Sharp UX-470 User manual

OPERATION MANUAL
FACSIMILE
MODEL
UX-470
1. Installation
2. Using the Answering Machine
3. Sending Documents
4. Receiving Documents
5. Making Copies
6. Making Telephone Calls
7. Special Functions
8. Option Settings
9. Printing Reports and Lists
10. Maintenance
11. Troubleshooting
UX-470 FACSIMILE

Speed Dialling
Speed Dialling can be used to dial any number that has been stored for
Automatic Dialling.
1 Load the document(s).
The display will show:
READY TO SEND
•• Set the resolution and/or contrast if
desired. RESOLUTION
2 Press the SPEED DIAL key and then
enter the two digits of the Speed Dial
number by pressing the number keys.
•• To enter numbers 1 through 9, first
enter 0 and then the number.
SPEED DIAL
2 0
(Example)
3 Check the display. If the name or
number shown is correct, press the
START/MEMORY key. (If not,
press the STOP key and then repeat
Step 2.)
START/MEMORY
Sending a Fax by Automatic Dialling
74

Direct Keypad Dialling
You can also enter a full number with the number keys and then press
the START/MEMORY key to begin dialling. You can use this
method to dial a full number when you don’t need to speak to the
other party before faxing.
1 Load the document(s).
The display will show:
READY TO SEND
•• Set the resolution and/or contrast if
desired.
RESOLUTION
2 Enter the number of the receiving
machine by pressing the numeric keys.
•• If a pause is required between any
of the digits to access a special
service or an outside line, press the
REDIAL key. The pause will
appear as a hyphen. Several pauses
can be entered in a row.
2
5
8
GHI JKL MNO
TUV WXYZ
PQRS
ABC DEF
1
4
7
3
6
9
3 Check the display. If the number of the
receiving machine shown is correct,
press the START/MEMORY key.
•• If it is not correct, press the STOP
key to backspace and clear one digit
at a time, and then re-enter the
correct digit(s).
START/MEMORY
3. Sending
Documents
Sending a Fax by Automatic Dialling
75

Using the SEARCH/R key
If you can’t remember the Rapid Key or Speed Dial number in which
you have stored a particular fax number, you can search for the
number by following the steps below. Once you have found the
number, you can dial it and transmit the loaded document by simply
pressing the START/MEMORY key.
1 Load the document(s).
The display will show:
READY TO SEND
•• Set the resolution and/or contrast if
desired.
RESOLUTION
2 Press the SEARCH/R key and then
the 1key.
SEARCH
R
1
3 Enter the first letter of the stored name
by pressing the appropriate number
key (the key which corresponds to the
required letter) one or more times until
the letter appears in the display. If the
name begins with a special character or
number, press 1.
•• If you can’t remember the first
letter, go to Step 4 (you will scroll
through the list from the beginning).
•• If a name wasn’t stored for the
number, press 0. This will cause
numbers, not names, to appear when
you scroll.
2
5
8
GHI JKL MNO
TUV WXYZ
PQRS
ABC DEF
1
4
7
3
6
9
Sending a Fax by Automatic Dialling
76

4 Press the #key or the * key to scroll
through the names (numbers if you
pressed 0). Stop when the desired
name appears in the display.
•• If no names have been stored that
begin with the entered letter, you
will scroll from the next name, in
alphabetical order, in the list. If no
names/numbers have been stored at
all, NO DATA will appear.
or
START/MEMORY
5 Press the START/MEMORY key.
The document will be automatically
transmitted once the connection is
made.
Automatic redialling
If you use automatic dialling (including Direct Keypad Dialling) and
the line is busy, the machine will automatically redial the number. Up
to 2 redialling attempts will be made at intervals of 5 minutes.
♦To stop automatic redialling, press the STOP key.
♦If desired, you can change the number of times the machine
redials with Option Setting 5, and the interval at which redialling
takes place with Option Setting 4. See Chapter 8, Option Settings.
3. Sending
Documents
Sending a Fax by Automatic Dialling
77

Chapter
4
Receiving
Documents
FAX
TEL
A.M.
TEL/FAX
RECEPTION
MODE
Using TEL/FAX Mode
Press the
RECEPTION MODE
key until the arrow in
the display points to
TEL/FAX.
When the reception mode is set to TEL/FAX, your fax automatically
answers all calls on 1 ring. After answering, your fax monitors the line
for about 5 seconds to see if a fax tone is being sent.
♦If your fax detects a fax tone (this means that the call is an
automatically dialled fax), it will automatically begin reception of
the incoming document.
♦If your fax doesn’t detect a fax tone (this means that the call is a
voice call or manually dialled fax), it will make a ringing sound
(called pseudo ringing) for 15 seconds to alert you to answer. If
you don’t answer within this time, your fax will send a fax tone to
the other machine to allow the calling party to send a fax manually
if they desire.
Comments:
•• Only the fax will alert you to voice calls or manually dialled faxes by pseudo
ringing. An extension phone connected to the same line will not ring after the
connection has been made. The handset of a parallel extension telephone can,
however, be picked up to answer the call. To stop pseudo ringing once the
handset is lifted, press "#" key on the dial pad of the phone (this is only
possible from a tone dial phone). If pseudo ringing is not cancelled in this
way, the fax machine will send fax tones down the line, rendering
conversation impossible.
•• The duration of pseudo ringing can be adjusted with Option Setting 10. See
Chapter 8, Option Settings.
78

•• You can change the number of rings on which the machine answers calls by
changing Option Setting 3. (See Chapter 8, Option Settings.)
RECEPTION
MODE
FAX
TEL
A.M.
TEL/FAX
Using FAX Mode
Press the
RECEPTION MODE
key until the arrow in
the display points to
FAX.
When the reception mode is set to FAX, the machine will
automatically answer all calls on 1 ring and receive incoming faxes.
1 ring Fax reception
♦You can change the number of rings on which the machine
answers calls by changing Option Setting 3. (See Chapter 8,
Option Settings.)
♦If you pick up the handset before the machine answers, you can
talk to the other party and/or receive a document as described in
Using TEL mode.
4. Receiving
Documents
Receiving Documents
79

RECEPTION
MODE
FAX
TEL
A.M.
TEL/FAX
Using A.M. Mode
Press the
RECEPTION MODE
key until the arrow in
the display points to
A.M.
In A.M. mode, your fax machine will automatically receive voice
messages and faxes. See Chapter 2 for more details.
Receiving Documents
80

Using TEL Mode
Press the
RECEPTION MODE
key until the arrow in
the display points to
TEL.
RECEPTION
MODE
FAX
TEL
A.M.
TEL/FAX
When the reception mode is set to TEL, you must answer all calls
using the fax machine’s handset or an extension phone connected to
the same line.
Answering with the fax’s handset
1 Pick up the handset when the machine rings.
2 If you hear a fax tone, wait until the display shows RECEIVING and
then replace the handset.
Beep
RECEIVING
Note: If you have set Option
Setting 12 (Fax signal receive) to
NO, press the START/MEMORY
key to begin reception.
4. Receiving
Documents
Receiving Documents
81

3 If the other party first talks and then wants to send a fax, press the
START/MEMORY key after speaking (press your
START/MEMORY key before the sender presses their Start key).
•• Make sure that the display shows RECEIVING, then replace the
handset.
START/MEMORY
RECEIVING
Answering with an extension phone
1 Answer the extension phone when it rings.
2 If you hear a soft fax tone, wait until your fax responds (the
extension phone will go dead if it is connected to your fax, or you
will hear pronounced, high-pitched tones if the phone is connected to
a separate wall socket), then hang up.
Beep
Phone goes dead
or pronounced,
high-pitched tones
3 If the fax doesn’t respond, or if the other party first talks to you and
then wants to send a fax, press 5, * , and * on the extension phone
(only on a tone dial phone). This signals the fax to begin reception.
Hang up.
5
Receiving Documents
82

Comments:
•• Your fax will not accept the signal to begin reception (5 ** ) if a document is
loaded in its feeder.
•• If you have set Option Setting 12 to NO and hear a fax tone when you answer
the extension phone, you must press 5, * , and * if you are on a tone dial
phone, or walk over to the fax, pick up the handset, and press the
START/MEMORY key if you are on a pulse dial only phone.
•• The code used to activate fax reception from a tone dial extension phone
(5 ** ) can be changed if desired. See Option Setting 6 (Tel/Fax Remote
Number) in Chapter 8, Option Settings.
2 in 1 Print
To save paper, you can have the size of your incoming faxes reduced
by 55%. This will allow you to receive, for example, a 2-page
document on one page (note that this may not be possible if the
document pages are longer than your printing paper). To turn on this
function, follow the steps below.
1 Press these keys:
FUNCTION
6
The display will show: 2 IN 1 PRINT
2 Press 1to turn on the function, or 2to turn it off.
YES NO
or
1 2
The display will show: PRINT CONTRAST
3 Press the STOP key.
STOP
4. Receiving
Documents
Receiving Documents
83

Reception Ratio
The fax has been set at the factory to automatically reduce the size of
received documents to fit the size of the printing paper. This ensures
that data on the edges of the document are not cut off. If desired, you
can turn this function off and have received documents printed at full
size.
Note: If a document is too long to fit on the printing paper, the remainder
will be printed on a second page. In this case, the cut-off point may occur
in the middle of a line.
Note: Automatic reduction may not be possible if the received document is
too large, contains too many fine graphics or images, or is sent at high
resolution. In this case, the remainder of the document will be printed on a
second page.
1 Press these keys:
FUNCTION
6
The display will show: RECEPTION RATIO
2 Press 1to turn automatic reduction on, or 2to turn it off.
AUTO 100%
or
1 2
If you selected AUTO, go to Step 3. If you selected 100%, go to Step
4.
3 If you selected AUTO, select the reception ratio to be used in the
event that the memory becomes full (automatic reduction is not
possible when the memory is full). Press 1for 93% or 2for 100%.
93% 100%
or
1 2
Receiving Documents
84

4 Press the STOP key.
STOP
Substitute Reception to Memory
In situations where printing is not possible, such as when your fax runs
out of paper, the imaging film needs replacement, or the paper jams,
incoming faxes will be received to memory.
When you have received a document in memory, FAX RX IN
MEMORY will appear in the display, alternating with OUT OF
PAPER, FILM END, or PAPER JAMMED. When you add paper,
replace the imaging film, or clear the jam, the stored documents will
automatically print out.
♦If you received documents in memory because the fax ran out of
paper, be sure to add paper which is the same size as the paper
previously used. If not, the document print-out size may not match
the size of the printing paper.
4. Receiving
Documents
Receiving Documents
85

Chapter
5
Making
Copies
Your fax can also be used to make copies. Single and multiple copies
(up to 99 per original) can be made, enabling your fax to double as a
convenient office copier.
1 Load the document(s) face down.
(Maximum of 10 pages.)
The display will show:
READY TO SEND
•• Set the resolution and/or contrast if
desired. (The default setting for
copying is SUPER FINE.)
2 Press the COPY/HELP key.
The display will show:
RESOLUTION
COPY/HELP
COPY MODE
1: MULTI COPY
2: SORT COPY
START: COPY
♦If you are only making one copy of the original (or of each
original) and don’t want to make a reduction or enlargement
setting, press the START/MEMORY key twice. Copying will
begin.
♦If you are only making one copy of the original (or of each
original) and want to make an enlargement or reduction setting,
press the START/MEMORY key and go to Step 5.
86

3 Press 1(MULTI COPY) if you do not
want the copies sorted. Press 2(SORT
COPY) if you want the copies sorted.
Example of three
copies each of three
originals
MULTI SORT
2
or
1
ABC
ABC
ABC
ABCCCC
BBB
AAA
Originals
Sorted
(SORT COPY) Not sorted
(MULTI COPY)
The display will show: ENTER # (01-99)
4 If you are making one copy per
original, press the START/MEMORY
key. If you are making multiple copies
per original, enter the number of copies
per original (if the number is less than
10, enter a "0" before the number).
0
9
The display will show: COPY RATIO
Example: Nine
copies per original
5 Set the amount of reduction or
enlargement by entering a number
from 1to 5as shown below (or press
the START/MEMORY key to
automatically select 100%). Copying
will begin.
1: AUTO (automatic size adjustment to
match the size of the printing paper)
2: 50%
3: 100% (no reduction or enlargement)
4: 125%
5: 135%
2
Example: 50%
5. Making
Copies
Making Copies
87

Note: If you place a large number of originals in the feeder, the memory
may become full before all of them can be scanned (MEMORY IS FULL
will appear in the display). If this happens, press the START/MEMORY
key to copy the originals which have been scanned, and then repeat the
copy procedure for the remaining originals, including the original which
was being scanned when the memory became full.
Copy Cut-off
When making a copy of a document that is longer than the printing
paper, use the copy cut-off setting to select whether the remaining part
of the document will be cut off or printed on a second page. The intial
setting is YES (cut off the remainder). To change the setting, follow
the steps below.
1 Press these keys:
The display will show:
FUNCTION
6
COPY CUT-OFF
2 Press 1to set copy cut-off to YES (the
remaining part of the document will
not be printed), or 2to set copy cut-off
to NO (the remaining part will be
printed on a second page).
or
1
2
YES NO
The display will show:
INITIALIZE FILM
3 Press the STOP key to return to the
date and time display.
STOP
Making Copies
88

or
SPEAKER
Chapter
6
Making
Telephone Calls
Your fax can be used like a regular telephone to make and receive
voice calls.
♦To make or receive a phone call, the power must be on.
1 Pick up the handset or press the
SPEAKER key. Listen for the dial
tone.
2 Dial the number using one of the
following methods:
•• Normal Dialling: Enter the full
telephone number with the numeric
keys.
•• Rapid Key Dialling: Press the
appropriate Rapid Key.
•• Speed Dialling: Press the SPEED
DIAL key, and enter the 2-digit
Speed Dial number with the
numeric keys.
2
5
8
GHI JKL MNO
TUV WXYZ
PQRS
ABC DEF
1
4
7
3
6
9
3 Speak with the other party when they
answer.
•• If you pressed the SPEAKER key,
pick up the handset to talk.
6. Making
Phone Calls
89

Comments:
•• While the handset of the fax is lifted (off hook), an extension phone
connected directly to the fax cannot be used to speak with the other party.
•• The fax may interrupt a voice call received on an extension phone if the
reception mode is set to A.M. and there is a period of silence during the
conversation. If you are on a tone dial phone, you can prevent this by
pressing any three keys on the phone immediately after you answer. (Note:
Do not enter the code to activate fax reception: 5, * , * .)
Chain Dialling
After lifting the handset, you can dial any combination of Normal
Dialling, Rapid Key Dialling and Speed Dialling numbers. For
example, if you have stored an area code or an access code for a
special service in a Rapid Key, you can press the Rapid Key for that
area code or access code, then dial the remainder of the number by
pressing a Rapid Key, pressing number keys, or pressing the SPEED
DIAL key and entering a two-digit Speed Dial number.
Using the SEARCH/R key
You can use the SEARCH/R key to search for a Rapid Key or Speed
Dial number. First search for the number as described in Using the
SEARCH/R key in Sending a Fax by Automatic Dialling in Chapter 3,
then pick up the handset or press the SPEAKER key. The number
will be dialled automatically (do not press the START/MEMORY
key).
Redial
The last number called can be redialled by pressing the REDIAL key
(it is not necessary to pick up the handset or press the SPEAKER
key). When the other party answers, pick up the handset to talk.
Making Telephone Calls
90

Issuing tone signals
If you are on a pulse dial line, you can use the " * " key to temporarily
issue tone signals when you press the numeric keys. This allows you
to use certain telephone services which require entering tone signals.
When you need to enter one or more tone signals, press the " * " key
and then press the appropriate numeric keys.
To change back to pulse mode, simply hang up (the dialling mode
automatically changes back to the setting of Option Setting 9 when
you hang up).
PBX operations
If your fax is connected to a PBX, you can use it to perform the
following operations:
♦Making enquiry calls: During a call, you can put the other party
on hold, make a further call to a third party, and then go back to
your original caller.
♦Transferring calls: You can transfer a call to another number on
the same PBX without operator assistance.
Your fax is also fully compatible with British Telecom Network
Services and Telecom Eireann Phone Plus Services and can be used in
conjunction with any facility that requires a recall command.
Note: To perform PBX operations, Option Setting 11 must be set to the
appropriate recall mode for your PBX (see Chapter 8, Optional Settings).
Check your PBX manual or consult your supplier for the correct recall
mode. If you are using British Telecom Network Services or Telecomm
Eireann Phone Plus Services, Option Setting 11 must be set to time-break
recall. (This is the initial factory setting).
6. Making
Phone Calls
Making Telephone Calls
91

Making enquiry calls
1 During the telephone conversation,
press the SEARCH/R key. This puts
the other party on hold.
2 When you hear the dial tone, dial the
number of the third party for the
enquiry call.
3 When you have finished the enquiry
call, you will be automatically returned
to the original caller as soon as the
third party hangs up.
Transferring calls
1 During the telephone conversation,
press the SEARCH/R key. This puts
the other party on hold.
2 When you hear the dial tone, dial the
number to which you want to transfer
the call. When the other party answers,
hang up, and the call will be
transferred.
•• If the other party does not answer,
press the SEARCH/R key again to
return to the original caller.
SEARCH
R
SEARCH
R
Making Telephone Calls
92