Sharp XE-A40S User manual

ELECTRONIC CASH REGISTER
CAJA REGISTRADORA ELECTRONICA
INSTRUCTION MANUAL MANUAL DE INSTRUCCIONES
XE-A40S
MODEL
MODELO

FCC Regulations state that any unauthorized changes or modifications to
this equipment not expressly approved by the manufacturer could void
the user’s authority to operate this equipment.
Note: This equipment has been tested and found to comply with the
limits for a Class A digital device, pursuant to Part 15 of the FCC Rules.
These limits are designed to provide reasonable protection against
harmful interference when this equipment is operated in a commercial
environment.
This equipment generates, uses, and can radiate radio frequency energy
and, if not installed and used in accordance with the instruction manual,
may cause harmful interference to radio communications. Operation of
this equipment in a residential area is likely to cause harmful interference
in which case the user will be required to correct the interference at his
own expense.
WARNING
CAUTION
The socket-outlet shall be installed near the equipment and shall be
easily accessible.
Please record below the model number and serial number, for easy
reference, in case of loss or theft.
These numbers are located on the right side of the unit. Space is
provided for further pertinent data.
Model Number
Serial Number
Date of Purchase
Place of Purchase
FOR YOUR RECORDS

1
English
English
INTRODUCTION
Thank you very much for your purchase of the SHARP Electronic Cash Register, Model XE-A40S.
Please read this manual carefully before operating your machine in order to gain full understanding of
functions and features.
Please keep this manual for future reference. It will help you if you encounter any operational problems.
Be sure to initialize the cash register before you start operating the cash register. Otherwise, distorted
memory contents and malfunction of the cash register will occur. For this procedure, please refer to page 7.
IMPORTANT
• On the printer, a paper cutter is mounted. Be careful not to cut yourself on the paper cutter.
• Install your register in a location that is not subject to direct radiation, unusual temperature changes,
high humidity or exposed to water sources.
Installation in such locations could cause damage to the cabinet and the electronic components.
• Never operate the register with wet hands.
The water could seep into the interior of the register and cause component failure.
• When cleaning your register, use a dry, soft cloth. Never use solvents, such as benzine and/or
thinner.
The use of such chemicals will lead to discoloration or deterioration of the cabinet.
• The register plugs into any standard wall outlet (120V AC ±10%).
Other electrical devices on the same electrical circuit could cause the register to malfunction.
• If the register malfunctions, call 1-800-BE-SHARP for service - do not try to repair the register
yourself.
•For complete electrical disconnection, disconnect the main plug.
PRECAUTION
This Electronic Cash Register has a built-in memory protection circuit which is operated by rechargeable
batteries.
As you know, all batteries will, in time, dissipate their charge even if not used. Therefore to insure an
adequate initial charge in the protection circuit, and to prevent any possible loss of memory upon installation, it
is recommended that each unit be allowed to recharge for a period of 24 to 48 hours prior to use.
In order to charge the batteries, the machine must be plugged in and the mode switch must be in a position
other than “OFF”. This recharging precaution can prevent unnecessary initial service calls.
CAUTION!
Customer Service Hotline
1-800-BE-SHARP
For Easy Set-up, see
“GETTING STARTED” (page 7).
The Spanish version (summary of English version) is after the English version.
La versión española (el resumen de la versión inglesa) sigue a la versión inglesa.

CONTENTS
INTRODUCTION............................................................................................................................................1
IMPORTANT..................................................................................................................................................1
PRECAUTION................................................................................................................................................1
CONTENTS....................................................................................................................................................2
PARTS AND THEIR FUNCTIONS.................................................................................................................4
1 External View ........................................................................................................................................4
2 Printer....................................................................................................................................................4
3 Mode Switch and Mode Keys................................................................................................................5
4 Keyboard...............................................................................................................................................5
5 Displays.................................................................................................................................................6
6 Drawer Lock Key...................................................................................................................................6
GETTING STARTED......................................................................................................................................7
OVERVIEW OF FLOW OF DAILY SALES ENTRIES.................................................................................11
BASIC SALES ENTRY................................................................................................................................12
1 Basic Sales Entry Example .................................................................................................................12
2 Error Warning......................................................................................................................................13
3 Item Entries .........................................................................................................................................14
Single item entries........................................................................................................................14
Repeat entries ..............................................................................................................................15
Multiplication entries.....................................................................................................................15
Split pricing entries .......................................................................................................................16
Single item cash sale (SICS) entry...............................................................................................17
4 Displaying Subtotals............................................................................................................................17
5 Finalization of Transaction ..................................................................................................................17
Cash or check tendering...............................................................................................................17
Cash or check sale that does not require tender entry.................................................................18
Charge (credit) sale......................................................................................................................18
Mixed-tender sale.........................................................................................................................18
6 Tax Calculation....................................................................................................................................19
Automatic tax................................................................................................................................19
Manual tax....................................................................................................................................19
Tax delete.....................................................................................................................................19
Tax status shift .............................................................................................................................20
OPTIONAL FEATURES...............................................................................................................................21
1 Auxiliary Entries...................................................................................................................................21
Discount and premium entries using the percent key...................................................................21
Discount and premium entries using the discount key .................................................................21
Refund entries ..............................................................................................................................22
Non-add code number entries and printing ..................................................................................22
2 Auxiliary Payment Treatment ..............................................................................................................23
Currency conversion.....................................................................................................................23
Received-on account and paid-out entries...................................................................................24
No sale (exchange) ......................................................................................................................24
Bottle return..................................................................................................................................24
3 Automatic Sequence Key (akey) Entries.........................................................................................24
CORRECTION .............................................................................................................................................25
1 Correction of the Last Entry (direct void).............................................................................................25
2 Correction of the Next-to-last or Earlier Entry (indirect void)...............................................................25
3 Subtotal Void.......................................................................................................................................26
4 Correction of Incorrect Entries not Handled by the Direct or Indirect Void Function...........................26
FOR THE OPERATOR
2

PRIOR TO PROGRAMMING ......................................................................................................................27
BASIC FUNCTION PROGRAMMING (For Quick Start) ............................................................................27
1Date and Time Programming ..............................................................................................................27
2Tax Programming for Automatic Tax Calculation Function .................................................................28
Tax programming using a tax rate................................................................................................28
The tax table (applicable to the add-on tax) .................................................................................29
Quantity for doughnut tax exempt (for Canadian tax system) ......................................................31
AUXILIARY FUNCTION PROGRAMMING .................................................................................................32
1Department Programming ...................................................................................................................32
2PLU (Price Look-Up) and Subdepartment Programming ....................................................................34
3Commission Rate Programming .........................................................................................................35
4Miscellaneous Key Programming........................................................................................................35
Rate for %, &and V..............................................................................................................36
Amount for -..............................................................................................................................36
Percent rate limitation for %and &..........................................................................................37
Function parameters for %, &and -....................................................................................37
Function parameters for V.........................................................................................................38
Entry digit limit for r, Rand t............................................................................................38
Function parameters for C, X, Yand A(when using as CA key)..................................39
5Text Programming...............................................................................................................................39
ADVANCED PROGRAMMING....................................................................................................................46
1Register Number and Consecutive Number Programming .................................................................46
2Various Function Selection Programming 1 ........................................................................................46
Function selection for miscellaneous keys ...................................................................................47
Print format ...................................................................................................................................47
Receipt print format ......................................................................................................................48
Function selection for tax..............................................................................................................48
Other programming ......................................................................................................................48
3Various Function Selection Programming 2 ........................................................................................51
Power save mode.........................................................................................................................51
Logo message print format...........................................................................................................52
High amount lockout (HALO) for cash in drawer (CID) (sentinel).................................................52
Online time out setting..................................................................................................................52
Thermal printer density.................................................................................................................53
Language selection ......................................................................................................................53
Training clerk specification for training mode ...............................................................................53
AUTO key programming...............................................................................................................54
4Reading Stored Programs...................................................................................................................54
TRAINING MODE ........................................................................................................................................56
READING (X) AND RESETTING (Z) OF SALES TOTALS ........................................................................57
OVERRIDE ENTRIES ..................................................................................................................................63
CORRECTION AFTER FINALIZING A TRANSACTION (Void mode).......................................................63
OPERATOR MAINTENANCE......................................................................................................................64
1In Case of Power Failure.....................................................................................................................64
2In Case of Printer Error .......................................................................................................................64
3Cautions in Handling the Printer and Recording Paper.......................................................................64
4Replacing the Paper Roll.....................................................................................................................65
5Removing a Paper Jam.......................................................................................................................67
6Cleaning the Print Head ......................................................................................................................67
7Removing the Till and the Drawer .......................................................................................................68
8Opening the Drawer by Hand..............................................................................................................68
9Before Calling for Service....................................................................................................................69
Error message table .....................................................................................................................69
SPECIFICATIONS .......................................................................................................................................70
MANUAL DE INSTRUCCIONES (VERSION EN ESPAÑOL)
FOR THE MANAGER
3

4
PARTS AND THEIR FUNCTIONS
Front view Rear view
External View
1
The printer is a receipt/journal dual station type thermal printer, and therefore it
does not require any type of ink ribbon or cartridge.
Lift the rear of the printer cover to remove. To re-install, hook the pawls on the
cabinet and close.
Caution: The paper cutter is mounted on the printer (receipt side). Be
careful not to cut yourself.
Print head release lever
The print head can be lifted by the green lever on the
right side of the printer. Pulling the lever forward lifts
up the print head. If the paper becomes jammed and
you need to move the head farther forward, you can
pull the lever even further toward you and proceed with
the removal of the jammed paper.
Do not attempt to remove the paper roll
with the head in the down position. This
may result in damage to the printer and
print head.
Printer
2
USB port
Operator display
Receipt paper
Journal window
Drawer lock
Drawer
Printer cover
Customer display
(Pop-up type)
Mode switch
AC power cord
Keyboard
Print head
release lever
Paper roll cradle
Take-up spool
Paper chute
Use only the USB cable (manufactured by SHARP) supplied with the XE-A40S for the connection
with a PC. Never use other cables.

5
The mode switch can be operated by inserting one of the two supplied mode keys - manager (MA) and operator
(OP) keys. These keys can be inserted or removed only in the “REG”or “OFF”position.
The mode switch has these settings:
OFF: This mode locks all register operations. (AC power turns off.)
No change occurs to register data.
OP X/Z: To take individual clerk X or Z reports, and to take flash reports.
It can be used to toggle receipt state “ON”and “OFF”by pressing
the Rkey.
REG: For entering sales.
PGM: To program various items.
VOID:Enters into the void mode. This mode allows correction after
finalizing a transaction.
MGR: For manager’s entries. The manager can use this mode for an
override entry.
X1/Z1: To take the X/Z report for various daily totals
X2/Z2: To take the X/Z report for periodic (weekly or monthly)
consolidation
Keyboard layout
The small characters on the bottom or lower right in each key indicates functions or characters
which can be used for character entries for text programming. For details, refer to page 39.
Key names
Keyboard
4
PGM
VOID
OFF
OPX/ZREGMGR
X1/Z1
X2/Z2
OP
MA
MA OP
Manager key (MA)
Operator key (OP)
Mode Switch and Mode Keys
3
123
456
789
CL
•
00
0
DEPT
SHIFT
CLK #
%1RA
VOID RFND
–%2
NUMBER
SHIFT
SPACE
DC
ESC
BS
RCPT
/PO
@/ FOR
PLU
/SUB DEPT #
B
24
4
C
23
3
D
22
2
E
21
1
G
29
9
H
28
8
I
27
7
J
26
6
L
34
14
M
33
13
N
32
12
O
31
11
Q
39
19
A
25
5F
30
10 K
35
15 P
40
20
R
38
18
S
37
17
T
36
16
AUTO
TAX
TAX2
SHIFT
TAX1
SHIFT
MDSE
SBTL
#/TM
SBTL
CHK CH 2
Y
X
V
U
CONV CH 1
ZW
CA/AT/NS
RECEIPT JOURNAL
RA
ESC
RCPT
/PO
CA/AT/NS
Receipt paper feed key
Journal paper feed key
Received-on account key
Receipt print/Paid-out key
Void key
Conversion key
Escape key
Multiplication key
Decimal point key
Clear key
Department code entry key
PLU/Subdepartment key
Department shift key
Clerk code entry key
Department keys
~Total/Amount tender
/No sale key
~Numeric keys
9
00 0
VOID
@/ FOR
CL
•
CONV
RFND
Refund key
%1 %2 Percent 1 and 2 keys
Discount key
PLU
/SUB
DEPT
#
DEPT
SHIFT
TAX1
SHIFT
Merchandise subtotal key
MDSE
SBTL Non-add code/Time display
/Subtotal key
#/TM
SBTL
CLK #
Tax key
TAX
Check key
CHK
Automatic sequence key
AUTO
CH1 CH2
21
140 20
TAX2
SHIFT Tax 1 and 2 shift keys
RECEIPT
JOURNAL
Charge 1 and 2 keys

6
This key locks and unlocks the drawer. To lock it, turn 90
degrees counterclockwise. To unlock it, turn 90 degrees
clockwise.
Drawer Lock Key
6
Operator display
•Clerk code or Mode name
The mode you are in is displayed. When a clerk is assigned, the clerk code is displayed in the REG or
OP X/Z mode. For example, “?01?”is displayed when clerk 01 is assigned.
•Repeat
The number of repeats is displayed, starting at “2”and incremental with each repeat. When you have
registered ten times, the display will show “0”. (2 ➞3 ......9 ➞ 0 ➞1 ➞2...)
•Sentinel mark
When amount in the drawer reaches the amount you preprogrammed, the sentinel mark “X”is displayed
to advice you to remove the money to a safe place.
•Power save mark
When the cash register goes into the power save mode, the power save mark (decimal point) lights up.
•Function message display area
Item labels of departments and PLU/subdepartments and function texts you use, such as %1, (-) and
CASH are displayed. For the details of function texts, please refer to pages 43 and 44.
When an amount is to be entered or entered, “AMOUNT”is displayed: When an amount is to be
entered, ------- is displayed at the numeric entry area with “AMOUNT”. When a preset price has been
set, the price is displayed at the numeric entry area with “AMOUNT”.
•Numeric entry display area
Numbers entered using numeric keys are displayed here.
Date and time display
Date and time appear on the display in the OP X/Z, REG, or MGR mode. In the REG or MGR mode, press
the skey to display the date and time.
Error message
When an error occurs, the corresponding error message is displayed in the function message display area.
For details of error messages, please refer “Error message table”on page 69.
Customer display
(Pop-up type)
Power save mark (Lighting the mark only under the power save mode)
Displays
5
SK1-1
Function message display area
Clerk code or mode name
Numeric entry display area
Receipt OFF indicator
Repeat / Sentinel mark / Power save mark

7
GETTING STARTED
Please follow the procedure shown below.
Initializing the cash register
In order for the cash register to operate properly, you must initialize it before operating for the first time.
Follow this procedure.
1. Make sure the power cord plug is not inserted into the AC outlet.
2. Insert the manager (MA) key into the mode switch and turn it to the PGM position.
3. While holding down both the }key and the lkey, insert the plug into
the AC outlet. The buzzer will sound three times and “??? MRS. ???”
will be displayed.
4. The cash register has now been initialized. The register display will now
show “0.00”with “PGM”.
If the buzzer does not sound when the plug is inserted, the initialization has not been done
successfully. (This will occur when the voltage is high because you operated the cash register
before starting initialization.) Wait at least ten seconds after pulling out the plug and initialize the
cash register again.
The cash register has a built-in memory protection circuit which is operated by rechargeable
batteries. Since the rechargeable batteries have been discharged, please charge the batteries for
one or two days before using the cash register for the first time. To charge the batteries, set the
mode switch to a position other than “OFF” with the power cord plugged into the AC outlet.
Unless the batteries have been charged, all of the programmed data and sales data is not saved.
If you press a key by mistake, an error message such as “HEAD UP” or “PAPER EMPTY” may be
displayed. Press the lkey to clear message after installing paper rolls.
Find a stable surface near an AC outlet where the cash register will not subject to water sources or
direct sunlight .
Unpack the cash register and make sure all accessories are included. For details of accessories, please refer to
“Specifications”section.
REG
OPX/Z MGR
PGM
X1/Z1
X2/Z2
OFF
VOID
2
Installing the cash register
1
PGM
0.00
*** MRS. ***

8
Precaution: The paper cutter is mounted on the printer (receipt side). Take caution when
installing paper rolls.
The register can print receipts and journals. For the printer, you must install the paper rolls (receipt and journal
paper rolls) provided with the register.
Install the paper rolls according to the procedure shown below with the power cord connected and the mode
switch set to the PGM position:
How to cut a paper roll and set it in the paper roll cradle:
1. Cut off approximately one revolution of each paper roll. Make sure each paper end is cut as illustrated
above.
2. Set a paper roll in the paper roll cradle of the receipt side as illustrated above.
3. Insert the end of the paper roll into the paper chute until it is caught by
the printer auto-feed and comes out of the top of the printer. If the
printer does not catch the paper, feed the paper while pressing the {
key.
4. Cut off excess paper with the paper cutter.
Correct Incorrect
To the printer
Incorrect
To the printer
Correct
Installing paper rolls
4
Preparing the cash register
To make the cash register ready for operation, remove the
retainer and set the print head release lever in print position.
1. Push the printer cover forward and detach it.
2. Remove the white retainer at the position shown at the right. Please
keep this retainer for future use when transferring the cash register.
3. Move the print head release lever to the printing position as
illustrated at the right.
3
Retainer
Print head
release lever
(printing position)