Samsung ProXpress M458x Series User manual

BASIC
User’s Guide
BASIC
User’s Guide
This guide provides information concerning installation, basic operation and
troubleshooting on Windows.
ADVANCED (ADMINISTRATOR’S GUIDE)
This administrator’s guide provides advanced information for administrator’s to use and
manage the machine.
Some features may not be available depending on model or country.

2
BASIC
1. Introduction
Key benefits 6
Features by model 8
Useful to know 13
About this user’s guide 14
Safety information 15
Machine overview 20
Control panel overview 23
Connecting a network cable 24
Turning on the machine 25
Understanding the LEDs 26
Display screen and useful menu 29
Understanding the pop-up keyboard 38
Installing the driver locally 39
Reinstalling the driver 42
2. Media and Tray
Loading originals 45
Selecting print media 49
Loading paper in the tray 50
Printing on special media 55
Setting the paper size and type 59
Selecting an output location 61
3. Printing
Printer driver features 63
Basic printing 64
Opening printing preferences 66
Using special print features 74
Using direct printing utility 82
Changing the default print settings 84
Setting your machine as a default machine 85
Printing to a file (PRN) 86
Mac printing 87
Linux printing 89
Unix printing 91
4. Copying
Understanding the copy screen 94
Basic copying 103
Quick copying 104

3
BASIC
ID card copying 105
5. Scan & Send(Scanning)
Understanding the Scan & Send screen 108
Basic scan 116
Scanning with TWAIN-enabled software 117
Using Samsung Easy Document Creator 118
Mac scanning 120
Linux scanning 121
6. Scan & Send(Faxing)
Preparing to fax 123
Using a fax in your computer 124
Understanding the fax screen 126
Sending a fax 135
Receiving a fax 137
7. Setting up an Address Book
Understanding the address screen 143
Using the control panel 145
Using SyncThru™ Web Service 149
8. Management Tools
Accessing management tools 158
SyncThru™ Web Service 159
Easy Capture Manager 166
Samsung AnyWeb Print 167
Easy Eco Driver 168
Using Samsung Easy Document Creator 169
Using Samsung Easy Printer Manager 170
Using Samsung Printer Status 173
Using Samsung Printer Experience 175
Using Box 181
9. Troubleshooting
Redistributing toner 185
Replacing the toner cartridge 187
Replacing the imaging unit 189
Tips for avoiding paper jams 191
Clearing jams 192
Understanding display messages 208

4
BASIC
Power and cable connecting problems 213
Solving other problems 214
10. Supplies and Accessories
Ordering supplies and accessories 233
Available consumables 234
Available accessories 235
Available maintenance parts 236
Installing accessories 237
Checking replaceable’s lifespan 241
Using a USB Drive device 242
11. Appendix
Specifications 247
Regulatory information 257
Copyright 269

1. Introduction
These are the main components of your machine:
This chapter includes:
•Keybenefits 6
• Features by model 8
• Useful to know 13
• About this user’s guide 14
• Safety information 15
• Machine overview 20
• Control panel overview 23
• Connecting a network cable 24
• Turning on the machine 25
• Understanding the LEDs 26
• Display screen and useful menu 29
• Understanding the pop-up keyboard 38
• Installing the driver locally 39
• Reinstalling the driver 42

Key benefits
Environmentally friendly
• To save toner and paper, this machine supports Eco feature .
• To save paper, you can print multiple pages on one single sheet of paper .
• To save paper, you can print on both sides of the paper (double-sided
printing).
• To save electricity, this machine automatically conserves electricity by
substantially reducing power consumption when not in use.
• We recommend using recycled paper for saving energy.
Fast high resolution printing
• You can print with a resolution of Up to 1200 x 1200 dpi effective output
(1200 x 600 x 2 bit).
• Fast, on-demand printing.
For single-side printing, up to 45 ppm (A4) or up to 47 ppm (Letter).
Convenience
• You can print on the go from your smartphone or computer using Google
Cloud Print™ enabled apps.
• Easy Capture Manager allows you to easily edit and print whatever you
captured using the Print Screen key on the keyboard.
• Samsung Easy Printer Manager and Printing Status is a program that
monitors and informs you of the machine’s status and allows you to
customize the machine’s settings.
• Samsung Easy Document Creator is an application to help users scan,
compile, and save documents in multiple formats, including .epub format.
These documents can be shared via social networking sites or fax.
• AnyWeb Print helps you screen-capture, preview, scrap, and print the
screen of Windows Internet Explorer more easily than when you use the
ordinary program.
• Smart Update allows you to check for the latest software and install the
latest version during the printer driver installation process. This is available
only for Windows.
• If you have Internet access, you can get help, support application, machine
drivers, manuals, and order information from the Samsung website,
www.samsung.com > find your product > Support or Downloads.

Key benefits
Wide range of functionality and application support
• Supports various paper sizes .
• Print watermark: You can customize your documents with words, such as
“Confidential” .
• You can print in various operating systems .
• Your machine is equipped with a USB interface and/or a network interface.
Support XOA applications
The machine supports XOA custom applications.
• Regarding the XOA custom applications, please contact your XOA custom
application provider.

Features by model
Some features and optional goods may not be available depending on model or country.
Operating System
(●: Included, Blank: Not available)
Software
You can install the printer driver and software when you insert the software CD into your CD-ROM drive. For windows, select the printer driver and software
in the Select Software to Install window.
Operating System M458x series
Windows ●
Mac ●
Linux ●
Unix ●
Software M458x series
SPL printer driver
PCL printer driver ●
PS printer drivera●
XPS printer drivera●

Features by model
(●: Supported, Blank: Not supported)
Direct Printing Utilitya●
Samsung Easy Printer Manager Scan to PC Settings ●
Fax to PC Settings ●
Device Settings ●
Samsung Printer Status ●
Samsung AnyWeb Printa●
Samsung Easy Document Creator ●
Easy Capture Manager ●
SyncThru™ Web Service ●
SyncThru Admin Web Service ●
Easy Eco Driver ●
Fax Samsung Network PC Fax ●
Scan Twain scan driver ●
a. Download the software from the Samsung website and install it: (http://www.samsung.com > find your product > Support or Downloads). Before installing,
check whether your computer’s OS support the software.
Software M458x series

Features by model
Variety feature
Features M458x series
Hi-Speed USB 2.0 ●
Network Interface Ethernet 10/100/1000 Base TX wired LAN ●
Network Interface 802.11b/g/n wireless LANa○
Google Cloud Print™ ●
AirPrint ●
Wireless/NFC kit ○
Eco printing ●
Duplex (2-sided) printing ●
USB Drive deviceb●
Memory module ○
Optional tray (SCF) ○
Short Stand ○
Document
Feeder
Dual Scan Document Feeder (DSDF) ●
Automatic Document Feeder (ADF)

Features by model
Fax Multi-send ●
Delay send ●
Duplex send ●
Secure receive ●
Duplex print ●
Scan Scanning to email ●
Scanning to SMB server ●
Scanning to FTP server ●
Scan to PC ●
Scan to USB ●
Duplex scan ●
Features M458x series

Features by model
(●: Supported, ○: Optional, Blank: Not supported)
Copy ID card copying ●
Reduced or enlarged copying ●
Booklet ●
Poster ●
Imaging Repeat ●
Watermark ●
Stamp ●
N-up ●
Erase Edge ●
Overlay ●
Image Shift ●
Duplex copy ●
a. Depending on your country, wireless LAN card may not be available. For some countries, only 802.11 b/g can be applied. Contact your
local Samsung dealer or the retailer where you bought your machine.
b. You can only print files stored on a USB Drive device.
Features M458x series

Useful to know
The machine does not print.
• Open the print queue list and remove the document from the
list .
• Remove the driver and install it again (see "Installing the driver
locally" on page 39).
• Select your machine as your default machine in your Windows .
Where can I purchase accessories or supplies?
• Inquire at a Samsung distributor or your retailer.
• Visit www.samsung.com/supplies. Select your country/region
to view product service information.
The status LED flashes or remains constantly on.
• Turn the product off and on again.
• Check the meanings of LED indications in this manual and
troubleshoot accordingly (see "Understanding the LEDs" on
page 26).
A paper jam has occurred.
• Open and close the cover (see "Front view" on page 21).
• Check the instructions on removing jammed paper in this
manual and troubleshoot accordingly.
Printouts are blurry.
• The toner level might be low or uneven. Shake the toner
cartridge .
• Try a different print resolution setting.
• Replace the toner cartridge .
Where can I download the machine’s driver?
• You can get help, support application, machine drivers,
manuals, and order information from the Samsung website,
www.samsung.com > find your product > Support or
Downloads.

14
1. Introduction
About this user’s guide
This user's guide provides information for your basic understanding of the
machine as well as detailed steps to explain machine usage.
• Do not discard this manual and keep it for future reference.
• Read the safety information before using the machine.
• If you have a problem using the machine, refer to the troubleshooting
chapter.
• Terms used in this user’s guide are explained in the glossary chapter.
• All illustrations in this user’s guide may differ from your machine depending
on its options or model you purchased.
• The screenshots/some menus in this user’s guide may differ from your
machine depending on the machine’s firmware/driver version.
• The procedures in this user’s guide are mainly based on Windows 7.
1
Conventions
Some terms in this guide are used interchangeably, as below:
• Document is synonymous with original.
• Paper is synonymous with media, or print media.
• Machine refers to printer or MFP.
2
General icons
Icon Text Description
Caution Gives users information to protect the machine from
possible mechanical damage or malfunction.
Warning Used to alert users to the possibility of personal injury.
Note Provides additional information or detailed
specification of the machine function and feature.

15
1. Introduction
Safety information
These warnings and precautions are included to prevent injury to you and
others, and to prevent any potential damage to your machine. Be sure to read
and understand all of these instructions before using the machine. After reading
this section, keep it in a safe place for future reference.
3
Important safety symbols
Explanation of all icons and signs used in this chapter
4
Operating environment
Warning
Warning Hazards or unsafe practices that may result in severe
personal injury or death.
Caution Hazards or unsafe practices that may result in minor
personal injury or property damage.
Do not attempt.
Do not use if the power cord is damaged or if the electrical outlet is
not grounded.
This could result in electric shock or fire.
Do not place anything on top of the machine (water, small metal or
heavy objects, candles, lit cigarettes, etc.).
This could result in electric shock or fire.
• If the machine gets overheated, it releases smoke, makes strange
noises, or generates an odd odor, immediately turn off the power
switch and unplug the machine.
• The user should be able to access the power outlet in case of
emergencies that might require the user to pull the plug out.
This could result in electric shock or fire.
Do not bend, or place heavy objects on the power cord.
Stepping on or allowing the power cord to be crushed by a heavy
object could result in electric shock or fire.
Do not remove the plug by pulling on the cord; do not handle the
plug with wet hands.
This could result in electric shock or fire.

Safety information
16
1. Introduction
Caution
5
Operating method
Caution
During an electrical storm or for a period of non-operation,
remove the power plug from the electrical outlet.
This could result in electric shock or fire.
Be careful, the paper output area is hot.
Burns could occur.
If the machine has been dropped, or if the cabinet appears
damaged, unplug the machine from all interface connections and
request assistance from qualified service personnel.
Otherwise, this could result in electric shock or fire.
If the machine does not operate properly after these instructions
have been followed, unplug the machine from all interface
connections and request assistance from qualified service
personnel.
Otherwise, this could result in electric shock or fire.
If the plug does not easily enter the electrical outlet, do not
attempt to force it in.
Call an electrician to change the electrical outlet, or this could
result in electric shock.
Do not allow pets to chew on the AC power, telephone or PC
interface cords.
This could result in electric shock or fire and/or injury to your pet.
Do not forcefully pull the paper out during printing.
It can cause damage to the machine.
Be careful not to put your hand between the machine and paper
tray.
You may get injured.
Be careful when replacing paper or removing jammed paper.
New paper has sharp edges and can cause painful cuts.
When printing large quantities, the bottom part of the paper
output area may get hot. Do not allow children to touch.
Burns can occur.
When removing jammed paper, do not use tweezers or sharp metal
objects.
It can damage the machine.
Do not allow too many papers to stack up in the paper output tray.
It can damage the machine.

Safety information
17
1. Introduction
6
Installation / Moving
Warning
Caution
Do not block or push objects into the ventilation opening.
This could result in elevated component temperatures which can
cause damage or fire.
Use of controls or adjustments or performance of procedures other
than those specified herein may result in hazardous radiation
exposure.
This machine's power reception device is the power cord.
To switch off the power supply, remove the power cord from the
electrical outlet.
Do not place the machine in an area with dust, humidity, or water
leaks.
This could result in electric shock or fire.
Place the machine in the environment where it meets the
operating temperature and humidity specification.
Otherwise, quality problems can occur and cause damage to the
machine.
Before moving the machine, turn the power off and disconnect all
cords. The information below are only suggestions based on the
units weight.If you have a medical condition that prevents you
from lifting, do not lift the machine. Ask for help, and always use
the appropriate amount of people to lift the device safety.
Then lift the machine:
• If the machine weighs under 20 kg (44.09 lbs), lift with 1 person.
• If the machine weighs 20 kg (44.09 lbs) - 40kg (88.18 lbs), lift
with 2 people.
• If the machine weighs more than 40 kg (88.18 lbs), lift with 4 or
more people.
The machine could fall, causing injury or machine damage.
Choose a flat surface with enough space for ventilation to place
the machine. Also consider the space required to open the cover
and trays.
The place should be well-ventilated and be far from direct light,
heat, and humidity.
When using the machine for a long period of time or printing a
large number of pages in a non-ventilated space, it could pollute
the air and be harmful to your health. Place the machine in a well-
ventilated space or open a window to circulate the air periodically.
Do not place the machine on an unstable surface.
The machine could fall, causing injury or machine damage.

Safety information
18
1. Introduction
7
Maintenance / Checking
Caution
Use only No.26 AWGaor larger, telephone line cord, if necessary.
Otherwise, it can cause damage to the machine.
Make sure you plug the power cord into a grounded electrical
outlet.
Otherwise, this could result in electric shock or fire.
Use the power cord supplied with your machine for safe
operation. If you are using a cord which is longer than 2 meters (6
feet) with a 110V machine, then the gauge should be 16 AWG or
larger.
Otherwise, it can cause damage to the machine, and could result
in electric shock or fire.
Do not put a cover over the machine or place it in an airtight
location, such as a closet.
If the machine is not well-ventilated, this could result in fire.
Do not overload wall outlets and extension cords.
This can diminish performance, and could result in electric shock
or fire.
The machine should be connected tothe power level which is
specified on the label.
If you are unsure and want to check the power level you are using,
contact the electrical utility company.
a. AWG: American Wire Gauge
Unplug this product from the wall outlet before cleaning the
inside of the machine. Do not clean the machine with benzene,
paint thinner or alcohol; do not spray water directly into the
machine.
This could result in electric shock or fire.
When you are working inside the machine replacing
consumables or cleaning the inside, do not operate the machine.
You could get injured.
Keep cleaning consumables away from children.
Children could get hurt.
Do not disassemble, repair or rebuild the machine by yourself.
It can damage the machine. Call a certified technician when the
machine needs repairing.
To clean and operate the machine, strictly follow the user's guide
provided with the machine.
Otherwise, you could damage the machine.

Safety information
19
1. Introduction
8
Supply usage
Caution
Keep the power cable and the contact surface of the plug clean
from dust or water.
Otherwise, this could result in electric shock or fire.
• Do not remove any covers or guards that are fastened with
screws.
• Fuser units should only be repaired by a certified service
technician. Repair by non-certified technicians could result in
fire or electric shock.
• The machine should only be repaired by a Samsung service
technician.
Do not disassemble the toner cartridge.
Toner dust can be dangerous if inhaled or ingested.
Do not burn any of the consumables such as toner cartridge or
fuser unit.
This could cause an explosion or uncontrollable fire.
When storing consumables such as toner cartridges, keep them
away from children.
Toner dust can be dangerous if inhaled or ingested.
Using recycled consumables, such as toner, can cause damage to
the machine.
In case of damage due to the use of recycled consumables, a
service fee will be charged.
For consumables that contain toner dust (toner cartridge, waste
toner bottle, imaging unit, etc.) follow the instructions below.
• When disposing of the consumables, follow the instructions
for disposal. Refer to the reseller for disposal instructions.
• Do not wash the consumables.
• For a waste toner bottle, do not reuse it after emptying the
bottle.
If you do not follow the instructions above, it may cause machine
malfunction and environmental pollution. The warranty does not
cover damages caused by a user's carelessness.
When toner gets on your clothing, do not use hot water to wash
it.
Hot water sets toner into fabric. Use cold water.
When changing the toner cartridge or removing jammed paper,
be careful not to let toner dust touch your body or clothes.
Toner dust can be dangerous if inhaled or ingested.

20
1. Introduction
Machine overview
9
Components
The actual component may differ from the illustration below. Some components may change depending on the circumstances.
Machine Imaging unit
Power cord Quick installation guide
Software CDa
a. The software CD contains the print drivers, user’s guide, and software applications.
Misc. accessoriesb
b. Miscellaneous accessories included with your machine may vary by country of purchase and specific model.