Sharp MFP Series User manual

“Mos Secure MFP Range”
6 h Consecu ive Year
Award 2009
“Bes Device Managemen
and In egra ion Technology for
MFP Series” Award 2009
MX-M753
MX-M623
HIGH-SPEED MONOCHROME WORKGROUP DOCUMENT SYSTEMS

MX-M753/M623
...High-Speed
Precision engineered to help increase workflow efficiency and provide exceptional
image quality, Sharp’s new MX igh-Speed Monochrome Series workgroup document
systems take you to the next level in MFP performance and productivity. A large
customizable, high resolution touch-screen color display with graphical menu
navigation and a full-size retractable keyboard to simplify data entry are just two
of the many advanced features offered by these new models. The powerful 800 M z
true multi-tasking controller enables MX users to save time and money while
producing professional documents in-house—robust performance that is also
economical. Sharp’s advanced device management makes it easy to control
usage and costs. With the latest Sharp SA®development platform, integration
with network applications has never been easier. And, to help safeguard the
confidentiality of your intellectual property, Sharp’s industry-leading security
suite is second to none.

Sharp’s new MX igh-Speed Monochrome Series
workgroup document systems offer advanced features
to enhance productivity and improve workflow.
IPowerful 800 M z true multi-tasking document system
ILarge, high resolution touch-screen color display with customizable
home page
IAdvanced second generation micro-fine toner technology offers crisp,
high quality images page after page
IStandard 150-sheet duplexing single pass document feeder with color
Scan2TM technology
I1200 x 1200 dpi printing provides clear, crisp images, even on jobs with
fine detail
INetwork interface supports gigabit ethernet
IIndustry-leading ImageSENDTM function with blank-page skip scans documents
to e-mail, network folders, USB devices and more (standard on N models)1
IRobust 38GB document filing system with thumbnail view and image
preview features
IStandard PCL®6/PCL5e (N models) printing system with direct print function
and available PostScript®3TM and Windows®XPS options
ISharp OSA®development platform with standard application communication
module and external accounting module enables businesses to streamline
document workflow and enhance productivity (standard on N models)2
IImageSEND function scans documents at up to 75 images per minute in both
black and color (standard on N models)
IFlexible paper handling including 100-sheet stapler finisher option
IOn-board paper storage capacity for up to 6,600 sheets with options
ISuper G3 fax option with intelligent inbound routing
ISupports Sharp’s latest award-winning multi-level document and network
security suite, which conforms to the new IEEE-2600TM - 2008 security standard
for MFP devices2
IAdvanced web-based device management offers both administrator level
and user level login control
IRemote front panel feature allows users and administrators to view and
control machine operations from a PC workstation
IEnvironmentally-friendly design offers low power consumption and
long-life parts
EN GI NEERED FOR PE RF OR MANCE
* ome features may require optional equipment.
FLEXIBILIT
PRODUCTIVIT
INTEGRATION
USER-FRIENDL
1Blank-page skip feature not available in some models.
2ome features may require optional equipment.

Large 8.5" (diagonally measured), high-resolution
touch-screen display.
tandard retractable keyboard makes data entry
quick and easy (N models only).
INNOVATION THAT BOOSTS PRODUCTIVIT
Get on the fast track in today’s competitive business
environment with Sharp’s powerful and dynamic
MX igh-Speed Monochrome Series.
Award-winning Retractable Keyboard ffers Added Convenience
For workgroups that perform a significant amount of data entry, the new MX igh-Speed
Monochrome Series document systems include a standard retractable keyboard (N models).
Designed to simplify e-mail address and subject line entries, as well as repetitive scanning tasks
and user authentication, the built-in keyboard offers users a familiar ergonomic interface.
The Flexibility and Performance You Need
With a large 8.5" (diagonally measured) customizable high-resolution touch-screen color
display and a powerful 800 M z multi-tasking controller, the new MX-M753/M623 high-speed
workgroup document systems can help elevate your office productivity to the next level. The
intuitive menu navigation system with razor-sharp graphics makes operating the MX simple
and easy. With Sharp’s true multi-tasking controller, complex print jobs can be processed quickly,
even while documents are being scanned. But that’s just the beginning–with a standard 150-
sheet dual-head scanning document feeder, automatic duplexing, electronic sorting and
integrated offset stacking, you’ll complete even large jobs in a snap.
High Quality utput You Can Rely n
The new MX igh-Speed Monochrome Series document systems combine Sharp’s second
generation micro-fine toner technology with 1200 x 1200 dpi print resolution to produce documents
with crisp, clear images and high quality detail.
Reliability Your Business Can Depend n
Sharp’s MX igh-Speed Monochrome workgroup document systems deliver professional performance
and optimal productivity to satisfy your daily production needs. Copy/print speeds up to 75 ppm
help you meet project deadlines with time to spare. The flexible paper handling system can feed
up to 110 lb index stock through the paper trays. With available on-line paper capacity of up to
6,600 sheets, the new MX igh-Speed Monochrome Series is ready when you are.
Paper trays with large, durable handles make it
easy to load paper.
...Smart Strategy

ADVANCED WORKFLOW MANAGEMENT
* ome features may require optional equipment.
MX-M753N with
saddle stitch finisher
U B 2.0 port is located on the front panel of the machine
for easy access.
For optimal productivity, harp offers award-winning
Color can2technology (standard on N models).
User-friendly features help increase document
workflow efficiency and productivity to optimize
day-to-day operations.
Speed up your Workflow with Sharp’s Innovative Color Scan2TM technology
Sharp’s advanced 150-sheet document feeder with dual reading heads can scan 2-sided
documents in a single pass, dramatically improving productivity and reliability.
Now you can process even large-scale jobs with incredible efficiency.
A True Multi-Tasking Document System
The new MX-M753/M623 high-speed monochrome series features a high-performance,
800 MHz multi-tasking controller that delivers copy, fax and print jobs continuously for optimum
efficiency.*Some controllers only perform one operation at a time. But the MX continually
processes incoming jobs even while existing jobs are output. The result? A workflow that virtually
never slows down—even at crunch time.
Direct USB Printing Adds Convenience and Portability
With Direct USB printing, users can print files in a variety of popular formats directly from USB
memory devices such as a ThumbDriveTM or ClipDriveTM.*Need to print PDF brochures in a hurry
for a big meeting? It’s easy with the MX igh-Speed Monochrome Series. Just plug in your
portable USB memory device, select the file, and print.*
Innovative Document Filing
Sharp’s easy-to-use Document Filing System provides up to 38GB of hard drive space to store
frequently used files such as forms, reports and other commonly used documents for printing and
distribution. Plus, with private storage features and PIN-code access, you can store sensitive
documents securely. And, with Sharp’s Quick File Folder, you can temporarily store documents
with fast, one-touch simplicity. An easy-to-use backup system helps ensure your files are safe.
To make managing all of your stored jobs simple, the MX color touch-screen display offers an
intuitive thumbnail view to allow walk-up users to easily locate stored jobs even if they don’t
know the file name. For added convenience, an advanced Image Check feature allows selected
files to be previewed on-screen—walk-up users can even zoom in, change print attributes or move
a file to another folder. With storage capacity for up to 5,500 pages, your document workflow can
improve significantly.
Get Professional Results with Advanced Finishing
The MX-M753/M623 high-speed monochrome series offer a choice of three high-performance
finishers that can give your documents a professional look and feel. Choose from a floor-standing
saddle-stitch finisher, a 50-sheet stapler finisher or a 100-sheet stapler finisher. All three
models offer three-position stapling and an optional 3-hole punch unit.
harp’s easy-to-use document filing system with
Thumbnail Preview.
harp’s Image Check feature allows users to preview stored
documents at the device.
MX-M753N with
50-sheet stapler finisher
MX-M753N with
100-sheet stapler finisher

Optimize performance with robust, easy-to-use
print drivers to help maximize document workflow
efficiency in any business environment.
Exceptional Print Quality with Professional utput
With the new MX igh-Speed Monochrome Series, your business can produce razor-sharp
B&W documents. Plus, with 1200 x 1200 dpi resolution, even documents with fine detail will
look great! Sharp’s easy-to-use print drivers allow users to set up even complex jobs with just
a few mouse clicks. Simple plug-n-play operation makes it easy to take advantage of advanced
feature sets in a snap. Special functions like Tab Paper Print, Chapter Inserts and Carbon Copy
Print allow you to quickly produce a variety of document types.
The optional Postscript®driver delivers extensive finishing features that include three-position
stapling for up to 100 sheets, saddle stitch finishing for up to 15 ledger size sheets (60 pages) and
three-hole punching.* Now you can produce professional quality documents from your desktop
that look so good, everyone will think you had them sent out to a printer.
Advanced Job Retention Features Enhance Productivity*
Sharp’s innovative printing system makes it easy for any business to store and archive
print jobs. With the ability to retain jobs on the MX hard drive, documents can be stored
and reprinted again and again by walk-up users or through the embedded web page.
Print jobs can even be sent to the MX for archiving without printing them! Need to store
sensitive documents? No problem! Users can assign a password right from the print driver
or from the MX operation panel!
* ome features may require optional equipment.
harp’s intuitive print drivers make accessing all of the
MX print features quick and easy.
With harp’s advanced job handling features, users can
easily retain print jobs on the MX hard drive for reprinting
at a later date.*
PRECISION ENGINEERED, INNOVATIVE FEATURES
...Focus on Efficiency

Send
to FTP
Send to
USB
Send to
Desktop
Send to
Network Folder
Send
to Fax
Send to
Internet Fax
Send to
E-mail
In today’s fast-moving business environments,
you need every advantage you can get–Sharp’s
new MX igh-Speed systems give you the edge.
Integrated Network Scanning
With Sharp’s powerful ImageSend technology, you get one-touch distribution features that
centralize document workflow, reduce mail costs and save time. With up to seven destinations—
E-mail, Desktop, FTP, Network Folders (SMB), USB, Fax and Internet Fax—getting your document
where it needs to go is as easy as pushing a button. igh-volume workgroups will appreciate the
Send to Group mode that allows you to mix group broadcast to E-mail, Fax, and Internet Fax for
increased efficiency.*
Convenient E-mail Distribution
With Lightweight Directory Access Protocol (LDAP), there’s no need to manually enter a recipient’s
complete e-mail address. Simply enter the first few characters and the MX automatically searches
and displays a list of matching names. Unique File Naming allows users to enter specific file
names with custom subject fields, so it’s easier than ever to recall files when you need them. And,
with Sharpdesk®personal document management software, users can easily organize their
scanned documents and integrate them into everyday workflow.*
Sharpdesk Software for Total Document Management
Powerful, flexible and intuitive, Sharpdesk personal document management software enables
you to easily manage all of your scanned documents. Easy-to-use tools help you organize, edit,
even combine scanned files, for maximum productivity. The innovative Search and Index feature
provides sophisticated tools that enable you to retrieve archived documents with incredible simplicity.
Integrated Super G3 Fax and Internet Fax
Add powerful facsimile capability to your MX igh-Speed Monochrome Series with the optional
Super G3 fax module, which offers advanced features such as automatic stapled/copied receptions
and Inbound Fax Routing to e-mail. Sharp’s innovative PC fax driver enables users to send
fax documents right from their desktop. For Internet Fax operation, add the optional
B&W Internet Fax expansion kit.
* ome features may require optional equipment.
FLEXIBLE DOCUMENT DISTRIBUTION
...Accelerated Workflow
Intuitive desktop display features thumbnail viewing and file
search allows searching by file name, keyword, or thumbnail.
The harpdesk Connector for harp O A v 3.x enabled MFPs
enhances scan worklfow options.

Sharp OSA®technology at a glance
• Automate tasks and save time with seamless integration
between the MX-M753/M623 and network applications
• Centralized applications minimize set-up and
installation on multiple harp products
• Virtually eliminates repetitive tasks and streamlines
workflow, increasing efficiency
• Maximize your return on investment with tighter
integration among IT assets
• Industry standard programming leads to faster
deployment of new solutions
To help streamline document workflow and enhance
productivity, the new MX igh-Speed Monochrome
Series supports the Sharp OSA platform.
Versatile Application Integration
The MX-M753/M623 high-speed monochrome document systems provide powerful functionality
for your business so you can immediately leverage your previous investments in data management
infrastructure.* While others are limited to a small circle of productivity, the innovative Sharp OSA
development platform, allows users to leverage the power of their back-end systems right from
the control panel. It’s really a new way of thinking with “power at the panel” for automation of
tasks and a streamlined workflow.
Save Time, Increase Efficiency
You’ll save time and increase the efficiency of everyday tasks with Sharp OSA technology
because it can be virtually seamless to the user. Any MX-M753/M623 series document system
anywhere in the organization can display choices that were once only available on a desktop
PC. With one-touch access to business applications via Sharp OSA integration, you can start
and finish a document distribution task without worry.
Complement Your Infrastructure
The Sharp OSA development platform is the logical choice as a complement to your existing
infrastructure. With the standard application communication module and external accounting
module (standard on N models), the new MX igh-Speed Monochrome Series becomes the
gateway to providing fast, flexible access to documents and applications... no matter where you
are in the office. Optionally you can get the controlled access and tracking ability you require with
tighter integration capabilities for network security and accounting applications. With such
comprehensive control, you’ll be able to manage your document workflow easily, efficiently,
and more securely.
Customized Technology
Sharp OSA technology also provides customization. With the ability to personalize applications
and processes specific to your business, Sharp OSA technology can help eliminate redundancy
and streamline workflow, helping to save time and optimize productivity. And since Sharp OSA
technology utilizes industry-standard network protocols such as SOAP, XML, and X TML, third
party software developers can deliver customized solutions to your business faster than ever.
* ome features may require optional equipment.
...Simplified Integration
GET MORE OUT OF NETWORK APPLICATIONS

Engineered with you in mind, the MX igh-Speed
Monochrome Series combines easy-to-use integrated
software with robust capabilities.
The Sharp Administration Utility Suite
Sharp’s Administration Utility Suite takes management of your MX-M753/M623 series document
system to the next level. This easy-to-use software allows you to take control of the versatile
system features and simplifies installation and management.
•With Printer Status Monitor, network users can view printer conditions, check paper levels,
toner, and more—all through an easy-to-use interface.
•With Sharp’s advanced Printer Administration Utility, administrators can easily manage the
setup, configuration, device settings, cloning and more! New advanced features such as Remote
Front Panel allow administrators and support personnel to view and control the LCD panel of
the machine remotely from virtually any PC on the network!* Plus, with event-driven, real-time
service alerts, administrators and supervisors can achieve higher productivity. Now, it is easier
than ever to view, click counts, history reports and more.
•Experience the convenience of an Embedded Web Page right from your desktop! This
advanced web-based management tool allows users to create and manage their own network
scanning destinations, profiles and web-links. Administrators can access device settings,
account information and security settings.
Take Charge of Usage and Costs
With Sharp’s device management system, administrators and supervisors can define user groups
on the MX to manage and restrict features, such as copying, scanning or printing. Easily set up a
custom user group to manage page counts (copy, print, scan or fax operations). The MX-M753/M623
series document systems can store profiles for up to 1,000 users.
24/7 Training with My Sharp™
Managing all of the advanced features of your Sharp product is simple and easy. Ask your
Authorized Sharp Dealer about My Sharp. This dedicated customer training website is
customized to your MX-M753/M623 series document system and allows
you to locate resources and find information specific to your configuration,
truly helping you maximize your investment.
* ome features may require optional equipment.
Remote Front Panel.
Printer Administration Utility uite.
Remote Device Management uite.
...Streamlined Operation
ADVANCED DEVICE MANAGEMENT

Innovative document and device protection
helps ensure confidentiality.
To help protect your data, the new MX igh-Speed Monochrome Series offers several layers of
security, making Sharp the optimum choice to protect employee privacy and intellectual property.
As the leader in office equipment security, Sharp makes it easy for virtually any business or
government entity to safely deploy digital copying, printing, scanning and faxing.
Authority Groups and Access Control
Advanced account management enables administrators to set authority groups for access to
features of the new MX igh-Speed Monochrome Series. Administrators can control which
department, for instance, has full access to copying, printing, scanning and/or fax. Walk up users
enter a code, Local Name and Password, or LDAP User Authentication to access their features
assigned to their group. Users can also login utilizing a human interface device ( ID) such as a
Smartcard or Common Access Card (CAC).*
Data Erase and Encryption*
To help protect your data, the new MX igh-Speed Monochrome Series offers an optional data
security kit that encrypts document data using AES (Advanced Encryption Standard) 256-bit
encryption. Additionally, the data security kit erases the temporary memory on the hard drive by
overwriting the encrypted data up to seven times, offering an unprecedented level of assurance.
Additionally, the data security kits for these models comply to the new IEEE-2600-2008 security
standard for MFP devices. This new standard specifies security requirements and provides a new
international reference to assess contemporary MFP security.
Network Scanning Access
To help protect your network from unauthorized e-mail communications, the new MX igh-Speed
Monochrome Series supports User Authentication, requiring users to login before performing any
network scanning operations.
Control Device Access ver the Network
To help restrict access to the device over the network, the new MX igh-Speed Monochrome Series
offers IPsec, SMB and extended support for SSL Encryption (Secure Sockets Layer), IP/MAC
address filtering, IEEE 802.1x authentication, Common Access Card (CAC) support, protocol
enable/disable and port management for maximum security.
Documents Remain Confidential
To help protect your printed documents from unauthorized viewing, the new MX igh-Speed
Monochrome Series offers encrypted PDF files for printing and scanning as well as Confidential
Printing that requires users to enter a PIN code or use their Access Card in order to print a queued
document. Additionally, Secure Fax Release ensures received fax documents are held in memory
until an authorized user enters a PIN code, ensuring compliance with healthcare regulations such
as IPAA is easier.
Tracking and Auditing Information
Legislation and industry policies require companies to be more aware of information flow from
their offices. Sharp offers both built-in and additional hardware/software which allows users to
control, access and track usage of each device on the network.
These scalable security offerings aim to protect your intellectual property, preserve confidential
information and help your business to meet regulatory requirements, such as the ealth Insurance
Portability and Accountability Act ( IPAA), and the Gramm-Leach-Bliley Act (GLB). For additional
information visit: www.sharpusa.com/security.
HEIGHTENED SECURIT
PRIVAC
AUTHORIZATION
CONFIDENTIALIT
PROTECTION
“Most ecure MFP
Range” Award–6th
Consecutive Year
* ome features may require optional equipment.