Sagem MF 5890DN User manual

Date en cours : 7 June 2006
C:\Documents and Settings\G092899\Bureau\LU 252 745 055A HFF 5890dn_EN\1 COUVGb.fm
User Manual
5890dn

WELCOME
You have just acquired a new-generation communications terminal from SAGEM and we congratulate
you on your choice. This multi-function terminal is capable of faxing, printing and scanning; it can also
be used for communication on the Internet. Your terminal will meet all your professional requirements.
We highly recommend that youtake the time to read this manual so that you can get the most out of the
many features of your terminal.
For your comfort and your safety, we ask you to carefully read the paragraph Safety warning, on
page 7-1 in the Safety chapter.
This user manual is applicable to the following model:
It combines power, user-friendliness and simplicity thanks to its colour screen, its navigator, its
multitask access and its direct access directory.
Through its Internet access, your terminal allows you to:
• send and receive faxes to E-mails thanks to the F@x to E-mail function,
• send and receive E-mails,
• send SMS's.
You can also print using the PCL®6 and KPDL/ SGScript 3 (emulation of the level 3 Postscript®
language) formats, both in black&white.
List of accessories1
The following additional accessories are proposed for the Fax Laser Pro range:
• Directory card.
• 500-page paper tray.
• Companion Suite Pro LH PC kit.
Consumables
To refer to the last page of this user manual for to know the characteristics of the consumable.
Model Equipment
5890dn / 5890bdn1
• Duplex unit scanner colour
• 33.6 kbps fax modem (for colour and black&white fax) and 56 kbps
data modem
• Laser printer black&white 35 ppm network laser printer
• Emission / reception of SMS
• Duplex black&white and colour copier
• 10/100 Base T LAN
• Network PC kit
• USB key reader
1. This user manual relates to the 5890bdn model that integrates the double line PCB The functions associated with the double
line PCB are described in the user manual "Double line option" delivered with the equipment.
2. The list of accessories is subject to change without prior notice.

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FAX
COM
SCAN
COPY
PRINT
1. key: duplex (double-sided) scan/copy .
2. key: selection of colour mode.
3. key: scan resolution.
4. key: contrast setting.
5. Graphical colour screen.
6. Scan resolution indicator.
7. "Line" icon:
*On: communication in progress.
*Flashing : communication setting up.
8.
Colour mode icon :
* On: colour mode active .
* Off: colour mode not active .
9.
Duplex printing indicator in copy mode:
*On: duplex mode activated.
*Out: duplex mode deactivated.
10.
Toner remaining indicator :
On: end of toner,
Flashing: near the end of toner.
11. Message reception icon (SMS or attachment)
12. Memory occupation indicator
13. Indicator of documents to be printed
14. Digital keyboard.
15. Alphabetical keyboard.
16.
Í key: deletes the character to the left of the cursor.
17. key: input or line feed.
18. key: access to special characters.
19. key: help with terminal use.
20. key:
photo printing .
21. key: reduce or enlarge.
22. key:
black and white copy .
23. key: scan to e-mail (sending of Internet fax).
24.
PC key : scan to PC / scan to FTP / scan to disk .
25. key: Shift.
26. key: multiple contact sending (fax, e-mail or
SMS).
27. key: sending of an SMS (Short Message
Service).
28. key: access to directory and quick dial numbers.
29. key: line manual connection, listen for tone
during fax sending.
30. key: send fax.
31.
OK key: validates displayed selection.
32.
 key: access to menu and browsing in menus
downwards.
33.
C key: return to previous menu and correction of text.
34.
 key: browsing in menus upwards.
35. key: stops current operation.
36.
USB connector .
SCANNER CONTROL PANEL
111

Menu
1
2
3
4
5
8
6
7
9
10
11
1. The console's LCD screen.
2. Status of the indicators
ATTENTION Indicator:
On: A problem or error (e.g. a paper jam) has occurred.
Blinking: The printer requires maintenance or is
warming up.
READY Indicator:
On: The printer is ready, or printing the received
data
.
Blinking: An error has occurred.
Off: Indicates that the printer is in standby mode.
Data will be received but will not be printed (see
GO key
).
DATA Indicator:
On: The data has been processed or stored on the
memory card.
Blinking: Data transfer in progress.
3.
MENU Key: Used to access or exit the printer's menu.
4.
OK Key: Confirms the numerical values and other
selections.
5.
GO Key: Used to switch the printer between
Ready and Standby mode
.
6.
CANCEL Key: Used to cancel a print job.
7.
 Key: Used to navigate in the sub-menus, to
adjust certain settings and to display help messages
when certain errors occur.
8.  Key: Used to navigate the menus and to devease
numerical values.
9.
 Key: Used to navigate in the sub-menus and to
adjust certain settings
.
10.
 Key : Used to navigate the menus and to increase
numerical values.
11.
Indicator: Shows the type of paper being
used in the tray
.
Indicator: Shows the paper size being used in
the tray
.
Indicator: Shows the interface being used
(PAR, USB, RES or
--).
TYPE
SIZE
INTERFACE
PRINTER CONTROL PANEL

Contents
I
Date en cours : 7 June 2006
C:\Documents and Settings\G092899\Bureau\LU 252 745 055A HFF 5890dn_EN\LU hff 5890 GbTDM3.fm
Operation Setting your
machine Getting startedDirectoryMaintenanceSafety ContentsInstallation
CONTENTS
1INSTALLATION 1-1
Installing your terminal 1-1
Installation requirements 1-1
Unpacking the components 1-4
Unpacking the additional paper tray (depending on option) 1-4
Unpacking the scanner and the equipped interface 1-5
Unpacking the printer 1-6
Description of the multifunction terminal 1-7
Installation of the terminal 1-8
Connections 1-11
Installation of consumables 1-12
Loading paper 1-15
Loading paper into the cassette 1-15
Loading paper into
the multifunction tray 1-21
Adjusting the original document output tray 1-23
Wall connections 1-24
Telephone and lan connections 1-24
Power line connection and switch on 1-24
Configuring the printer driver 1-25
2GETTING STARTED 2-1
Navigation methods 2-1
Presentation 2-1
Access to functions 2-3
Guide to function list 2-5
Print console navigation basics 2-10
Navigating the menus 2-10
Access to functions 2-12
Guide to functions 2-12
3SETTING YOUR MACHINE 3-1
Main settings 3-1
Before transmission 3-2
Before reception 3-5
Technical parameters 3-9
Local Area Network (LAN) settings 3-11
Local network settings 3-11
Print function settings 3-15
Remote configuration 3-16
Message service and the Internet 3-17
Initialisation parameters 3-17
Settings 3-20
Internet Connection 3-23

II
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Date en cours : 7 June 2006
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Deactivating the Internet function 3-23
The SMS service 3-24
SMS Parameters 3-24
Sending an SMS 3-25
Erase an SMS 3-26
SMS Reception 3-26
SMS Server 3-27
4DIRECTORY 4-1
Creating subscribers record 4-2
Adding a record 4-2
Creating subscribers lists 4-4
Adding a list 4-4
Adding or deleting a number
from the list 4-5
Consulting a record or a list 4-6
Modifying a record or a list 4-6
Deleting a record or a list 4-6
Printing the directory 4-7
Importing a directory 4-7
The file structure 4-7
Procedure 4-9
Exporting a directory 4-9
LDAP server 4-10
Configuration 4-10
Accessing server contacts 4-10
Adding a server contact
to the local directory 4-11
5OPERATION 5-1
Sending 5-1
Document depositing 5-2
Selecting Resolution/Contrast 5-3
Dialling 5-3
Transmission over the
Public Switched Telephone Network (PSTN) 5-5
Transmission over the Internet and the network 5-7
Scan to email in black and white 5-7
Scan to email in colour 5-7
Text to mail 5-8
Scan to FTP 5-9
Scan to Disk 5-10
Scan to PC (depends on model) 5-11
Transmission waiting queue 5-11
Cancelling a transmission in progress 5-13
Reception 5-13
Reception over the

Contents
III
Date en cours : 7 June 2006
C:\Documents and Settings\G092899\Bureau\LU 252 745 055A HFF 5890dn_EN\LU hff 5890 GbTDM3.fm
Operation Setting your
machine Getting startedDirectoryMaintenanceSafety ContentsInstallation
Public Switched Telephone Network (PSTN) 5-13
Reception over the Internet 5-13
Copying 5-14
Local copy 5-14
DESCRIPTION OF ID CARD MODE 5-16
Specific copy settings 5-18
Using USB memory keys 5-21
Printing a photo from a USB memory key 5-22
Printing a document from a USB memory key 5-24
Recording a document in a USB memory key 5-25
Archiving a fax on a USB memory key 5-26
Analysis of the USB memory key 5-27
Other functions 5-28
Logs 5-28
Printing the functions list 5-28
Printing the machine settings 5-28
Counters 5-29
Deposit and polling 5-29
Lock 5-31
Department code 5-33
Function management by the administrator 5-33
Use of the department codes by a department 5-37
Charge code 5-37
Entering charge code 5-37
Mail box (MBX FAX) 5-38
MBX management 5-39
6MAINTENANCE 6-1
Maintenance 6-1
General 6-1
Replacing the consumables (toner and drum) 6-1
Cleaning 6-11
Servicing 6-12
Scanner calibration 6-12
Incidents 6-12
Communication errors 6-12
Scanner incidents 6-16
Miscellaneous incidents 6-17
Troubleshooting 6-18
Storage 6-32
Packing and transporting the unit 6-32
Characteristics 6-34

IV
Sommaire
Date en cours : 7 June 2006
C:\Documents and Settings\G092899\Bureau\LU 252 745 055A HFF 5890dn_EN\LU hff 5890 GbTDM3.fm
7SAFETY 7-1
Safety 7-1
Environment 7-2
Packaging 7-2
Batteries 7-2
The product 7-2
This unit has been designed in accordance with European harmonised standards, it is designed for
connection to the Public Switched Telephone Network (PSTN). In case of any problems, first contact your
Supplier.
The mark attests that the products comply with the essential requirements of Directive R&TTE
1999/05/EC.
For user safety, in accordance with Directives 73/23/EEC. For electromagnetic interference, in accordance
with Directive 89/336/EEC.
The manufacturer declares that the products are manufactured in accordance with ANNEX II of Directive
R&TTE 1999/5/EC.
The declaration of compliance can be consulted on the site www.sagem.com category "support", or can be
requested at the following address:
Sagem Communication - Customer relations department
4 rue du Petit Albi - 95800 Cergy Saint-Christophe - France

1-1
Date en cours : 7 June 2006
C:\Documents and Settings\G092899\Bureau\LU 252 745 055A HFF 5890dn_EN\Installation Gb.fm
1 INSTALLATION
INSTALLING YOUR TERMINAL
INSTALLATION REQUIREMENTS
A proper location helps to ensure that your printer provides you with the long service life for which it
is designed. Double-check to make sure that the location you select has the following characteristics:
• Choose a location that is well ventilated.
• Make sure you do not obstruct the ventilation grilles. If there is a wall nearby when you install
the unit, make sure you install the terminal at the distances shown in the illustration below in
order to make it easier to open the various covers.
10 cm
20 cm
30 cm
20 cm

1-2
Installation
Date en cours : 7 June 2006
C:\Documents and Settings\G092899\Bureau\LU 252 745 055A HFF 5890dn_EN\Installation Gb.fm
• Make sure there is no chance of ammonia or other organic gasses being generated in the area.
• The grounded power outlet (refer to the safety instructions in the Safety section) you plan to
connect to for power should be nearby and not obstructed.
• The network cables (printers and scanner) must not be connected to cables going outside the
building.
• Make sure that the printer is not exposed to direct sunlight.
• Avoid areas in the direct airflow of air conditioners, heaters, or ventilators and areas subject to
temperature and humidity extremes.
• Choose a sturdy, level surface where the printer will not be exposed to strong vibration.
• Keep the printer away from any objects that might block its heat vents.
• Do not locate the printer near curtains or other combustible objects.
• Choose an area where there is no possibility of the printer being splashed with water or other liq-
uids.
• Make sure that the surrounding area is clean, dry, and free of dust.
Operational precautions
Note the following important precautions whenever using the printer:
Operating Environment
The following describes the operating environment required when using the printer:
•Temperature:
10°C to 32.5°C (50°F to 95°F) with fluctuation of 10°C (18°F) per hour.
• Humidity:
20% to 80% (no condensation) with fluctuation of 20% per hour.
Terminal
The following describes precautions for using the terminal.
• Never switch the power to the terminal off and never open the covers while the unit is printing.
• Never place flammable gasses, liquids or objects that generate magnetic forces near the terminal.
• When unplugging the power cord, always grasp the plug and never pull on the cord. A damaged
cord creates the danger of fire or electrical shock.
• Never touch the power cord when your hands are wet. Doing so creates the danger of electrical
shock.
• Always unplug the power cord before moving the terminal. Failure to do so can damage the
power cord, creating the danger of fire or electrical shock.
• Always unplug the power cord if you do not plan to use the terminal for a long time.
• Never place any heavy objects on the power cord, pull on it or bend it. Doing so creates the dan-
ger of fire or electrical shock.
• Always make sure the terminal is not placed on the electrical cord or the communications cables
of any other electrical equipment. Also make sure that cords and cables do not get into the termi-
nal’s mechanism. Any of these conditions create the danger of malfunction and fire.

Installation
1-3
Operation Setting your
machine Getting startedDirectoryMaintenanceSafety ContentsInstallation
Date en cours : 7 June 2006
C:\Documents and Settings\G092899\Bureau\LU 252 745 055A HFF 5890dn_EN\Installation Gb.fm
• Make sure that the power to the printer is switched off before connecting or disconnecting
an interface lead to the printer (use a shielded interface lead).
• Never try to remove any secured panel or cover. The terminal contains high-voltage circuit
which creates the danger of electrical shock when exposed.
• Never try to modify the terminal. Doing so creates the danger of fire or electrical shock.
• Always take care that paper clips, staples, or other small pieces of metal do not get into the
terminal through its vents or other openings. Such objects create the danger of fire or electri-
cal shock.
• Do not allow water or other liquids to spill on or near the terminal. Fire or electrical shock
can occur should water or liquid come into contact with the terminal.
• Should liquid or any piece of metal accidently get inside the printer, immediately turn it off,
unplug the power cord, and contact your dealer. Failure to take this immediate action creates
the danger of fire or electrical shock.
• Whenever the terminal emits unusually high amounts of heat, smoke, an unusual odor, or
noise, immediately turn it off, unplug it, and contact your dealer. Failure to take this imme-
diate action creates the danger of fire or electrical shock.
• Avoid using the terminal during an "electrical storm" as this may involve a risk of electric
shock caused by the lightning.
• Paper for printer: do not use paper previously printed by your terminal or any other
printer: the ink or toner deposited on that paper might damage the printing system of
your terminal.
Caution - Be sure to locate the terminal in a well-ventilated location. A minimal amount
of ozone is generated during normal operation of this terminal. Because of this, an
unpleasant odor may result when the printer is used for extensive printing in a poorly
ventilated area. For a comfortable, healthy, and safe operation, be sure to locate the
terminal in a well-ventilated area.

1-4
Installation
Date en cours : 7 June 2006
C:\Documents and Settings\G092899\Bureau\LU 252 745 055A HFF 5890dn_EN\Installation Gb.fm
UNPACKING THE COMPONENTS
UNPACKING THE ADDITIONAL PAPER TRAY
(DEPENDING ON OPTION)
Take the additional tray out of its box.
Remove the protective side sections in the box.
Remove the plastic bag from the additional tray.
To install the additional tray, please see the paragraph Installation of the terminal,
on page 1-8.

Installation
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machine Getting startedDirectoryMaintenanceSafety ContentsInstallation
Date en cours : 7 June 2006
C:\Documents and Settings\G092899\Bureau\LU 252 745 055A HFF 5890dn_EN\Installation Gb.fm
UNPACKING THE SCANNER AND THE EQUIPPED INTERFACE
Open the shipping box and take out the parts :
- the installation guide and
the CD-Roms,
- the scanner,
- the document feeder
,
- the leads and cables:
- telephone lead, mains lead, mains
extension lead, Centronics cable.
- the equipped interface.
Take the parts out of their protective packing.
Remove the adhesive strips and film from the various parts.

1-6
Installation
Date en cours : 7 June 2006
C:\Documents and Settings\G092899\Bureau\LU 252 745 055A HFF 5890dn_EN\Installation Gb.fm
UNPACKING THE PRINTER
Open the shipping box and take out the parts:
- the black toner cartridge,
- the toner recovery box,
- protective shell for paper,
- the printer.
Take the printer out of its protective packing.
Remove the adhesive strips.

Installation
1-7
Operation Setting your
machine Getting startedDirectoryMaintenanceSafety ContentsInstallation
Date en cours : 7 June 2006
C:\Documents and Settings\G092899\Bureau\LU 252 745 055A HFF 5890dn_EN\Installation Gb.fm
DESCRIPTION OF THE MULTIFUNCTION TERMINAL
Adjustable paper guide
Scroll scanner (ADF)
Scanner control panel
Printer control panel
Document feed tray
for scanning
Original document
output stacker
Access handle to
flatbed scanner
Printer output stacker
Chip card reader
Multi-purpose tray
for special media
Memory key
connector
Printer paper feed tray

1-8
Installation
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C:\Documents and Settings\G092899\Bureau\LU 252 745 055A HFF 5890dn_EN\Installation Gb.fm
INSTALLATION OF THE TERMINAL
Installation of the equipped interface
Unclip the cable covers located on the top of the
printer from the rear and remove without
forcing.
Put the cable covers to one side for later.
Place the paper protection shell at the rear of the
printer.
Optional equipment:
Place the additional paper tray under the printer,
positioning it on its locating pins
You can install up to three additional paper
trays.
 Position the interface on the rear of the printer.
Slide it into the slots provided on the printer until
it clips into place.

Installation
1-9
Operation Setting your
machine Getting startedDirectoryMaintenanceSafety ContentsInstallation
Date en cours : 7 June 2006
C:\Documents and Settings\G092899\Bureau\LU 252 745 055A HFF 5890dn_EN\Installation Gb.fm
Position the scanner on the interface and
check that it is properly clipped onto it.
Put the document feeder in place by
pushing its two locking pins into the
corresponding openings on the scanner.

1-10
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Date en cours : 7 June 2006
C:\Documents and Settings\G092899\Bureau\LU 252 745 055A HFF 5890dn_EN\Installation Gb.fm
Terminal connections
Looking at the back of the terminal, you will find the available connections as shown below.
Centronics
parallel port LAN connector
Phone line
connector L1
Mains socket for
extension lead
Mains socket
On/Off switch
Slave USB
port (PC)
Phonelineconnector
L2 (according to
model)
Centronics
Parallel Port
LAN
connector
Host USB
port
Mains socket for extension lead
Slave USB
port (PC)

Installation
1-11
Operation Setting your
machine Getting startedDirectoryMaintenanceSafety ContentsInstallation
Date en cours : 7 June 2006
C:\Documents and Settings\G092899\Bureau\LU 252 745 055A HFF 5890dn_EN\Installation Gb.fm
CONNECTIONS
The leads and cables are connected separately to the scanner and the printer. We advise you start
with connecting the leads and cables that arrive on the scanner unit.
Connecting the leads and cables to the scanner
Make sure that the mains on/off switches of scanner and printer are set to "O".
1- Connect the Centronics cable to the scanner, lock it with the two metal clips.
2- Plug the LAN cable (not supplied) into the LAN network connector of the scanner.
3- Plug the telephone cable into the telephone connector of the scanner.
4- Connect the mains lead to the mains inlet of the scanner.
5- Connect the 220/240V mains extension lead for the printer to the mains outlet of the
scanner.
6- Plug the USB cable (not supplied) into the slave USB connector, if applicable.
7- Depending on the model, you can plug a second telephone cable into the other telephone
connector of the scanner.
Connecting the leads and cables to the printer
1- Connect the Centronics cable to the printer and lock it with the two metal clips.
2- Plug the LAN cable (not supplied) into the LAN network connector of the printer
3- Connect the mains extension lead to the mains socket of the printer.
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67

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Passing cables in the cable covers
As soon as the cables have been connected, they must be placed in the cable covers in accordance with
the following rule: when viewed from the rear of the terminal, the mains leads and mains extension lead
must pass on the right-hand side and the other cables on the left-hand side.
Take a cable cover, pass the cables inside
then insert the two lugs of the cable cover
in the holes of the interface.
Clip the top part of the cable cover to the
interface.
Repeat the operation for the other side.
INSTALLATION OF CONSUMABLES
Open the top cover.