Sharp FO-225 User manual

SHARP.

Congratulations on your purchase of the FO-225, and thank you for having chosen Sharp!
The FO-225 facsimile transceiver is G3 compatible, the most commonly used type of facsimile
machine today. Inaddition to the basic operations of sendingand receiving documents, it provides
avariety of special features designed to increase the range and power of your communication.
These make it an ideal tool for the office, no matter how big or small the scale of operation.
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This manual is intended to help you with the installation and operation of the FO-225. The
information is presented as follows:
The parts of the machine:
The names, briefdescriptions, andillustrationsofthe various parts ofthe machine arecontained
in Chapter 1, “The parts of the machine”.
Unpacking and Setup:
Instructionsfor getting your fax machine installedare contained in Chapter 2, “installation”. This
also contains guidelines on selecting asuitable location, electrical conditions, telephone
conditions, etc.
Basicoperations:
Basic operations such as sending and receiving documents, copying, and using the machine
as atelephone are explained in Chapter 3, “Basic operations”. This chapter is particularly
important for beginners.
Connecting an answering machine or extension phone to your fax machine:
This is described in Chapter 4, “Using your fax with other devices”.
Polling:
The procedures for polling (using the receiving fax machine to activate transmissions) are
described in Chapter 5, “Polling”.
Optional settings and entry of telephone numbers, etc.:
Optional settings made with the User Switches and entry of telephone numbers for automatic
dialing, etc. are described in Chapter 6, “Optional settings and data entry”.
Reports and lists regarding the activity and settings of your machine:
The proceduresfor printing these out can befound in Chapter 7, “Printing out reports and lists”.
Maintenance and troubleshooting:
Basic maintenance procedures and troubleshooting are described in Chapters 8 and 9,
respectively.
The following conventions are used in this manual:
●Keys, switches, and labels on the machine are indicated in BOLD print.
cMessages appearing in the display are indicated in CAPITAL LE~ERS.
If you have any questions or problems which cannot be solved by reading this manual, please
contact your Sharp dealer.
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GENERALCAUTIONS
●Do not open the muchine during operation (transmitting, receiving, or copying).
●Do not spill any liquids on the muchine. ~ese can damage the intemai circuitry.
Your fax machine and the telephone system
The Austel Registration Number and Ringer Equivalence Number (REN) for this equipment are
shown on the label on the back of the machine. The telephone company may require these
numbers.
The sum of all Ringer Equivalence Numbersonyourtelephone lineshould bethree or less inorder
to assure proper service from the telephone company.
If any of your equipment is not operating properly, you should immediately remove it from your
telephone line, as it may cause harm to the telephone network. Ifthe telephone company notes a
problem, they may temporarily disconnect service.
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Ill

INTRODUCTION i
ABOUT THIS MANUAL ii
BEFORE USING YOUR FAX MACHINE ...
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TABLE OF CONTENTS iv
1. THE PARTS OF THE MACHINE 1-1
MAIN PARTS . . . . . . . . . . . .
Front . . . . . . . . . . . . .
Rear . . . . . . ;. . . . . . .
Recording papercompartment
OPERATION PANEL . . . . . . . .
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2.INSTALLATION
SITE SELECTION
UNPACKING . . .
SE~lNGUP . .
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Assembly and Connections
Loading the recording paper
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ENTERING YOUR NAME AND FAX
3. BASIC OPERATIONS
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PREPARING TO TRANSMIT ADOCUMENT
About theoriginai ...,.
Readable length and width
Using the document carrier
Loading the document . .
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1-1
1-1
1-2
1-3
1-4
2-1
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3-1
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3-2
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3-3

TABLE OF CONTENTS
Resolution and contrast . . ‘. .
DIALING AND TRANSMISSION . .
Normal dialing . . . . . . . . .
Direct Keypad Dialing . . . . .
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Using the Autodialer (automatic dialing)
Redialing when the line is busy . . . , .
RECEIVING ADOCUMENT ..........
Modes of reception ...........
Manual reception . . . . . . . . . . . .
Automatic reception ...........
Automatic Fax/Phone Changeover ...
Paper cutting . . . . . . . . . . . . . .
COPYING . . . . . . . . . . . . . . . . . . .
VOICE COMMUNICATIONS . . . . . . . . .
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3-4
3-6
3-6
3-7
3-7
3-8
.3-10
.3-10
.3-11
.3-11
.3-12
.3“13
.3-14
.3-15
4. USING YOUR FAX WITH OTHER DEVICES 4-1
ANSWERING MACHINE . , . . .
Connection and preparations
Using the answering machine
EXTENSION
5. POLLING
settings . . ,
TELEPHONE ,
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hook-up
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4-1
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4-5
4-9
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Polling others ...................,............. 5-1
Gaining permission to polling asecured fax machine . . . . . . . . . . . . 5-1
Turnaround Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3
v

TABLE OF CONTENTS
Being polled (Polling Standby) . . . . , . . . . . . . . . . . . . . . . . . . 5-3
Polling Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3
6. OPTIONAL SE~lNGS AND DATA ENTRY 6-1
LETTERS AND CHARACTERS FOR NAMES . . . . . . .
Entry .........................
Deletions and changes . . . . . . . . . . . . . . . ,
FAX AND VOICE NUMBERS FORAUTOMATIC DIALING .
USER SWITCHES ......................
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7. PRINTING OUT REPORTS AND LISTS
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6-5
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TELEPHONE LIST . . . . . . . . . . . . . . . . . . . . . . . r. . . . . . . . . . 7-1
PASSCODELIST ,,,,,,,.,,,,.,..,......,.......... 7-2
USER SWITCH LIST . . . . . . . . . ,. . . . . . . . . . . . . . . . . . . . . . 7-4
TRANSACTION REPORT . . . . . , . . . . . . . . . . . . . . . . . . . . . . . . 7-5
8. USER MAINTENANCE 8-1
RECORDING PAPER . . . .
Recommended paper . .
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Handling and storing recording paper
Replacing
CLEANING THE
CLEANING THE
CLEANING THE
the recording paper ...,
RECORDING HEAD .,.
HOUSING .........
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READING GLASS AND ROLLERS
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8-1
8-1
8-2
8-3
8-4
8-5
vi

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TABLEOFCONTENTS
ABOUT THE LiTHIUMBA~ERY ~......................... 8-6
9. TROUBLESHOOTING 9-1
GENERAL CORRECTIVE MEASURES
DISPLAY MESSAGES . . . . . . . .
ALARMS ................
CLEARING AJAMMED DOCUMENT .
RECORDING PAPER
CLEARING
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COMMUNICATION ERROR
10. SPECIFICATIONS
CODES .....
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9-1
9-4
9-5
9-6
9-7
9-8
1o-1
QUICK REFERENCE GUIDE Quick-i
INDEX Index-i
vii

TABLE OF CONTENTS
Notes
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Vlll

Front
12 3
1
2
3
4
5
6
7
4567
Handset
Use the handset for ordinary phone conversations or to listen for fax connection tones.
Adjustable document guide
When transmitting or copying adocument, set these guides to the width of the document.
Received document tray
Holds received documents and copies.
Operation panel
Use the keys on the operation panel to input instructions to the machine.
Original document exit
The original comes out ofthe machine hereafter beingscannedfor transmission orcopying.
Operationpanelknob
Pull this knob to open the operation panel.
Document feeder
Documents to be transmitted or copied are placed face down here.
THE PARTS OF THE MACHINE 1-1

Rear
12 34
1
2
3
4
5
6
7
8
9
5B
RINGING 5P*R ~lfl
vOLUME VOLUME
wUL ~L ‘p
6789
POWER switch
Turns the machine on and off.
Received document exit
Receiveddocuments and copies come out of the machine here.
Monitor speaker
Voices orfax tones are heardfrom here when the SPEAKER key is pressed before dialing.
Handsetjack
The handset cord is inserted into this jack.
Power cord
Connects the machine to apower outlet.
Telephone line jack (TEL. LINE)
The telephone line is inserted into this jack.
Ringing volume selector
Use this to adjust the ringing volume.
Speaker volume control
Usethis to adjust the speaker volume.
Line selector
Usethis to set the fax machine to the type of telephone line you are on.
1-2 THE PARTS OF THE MACHINE

MAIN PARTS
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Recording paper compartment
2345
1Document rollers
These move the document through the machine during scanning.
2Reading glass
This scans the document for transmission and copying.
3Recording paper compartment
Holds the roll of recording paper.
4Recording head
Applies heat to the recording paper to print out documents which have been received.
5Papercutterguide
The end of the recording paper is fed through here.
THE PARTS OF THE MACHINE 1-3

12 345 67
I
fI
1’ I
--------------------
I
immm!‘L
1Liquid crystal display
Displaysvarious messages during operation and programming.
2SPEED DIALkey
Pressthis key to enter a2-digit Speed Dial number.
3REDIAL key
Press this key to automatically redial the last number dialed, or to enter apause during
programming.
4RESOLUTION key
Usethis key to adjust the resolution and contrast for transmitting or copying adocument,
SFUNCTION key
Usethis keyto selectvarious specialfunctions and enterdata. Prompts indicating selections
will appear on the display.
6POLLINGkey
Usethis keyto poll (activate receptions from) other machines.
7Reception mode switch
Usethis key to select the mode of reception.
1-4 THE PARTS OF THE MACHINE

OPERATION PANEL
ou
...
n:::
n—
,--------------------,
l_________ ,____ -----J I
~__--n-----,
~[
,06 07 0s 09 10 I
I1
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.------------ ------------
r
8910 11 12 13
8Numerickeys(O to 9,*, #)
Use these keys to dial numbers and enter various kinds of data,
9SPEAKERkey
Press this key to dial anumber without picking up the handset.
10 HOLDkey
Press this key to put the other party on hold during a phone conversation.
11 Rapid Keys (01 to 20)
Usethese keys to dial fax and voice numbers automatically.
12 STOPkey
Use this key to terminate operations before they are completed. It also serves as aclear
keyfor programming and data entry.
13 STARTJCOPYkey
Use this key to start transmission, reception, or copying. It also serves as an entry key for
programming and data entry.
THE PARTS OF THE MACHINE 1-5

OPERATION PANEL
Notes
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1-6 THEPARTSOFTHEMACHINE

Take the following points into consideration when selecting asite for your FO-225:
●
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ENVIRONMENT
The machine must be installed on a level surface. ,
Keep the machine away from air conditioners, heaters, direct sunlight, and dust.
Provideeasyaccess to the front, back,andsidesofthe machine. Inparticular, keep
the area infront of the machine clear, or the original document mayjam as itcomes
out after scanning.
The temperature should be between 5“ and 35°C.
The humidity should be between 30°A and 85Y0(without condensation).
ELECTRICITY
A240 V, 50 Hz, grounded (3-prong) AC outlet is required.
JJ Note:
●If your area experiences ahigh incidence of ligh~ing or power surges, we recommend that you
install asurge protector for thepower and telephone lines. Surge protectors can be purchased at
most telephone specialty stores.
TELEPHONE JACK
Astandard telephone wall jack must be located near the machine.
INSTALLATION 2-1

Take the machine out of the box carefully, and remove all packing material. Make sure you have
all the items listed below. If any are missing, contact your dealer.
Document carrier -‘Rapidkey’abe’s
[
w
Warranty card
Received docu-
ment tray Business products
~mrePo.
o
dealer installation
P-
w
Operation manual
,,~ &~,
/Machine
W.* Handsetcord
RecordingpaperQ
~~Note:
●In addition to the above items, you shouldhave an F080TPadaptor~m line cord). This is supplied
separately by your dealer.
2-2 INSTALLATION
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Assemblv and Comections
——— *
1. Insert one end of the handset cord into the jack at
thebase of the handset, and the other end intothe
jack on the left side of the machine. The ends are
identical, so they will go into either jack. Placethe
handset on the handset rest.
2. Plug the F080TP adaptor into the telephone jack
on the wall. insert the small modular plug which
terminates the adaptor line cord into the jack on
the back of the machine marked TEL. LINE. !
4.
Mountthe received document tray by insertingthe
tabs of the tray into the holes at the rear of the
machine.
Adjust the switches on the leftside of the machine:
●
●
●
DIAL: This switch sets the mode of dial-
ing. Select Tif you are on a touch-tone
line, or Pifyou are on a dial pulse (rotary)
line.
Note: If this setting is incorrect, you will
not be able to make acall.
SPEAKER VOLUME: Adjust the setting
from high (H) to low (L) as desired.
RINGING VOLUME: Set switch at high
(H), medium (M), or low (L) as desired:
w
IRINGINGSPEAKER
VOLUMEVOLUMEDIAL
INSTALLATION 2-3

SETTINGUP
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4. Passtheleadingedge ofthepaperunderthe cutter
guideandpullitoutthroughthe receiveddocument
exit. Remove any slack.
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5. Close the operation panel by gently pushing down ,
on the center. Ashort length of the recording paper
will be fed out and cut off. I
.Ifthisdoes nothappen, repeatthe loading
procedure.
INSTALLATION 2-5

Your nameandfax number (calledthe “Sender’s name” and “Sender’s number”) are used inseveral
functions which the machine performs. In particular, they are printed at the top of each page you
transmit. To give the machine your name and fax number, press the panel keys as shown in the
procedure below.
●To enter lettersfor your name, see “Lettersand charactersfor names” in Chapter 6.
PROCEDURE
Step Press these keys: Comments
FUNCTION
1mEnter ENTRY MODE.
2mm= Scroll down to OWN PASSCODE SET.
START/COPY
3DoPress START/COPY to select it.
mmmmmmm Enter your fax number (max. of 20 digits) with the
4numeric keys. (To insefl aspace between digits,
(Example) Ipress the#key.)
START/COPY
500~pressSTART,COPY
.
m mm ““”mEnteryourname(max. of24characters).(see ’’Letters
6and characters for names” in Chapter 6). If you don’t
(Example) want to make an entry, skip this step.
START/-Y
7D@jPress STARTICOPY.
STOP
8mPress STOP to exit ENTRY MODE.
2-6 INSTALLATION