inquiry
List], and then press the [Start] key.
•Press the [User Tools] key.

CIP Training Pro C5200 series
Self Help/Service Call
Our Customer Care Centre is a phone call away on 1300 887 414
Alternatively, head to www.ricoh.com.au/support to place a service call, order consumables or
have further access to “How to” documents and videos.
Web Image Monitor
This describes frequently used Web Image Monitor functions and operations. For information not
included in this chapter, see Connecting the Machine/ System Settings available on our website or Web
Image Monitor Help.
Displaying Top Page
This section explains the Top Page and how to display Web Image Monitor.
When entering an IPv4 address, do not begin segments with zeros. For example: If the address is
"192.168.001.010", you must enter it as "192.168.1.10".
1. Start your web browser.
2. Enter "http://(machine's IP address or host name)/" in your web browser's URL bar.
Top Page of Web Image Monitor appears.
If the machine's host name has been registered on the DNS or WINS server, you can enter it.
When setting SSL, a protocol for encrypted communication, under environment which server
authentication is issued, enter "https://(machine's IP address or host name)/".
Web Image Monitor is divided into the following areas:

CIP Training Pro C5200 series
Self Help/Service Call
1. Menu Area
If you select a menu item, its content will be shown.
2. Header area
Display icons for the links to Help and the keyword search function. This area also displays [Login] and
[Logout], which allows you to switch between the administrator and guest mode.
3. Refresh/Help
(Refresh): Click at the upper right in the work area to update the machine information.
Click the web browser's [Refresh] button to refresh the entire browser screen.
(Help): Use Help to view or download Help file contents.
4. Basic Information area
Display the basic information of the machine.
5. Work area
Display the contents of the item selected in the menu area.

1. Display panel
Displays keys for each function, operation status, or messages. See How to Use the [Home] Screen and
How to Use Each Application.
2. [Reset] key
Press to clear the current settings.
3. [Program] key (copier, Document Server, and scanner mode)
•Press to register frequently used settings, or to recall registered settings.
•Press to program defaults for the initial display when modes are cleared or reset, or immediately after the
main power switch is turned on.
4. [Interrupt] key
Press to make interrupt copies. See "Interrupt Copy", Copy/ Document Server.
5. Main power indicator
The main power indicator goes on when you turn on the main power switch.
CIP Training Pro C5200 series
Control Panel

CIP Training Pro C5200 series
Control Panel
6. [Energy Saver] key
Press to switch to and from Low Power mode or Sleep mode. See Saving Energy.
7. [Login/Logout] key
Press to log in or log out.
8. [User Tools] key
Press to change the default settings to meet your requirements. See "Accessing User Tools",
Connecting the Machine/ System Settings.
9. [Paper Setting] key
Specify settings for the paper tray. See Paper Settings.
10. [Counter] key
Press to check or print the counter value. See Counter.
11. [Language] key
Press to change the language of the display. See Changing the Display Language.
12. [Simple Screen] key
Press to switch to the simple screen. See Switching Screen Patterns.
13. [ ] key (Enter key)
Press to confirm values entered or items specified.
14. [Start] key
Press to start copying, printing, scanning, or sending.
15. [Sample Copy] key
Press to make a single set of copies or prints to check print quality before making multiple sets. See
"Sample Copy", Copy/ Document Server.
16. [Stop] key
Press to stop a job in progress, such as copying, scanning or printing.
17. [Clear] key
Press to delete a number entered.
18. Number keys
Use to enter the numbers for copies and data for the selected function.
19. Function keys
No functions are registered to the function keys as a factory default. You can register often used
functions and programs. For details, see Configuring function keys.

•Select the paper's name from the paper library.
•Modify a custom paper that has already been registered.
•Manually specify the paper's type and weight.
Using the Paper Catalogue. Overview of Paper Settings
Tray Paper Settings
You need to specify paper sizes and types, for paper trays in order to successfully print on the paper loaded in the
paper trays. You can configure these settings in the “Tray paper settings”.
Master Paper library
The Master Library contains settings such as paper types, paper weights, and machine operating conditions (i.e
paper feed, fusing temperatures, toner transfer etc.) that are customized for each major commercially
available paper product.
Custom paper
You can register new papers you wish to use as a custom paper by specifying name, size, type, weight, and advanced
settings such as paper feed settings, fusing temperatures, registration and many other settings. The custom paper
function enables you to configure the tray paper settings simply by assigning a custom paper to a paper tray.
Custom papers can be registered in the following ways:
1. You can import paper settings from the Master Library and register it as custom paper.
2. You can save all custom papers to the library archive at one time.
3. You can restore and reuse custom papers in the library archive.
4. You can register custom paper by manually specifying its settings such as the type and weight you want to use.
5. You can configure the tray paper settings by assigning a custom paper to each paper tray.
6. You can configure paper settings such as sizes and types manually for each tray.
CIP Training Pro C5200 series
Paper Catalogue
Library archive
Saves registered custom paper settings in the library archive.
Saved custom papers can be restored and used as a custom paper again.
Relationships between functions

How to Use the [Edit Custom Paper] Screen
This section explains the items on the [Edit Custom Paper] screen.
This screen appears when you press [Edit Custom Paper] on the [Tray Paper Settings] screen.
1. [No.], [Product Name], [Custom Paper Name], [Paper Size], and [Papr. Wigt.]
Press the item to be used for the sorting.
2. [New Program]
Press this key to register a new custom paper.
3. [Delete]
Press this key to delete the selected custom paper from the list.
4. [Paper Type Auto Identification]
Scans paper with the Media Identification Unit, and then searches the master library for a custom paper with
settings that are similar to those of the scanned paper.
5. [Search], [Clear]
Press [Search] to search for papers in the list of custom papers. Press [Clear] to return to the list of custom
papers from the search results.
6. [Print the Settings]
Press this key to print the parameters of the custom paper settings
7. [Up arrow keyPrevious], [Down arrow keyNext]
Displays the previous or next page of the list.
8. [Save to Library Archive]
Press this key to save all the registered custom papers to the library at once
9. [Delete from Library Archive]
This key can be used only by the machine administrator.
10. [Import from Library Archive]
Press this key to recall the custom paper from the library archive.
11. [Import from Master Library]
Press this key to recall the custom paper from the master library
CIP Training Pro C5200 series
Paper Catalogue

How to Use the [Import From Master Library] Screen
This section explains the items on the [Import from Master Library] screen.
This screen appears when you press [Import from Master Library] on the [Edit Custom Paper] screen.
1. [No.], [Product Name], [Paper Name], and [Papr. Wigt.]
Press the item to be used for the sorting.
2. [Program to Custom Paper]
Press this key to register the selected paper from the list as a custom paper
3. Search], [Clear]
Press [Search] to search the papers in the paper list. Press [Clear] to return to the paper list from the search results.
4. [Paper Type Auto Identification]
Scans paper with the Media Identification Unit, and then searches the master library for a custom paper with
settings that are similar to those of the scanned paper.
5. [Up arrow key First Page], [Up arrow key Previous], [Down arrow key Next], [Down arrow key Last Page]
Displays the first, previous, next, or last page of the list.
6. List of papers in the library
The registration numbers, product names, paper names, and weights of library's papers are displayed in the list.
CIP Training Pro C5200 series
Paper Catalogue
12. List of custom papers
The registration numbers, product names, paper names, sizes, and weights of custom papers are displayed in the list.
Icons to the left of the product names indicate which custom paper is registered from the master library and whether
their settings have been modified.
Indicates a custom paper that is registered from the master library.
Indicates a custom paper that is registered from the master library and that its settings have been modified.
No icons appear for custom papers that were registered manually.

CIP Training Pro C5200 series
Paper Catalogue
Registering a Custom Paper
You can register up to 200 custom papers.
Check the product name, size, and type of your paper before registering it.
Check that the size and type of your paper are compatible with the paper tray that you want to use. Tray
compatibility depends on the paper's size and type. For details about the paper sizes and types that can be used,
see "Recommended Paper Sizes and Types", Paper Specifications and Adding Paper.
Selecting the Paper's Name from the Master Library
1. Press the [Paper Setting] key.
2. Press [Edit Custom Paper].
3. Press [Import from Master Library].
4. Select the name of the paper that you want to register.
Press [Up arrow key Previous] or [Down arrow key Next] to scroll through the list to find the paper that you want t
to select.
You can select two or more types of paper.
5. Press [Program to Custom Paper].
6. Press [Yes].
7. Press [Exit] twice.
8. Press the [Paper Setting] key.

2. Press [Edit Custom Paper].
3. Press [Import from Master Library].
4. Select the most appropriate combination of type and weight for your paper.
The list of paper types appears on the first and following pages in the master library.
Press [Up arrow keyPrevious] or [Down arrow keyNext] to scroll through the list to find the paper that you want
to select.
5. Press [Program to Custom Paper].
6. Press [Yes].
7. Press [Exit] twice.
8. Press the [Paper Setting] key.
CIP Training Pro C5200 series
Paper Catalogue
Registering a Paper Whose Paper Name Is Not Displayed in the Master Library
If the paper you want is not in the library's paper list or you don't know the name of the paper, use the following
procedures:
Selecting the paper's type from the master library
The master library contains the optimum printing conditions not only for each commercially available paper but also
for each type of paper.
You can select the type of paper from the master library and register it as a custom paper even if you don't know the
name of the paper. The selectable paper types are as follows: Plain, Yellow, Green, Blue, Ivory, Orange, Pink, Red,
Gray, Letterhead, Label Paper, Translucent Paper, Prepunched Paper, Transparency, Envelope, Coated: High Gloss,
Coated: Matte, Coated: Glossy, Textured Paper, Metallic/Pearl Paper, Clear File Folder, Synthetic Paper. Each type is
divided into several categories according to weight.
Manually specifying a paper's type and weight
You can register a custom paper by manually specifying its type and weight.
Selecting the paper's type from the master library
You can select the type of paper from the master library and register it as a custom paper.
The selectable paper types are as follows: Plain, Yellow, Green, Blue, Ivory, Orange, Pink, Red, Gray, Letterhead, Label
Paper, Translucent Paper, Prepunched Paper, Transparency, Envelope, Coated: High Gloss, Coated: Matte, Coated:
Glossy, Textured Paper, Metallic/Pearl Paper, Clear File Folder, Synthetic Paper.
1. Press the [Paper Setting] key.

•If you want to use glossy paper, select [Glossy] for [Coated Paper Type]. If you want to use matte paper (including
silk, dull, and satin paper), select [Matte] for [Coated Paper Type].
•When you specify Transparency as the paper type, select [Paper Weight 3] as the paper thickness.
2. Press [Edit Custom Paper].
3. Press [New Program].
4. Press [Change] for [Custom Paper Name].
5. Enter the name of the paper, and then press [OK].
6. Press [Change] for [Paper Size].
7. Select a paper size, and then press [OK].
8. Press [Change] for [Paper Weight].
9. Specify the paper's weight, and then press [OK].
Press [Change] if you changed the paper weight.
10. Press [Down arrow key Next].
11. Press [Change] for [Paper Type].
12. Specify the paper type, and then press [OK].
Press [Change] if you changed the paper type.
13. Specify [Coated Paper Type], [Paper Color], [Prepunched or Not], [Textured or Not], [Apply Duplex], and
[Apply Auto Paper Select] according to the paper's features. If you change the [Coated Paper Type],
[Paper Color], [Prepunched or Not], or [Textured or Not] and press [OK], a message appears to notify you that
the [Advanced Settings] will be initialized. To apply the changes for those settings, select [Change]. To cancel
the changes, select [Do not Change]
14. Press [OK].
15. Press [Exit].
16. Press the [Paper Setting] key.
CIP Training Pro C5200 seriesPaper
Paper Catalogue
Manually specifying a paper's type and weight
Select the items that will be applied to the paper for the various settings. If the paper to be used and the settings are
different, a paper jam may result.
1. Press the [Paper Setting] key.

Registering a New Custom Paper by Modifying an Existing Paper
You can open and modify the settings of a registered custom paper and register them as a new custom paper.
This function is useful when registering paper that is the same type as an existing paper, but a different size.
When modifying a custom paper that is registered from the master library, you can change its [Custom Paper Name],
[Paper Size], [Apply Duplex], and [Apply Auto Paper Select] settings.
1. Press the [Paper Setting] key.
2. Press [Edit Custom Paper].
3. Press [New Program].
4. Press [Use Another Custom Paper's Settings].
5. Select the custom paper whose settings you want to modify.
6. Press [OK].
7. Change the settings for custom paper (such as paper's name, size, and type), as necessary.
If you change the [Paper Weight], [Paper Type], [Coated Paper Type], [Paper Color], [Prepunched or Not],
or [Textured or Not] and press [OK], a message appears to notify you that the [Advanced Settings] will be
initialized. To apply the changes for those settings, select [Change]. To cancel the changes, select [Do not
Change].
8. Press [OK].
9. Press [Exit].
10. Press the [Paper Setting] key.
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Paper Catalogue

CIP Training Pro C5200 series
Paper Catalogue Media Identification Unit
Registering a Custom Paper with the Media Identification Unit
*This unit is an option for this device.
When you scan paper with the Media Identification Unit, the Media Identification Unit searches custom
paper in the master library. When custom paper with configurations that are similar to those of the
scanned paper is found, it is displayed.
2. Scanning lamp
•Lights up when paper is inserted into the scanning area.
•After the paper is removed, it flashes while paper is being scanned.
1.Power lamp
•Lights up when a USB cable is connected and the Media Identification Unit is ready to start
scanning paper.
3. Error lamp
•Lights up when an error occurs.
4. Paper scanning area
•Insert the paper you want to scan here.

1. Connect the USB cable to the machine's USB host interface.
•USB host interface
Registering a paper from the master library with the Media Identification Unit
1. Press the [Paper Setting] key
2. Press [Edit Custom Paper].
3. Press [Import from Master Library].
4. Press [Paper Type Auto Identification].
5. Insert paper into the Media Identification Unit, and then remove it.
•Hold the edges of the paper with both hands when
inserting the paper.
•Keep the paper flat as you pull it out.
CIP Training Pro C5200 series
Paper Catalogue Media Identification Unit
Connect the Media Identification Unit
•Media Slot

The list of custom paper whose configurations are similar to those of the scanned paper appears.
6. Select the custom paper you want to use, and then press [OK].
7. Press [Yes].
8. Press [Exit] twice.
9. Press the [Paper Setting] key.
•The list displayed in Step 7 includes custom paper with configurations whose match rates
are 80% or higher.
•You can check and change the settings of the registered custom paper such as the paper
size setting on the [Custom Paper Management] screen. For details about modifying the
custom paper, see "Modifying a Custom Paper" in User Guide.
Registering a new custom paper with the Media Identification Unit
1. Press [Paper Setting]
2. Press [Edit Custom Paper].
3. Press [New Program].
4. Press [Scan Value to Program with Media Identification Unit].
5. Insert paper into the Media Identification Unit, and then remove it.
DFZ009
CIP Training Pro C5200 series Paper
Paper Catalogue Media IdentificationUnit
•Hold the edges of the paper with both hands when
inserting the paper.
•Keep the paper flat as you pull it out.

6. Change the settings for custom paper (such as paper's name, size, and type), as necessary.
If you change the [Paper Weight], [Paper Type], [Coated Paper Type], [Paper Color],
[Prepunched], or [Textured] and press [Save Paper], a message appears to notify you that the
[Advanced Settings] will be initialized. To apply the changes for those settings, select
[Change]. To cancel the changes, select [Do not Change].
7. Press [OK].
8. Press [Exit].
9. Press the [Paper Setting] key.
Modifying the registered custom paper settings using the Media Identification Unit
When you register and scan custom paper using the Media Identification Unit, following items
are automatically specified:
•Paper weight
•Coated paper other than matte paper
1. Press the [Paper Setting] key.
2. Press [Edit Custom Paper].
3. Select the custom paper whose settings you want to modify.
Press [Up arrow key Previous] or [Down arrow key Next] to scroll through the list to find
the paper that you want to modify.
4. Press [Scan Value to Program with Media Identification Unit].
CIP Training Pro C5200 series Pap
Paper Catalogue Media Identification Unit
Unit

Specifying a custom paper for paper trays with the Media Identification Unit
CIP Training Pro C5200 series Pa per
Paper Catalogue Media Identification Unit
•Hold the edges of the paper with both hands when
inserting the paper.
•Keep the paper flat as you pull it out.
5. Insert paper into the Media Identification Unit, and then remove it.
6. Change the settings for custom paper (such as paper's name, size, and type), as necessary.
7. Press [OK].
8. Press [Overwrite].
Press [Save] to register the paper
9. Press [Yes].
10. Press [Exit].
11. Press the [Paper Setting] key.
1. Press the [Paper Setting] key.

2. Select the number of the tray whose paper settings you want to specify.
3. Press [Paper Type Auto Identification].
4. Insert paper into the Media Identification Unit, and then remove it.
Hold the edges of the paper with both hands when inserting the paper.
Keep the paper flat as you pull it out.
The list of custom paper whose configurations are similar to those of the scanned paper appears.
5. Select the custom paper you want to use, and then press [OK].
The custom papers that can be used in the selected tray appear.
Press [Up arrow keyPrevious] or [Down arrow keyNext] to scroll through the list to find a paper that
you want to select.
After selecting a custom paper, you can check its type and color by pressing Check Settings.
6. Press the [Paper Setting] key.
CIP Training Pro C5200 series
Paper Catalogue Media Identification Unit