Sharp UX-470 User manual

OPERATION MANUAL
FACSIMILE
MODEL
UX-470
1. Installation
2. Using the Answering Machine
3. Sending Documents
4. Receiving Documents
5. Making Copies
6. Making Telephone Calls
7. Special Functions
8. Option Settings
9. Printing Reports and Lists
10. Maintenance
11. Troubleshooting
UX-470 FACSIMILE

Speed Dialling
Speed Dialling can be used to dial any number that has been stored for
Automatic Dialling.
1 Load the document(s).
The display will show:
READY TO SEND
•• Set the resolution and/or contrast if
desired. RESOLUTION
2 Press the SPEED DIAL key and then
enter the two digits of the Speed Dial
number by pressing the number keys.
•• To enter numbers 1 through 9, first
enter 0 and then the number.
SPEED DIAL
2 0
(Example)
3 Check the display. If the name or
number shown is correct, press the
START/MEMORY key. (If not,
press the STOP key and then repeat
Step 2.)
START/MEMORY
Sending a Fax by Automatic Dialling
74

Direct Keypad Dialling
You can also enter a full number with the number keys and then press
the START/MEMORY key to begin dialling. You can use this
method to dial a full number when you don’t need to speak to the
other party before faxing.
1 Load the document(s).
The display will show:
READY TO SEND
•• Set the resolution and/or contrast if
desired.
RESOLUTION
2 Enter the number of the receiving
machine by pressing the numeric keys.
•• If a pause is required between any
of the digits to access a special
service or an outside line, press the
REDIAL key. The pause will
appear as a hyphen. Several pauses
can be entered in a row.
2
5
8
GHI JKL MNO
TUV WXYZ
PQRS
ABC DEF
1
4
7
3
6
9
3 Check the display. If the number of the
receiving machine shown is correct,
press the START/MEMORY key.
•• If it is not correct, press the STOP
key to backspace and clear one digit
at a time, and then re-enter the
correct digit(s).
START/MEMORY
3. Sending
Documents
Sending a Fax by Automatic Dialling
75

Using the SEARCH/R key
If you can’t remember the Rapid Key or Speed Dial number in which
you have stored a particular fax number, you can search for the
number by following the steps below. Once you have found the
number, you can dial it and transmit the loaded document by simply
pressing the START/MEMORY key.
1 Load the document(s).
The display will show:
READY TO SEND
•• Set the resolution and/or contrast if
desired.
RESOLUTION
2 Press the SEARCH/R key and then
the 1key.
SEARCH
R
1
3 Enter the first letter of the stored name
by pressing the appropriate number
key (the key which corresponds to the
required letter) one or more times until
the letter appears in the display. If the
name begins with a special character or
number, press 1.
•• If you can’t remember the first
letter, go to Step 4 (you will scroll
through the list from the beginning).
•• If a name wasn’t stored for the
number, press 0. This will cause
numbers, not names, to appear when
you scroll.
2
5
8
GHI JKL MNO
TUV WXYZ
PQRS
ABC DEF
1
4
7
3
6
9
Sending a Fax by Automatic Dialling
76

4 Press the #key or the * key to scroll
through the names (numbers if you
pressed 0). Stop when the desired
name appears in the display.
•• If no names have been stored that
begin with the entered letter, you
will scroll from the next name, in
alphabetical order, in the list. If no
names/numbers have been stored at
all, NO DATA will appear.
or
START/MEMORY
5 Press the START/MEMORY key.
The document will be automatically
transmitted once the connection is
made.
Automatic redialling
If you use automatic dialling (including Direct Keypad Dialling) and
the line is busy, the machine will automatically redial the number. Up
to 2 redialling attempts will be made at intervals of 5 minutes.
♦To stop automatic redialling, press the STOP key.
♦If desired, you can change the number of times the machine
redials with Option Setting 5, and the interval at which redialling
takes place with Option Setting 4. See Chapter 8, Option Settings.
3. Sending
Documents
Sending a Fax by Automatic Dialling
77

Chapter
4
Receiving
Documents
FAX
TEL
A.M.
TEL/FAX
RECEPTION
MODE
Using TEL/FAX Mode
Press the
RECEPTION MODE
key until the arrow in
the display points to
TEL/FAX.
When the reception mode is set to TEL/FAX, your fax automatically
answers all calls on 1 ring. After answering, your fax monitors the line
for about 5 seconds to see if a fax tone is being sent.
♦If your fax detects a fax tone (this means that the call is an
automatically dialled fax), it will automatically begin reception of
the incoming document.
♦If your fax doesn’t detect a fax tone (this means that the call is a
voice call or manually dialled fax), it will make a ringing sound
(called pseudo ringing) for 15 seconds to alert you to answer. If
you don’t answer within this time, your fax will send a fax tone to
the other machine to allow the calling party to send a fax manually
if they desire.
Comments:
•• Only the fax will alert you to voice calls or manually dialled faxes by pseudo
ringing. An extension phone connected to the same line will not ring after the
connection has been made. The handset of a parallel extension telephone can,
however, be picked up to answer the call. To stop pseudo ringing once the
handset is lifted, press "#" key on the dial pad of the phone (this is only
possible from a tone dial phone). If pseudo ringing is not cancelled in this
way, the fax machine will send fax tones down the line, rendering
conversation impossible.
•• The duration of pseudo ringing can be adjusted with Option Setting 10. See
Chapter 8, Option Settings.
78

•• You can change the number of rings on which the machine answers calls by
changing Option Setting 3. (See Chapter 8, Option Settings.)
RECEPTION
MODE
FAX
TEL
A.M.
TEL/FAX
Using FAX Mode
Press the
RECEPTION MODE
key until the arrow in
the display points to
FAX.
When the reception mode is set to FAX, the machine will
automatically answer all calls on 1 ring and receive incoming faxes.
1 ring Fax reception
♦You can change the number of rings on which the machine
answers calls by changing Option Setting 3. (See Chapter 8,
Option Settings.)
♦If you pick up the handset before the machine answers, you can
talk to the other party and/or receive a document as described in
Using TEL mode.
4. Receiving
Documents
Receiving Documents
79

RECEPTION
MODE
FAX
TEL
A.M.
TEL/FAX
Using A.M. Mode
Press the
RECEPTION MODE
key until the arrow in
the display points to
A.M.
In A.M. mode, your fax machine will automatically receive voice
messages and faxes. See Chapter 2 for more details.
Receiving Documents
80

Using TEL Mode
Press the
RECEPTION MODE
key until the arrow in
the display points to
TEL.
RECEPTION
MODE
FAX
TEL
A.M.
TEL/FAX
When the reception mode is set to TEL, you must answer all calls
using the fax machine’s handset or an extension phone connected to
the same line.
Answering with the fax’s handset
1 Pick up the handset when the machine rings.
2 If you hear a fax tone, wait until the display shows RECEIVING and
then replace the handset.
Beep
RECEIVING
Note: If you have set Option
Setting 12 (Fax signal receive) to
NO, press the START/MEMORY
key to begin reception.
4. Receiving
Documents
Receiving Documents
81

3 If the other party first talks and then wants to send a fax, press the
START/MEMORY key after speaking (press your
START/MEMORY key before the sender presses their Start key).
•• Make sure that the display shows RECEIVING, then replace the
handset.
START/MEMORY
RECEIVING
Answering with an extension phone
1 Answer the extension phone when it rings.
2 If you hear a soft fax tone, wait until your fax responds (the
extension phone will go dead if it is connected to your fax, or you
will hear pronounced, high-pitched tones if the phone is connected to
a separate wall socket), then hang up.
Beep
Phone goes dead
or pronounced,
high-pitched tones
3 If the fax doesn’t respond, or if the other party first talks to you and
then wants to send a fax, press 5, * , and * on the extension phone
(only on a tone dial phone). This signals the fax to begin reception.
Hang up.
5
Receiving Documents
82