ROMWARE One User manual

ROMWARE ONE
™
USER MANUAL
v1.0EN

© 2020 Rombit NV
This manual, including all illustrations, is copyright protected.
Any changes to the contents or the publication of extracts of this
document is prohibited.
Rombit reserves the right to alter, correct, and/or improve
documentation and the products described without giving
prior notice. The user is responsible to verify the suitability
and intended use of the products for a specific application, in
particular with regard to observing the applicable standards and
regulations. All information made available in this document
is supplied without any accompanying guarantee, whether
expressly mentioned, implied or tacitly assumed.

ROMWARE ONE
™
USER MANUAL
v1.0EN

4
1. FOR YOUR SAFETY
Before using this product, carefully read this user manual. Failure to follow these
safety instructions could result in fire, electric shock, injury, or damage to Romware
ONE™or other property. Do not dispose of this manual. Ensure that this information
is retained and appropriately used by the product user.
DEFINITION OF ALERT SYMBOLS
The following alert symbols are used in this document to indicate and highlight areas of
the associated text that require a greater awareness by the user.
WARNING
Indicates a hazard with a high risk level. If this hazardous situation is not
avoided, it may result in death or serious injury.
CAUTION
Indicates a potentially hazardous situation. If this is not avoided,
injuries or damage to the product or the environment may occur. It may
also be used to alert against unsafe practices.
NOTICE
Indicates additional information on how to use the product.
INTENDED USE
Romware ONE™ is an all-in-one wearable device for worker safety and site security. It can
be used as a component of a site-installed system to help warn users for unsafe situations,
such as entering certain areas, keeping a safe distance from other people or man-machine
collisions. The system can manage certificates to operate certain equipment, and
automatically notify emergency response teams in the event of a man-down scenario.
Romware ONE™ is designed for use in industrial environments.
QUALIFICATION OF USERS
►Users must fully understand and strictly observe the instructions. Use the product
only for the purposes specified in the Intended Use section of this document. Comply
with all local and national rules and regulations associated with this product.
►Users of Romware ONE™ must be familiar with the relevant safety concepts of the
industrial environment they are operating in, as well as applicable standards and
other regulations. Always obey site-specific signs and instructions.

5
REPAIR AND MODIFICATIONS
►Only trained and competent personnel are permitted to inspect, repair and service
Romware ONE™.
►Use only original Romware™ parts and accessories for using and maintaining this
product. Otherwise, the correct functioning of the product could be impaired. Rombit
recommends a Romware™ service contract for all maintenance activities and that all
repairs are carried out by Rombit.
CAUTION
Modifications to any component of Romware ONE™ are not permitted,
as they can endanger your safety or damage the device. Disassembling
Romware ONE™ may cause damage, result in loss of water resistance,
and may cause injury to the user.
BATTERY SAFETY AND DISPOSAL
WARNING
Romware ONE™ contains a non-user replaceable lithium-ion battery. It
should be serviced only by Rombit. Don’t incinerate or damage the
battery. This could cause overheating and injury.
►
European Union—Disposal Information
The symbol above means that according to local laws and regulations
your product and/or its battery shall be disposed of separately from
household waste. When this product reaches its end of life, take it to a
collection point designated by local authorities. The separate collection
and recycling of your product and/or its battery at the time of disposal
will help conserve natural resources and ensure that it is recycled in a
manner that protects human health and the environment.

6
WARNING
SAFETY PRECAUTIONS
RF EXPOSURE AND INTERFERENCE
Romware ONE™ uses radio signals to connect to wireless networks and other devices. It is
designed, tested, and manufactured to comply with regulations governing radio frequency
emissions. Even so, radio-signal emitting devices can negatively aect the operation of
other electronic equipment, causing them to malfunction.
Always turn o Romware ONE™ when use of radio equipment is prohibited, such as while
traveling in aircra, or when asked to do so by authorities.
POSSIBLE MEDICAL DEVICE INTERFERENCE
Romware ONE™ contains components that emit electromagnetic fields. The charging
connector on Romware ONE™ and the Romware™ magnetic USB charging cable contain
magnets. This may interfere with medical devices, such as pacemakers and defibrillators.
Consult your physician and medical device manufacturer for information specific to your
medical device and whether you need to maintain a safe distance of separation between
your medical device and Romware ONE™ and the magnetic USB charging cable.
If you suspect Romware ONE™ or the Romware™ magnetic USB charging cable are
interfering with your medical device, stop using them immediately and consult your
physician.
ROMWARE ONE™ IS NOT A MEDICAL DEVICE
Romware ONE™ is not a medical device and should not be used as a substitute for
professional medical judgement. It is not designed or intended for use in the diagnosis
of disease or other conditions, or in the cure, mitigation, treatment, or prevention of any
condition or disease.
NOT FOR USE IN A POTENTIALLY EXPLOSIVE ENVIRONMENT
Charging or using Romware ONE™ in any area with a potentially explosive atmosphere,
such as areas where the air contains high levels of flammable chemicals, vapors, or
particles (such as grain, dust, or metal powders), may be hazardous.
Exposing Romware ONE™ to environments having high concentrations of industrial
chemicals may damage or impair Romware ONE™ functionality.
HIGH-CONSEQUENCE ACTIVITIES AND SAFETY INTERLOCK
Romware ONE™ is not intended for use where the failure of the device could directly lead
to death, personal injury, or severe environmental damage. Romware ONE™ is intended
and marketed as Assistive Technology: a system intended to help warn users of potentially
unsafe situations and to raise awareness of the risks involved. As such, it is NOT intended
to be used as a safety component of a machine setup as meant in article 2(c) of the
European Machine Directive 2006/42/EC.
In specific cases, Romware™ products can directly control a vehicle on a hardware level. An
example is the Credential-based vehicle access solution.
These products are designed to prevent unauthorized starting of the vehicle and not to
intervene in any way with the vehicle controls while driving, to prevent unsafe situations.
6

7
FUNCTIONAL DESCRIPTION
ROMWARE ONE™
►Before entering the industrial area of relevance, the user puts Romware ONE™ around the wrist and turns it on. Romware
ONE™ connects via one of several possible communication methods to either a dedicated site network infrastructure,
a mobile network and/or other Romware™ devices nearby to provide assistive safety functionality. Romware ONE™ is
equipped to detect correct wearing of the device, helping to ensure that it will not get lost while in use or passed through to
unauthorized people.
►Romware ONE™ monitors the user while inside the area of relevance, collecting select behavioural data inside a protected
enclave within the device. When a critical situation occurs, Romware ONE™ warns the user through light signals and haptic
alerts.
►When the situation warrants it, designated personnel such as first responders or a safety coordinator can access the
protected enclave to collect data (such as last whereabouts or encounters with other users) to provide emergency care.
WRIST STRAP
►The wrist strap is designed to allow wearing Romware ONE™ throughout the workday. It can be worn under or over clothing,
and is designed to unclasp safely under a certain load, helping prevent accidental snagging of the strap behind for example
machinery.
MAGNETIC USB CHARGING CABLE
►Romware ONE™ is to be charged fully before starting work. The charging cable is equipped with a magnetic connector that
snaps to the charging port on Romware ONE™. It can be used with standard USB charging adapters, such as mobile phone
chargers.
Charging port
Wrist sensor
Model & serial ID
Light-ring indicator
Multi-function button
ROMWARE ONE™
Buckle
Strap
WRIST STRAP
Magnetic plug
USB plug
CHARGING
CABLE
QUICK
REFERENCE
GUIDE
2. PRODUCT OVERVIEW
7

8
3. USING ROMWARE ONE™
INSTALLATION
►When the user receives Romware ONE™ it is prepared for use on the site of operation
by the Site Romware Administrator. No further installation by the user is needed.
►The soware of Romware ONE™ is kept up-to-date remotely by either the Site
Romware Coordinator or the Romware Service Provider. No user action is needed to
keep Romware ONE™ up-to-date.
ASSEMBLY
CAUTION
NEVER PUT ROMWARE ONE™ BACKWARDS OR
UPSIDE DOWN IN THE WRIST-STRAP
Doing so impairs visibility of the Light-ring indicator and use of the
Multi-function button, leading to a potentially unsafe situation.
WARNING
CHOKING OR SNAGGING HAZARD
The wrist strap of Romware ONE™ is designed and tested to unlock
under strain, helping prevent a dangerous situation when the strap
snags on objects. Don’t modify the strap in any way, as this could
impede this important safety measure. Keep the strap away from small
children, as it may present a choking hazard.
►If assembled correctly, the multi-function button should
be visible through the small opening on the side of the
wrist strap.
►Put Romware ONE™ into the wrist strap with the "R" logo
facing outwards.

9
STARTING USE
NOTICE
Before starting to use Romware ONE™, make sure it is fully charged.
 See: charging
HANDLE WITH CARE
Handle Romware ONE™ with care. Although Romware ONE™ is designed
to be used in an industrial environment, it contains sensitive electronic
components and can be damaged if dropped, burned, punctured, or
crushed. Avoid heavy exposure to dust or sand. Do not use a faulty or
incomplete product, or when it shows damage such as a cracked case,
liquid intrusion, or a damaged wrist strap.
►Put the wrist strap around either your le or right wrist.
►Put one end through the loop on the other end.
►Hold one finger between the strap and your arm, behind
the clasp. Romware ONE™ should fit snugly around your
wrist, without being uncomfortably tight.
►Push the clasp firmly between your fingers, through the
holes that are most comfortable to wear. Make sure the
clasp is firmly pushed through two holes to prevent it
from coming loose by accident.
►To ensure your safety, the clasp is designed to disconnect
in case Romware ONE™ gets snagged behind for example
moving machinery.
►Turn Romware ONE™ on by pushing the Multi-function
button until the Light-ring indicator lights up blue. Let go
of the button, the light ring indicator starts filling up blue
while the device is starting.
►Aer a few seconds, the Light-ring indicator will briefly
light up green.
►You can now enter the site.
CAUTION

10
WEAR DETECTION
To ensure the safety functionality at all times, and to help prevent fraud, Romware ONE™
constantly monitors if the device is still worn by the user.
CAUTION
KEEP DEVICE ON YOUR WRIST WHEN WORKING
When the device is not worn on your wrist, the Romware™ safety
functions are disabled, and you are not protected.
ABOUT USER CREDENTIALS
When a user is wearing Romware ONE™, Romware administrators can
assign certain credentials to the device, for example for access control.
As a security precaution, when the device is removed from your wrist,
these credentials are automatically revoked.
►If the wrist cannot be detected by the wrist sensor, the
top of the Light-ring indicator will flash orange and the
device will vibrate every few seconds.
?
►As soon as the user is wearing the device again correctly,
the Light-ring indicator will briefly light up green.
►Romware ONE™ can be used again.
NOTICE

11
EMERGENCY SITUATIONS
CAUTION
FUNCTIONS MAY BE DEACTIVATED BY SITE OWNER
This section describes all possible functions that Romware ONE™ can
perform. Some functions may not be activated at every site or may
function dierently from the standard product for a particular site.
Always follow all site-specific instructions that were given to you by
authorized site personnel when you received your Romware ONE™. Site-
specific instructions overrule instructions in this manual. If in doubt, ask
your supervisor, the Romware site administrator or site coordinator
before using Romware ONE™.
WORKER-DOWN ALERT
Automatic fall, shock and no-motion detection alerts HSEQ and
medical services in case of an incident.
►When Romware ONE™ detects you falling down or being
motionless due to unconsciousness, Romware ONE™
vibrates in an 'SOS' morse code pattern. The light-ring
indicator shows a rotating red light.
►The emergency response team is notified of the incident.
►To cancel the worker-down alert: press the button twice
in rapid succession.
►The emergency response team is notified that the
incident was canceled by you.
2X=
OK

12
PERSONAL SOS ALERT
A personal SOS button enables the notification of an emergency
initiated by the worker.
►To send an SOS alert: press the button three times in
rapid succession.
►In case you activate the personal SOS alert by mistake,
you can cancel the alert within 10 seconds without
notifying the emergency response team (see step 3
below).
3X=
SOS!
►Romware ONE™ vibrates in an 'SOS' morse code pattern.
The light-ring indicator shows a rotating red light.
►The emergency response team is notified of the incident.
►To cancel the worker-down alert: press the button twice
in rapid succession.
►The emergency response team is notified that the
incident was canceled by the user.
2X=
OK

13
WORKER PRESENT (ARE YOU OK?)
The user responds to a request made by e.g. the emergency re-
sponse team to show they are OK.
►When a worker response request is made, Romware
ONE™ vibrates in an slow pattern of 3 buzzes. The light-
ring indicator shows a slowly rotating orange light.
►To acknowledge that you are OK: press the button twice
in rapid succession.
►The emergency response team is notified that the user is
OK.
2X=
OK

14
EVACUATION ALERT
In case of an emergency situation, an evacuation alert can be sent to
people working on-site.
ALWAYS FOLLOW SITE-SPECIFIC INSTRUCTIONS
Specific instructions can apply for emergency evacuation, such as no-go
areas, wind precautions or evacuation routes.
►When an evacuation alert is received, Romware ONE™
vibrates in very long constant pattern. The light-ring
indicator flashes white.
►Go to a designated muster point for the area you are
working in, following site precautions and evacuation
routes.
►When arriving at a designated muster point, Romware
ONE™ stops vibrating, indicating that you are accounted
for on the emergency response team’s manifest. The
light-ring indicator keeps flashing white, for as long as
the site evacuation alert is in eect.
►The emergency response team is notified that the user is
OK.
CAUTION

15
RESTRICTED AREA ALERT
Dangerous or restricted areas on site can be marked as o-limits
for non-authorized personnel. The user is alerted when approach-
ing and entering these areas.
►When approaching a restricted area:
The Light-ring indicator slowly flashes orange. Depending
on your distance, Romware ONE™ starts vibrating in a
long intermittent pattern.
►When entering a restricted area:
Romware ONE™ vibrates in an intermittent pattern. The
light-ring indicator flashes red. Leave the restricted area
immediately.
►When back in a safe zone:
Romware ONE™ stops vibrating and the light-ring
indicator flashes green for a brief period of time.

16
VEHICLE PROXIMITY WARNING
Romware ONE™ can warn users of approaching vehicles equipped
with Romware™technology, helping to avoid a collision.
CAUTION
DISTANCE OF ALERTS CAN VARY
Keep in mind that distances corresponding with safe, warning and
dangerous alerts are not the same for each vehicle. They are programmed
for dierent kinds of vehicles, dependent on for example speed and
typical driving patterns. Additionally, the warning distance can be
dierent at for example potential blind spots of specialized vehicles.
►When a Romware-equipped vehicle approaches:
The Light-ring indicator quickly flashes orange as a
warning of its approach.
►If the vehicle moves closer:
The light ring keeps flashing orange, Romware ONE™
vibrates in an intermittent, pulsating pattern.
►If the vehicle moves dangerously close:
The light ring quickly flashes red, Romware ONE™
vibrates in an constant pulsating pattern, warning you of
an imminent collision with the vehicle.

17
COVID RADIUS™
SOCIAL DISTANCE WARNING
When Romware ONE™is equipped with the COVID Radius™ op-
tion, social distancing between workers is ensured by alerting
them if they come too close to each other.
CAUTION
DISTANCE OF ALERTS VARY IN DIFFERENT
LEGISLATIONS
The allowed distances for social distancing vary for dierent countries
and regions. COVID Radius™ is preprogrammed for the site regulations
and applicable laws the device is meant to be used in.
►Social distancing warning treshhold:
When another person with a COVID Radius™equipped
device approaches you at less than the predefined
warning distance, Romware ONE™ flashes orange and
vibrates in an intermittent, pulsating pattern.
►Social distancing alarm treshhold:
When another person with a COVID Radius™equipped
device approaches you at less than the dangerous social
distancing alarm distance, Romware ONE™ flashes red
and vibrates in a constant pulsating pattern

18
BATTERY LEVEL AND CHARGING
BATTERY LEVEL ALERTS
CHARGING
To charge Romware ONE™ , use only the included Romware™ magnetic USB
charging cable. This cable can connect to standard 5W or higher USB certified
power adaptors.
Keep Romware ONE™ and the power adapter in a dry, well-ventilated
area when charging. Don’t use a charging cable or power adapter that
is damaged or modified. Failure to do so may cause fire, electric shock,
injury, or damage to Romware ONE™ or other property.
Although it is designed to comply to standard temperature limits.
Romware ONE™ can become warm to the touch when plugged into a
power source. Don’t wear Romware ONE™ on your body or under clothing
when charging the device.
►When the battery is getting low:
Romware ONE™ vibrates with two short pulses, the top of
the light ring blinks orange. Charge the device as soon as
possible.
►When the battery is empty:
The top of the light ring blinks orange. The device will
shut down.
►Remove Romware ONE™ from the wristband.
►Connect the charging cable to the charging port on
the side of Romware ONE™
The cable snaps to the casing magnetically
►Connect the charging cable to a powered USB port.
►While charging:
The top of the light ring slowly blinks orange.
►When fully charged:
The top of the light ring lights up solid green.
CAUTION

19
4. CARE INFORMATION
CLEANING THE WRIST STRAP
►Clean the wrist strap regularly. The wrist strap is made of medical-grade silicone, and
can be cleaned with a mild soap solution and warm water.
►Do not use abrasive cleaners or silicone-oil based products on the wrist strap, as it
can deteriorate the material.
►The strap can be disinfected by autoclave or boiling, if recommended. Remove the
Romware ONE™ casing from the wrist strap before doing so. Alternatively, the strap
can be sanitized by wiping it with isopropyl alcohol.
►Aer cleaning, dry the wrist strap with a clean, lint-free cloth and let it air dry before
using it again.
CLEANING THE DEVICE CASING
►Clean the casing of Romware ONE™ with a damp cloth or a mild soap solution. Don’t
use abrasive cleaners.
►The casing of Romware ONE™ can be sanitized by wiping it with isopropyl alcohol.
Do not boil or autoclave the casing of Romware ONE™, as this may cause permanent
damage to the device.
►Aer cleaning, dry the casing of Romware ONE™ with a clean, lint-free cloth and let it
air dry before using it again.
SPECIFIC GUIDELINES FOR COVID-19
COVID-19 related viruses are known to withstand more than 48 hours on sur-
faces under certain conditions. As a precautionary measure, Rombit recom-
mends following this guidance for cleaning and disinfecting both the casing
and strap, especially when passing on the product to another person.
►Wipe the device and strap thoroughly with a 70% v/v solution of isopropanol or
ethanol, with a clean so cloth. Using disposable individually wrapped isopropyl
alcohol wipes is a good method for preventing cross-contamination.
►The eicacy of disinfectants is reduced on dirty surfaces. When the device or strap are
visibly dirty, clean them first with a mild soap solution and rinse with water before
disinfecting.
This guidance is based on the latest recommendations of the European Center of Disease
Prevention and Control at the time of writing (Interim guidance for environmental cleaning in
non-healthcare facilities exposed to SARS-CoV-2, technical report 2/2020). As the eectiveness
of certain cleaning products and disinfectants against COVID-19 are not yet fully known by
health authorities, Rombit recommends checking the latest guidelines, which can be found
on www.ecdc.europa.eu.

20
NOTICE
ALLERGY INFORMATION
Romware ONE™ is designed to the highest safety standards and
manufactured from medical-grade materials. The wrist strap is
designed to eliminate skin contact to known allergens such as nickel,
acrylates and methacrylates and is latex and BPA-free.
► The materials used in Romware ONE™ and the Romware ONE™
wrist strap meet the standards set for jewelry, drinking water and
food contact by applicable European, US, and other international
regulations.
► As with all things worn close to the body, moisture and bacteria
can cause irritation when wearing a wet or dirty wristband for
extended periods of time. If you have known skin sensitivities,
please take special care when wearing Romware ONE™. Clean
the band and wrist regularly, especially aer intense sweating
or working in very dirty environments. Be aware that products
such as lotions, perfume, soap or insect repellants are known to
get trapped under items as jewelry and wristbands and cause
irritation.
► Do not use aggressive products to clean the wristband. Keeping
Romware ONE™ and the band clean and dry will reduce the
possibility of skin irritation.
► Take o the safety wearable when not using it, to allow your skin
to breathe. If you experience redness, swelling, itchiness, or other
irritation on your skin around Romware ONE™, remove the device
and consult your physician.