Sharp MX-3070N User manual

Quick Start Guide
MX-3070N
MX-3570N
MX-4070N
MODEL:
DIGITAL FULL COLOR MULTIFUNCTIONAL SYSTEMDIGITAL FULL COLOR MULTIFUNCTIONAL SYSTEMDIGITAL FULL COLOR MULTIFUNCTIONAL SYSTEM
Quick Start Guide
MX-3070N
MX-3570N
MX-4070N
MODEL:
BEFORE USING THE MACHINE
Functions of the machine and procedures
for placing originals and loading paper
COPIER
Using the copy function
PRINTER
Using the printer function
FACSIMILE
Using the fax function
SCANNER
Using the scan function
DOCUMENT FILING
Storing jobs as files on the hard
drive
SYSTEM SETTINGS
Configuring settings to make the
machine easier to use

2
OPERATION MANUALS AND HOW TO USE THEM
START GUIDE
Operation Guide (Displayed on the touch panel)
This manual explains basic procedures for using the machine,
cautions for safe use of the machine, and information for the
administrator. Read this manual before using the machine.
For detailed operating procedures and troubleshooting information,
see the manuals in PDF format.
This guide appears when you tap the icon on the
machine's touch panel. The guide explains the basic
procedures for operating the machine. In addition, the
manuals below can be printed. To print a manual, see
"HOW TO PRINT A MANUAL (page 4)".
►OPERATION PANEL (page 13)
Software Setup Guide
This guide explains how to install
the software and configure settings
to use the machine as a printer or
scanner.
(Download only)
This guide is intended to help you
get started using the basic and
convenient functions of the
machine.
(It is the same contents as this
manual.)
This guide explains the
procedures for configuring
machine settings from your
computer using the web page
settings function embedded in the
machine.
Like the "User's Manual", these manuals can be downloaded from our website and viewed on your computer.
Quick Start Guide Web Page Settings Guide

3
User's Manual
This guide explains how to customize
the user interface of the touch panel,
such as background and icon
images.
This guide explains how to use
the print release function.
This manual provides answers to
frequently asked questions
regarding the operation of the
machine in each mode.
For detailed
information
Detailed explanations of the functions that can be used on the machine are provided in the "User's Manual".
The User's Manual can be downloaded from the Web pages in the machine.
Download the User's Manual from the Web pages in the machine.
For the downloading procedure, see "DOWNLOADING THE OPERATION GUIDE (page 5)".
U/I Customize Guide Print Release Settings Guide Troubleshooting

4
HOW TO PRINT A MANUAL
1Press the [Home Screen] key.
Home screen appears.
2Tap the [Operation Guide] key.
3Set in a touch panel.
(1) Tap the [Downloading and printing
manuals] key.
(2) Tap the [Other manuals] key.
(3) Tap the manual name.
(4) Tap [Print].
The Print Settings screen appears. Select settings and
tap the [Start] key to start printing.
Operation
Guide
Enlarge
Display Mode
Settings Total Count LCD Control
Easy
Fax
Easy
Scan
Easy
Copy
Job Status
CLOUD PORTAL
10:15 AM
(3)
(4)
(2)
(1)

5
ACCESSING THE WEB SERVER IN THE
MACHINE
When the machine is connected to a network, the machine's built-in Web server can be accessed from a Web browser
on your computer.
OPENING THE WEB PAGES
DOWNLOADING THE OPERATION GUIDE
The Operation Guide, which is a more detailed manual, can be downloaded from the machine's Web pages.
1Access the Web server in the machine
to open the Web pages.
Start a Web browser on a computer that is
connected to the same network as the machine
and enter the IP address of the machine.
Recommended Web browsers
Internet Explorer: 8.0 or higher (Windows®)
Firefox: 37 or higher (Windows®)
Safari: 7 or higher (Mac OS®)
Chrome: 42 or higher (Windows®)
The Web page will appear.
The machine settings may require that user
authentication be performed in order to open the Web
page. Please ask the administrator of the machine for
the password that is required for user authentication.
Checking the IP address
You can check the IP address on the machine.
Tap the [Settings] key in the home screen, select [Status] →[Network Status].
1Click [Operation Manual Download] in
the menu of the Web page.
2Select the desired language.
3Select the manual you want to
download, and click the [Download]
button.
(1)
English
(3)

6
TABLE OF CONTENTS
OPERATION MANUALS AND HOW TO USE THEM . . . . . . . . . . . . . . . . . . . . . . . . . . 2
HOW TO PRINT A MANUAL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
ACCESSING THE WEB SERVER IN THE MACHINE . . . . . . . . . . . . . . . . . . . . . . . . . 5
PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
OPERATION PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
PLACING ORIGINALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
LOADING PAPER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
SAVING CONTACTS IN THE ADDRESS BOOK . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
USER AUTHENTICATION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
FUNCTIONS THAT CAN BE USED ON THE MACHINE . . . . . . . . . . . . . . . . . . . . . . 24
MAKING COPIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
COPY MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
COPYING ON SPECIAL PAPER (Bypass Copy) . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
PRINTING IN A WINDOWS ENVIRONMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
PRINTING IN A Mac OS ENVIRONMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
DIRECTLY PRINTING A FILE IN USB MEMORY. . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
FAX MODE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
SENDING A FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
BEFORE USING THE MACHINE
COPIER
PRINTER
FACSIMILE

7
NETWORK SCANNER FUNCTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
SCANNING AN ORIGINAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
SCANNER MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
USES OF THE DOCUMENT FILING FUNCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
SAVING A DOCUMENT ONLY (Scan to HDD) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
PRINTING A SAVED FILE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
SETTING MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
SCANNER / INTERNET FAX
DOCUMENT FILING
SYSTEM SETTINGS

9
This section provides general information about the machine, including the names and
functions of the parts of the machine and its peripheral devices, and the procedures for
placing originals and loading paper.
►PART NAMES AND FUNCTIONS ....................................................10
►OPERATION PANEL ........................................................................13
►PLACING ORIGINALS .....................................................................16
►LOADING PAPER.............................................................................17
►SAVING CONTACTS IN THE ADDRESS BOOK.............................22
►USER AUTHENTICATION................................................................23
►FUNCTIONS THAT CAN BE USED ON THE MACHINE.................24
BEFORE USING
THE MACHINE

10
BEFORE USING THE MACHINE
PART NAMES AND FUNCTIONS
(1) Job separator (upper tray)
Received faxes and printed papers are delivered to this
tray.
(2) Output tray
Output is delivered to this tray.
(3) Automatic Document Feeder
This automatically feeds and scans multiple originals.
2-sided originals can be automatically scanned.
►USING THE AUTOMATIC DOCUMENT FEEDER
(page 16)
(4) USB port (A type)
This is used to connect a USB device such as a USB
memory device to the machine.
Supports USB 2.0 (Hi-Speed).
(5) Operation panel
This panel hosts the [Power] button, [Power Save]
button/indicator, error indicator, [Home Screen] key, main
power indicator, data notification indicator, and touch panel.
Use the touch panel to operate each of these functions.
►OPERATION PANEL (page 13)
(6) Exit tray unit (right tray)*
Set so that paper is output into this tray as required.
(7) Main power indicator
This lamp lights up when the machine's main power
switch is in the “ ” position.
(8) [Power] button
Use this button to turn the machine's power on and off.
(9) Paper pass unit*
Relay between the machine and the finisher or saddle
stitch finisher.
(10) Finisher/Saddle stitch finisher*
This staples paper. A punch module can also be installed
to punch holes in output paper.
(11) Tray 1
Store paper in this tray. A maximum of 550 sheets (80
g/m2(21 lbs.)) of paper can be loaded.
(12) Tray 2 (when a stand/550/2x550/3x550/2100 sheet
paper drawer is installed)*
Store paper in this tray. A maximum of 550 sheets (80
g/m2(21 lbs.)) of paper can be loaded.
(13) Tray 3 (when a stand/2x550/3x550 sheet paper
drawer is installed)*
Store paper in this tray. A maximum of 550 sheets (80
g/m2(21 lbs.)) of paper can be loaded.
(14) Tray 4 (when a stand/3x550 sheet paper drawer is
installed)*
Store paper in this tray. A maximum of 550 sheets (80
g/m2(21 lbs.)) of paper can be loaded.
(15) Tray 3 (when a stand/2100 sheet paper drawer is
installed)*
Store paper in this tray. A maximum of 1200 sheets (80
g/m2(21 lbs.)) of paper can be loaded.
(16) Tray 4 (when a stand/2100 sheet paper drawer is
installed)*
Store paper in this tray. A maximum of 900 sheets (80
g/m2(21 lbs.)) of paper can be loaded.
(17) Inner finisher*
This staples paper. A punch module can also be installed
to punch holes in output paper.
You can also perform stapling manually.
* Peripheral device. For more information, see the User's Manual.
(2) (3) (4) (5) (7) (8)(6)
(11)(10)(9) (12) (13)(14) (15) (16)
(1)
(17)

BEFORE USING THE MACHINE
11
(1) Document feeding area cover
Open this cover to remove an original misfeed or clean
the paper feed roller.
(2) Original guides
These guides help ensure that the original is scanned
correctly.
Adjust the guides to the width of the original.
(3) Document feeder tray
Place the original.
Originals must be placed face up.
(4) Original exit tray
The original is discharged to this tray after scanning.
(5) Person sensor
This sensor detects the presence of a person that
approaches the machine, and automatically wakes the
machine from sleep mode.
(6) Original size detector
This unit detects the size of an original placed on the
document glass.
(7) Main power switch
Use this button to turn the machine's power on and off.
When using the fax or Internet fax functions, always keep
this switch in the “ ” position.
(8) Bypass tray
Use this tray to feed paper manually.
When loading paper larger than 8-1/2" x 11"R or A4R,
pull out the extension guide.
Bypass tray (page 19)
(9) Scanning area
Originals placed in the automatic document feeder are
scanned here.
(10) Document glass
To scan books or other thick originals that cannot be fed
through the automatic document feeder, place them on
this glass.
►USING THE DOCUMENT GLASS (page 16)
(3)(1) (4) (6)(5)
(2)
(7) (8) (9) (10)

12
BEFORE USING THE MACHINE
(1) LAN connector
Connect the LAN cable to this connector when the
machine is used on a network.
Use a shielded LAN cable.
(2) Extension phone socket (TEL)*
When the fax function of the machine is used, an
extension phone can be connected to this jack.
(3) Telephone line socket (LINE)*
When the fax function of the machine is used, the
telephone line is connected to this socket.
(4) Power plug
* Peripheral device. For more information, see the User's Manual.
(1)
(2)
(3)
(4)

BEFORE USING THE MACHINE
13
OPERATION PANEL
Pressing the [Home Screen] key on the operation panel displays the home screen on the touch panel. The home screen
displays the keys for selecting modes or functions.
(1) Data Notification indicator
The indicator lights solidly or blinks to indicate the status
of a job.
When the job separator (upper tray) is used for output,
this blinks until the output is removed.
You can also have the indicator light in some modes
when a job is being executed, in the ready state, and
when an original is detected in the auto document feeder.
(2) Touch Panel
Messages and keys appear on the touch panel display.
Operate the machine by directly tapping the displayed
keys.
(a) Tap a mode to change to that mode.
(b) Displays the machine's status other than the job
using icons.
(c) Displays the job in progress or waiting with text or
icon.
(d) Select shortcut keys for modes or functions.
(e) Switch the pages for displaying shortcut keys.
(f) Display Operation Guide.
(g) Use these keys to select functions that make the
machine easier to use.
(h) Select functions that can be utilized in respective
modes. Tap the tab, and the list of function keys is
displayed.
(3) Error indicator
Lights solidly or blinks to indicate the status of the error.
(4) Main power indicator
This lamp lights up when the machine's main power
switch is in the “ ” position.
(5) [Power] button
Use this button to turn the machine's power on and off.
(6) [Power Save] button/indicator
Use this button to set the machine to Sleep Mode for
energy saving.
[Power Save] button blinks when the machine is in Sleep
Mode.
(7) [Home Screen] key
Displays the home screen.
Operation
Guide
Enlarge
Display Mode
Settings Total Count LCD Control
Easy
Fax
Easy
Scan
Easy
Copy
Job Status
CLOUD PORTAL
10:15 AM
LINE PRINTER
Easy
Copy
Easy
Scan
HDD
File retrieve Sharp OSA Job Status
(1) (3)
(a)
(b)
(d)
(e)
(f)
(g) (e) (h)
(c)
(5) (6) (7)(4)(2)

14
BEFORE USING THE MACHINE
To change the angle of the operation panel
You can change the angle of the operation panel.
Adjust the angle for ease of viewing.
Checking the status of a job / priority / canceling
To display the Job Status screen, tap the [Job Status] key in the home screen, or tap the [Job Status] key that appears
in the upper right corner of each mode screen.
Check the job status
(1) Tap the tab of the mode you want to check.
Check copy jobs and print jobs on the [Print] tab.
(2) Tap the [Job Queue] or [Complete] key.
(3) Check the jobs in the list.
If you want to give a job priority or cancel a job, tap that
job.
(4) To give the job priority:
Tap [Change Job Priority], and tap a Change Priority key.
To cancel the job:
Tap [Stop/Delete].
(5) Tap the [Back] key to return to the original screen.
Internet FaxFaxScanPrint
Job Job Queue Progress / Sets
Job Queue
Complete
Spool
0100/0100
0000/0001
0000/0001
0000/0001
0000/0001
0000/0001
0000/0001
0000/0001
0000/0001
Copy
Copy
Copy
Copy
Copy
Copy
Copy
Copy
Copy
Status
Paper Empty
Check Details of
Selected Job
Change Job Priority
Stop/Delete
Enter Multi
Selection Mode
Back
Waiting
Waiting
Waiting
Waiting
Waiting
Waiting
Waiting
Waiting
Job Status Back
LINE PRINTER
Priority Change
(1)
(3) (2)
(5)
(4)

BEFORE USING THE MACHINE
15
PREVIEW SCREEN
If you have scanned a document using the automatic document feeder, you can tap the [Preview] key to open the
Preview screen. In the Preview screen on the touch panel, you can view previews of jobs and images stored in the
machine.
Keys used in the preview screen
* Can also be used in easy mode.
This changes the mode to edit mode.
Pages of the original can be changed,
rotated, or deleted.
*This rotates the preview image of whole
page in the arrow's direction. The printing
result is not rotated.
*This reduces the image.
,
*This displays preview images of respective
pages.
*This displays the scroll bar for
enlargement/reduction operations. Moving
the slider to the left reduces the image, and
moving the slider to the right enlarges the
image.
This displays thumbnails of preview
images.
*This enlarges the image. *This displays pages in a 3D view.
B/W
Start
Color
Start
Preview
Scan
Again
CA
Start
Color
Start
Send and Print
Scan Original Again
Without change Settings
Store Data in Folder
File
Store Data Temporarily
Quick File
Color Mode
Copies
Full Color
Paper Select
Auto
Exposure
Auto
Original
Auto8½x11
2-Sided Copy
1 → 1
Sort/Group
Auto
Copy Ratio
100%
Others
1 / 7
CA
B/W
Easy mode Normal mode

16
BEFORE USING THE MACHINE
PLACING ORIGINALS
The automatic document feeder can be used to automatically scan many originals at once, and this saves you the
trouble of manually feeding each original.
For originals that cannot be scanned using the automatic document feeder, such as a book or a document with notes
attached, use the document glass.
USING THE AUTOMATIC DOCUMENT FEEDER
When using the automatic document feeder, place the originals in the document feeder tray.
Make sure an original has not been placed on the document glass.
USING THE DOCUMENT GLASS
Take care that your fingers are not pinched when closing the automatic document feeder.
After placing the original, be sure to close the automatic document feeder. If left open, parts outside of the original will be
copied black, causing excessive use of toner.
Adjust the original guides to
the width of the originals.
Place the originals face up with the edges aligned
evenly.
The indicator line indicates approximately
how many originals can be placed. The placed
originals must not be higher than this line.
Place the original face down.
Align the top left corner of the
original with the tip of the
mark in the far left corner of the
glass.
Place the original
face down.
To place a thick original such as a
book, push up the far edge of the
automatic document feeder and then
close the automatic document feeder
slowly.

BEFORE USING THE MACHINE
17
LOADING PAPER
NAMES AND LOCATIONS OF TRAYS
The names of the trays are as follows.
Setting orientation of the print side
The setting orientation varies for the print side of paper, depending on the tray used. For "Letter Head" and
"Pre-Printed", set the paper in the reverse orientation.
Place with the print side facing the direction indicated below.
Tray In normal status With letter head or pre-printed paper set
Trays 1 - 4 Facing up Facing down
Bypass tray Facing down Facing up
(1)
(2)
(3)
(4)
(5) (6)
(7)
(1) Tray 1
(2) Tray 2 (when a stand/550/2x550/3x550/2100
sheet paper drawer is installed)
(3) Tray 3 (when a stand/2x550/3x550 sheet
paper drawer is installed)
(4) Tray 4 (when a stand/3x550 sheet paper
drawer is installed)
(5) Tray 3 (when a stand/2100 sheet paper
drawer is installed)
(6) Tray 4 (when a stand/2100 sheet paper
drawer is installed)
(7) Bypass tray

18
BEFORE USING THE MACHINE
LOAD PAPER INTO THE TRAY 1 - 4
1Pull out the paper tray.
Gently pull the tray out until it stops.
To load paper, go to step 3. To load a different size of
paper, go to the next step.
2Adjust guide plates A and B to match
the longitudinal and transversal
dimensions of the paper to be loaded.
• The guide plates A and B are slidable. Squeeze the
separator plate lever and slide to the desired paper size.
• To load SRA3 paper, the position of the guide must be
adjusted. For details, see the User's Manual.
3Insert the paper into the tray.
Load the paper with the print side facing up. The stack must
not be higher than the indicator line.
Fan the paper well before loading it. Otherwise, multiple
sheets may feed at once and cause a misfeed.
4Gently push the paper tray into the
machine.
Push the tray firmly all the way into the machine.
A
B

BEFORE USING THE MACHINE
19
LOADING PAPER IN OTHER TRAYS
Bypass tray
Loading envelopes
Only the front side of envelopes can be printed or copied on. Place the front side facing down.
1Open the bypass tray.
When loading paper larger than 8-1/2" x 11"R or A4R, pull
out the extension guide.
Pull the extension guide all the way out.
2Set the bypass tray guides to the width
of the paper.
3Load the paper with the print side
facing down.
Insert the paper along the bypass tray guides all the way into
the bypass tray until it stops.

20
BEFORE USING THE MACHINE
Large capacity tray
1Pull out the paper tray.
Gently pull the tray out until it stops.
Tray 3 Tray 4
2Place paper into the tray.
Load the paper with the print side facing up. The stack must not be higher than the indicator line (maximum of 1200
sheets for tray 3, or maximum of 900 sheets for tray 4).
Fan the paper well before loading it. Otherwise, multiple sheets may feed at once and cause a misfeed.
Tray 3 Tray 4
3Gently push the paper tray into the machine.
Push the tray firmly all the way into the machine.
Tray 3 Tray 4