Sagem MF9500 User manual

S
Operation Manual
for network scanner
MF9500
30000113484-01

1
INTRODUCTION
The optional Network Scanner Expansion Kit (SG-NS1) enables the machine to be used as a network scanner. Page 2
of the manual that accompanies the Network Scanner Expansion Kit (SG-NS1) contains an overview of the network
scanner functions, general considerations, and an explanation of image sending methods. Please read the manual
that accompanies the SG-NS1 before you read this manual. Both manuals explain only the network scanner functions
of the product. For information on loading paper, replacing toner cartridges, clearing paper misfeeds, handling peripheral
units, and other printer-related information, please refer to your "Operation manual (for printer operation and general
information)".
Additional manuals have been provided for copy and facsimile features. Please refer to these as necessary.
To enable the network scanner function of this machine, a product key (password) must be entered using a key
operator program. This is only required once. Use the "Product Key Entry for Network Scanner Expansion Kit" program
to enter the product key. If you do not know your product key, please ask your dealer. (For information on using key
operator programs, refer to "Operation manual (for printer operation and general information)".)
NOTES
• Before using the network scanner feature, several settings must be established from the Web page. These settings are
explained from page 2 on. The settings must be established by the network administrator. Such settings must be effected by
the system administrator who has the special network related backgrounds.
• This manual assumes that several options have been installed.
• In this manual, American spellings are used.
TABLE OF CONTENTS
Page
INTRODUCTION ...................................................... 1
SETTINGS AND PROGRAMMING REQUIRED
FOR THE NETWORK SCANNER FEATURE ........... 2
●ABOUT THE WEB PAGE .................................... 2
●SETTING PASSWORDS .................................... 2
● BASIC SETTINGS FOR NETWORK SCANNING ..... 3
●SETTING UP DESTINATION INFORMATION .... 4
●STORING SENDER INFORMATION.................. 5
●STORING A CUSTOM DIRECTORY.................. 5
CONDITION SETTING SCREEN
OF SCANNER MODE .............................................. 6
SENDING AN IMAGE .............................................. 10
●BASIC TRANSMISSION METHOD .................... 10
●TRANSMISSION METHODS
FOR SCAN TO E-MAIL (MANUAL
ENTRY, BROADCAST TRANSMISSION) ........... 12
●SCANNING AND TRANSMITTING
A TWO-SIDED ORIGINAL ................................. 13
SCANNING SETTINGS
(ORIGINAL SIZE, RESOLUTION, EXPOSURE,
AND FILE FORMAT) ............................................... 14
● MANUALLY SETTING THE SCANNING SIZE .... 14
●SELECTING THE RESOLUTION ....................... 15
●SELECTING THE EXPOSURE .......................... 16
●SELECTING THE FILE FORMAT ...................... 17
Page
PRIORITY TRANSMISSION OF A STORED JOB .... 18
CANCELING AN E-MAIL/FTP TRANSMISSION ....... 18
STORING, EDITING, AND CLEARING
FROM THE TOUCH PANEL .................................... 19
●STORING ONE-TOUCH KEYS
(only addresses for Scan to E-mail
and Internet-Fax) ............................................... 19
● EDITING AND DELETING ONE-TOUCH KEYS .21
●PROGRAMMING A GROUP KEY ..................... 22
●EDITING AND DELETING GROUP KEYS ......... 23
●STORING SENDER INFORMATION .................. 24
●EDITING AND DELETING
SENDER INFORMATION .................................. 24
●STORING A GROUP INDEX .............................. 25
●PRINTING PROGRAMMED INFORMATION ...... 25
TROUBLESHOOTING ............................................. 26
●IF YOUR E-MAIL IS RETURNED ...................... 26
●IF ATRANSMISSION ERROR OCCURS ........... 26
KEY OPERATOR PROGRAMS .............................. 27
●KEY OPERATOR PROGRAM LIST ................... 27
●USING THE KEY OPERATOR PROGRAMS ..... 27
●SETTING PROGRAMS ..................................... 28
●PRINTING OUT SETTINGS ............................... 29
SPECIFICATIONS ................................................... 30

2
SETTINGS AND PROGRAMMING REQUIRED
FOR THE NETWORK SCANNER FEATURE
To use the Network Scanner feature, settings for the E-mail server, DNS server, and destination addresses must be established.
To establish the settings, use a computer that is connected to the same network as the machine to access the
machine's Web page. The Web page can be displayed with your Web browser (Internet Explorer 4.0 or later, or
Netscape Navigator 4.0 or later). To access the Web page, refer to page 2-6 of "Operation manual (for printer operation
and general information)".
ABOUT THE WEB PAGE
When you access the Web page in the machine, the following page will appear in your browser.
A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the right
frame that allows you to establish settings for that item.
For overviews of each of the menu items, refer to pages 2-7 to 2-8 of "Operation manual (for printer operation and
general information)".
For detailed explanations of the procedures for establishing settings, click "Help" in the menu frame.
SETTING PASSWORDS
Passwords can be set to restrict Web page access and protect settings.
Note that it is not necessary to set passwords; the network scanner functionality can also be used without passwords.
A password can be set for the administrator and passwords can be set for each user. If you use a user password to
access the Web page, you will be able to establish, edit, and delete destinations in the Scanner Destination Management
menu; however, you will not be able to establish settings in the Setup menu.
The passwords for "User" and "admin" are both initially set to "sagem". If you wish to change the passwords when first
establishing the settings, enter "sagem" in "Old Admin Password" before you establish the settings. A password must
consist of alphanumeric characters and be no more than seven characters long. Passwords are case sensitive.After
entering a password, click "Submit" to set it. After setting the password, turn the machine power off and then back on.
When a password is set, you will be prompted for the password when you attempt to access a Web page with
protected settings. For the "User name", enter "user" if you are accessing the page as a user, or "admin" if you are
accessing the page as an administrator. For detailed information on setting passwords, refer to "Help".
Web Page

3
SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE
BASIC SETTINGS FOR NETWORK SCANNING
Click "Network Scanning" in the menu frame, and then establish the required settings. These settings should only be
established by the network administrator. After entering the settings, be sure to click "Submit" to store them. For
detailed information on setting procedures, refer to "Help".
■■
■■
■Select the method for assigning a file name to a scanned image
Select the method for assigning a file name to a scanned image. In "File Naming", click the items that you wish to
use in the file name. "Sender Name" and "Date & Time" are initially selected. If you are going to send images to the
same recipient more than once, we recommend that you also select "Session Page Counter" or "Unique Identifier"
to prevent sending multiple files with the same name, which would result in each successive file overwriting the
previous file.
■■
■■
■Selecting an e-mail subject (only used for Scan to E-mail)
Enter a subject when using Scan to E-mail. Only one subject can be entered. If nothing is entered, “Scanned
image from <Device Name>” will appear.
*The name that appears in <Device Name> is the name stored in "Name" in the screen that appears when you click "Status
& Alert E-mail" in the menu frame. If a name has not been stored, the product name will appear.
■■
■■
■E-mail Server and DNS Server Settings
E-mail sent by Scan to E-mail or Scan to FTP (Hyperlink) uses SMTP. To use either of these transmission methods,
you must first click "Network Settings" in the Web page menu, click "E-mail" in the screen that appears, and then enter
the required information in the settings under "E-mail Setup".
If you entered a host name in "Primary E-mail Server" or "Secondary E-mail Server" under "E-mail Setup", you will
need to click "DNS" and then enter the settings for the DNS server under "DNS Setup".
If you entered a host name in "Hostname or IP Address" when storing a destination for Scan to FTP (Scan to FTP
(Hyperlink)) or Scan to Desktop, you will also need to enter the settings for the DNS server under "DNS Setup".
Network Scanning Setting screen

4
SETTING UP DESTINATION INFORMATION
To store the name and address of a destination in an auto dial key, click "Destination Management" or one of the
transmission methods in the Web page menu frame. "Destination Management" can also be used to edit or clear
stored destinations.
A total of 500 destinations can be stored, including E-mail, FTP, Desktop, Internet-Fax, and Group destinations.
Among these, a combined total of 100 Scan to FTP and Desktop destinations can be stored.
The stored destinations appear as one-touch keys in the touch panel of the machine when you send an image,
allowing you to select the destination.
For detailed information on setting up, editing, and deleting destinations, refer to "Help".
■■
■■
■Storing destinations for Scan to E-mail and Internet-Fax
Scan to E-mail and Internet-Fax destinations can also be stored, edited, and cleared from the touch panel of the
machine. (Pages 19 - 21)
To perform Scan to E-mail, the e-mail server settings must first be established. (Refer to page 3.)
■■
■■
■Storing destinations for Scan to FTP
If you select the "Enable Hyperlink to FTP server to be e-mailed" checkbox, you can send an e-mail message to
a "Sender" selected from "E-mail Destination" (stored in "Sender E-mail" in the Web page menu (page 5)), to
notify that person of the location of the scanned image data and its file format. (Scan to FTP (Hyperlink))
The e-mail includes a link to the location of the scanned image data, and if the FTP server does not require a user
name or password (anonymous server), the recipient can display the image by simply clicking on the address.
If you entered a host name in "Hostname or IP Address", you will need to enter the DNS server or WINS server
settings. Click "Network Settings" and enter the settings under "DNS Setup". To perform Scan to FTP (Hyperlink),
you must also click "E-mail" and then enter the settings under "E-mail Setup" for the e-mail server. (Refer to page
3.)
■■
■■
■Storing destinations for Scan to Desktop
Scan to Desktop can only be used if Network Scanner Tool is installed in your computer (Network Scanner Tool is
included on the CD-ROM that accompanies the SG-NS1 Network Scanner Expansion Kit).
You can store a Scan to Desktop destination in the Web page, or in Network Scanner Tool. We recommend that
you normally use Network Scanner Tool, which automatically establishes settings. The Web page is primarily used
when the same settings are to be established in multiple laser printers, or when the network administrator performs
maintenance. If the information set here differs from the information set in the host computer, transmission and
reception will not take place normally. For details, refer to "User's Guide"* for Network Scanner Tool in the CD-
ROM that accompanies the Network Scanner Expansion Kit (SG-NS1).
If you entered a host name in “Hostname or IP Address”, you will need to enter the DNS server or WINS server
settings. (Refer to page 3.)
*To view "User's Guide", Adobe Acrobat Reader 4.05 or later is necessary. If this is not installed on your computer, you can
install it from the CD-ROM that accompanies the Network Scanner Expansion Kit (SG-NS1). For details, refer to the
operation manual for the Network Scanner Expansion Kit (SG-NS1).
■■
■■
■Storing Groups
If you are using Scan to E-mail or Internet-Fax, a scanned image can be sent to multiple destinations in a single
operation. To use this function, you must first store the destinations in a group. Click "Group" and then select the
Scan to E-mail or Internet Fax destinations that you wish to store in the group. Up to 300 destinations can be
stored in one group. Only destinations for E-mail or Internet-Fax can be stored in a group. Note that multiple
destinations cannot be entered manually when sending an image.
SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE

5
SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE
■■
■■
■Items common to all transmission methods when storing destinations
• Full Name, Display Name
Only alphabetical characters and symbols can be used to enter names in "Full Name" and "Display Name". For
the maximum number of characters that can be entered, click "Help" in the menu frame. "Display Name" is the
one-touch key name that is displayed in the touch panel of the machine. If a display name is not stored, the first 18
characters of the name stored in "Full Name" are automatically used as the display name.
• Initial, Custom Directory
Stored destinations are arranged on "indexes" when displayed in the touch panel of the machine. There are two
types of indexes: the ABC index and group indexes. The ABC index arranges destinations based on the letter
entered in "Initial", which is normally the first letter of the name entered in "Full Name". If a destination is frequently
used, it is convenient to select the "Frequently Used" checkbox to include the destination in the alphabetical
"FREQUENT USE" index. Group indexes ("Custom Directories") allow you to create and name indexes (see the
following page) of destinations for specific purposes.
• File Format
When you store a destination, you can also select the compression mode and the format of the image file that is
created when you scan an original for transmission. You can select TIFF-F, TIFF, or PDF for the file type, and MH
(G3), MMR (G4), or "Uncompressed" for the compression mode. An initial setting has been made for the file type
and compression mode, so you only need to make a selection if the initial settings are not satisfactory. For an
explanation of the initial settings of each of the transmission methods, click "Help" in the menu frame.
NOTE
Internet-Fax only has one file format, TIFF-F, and thus there is no selection. MH (G3) or MMR (G4) can be selected for the
compression mode.
STORING SENDER INFORMATION
To store the sender information (Sender Name, E-mail Address) that is displayed when the recipient receives your e-
mail, click "Sender E-mail" in the menu frame and then click "Add". Information for up to 20 different senders can be
stored. Select a sender from the stored senders using the touch panel of the machine when you send an image (page
10). The selected sender appears in the sender column of the recipient's e-mail software program.
NOTE
If you do not select a sender when sending an image, the default sender information stored with the key operator program is
automatically sent. (Page 29)
STORING A CUSTOM DIRECTORY
Auto dial keys (one-touch keys and group keys) are normally stored in the ABC index. However, you can also use the
group indexes (custom directory) to group destinations for more convenient use. Six indexes are available, and a
name up to 6 characters long can be assigned to each index.
Click "Custom Directories" in the menu frame of the Web page, and then enter the desired name in the screen that
appears. "User-*" is initially entered for the name of each index. Clear this and then enter the new name.
The procedure for storing auto dial numbers in a group index is explained on page 4, and the procedure for switching
between the ABC index and the group indexes is explained on page 7.
NOTE
You can also store indexes in the Custom Directory from the touch panel of the machine.

6
CONDITION SETTING SCREEN OF SCANNER MODE
The condition setting screen of scanner mode is displayed by pressing the IMAGE SEND key (refer to page 4 of
"Operation manual (for copier)") while the print mode, copy mode, or job status screen appears in the touch panel. In
the explanations that follow, it is assumed that the initial screen that appears after pressing the IMAGE SEND key is
the condition setting screen (shown below). If you have set the display to show the address directory (following page)
when the IMAGE SEND key is pressed, touch the CONDITION SETTINGS key in the address directory to display the
condition setting screen.
The key operator program can be used to set the display to show either the condition setting screen (shown below) or
the address directory screen (following page) when the IMAGE SEND key is pressed (refer to page 28).
NOTE
For information on the parts of the unit and the operation panel that are used for network scanning, refer to pages 3-4 of
"Operation manual (for copier)". For parts that are used for both network scanning and printing, refer to chapter 1 of "Operation
manual (for printer operation and general information)".
■■
■■
■Condition setting screen
The display is initially set (factory setting) to show the following condition setting screen as the initial screen.
Message display
Messages appear here to indicate the current status
of the machine. When the machine is ready to send,
an icon appears to the left.
LOCAL ADDRESS BOOK key (page 11)
This displays the Address Directory screen (next
page). Touch this key when you want to use an auto-
dial number (one-touch dialing or group dialing).
ADDRESS REVIEW key (page 12)
When performing Scan to E-mail or Internet-Fax
broadcast transmission, touch this key to check your
selected destinations. Your selected destinations will
appear as a list, and the list can be edited.
SENDER LIST key (page 10)
Touch this key to select the sender when sending
an image.
E-MAIL ADDRESS key (page 12)
When performing Scan to E-mail, touch this key if
you wish to enter the e-mail address of the recipient
manually instead of using an auto dial key.
Two-sided scanning icon display (page 13)
Icons appear here when you touch the ORIGINAL
key and select two-sided scanning. The icons can
be touched to open function selection screens.
ORIGINAL key (pages 13-14)
Touch this key when you wish to manually set the
size of the original to be scanned or scan both sides
of the original.
FILE FORMAT key (page 17)
Touch this key to set the file format of scan images
that you transmit. The selected file format setting
will be highlighted above the key. The initial factory
setting is PROGRAMMED.
RESOLUTION key (page 15)
Touch this key to change the resolution setting for
the original to be scanned. The selected resolution
setting will be highlighted above the key. The initial
factory setting is STANDARD.
EXPOSURE key* (page 16)
Touch this key to change the exposure setting for
the original to be scanned. The selected exposure
setting will be highlighted above the key. The initial
factory setting is AUTO.
AUTO
ORIGINAL
STANDARD
RESOLUTION
PROGRAMMED
FILE FORMAT
AUTO
EXPOSURE
LOCAL
ADDRESS BOOK
ADDRESS REVIEW
SENDER LISTE-MAIL ADDRESS
GLOBAL
ADDRESS SEARCH
READY TO SEND.
Global address search (page 9)
This feature makes it possible to search for an e-
mail address in an Internet or intranet directory
database. The procedure for using Global access
search is explained on the following pages.

7
■Address directory screen (alphabetically ordered)
If you have set the initial screen to the address directory screen using the key operator program, the initial screen
will appear as follows.
Destinations stored using the Web page are grouped in indexes ( ) according to the letter entered in "Initial" for
each destination, and the name entered in "Display Name" is displayed in the one-touch key ( ).
One-touch key display
This shows the one-touch keys that have been
stored on the selected "index card". The key type is
indicated by the icon at the right.
:Scan to E-mail, Internet-Fax
: Scan to FTP
: Scan to Desktop
The display is initially set to show 8 keys. This can
be changed to 6 or 12 using the key operator
program. (Refer to page 26.)
Display switching keys
In cases where the one-touch keys cannot all be
displayed on one screen, this shows how many
screens are left. Touch the " " " " keys to move
through the screens.
NOTE
The screen showed above is the alphabetical address directory. If desired, the initial screen can be set to the group address
directory (refer to page 28).
CONDITION SETTINGS key
This displays the condition setting screen (previous
page), which is used to set various conditions.
ABC GROUP key
Touch this key to switch between the alphabetical
index and the group index.
Index keys
One-touch key destinations are stored on each of
these index cards (alphabetical index or group
index). Touch an index key to display the card.
Group indexes make it possible to store one-touch
keys by group with an assigned name for easy
reference. This is done with the custom settings (refer
to page 5). Frequently used one-touch key
destinations can be stored on the FREQUENT USE
card for convenient access.
CONDITION SETTING SCREEN OF SCANNER MODE
GROUP6GROUP5GROUP4GROUP3GROUP2GROUP1 ABC GROUP
SAGEM SA
FREQUENT USE ABCD EFGHI JKLMN OPQRST UVWXYZ ABC GROUP
TPS
SAGEM D DESKTOP
E F
GH DESKTOP
CONDITION
SETTINGS
READY TO SEND.
ADDRESS REVIEW
E-mail Destination Management page

8
Global Address Search
1. Overview of global address search
LDAP (Lightweight Directory Access Protocol) is used to access an Internet or intranet directory database to
search for an e-mail address. The desired e-mail address is selected from the search results and an e-mail can
be sent to that address.
To use this function, the IP address (or network name) of the LDAP server must be set, as well as an account
name and password. These settings are configured by accessing the Web server in the machine from a computer.
2. Global address search settings
2-1. After accessing the Web server in the machine, follow the steps below to open the "LDAP Setup"
page and configure the required settings.
• To access the Web server, see page 2-6 of the "Operation manual (for printer operation and general
information)".
2-2. Click "Network Settings" under "Setup" in the menu frame on the left side of the Web page. The
"Network Settings" page will appear.
• Click "LDAP" to open the "LDAP Setup" page.
2-3. Configure the settings.
• For explanations of each of the settings, click "Help" in the menu frame.
2-4. Click "Submit".
• Be sure to click "Submit" to save your settings after configuring them.

9
3. Procedure for global address search
The [GLOBAL ADDRESS SEARCH] key appears in the initial screen of SCANNER mode. Touch this key to
display the global address search screen. Enter the keyword that you wish to use to search for the address,
and then touch the [SEARCH] key to access the directory database in the LDAP server and begin searching.
Global address search screen
Enter the search keyword in this screen and
touch the [SEARCH] key.
Keyword display
[SEARCH] key
When e-mail addresses are found that match the keyword
The screen at left appears when e-mail
addresses are found that match the keyword.
If no matching e-mail addresses are found, a
message to that effect will appear.
Keyword display
The keyword entered in the global address search screen appears here.
Search results
The search results appear as destination keys. If there are too many destinations to fit on one screen, use
the /keys to display the remaining destinations.
[DETAIL] key
Touch this key after selecting a destination in to display information on the destination.
[CONDITION SETTINGS] key
Touch this key to return to the initial screen of SCANNER mode.
For the entire transmission procedure, see the Operation manual (for network scanner) (pages 8 to 9).
[ADD SELECTED] key
Touch this key to add an address selected in to the destinations for the transmission.
[ADDRESS REVIEW] key
Touch this key to display a list of the addresses that have been selected as destinations of the transmission.
This screen is used to check the addresses and delete any addresses if needed.
[SEARCH AGAIN] key
If no matching e-mail addresses were found, press this key to return to the global address search screen
and search again using a different keyword.
[LOCAL ADDRESS] key
Touch this key to switch to the one-touch key screen, which contains stored addresses. Addresses can
also be selected from this screen for use in a broadcast transmission. Note that the name of this key, which
is called the [ADDRESS DIRECTORY] key in the Operation manual (for network scanner), has been changed
to "LOCAL ADDRESS BOOK".
NOTE
E-mail addresses appearing in the search results cannot be stored in one-touch keys.
tanaka DETAIL
ADD SELECTED
ADDRESS REVIEW
SEARCH AGAIN
LOCAL ADDRESS
CONDITION
SETTINGS
tanaka A [e-mail]
[e-mail]
[e-mail]
[e-mail]
tanaka B
tanaka C
tanaka D
READY TO SEND.

10
SENDING AN IMAGE
BASIC TRANSMISSION METHOD
1Make sure the machine is in scanner mode.
When the IMAGE SEND
key light is on, the machine
is in scanner mode. If the
light is not on, press the
IMAGE SEND key.
2Load the original.
For detailed information on
loading an original, refer to
pages 7 and 8 of "Operation
manual (for copier)".
NOTE
You cannot load documents in both the auto document
feeder and on the document glass and send them in a
single transmission. If documents are loaded in both the
auto document feeder and on the document glass, only
the document in the auto document feeder will be scanned
and transmitted.
3
Check the original size.
AUTO A4
ORIGINAL
STANDARD
RESOLUTION
PROGRAMMED
FILE FORMAT
The original size is
automatically detected.
If you loaded a non-standard
size document or wish to
change the scanning size,
touch the ORIGINAL key
and set the document size.
(Refer to page 12.)
NOTE
To scan a two-sided original , refer to page 11.
4If needed, adjust the resolution setting.
(Refer to page 13.)
AUTO A4
ORIGINAL
STANDARD
RESOLUTION
PROGRAMMED
FILE FORMAT
The initial factory setting is
STANDARD.
5If needed, adjust the exposure setting.
(Refer to page 14.)
AUTO A4
AUTO
EXPOSURE
STANDARD
RESOLUTION
PROGRAMMED
FILE FORMAT
The initial factory setting is
AUTO.
6If needed, select the file format.
(Refer to page 15.)
AUTO A4
ORIGINAL
STANDARD
RESOLUTION
PROGRAMMED
FILE FORMAT
The initial factory setting is
PROGRAMMED.
7Touch the SENDER LIST key.
-MAIL ADDRESS SENDER LIST
ADDRESS REVIEW
DIRECTORY
This step is not necessary
for Scan to FTP or Scan to
Desktop. Go directly to step
10 (next page).
NOTES
• You can omit selection of a sender (go directly to step
10). In this case, the default sender information stored
with the key operator program is automatically
transmitted. (Page 27)
• Up to 20 senders can be stored using the Web page.
(Page 5)
8Touch a key to select a sender.
2 GROUP
SAGEM PPD 1 GROUP
DER LIST
The touched key is
highlighted. If you made a
mistake, touch the correct
key. The highlighting will
move to the new key.
The selected sender will be
the sender of the e-mail.
9Touch the OK key.
1 GROUP

11
SENDING AN IMAGE
10
Touch the LOCAL ADDRESS BOOK key.
LOCAL ADDRESS
DIRECTORY
The address directory
screen appears.
11
Touch the one-touch key for the desired
destination.
FREQUENT USE ABCD EFGHI JKLMN OPQRS
T.P.S.
SAGEM
SAGEM SA
READY TO SEND.
Refer to page 7 for
information on using the
address directory screen.
The key you touched is
highlighted. If you touch the
wrong key, touch the key again
to cancel the selection. The key
display will return to normal.
NOTES
• Refer to pages 4 and 5 for information on programming
one-touch key destinations.
•
When pressing a one-touch key, corresponding information from
the email destination screen is shown in the message display. Up
to 28 characters can be displayed in the message screen,
regardless of the number of characters that have been entered.
• You can also manually enter the address of a Scan to E-
mail destination, or select multiple destinations for a
broadcast transmission. (Next page)
Using the auto document feeder
12
Press the START key.
Scanning begins and the
transmission job is stored.
(The job is transmitted
after previously stored
transmission jobs have
been completed.)
If scanning is completed normally, the machine makes a
beep sound to inform you that the transmission job is stored
and JOB STORED appears in the message display.
Using the document glass
12
Press the START key.
The original is scanned
and the READ-END key
appears.
13
If you have another page to scan, change pages and
then press the START key.
Repeat this sequence until all pages have been scanned.
You can change the resolution and exposure settings
as needed for each page (refer to pages 13 and 14).
If no action is taken for one minute, scanning
automatically ends and the transmission job is stored.
14
After the final page is scanned, touch the READ-
END key.
READ-END
AL. (Pg.No. 3)
ESS [READ-END].
The machine makes a beep
sound to inform you that the
transmission job is stored
and JOB STORED appears
in the message display. (The
destination is automatically
called and the document
transmitted after previously
stored jobs are completed.)
Open the document glass cover and remove the
document.
NOTES
•Canceling transmission
To cancel transmission while SCANNING ORIGINAL... appears in the display or before the READ-END key is pressed, press the C key or
the CA key. To cancel a transmission job that is already stored, press the JOB STATUS key and cancel the job as explained on
page 18.
•Important points when using Scan to E-mail
Be very careful not to send image data files that are too large. Your mail server's system administrator may have placed a limit
on the amount of data that can be sent in one e-mail transmission. If this limit is exceeded, the e-mail will not be delivered to
the recipient. Even if there is no limit and your e-mail is successfully delivered, a large data file may take a long time to be
received and place a heavy burden on the recipient's network, depending on the recipient's network (Internet) connection
environment. If large image data files are repeatedly sent, the resulting burden on the network may slow down the speed of
other, unrelated data transmissions and in some cases, may even cause the mail server or network to go down.
In cases where you need to send multiple documents, try such measures as lowering the resolution or image quality mode.
• If the power is turned off or a power failure occurs while a document is being scanned in the auto document feeder, the machine will stop and
a document misfeed will occur. After power is restored, remove the document as explained on page 29 of "Operation manual (for copier)".

12
TRANSMISSION METHODS FOR SCAN TO E-MAIL
(MANUAL ENTRY, BROADCAST TRANSMISSION)
It is possible to manually enter the address of a Scan to E-mail destination, or select multiple destinations for a
broadcast transmission. (These procedures are not possible when performing an Internet-Fax transmission. First use
the procedure in "Basic transmission method" on pages 10 to 11.)
SENDING AN IMAGE
1Perform steps 1 through 9 of "Basic
transmission method" (pages 10 to 11).
2Touch the E-MAIL ADDRESS key.
E-MAIL ADDRESS SENDER
ADDRESS
DIRECT
3Enter the e-mail address.
If you make a mistake, press the key to move the cursor
(
■ ) back to the mistake and then enter the correct
character.
4
Touch the FILE FORMAT key.
The file format is initially set
to "File type: PDF,
Compression mode: MMR
(G4)". If you do not need to
change the file format, go
directly to step 6.
NOTE
The initial file format setting can be changed with the key
operator program. (Page 29)
5Select the file type and the compression mode.
TIFF
TIFF-F
PDF MH (G3)
MMR (G4)
NONE
COMPRESSION MODE
CANCEL OK
OK
E-MAIL ADDRESS
FILE TYPE
FILE FORMAT
6Touch the outer OK key.
RESSION MODE
CANCEL OK
OK
You will return to the initial
screen.
If you are not performing a
broadcast transmission, go
directly to step 9.
7If you wish to enter another e-mail address,
repeat steps 2 through 6.
NOTES
• If the key operator
program has been set
so that the NEXT
ADDRESS key must
always be pressed
(page 28) and you wish
to enter another
address, press the
NEXT ADDRESS key and then repeat steps 2 through 6.
• If you frequently use broadcasting to send documents to
the same group of destinations, it is convenient to program
those destinations into a group key. (Page 4)
8Touch the ADDRESS REVIEW key and check the
destinations.
E-MAIL ADDRESS SENDER LIST
ADDRESS REVIEW
DIRECTORY
When the ADDRESS
REVIEW key is pressed,
only the entered
destinations are displayed.
If you need to clear a
destination, press its key.
Press the OK key to return
to the initial screen.
9Continue from step 12 of "Basic transmission
method" (pages 10 to 11).
NOTES
• To cancel a broadcast transmission when selecting
destinations, press the CA key.
• When you perform a broadcast transmission, the
compression mode set with the key operator program is
used as the file compression mode for all destinations.
This is initially set to "MH (G3)". If desired, you can change
the setting to "MMR (G4)". (Page 29)
CONDITION
SETTINGS
NEXT ADDRESS

13
NOTES
• Booklets and tablets
Two-sided originals that are bound at the side are booklets, and two-sided originals
that are bound at the top are tablets.
• Two-sided scanning turns off after the document is stored in memory. Pressing the
CA key will also cancel two-sided scanning.
Booklet Tablet
SCANNING AND TRANSMITTING A TWO-SIDED ORIGINAL
A two-sided original can be automatically scanned and transmitted using the auto document feeder. Follow the steps
below.
SENDING AN IMAGE
1
Make sure the machine is in scanner mode and
then load the document in the auto document
feeder.
2
Touch the ORIGINAL key.
AUTO A4
ORIGINAL
RESOLUTION
PROGRAMMED
FILE FORMAT
When you touch the
ORIGINAL key, check the
original size displayed in the
key.
3Touch the 2-SIDED BOOKLET key or the 2-
SIDED TABLET key as appropriate for the
original you loaded.
AUTO MANUAL
2-SIDED
BOOKLET 2-SIDED TABLET
ORIGINAL SIZE
If necessary, touch the
MANUAL key and set the
original size. (Page 14)
4Touch the OK key.
OK
ED
L
You will return to the initial
screen.
A two-sided original icon appears next to the ORIGINAL
key.
(Example: The icon that appears when the 2-SIDED
BOOKLET key is touched.)
ORIGINAL
STANDARD
RESOLUTION
PROGRAMMED
FILE FORMAT
AUTO A4
5Continue from step 4 of "Basic transmission
method" (pages 10 to 11).

14
SCANNING SETTINGS (ORIGINAL SIZE,
RESOLUTION, EXPOSURE, AND FILE FORMAT)
When sending an image, you can adjust the original size, resolution, exposure, and file format settings as needed.
MANUALLY SETTING THE SCANNING SIZE
If you load an original that is not a standard size, or if you wish to change the scanning size, touch the ORIGINAL key
and set the original size manually. Perform the following steps after loading the document in the automatic document
feeder or on the document glass.
NOTE
Standard sizes that can be detected are as follows:
5-1/2"x8-1/2", 8-1/2"x11", 8-1/2"x11"R, 8-1/2"x14", 11"x17" (A3, B4, A4, A4R, B5, B5R, A5). If a non-standard size original is
loaded (including special sizes), the closest standard size may be displayed, or the original size may not appear at all.
NOTE
You can return to automatic detection by pressing the CA key.
1
Touch the ORIGINAL key.
AUTO A4
ORIGINAL
RESOLUTION
PROGRAMMED
FILE FORMAT
2Touch the MANUAL key.
ROTATE THE IMAGE 90 DEGREE
MANUAL
STA
AUTO
2-SIDED
TABLET
2-SIDED
BOOKLET
ORIGINAL SIZE
The sizes that can be
selected are displayed.
NOTE
If you wish to rotate the original 90° when creating an image
file, click the "Load the original so that the image is oriented
horizontally" checkbox (a checkmark should appear in the
box).
3Touch the desired original size key.
OK
OK
B4
A3
B5R
A4
A5
A5R
INCH
AB
A4RB5
ORIGINAL SIZE
MANUALAUTO
AUTO is no longer
highlighted. MANUAL and
the original size key you
touched are highlighted.
If you wish to select an inch size, touch the
AB INCH key and then touch the desired
original size key.
OK
OK
INCH
AB
ORIGINAL SIZE
MANUALAUTO
5 X8
1
/
2 1
/
2
5 X8 R
1
/
2 1
/
2
8 X11
1
/
2
8 X11R
1
/
2
8 X14
1
/
2
11X17
INCH is highlighted and
inch size keys are
displayed. To return to the
AB palette, touch the
AB INCH key once again.
4Touch the outer OK key.
OK
OK
L
8 X11
1
/
2
You will return to the initial
screen. (Pressing the inner
OK key in the step above
returns you to step 2.)
5The selected size appears in the top half of the
ORIGINAL key.
ORIGINAL
RESOLUTION
PROGRAMMED
FILE FORMAT
8 X11
1
/
2

15
SCANNING SETTINGS (ORIGINAL SIZE, RESOLUTION, EXPOSURE, AND FILE FORMAT)
SELECTING THE RESOLUTION
After loading the original, you can adjust the resolution as needed for the type of original and the size of the letters on
it. After loading the original in scanner mode, adjust the settings as explained below. The initial resolution setting is
STANDARD.
■Change the resolution.
1Touch the RESOLUTION key.
AUTO A4
ORIGINAL
STANDARD
RESOLUTION
PROGRAMMED
FILE FORMAT
2Touch the desired resolution key.
HALF TONE
OK
L/FTP
200
300
400
600
INTERNET
FAX
200 100
200 200
200 400
400 400
(dpi)
STANDARD
FINE
SUPER FINE
ULTRA FINE
200 200
300 300
400 400
600 600
200 100
200 200
200 400
400 400
(
The selected key is
highlighted. If you selected
FINE, SUPER FINE, or
ULTRA FINE, you can also
touch the HALF TONE key
to select halftone.
3Touch the OK key.
HALF TONE
OK
MAIL/FTP
00 200
00 300
00 400
00 600
INTERNET
FAX
200 100
200 200
200 400
400 400
(dpi)
OK
You will return to the initial
screen.
NOTES
• The initial factory resolution setting is Standard. If desired,
you can change the initial setting to a different setting
using the key operator program. (Refer to page 28.)
• When using the automatic document feeder, the
resolution setting cannot be changed once scanning has
begun.
■Resolution settings
Standard
Touch this key if your original consists of
normal-sized characters (like those in
this manual).
Fine
Touch this key if your original has small
characters or diagrams. The original will
be scanned at twice the resolution of the
Standard setting.
Super fine
Touch this key if your original has intri-
cate pictures or diagrams. A higher-qual-
ity image will be produced than with the
Fine setting.
Ultra fine
Touch this key if your original has intri-
cate pictures or diagrams. This setting
gives the best image quality. However,
transmission will take longer than with
the other settings.
Half tone
Touch this key if your original is a photo-
graph or has gradations of color (such as
a color original). This setting will produce
a clearer image than Fine, Super fine, or
Ultra fine used alone. Half tone cannot be
selected if Standard has been selected.

16
SELECTING THE EXPOSURE
After loading the original, you can adjust the contrast as needed for the darkness and type of the original. After loading
the original in scanner mode, adjust the settings as explained below. The initial exposure setting is AUTO.
■Change the exposure.
1Touch the EXPOSURE key.
AUTO A4
AUTO
EXPOSURE
STANDARD
RESOLUTION
PROGRAMMED
FILE FORMAT
If the Fax Expansion Kit (SG-FEK)
has been installed, the
SPECIAL MODES key will
appear in place of the
EXPOSURE key. In this
case, press the SPECIAL
MODES key and then press
the EXPOSURE key.
2Touch the desired exposure key.
AUTO
DARK
ORIGINAL LIGHT ORIGINAL
The selected key is
highlighted.
3Touch the OK key.
OK
LIGHT
You will return to the initial
screen.
NOTE
When using the document glass to scan pages,
the exposure setting can be changed each time you
change pages. When using the automatic document
feeder, the exposure setting cannot be changed once
scanning has begun.
Dark Select this setting if your original consists
Original mostly of dark characters.
Auto
This setting automatically adjusts the ex-
posure for light and dark parts of the origi-
nal.
Light Select this setting if your original consists
Original mostly of faint characters.
■Exposure settings
SCANNING SETTINGS (ORIGINAL SIZE, RESOLUTION, EXPOSURE, AND FILE FORMAT)

17
SCANNING SETTINGS (ORIGINAL SIZE, RESOLUTION, EXPOSURE, AND FILE FORMAT)
SELECTING THE FILE FORMAT
When you send an image to one or more recipients using Scan to E-mail or Scan to FTP, the FILE FORMAT key
enables you to temporarily override the individual file format settings (FILE TYPE / COMPRESSION MODE) stored for
each recipient and send the image to all of the recipients using a single file format setting.
"PROGRAMMED" is initially selected, which means that the file format settings stored for each recipient are used.
1Touch the FILE FORMAT key.
AUTO A4
ORIGINAL
STANDARD
RESOLUTION
PROGRAMMED
FILE FORMAT
2Select the file type and the compression mode.
ORIGINAL
AUTO
EXPOSURE
STANDARD
RESOLUTION
FILE FORMAT
READY TO SEND.
ONE PAGE PER FILE
AUTO A4
TIFF
TIFF-F
PDF MH (G3)
MMR (G4)PROGRAMMED PROGRAMMED
NONE
FILE TYPE COMPRESSION MODE
OK
NOTE
When the "ONE PAGE PER FILE" checkbox is not selected,
all scanned pages are combined into a single file. When
the checkbox is selected, one file is created per page.
3Touch the OK key.
MH (G3)
MMR (G4)ED PROGRAMMED
NONE
COMPRESSION MODE
OK
You will return to the initial
screen.
NOTES
• The initial file format setting can be changed with the
key operator program. (Page 29)
• Even if you change the settings in the FILE FORMAT
setting screen, you can return to the settings stored for
each recipient by selecting "PROGRAMMED" once
again.
The PROGRAMMED key returns both the file type and
compression mode to the stored file format settings
regardless of which key is touched. You cannot return
only the file type, or only the compression mode, to the
stored setting.
• When you perform a broadcast transmission, the
compression mode selected in the key operator program
has precedence over the others.

18
1Press the JOB STATUS key.
2Touch the E-MAIL/FTP key.
E-MAIL/FTP
WAITING
WAITING
WAITING
3Touch the job key of the transmission job to
which you wish to give priority.
The touched key is highlighted.
4Touch the PRIORITY key.
PRIORITY
STOP/DELETE
AITING
AITING
AITING
The selected job moves up
to the next position after the
job currently being
executed.
When the current job is completed, execution begins of
the job selected in step 3.
NOTE
If the job currently being executed is a broadcast
transmission, the priority job will be executed after the call
to the current destination is completed. When the priority
job is completed, the remaining broadcast destinations are
called. However, if the priority job is also a broadcast
transmission, the job is begun after the current broadcast
job is completed.
PRIORITY TRANSMISSION OF A STORED JOB
If you have an urgent transmission job and multiple transmission jobs have already been stored, you can give priority
to the urgent job so that it will be transmitted immediately after the job currently being executed. This is done from the
job status screen. For details on using the job status screen, refer to page 1-14 of "Operation manual (for printer
operation and general information)".
1Press the JOB STATUS key.
2Touch the E-MAIL/FTP key.
E-MAIL/FTP
WAITING
WAITING
WAITING
3Touch the job key of the transmission job you
wish to cancel.
The touched key is highlighted.
4Touch the STOP/DELETE key.
PRIORITY
STOP/DELETE
AITING
AITING
AITING
A message appears to
confirm the cancellation.
Touch the YES key to delete
the selected job key and
cancel the transmission.
NOTE
If you do not wish to cancel the transmission, touch the
NO key.
CANCELING AN E-MAIL/FTP TRANSMISSION
You can cancel a transmission job that is in progress or that has been stored. Cancellation is done from the e-mail/
FTP job status screen.

19
STORING ONE-TOUCH KEYS (only addresses for Scan to E-mail and Internet-Fax)
The touch panel of the machine can also be used to store destinations for Scan to E-mail and Internet-Fax. (Scan to
FTP destinations must be stored using the Web page, and Scan to Desktop destinations must be stored using
Network Scanner Tool (page 4).)
1Press the CUSTOM SETTINGS key.
2Touch the ADDRESS CONTROL key.
KEY OPERATOR PRO
ADDRESS
CONTROL
3Touch the DIRECT ADDRESS key.
DIRECT ADDRESS
CUSTOM INDEX
4Touch the INDIVIDUAL key.
DIRECT ADDRESS
INDIVIDUAL GROUP
STORE
5Click the checkbox of the transmission method
to be used so that a checkmark appears.
(Example: Scan to E-mail)
T ADDRESS /INDIVIDUAL
E-MAIL INTERNET-FAX
NAME
INDEX ADDRESS
6Touch the NAME key.
DIRECT ADDRESS / INDIVIDUAL
NAME
INDEX FAX
E-MAIL INTER
The "No." that automatically
appears is the lowest number
from 001 to 500 that has not
yet been programmed. When
NAME is touched, the letter-
entry screen appears. Enter up
to 36 characters for the name.
NOTE
If you are going to use the Web page to edit or delete the
stored name at a later time, do not use the characters ", <,
or >. These characters cannot be displayed in the Web page.
7Touch the INITIAL key.
INITIAL
FILE FORMAT
8Touch a letter key.
The first letter (initial) of the
name entered in step 6 is
initially selected and is
highlighted. If you wish to
change the letter, touch a
different letter key.
NOTE
The initial you enter here determines the position of the
one-touch key in the ABC index. For information on the
ABC index, refer to page 7.
9Touch the OK key.
STORING, EDITING, AND CLEARING FROM
THE TOUCH PANEL
One-touch and group keys for Scan to E-mail and Internet-Fax, group indexes, and senders can also be stored, edited
and cleared from the touch panel of the machine.